Item #08b Special Event Permit - Request for Road Closure and Boat Ramp Closure for the Firefighters BBQ/Chili Cook Off and Concert She Centex of Good Li
•
AGENDA ITEM COVER SHEET
Meeting Date: February 7, 2012
Item # g13,
Reviewed By:
Contact Name: James F. Washington Department Director: ` �f
Contact Number: 407 - 905 -3104 City Manager:
Subject: Special Event Permit — Request for Road and Boat Ramp Closure for the Fire
Fighters BBQ/Chili Cook Off and Concert.
Background Summary:
In order to temporarily close a public street and boat ramp, the approval of the Honorable Mayor and City
Commission is required. Ocoee Professional Firefighters Local 3623 has made application to the City for a
Special Events Permit for a BBQ /Chili Cook -off and Concert that would require the temporary closing of City
owned streets and Starke Lake Boat Ramp. It would also require the use of Bill Breeze Park and Community
Center Parking Lot. The event will be held on Friday, March 16, 2012 from 12pm - 10pm, Saturday, March 17,
2012 from 9:00 AM — 10:00 PM and on Sunday, March 18, 2012 from 10:00 AM — 5:00 PM. The streets to be
closed are a portion of N. Lakeshore Drive and Oakland Avenue.
Issue:
Should the Honorable Mayor and City Commission approve the temporary closing of two public streets and
boat ramp for the purpose of a Fire Fighters BBQ /Chili Cook -off and Concert?
Recommendations
Staff respectfully recommends approval with the following requirements: 1) All residents that will be affected by
the road closure must be notified in advance; 2) An emergency lane must be maintained at all times; 3) Roads
must be blocked with proper barricades; 4) Signs to be posted at the boat ramp in advance to notify the public
of the closure; 5) Cooking facilities must be inspected and approved by Fire Department; 6) A Certificate of
Insurance from Big 0 Amusement & Tijuana Flats naming the City of Ocoee as Additional Insured; 7) Tijuana
Flats will also need to provide a copy of a current Alcohol License / Permit; 8) Police Department requires two
off -duty officers during the hours beer is sold.
Attachments:
Financial Impact:
None
Type of Item: (please mark with an x')
Public Hearing For Clerk's Dept Use:
Ordinance First Reading Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
X Commission Approval
Discussion & Direction
Original Document/Contract Attached for Execution by City Clerk
X Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. N/A
Reviewed by () N/A
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cen ter of Good Li,.
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� a M. HALL
Florida
ORGANIZATION HEADQUARTERS
Name: ko.z.E O'ES31,014!4L ■2EC+'a
Le
Address: d ocoef-^ 11PaPiZA !ZQ
City: t LOCe- State: PL- Zip Code: 341 4 1 Phone Number: 4b'1- Q b 2- 3c,o 1
REPRESENTATIVE
Name: SAv itt�•
Address: Lad L OGOee.- Aisep 114
City: OCpP_e.. State: fr'L Zip Code: 3 Phone Number: 4 4 302- Soo
APPLICANT (if different)
Name:
Address:
City: State: Zip Code: Phone Number:
Type of Event: Parade Ceremony Exhibition Show X
Concert Demonstration Other
la- tO Q -‘o 10
Date (s) and time (s) scheduled: algae 3- R. , 3- ►n 3 - S
�rnu S e+r.tN► 2.+rlts oN 3- I1.- 3 -1'1- ';4s C00%oQC /e0 icei 4 3 -l'1 0)41
Name and types of activities: co C K O - ( » con
-
Approximate number of spectators and participants: Sad
Purpose of Special Event: Pu A ISed-
Exact Location of Event: 1 U- 3QF.E. t�R�
Designation of Public Facilities or Equipment to be Used: 2\ i 49ei1 (t e R 6C
CAV!CAN+ /ea Co&O (A114.6lb2e. Oeftt eA-1 ""02c AM L OA ILL A3D
Number of Temporary Directional Signs: (..e x $5.00 per sign = 3O. °°
City of Ocoee .150 N Lakeshore Drive . Ocoee, Florida 34761
Phone:(407) 905 -3104. Fax (407) 905 -3155 . www.ocoee.org
Copy of State Permit if State Roadway is used: ❑ yes Zino
FOR PARADE:
Exact Location of Marshalling and Staging Area:
Time at which units of Parade will begin to arrive:
Time at which units of parade will be dispersed:
Exact Route to be Traveled shown on Attached Map: ❑ yes ❑ no
Please attach approximate number of persons, animals, and vehicles participating with description of tpes of animals and
vehicles.
Parade will occupy all of the width of the street, roadway or sidewalk: ❑ yes ❑ no
FOR FIREWORKS:
The following shall be attached to this application:
1) A detailed listing of the type & quantity of fireworks to be used.
2) a detailed written statement outlining all appropriate safety procedures which will be used at fireworks display in order to
protect the safety of the public and all surrounding property.
3) A detailed written statement describing what facilities and containers will be used to store fireworks.
4) If applicable, applicants Federal License number for transporting fireworks across state line.
5) A detailed list of names, addresses, occupations, and backgrounds of all individuals who will be responsible for the actual
display, use or explosion of any fireworks. The backgrounds statement should include a complete history of the experience
of the individuals involved with respect to their use of fireworks, including a detailed list and explanation of each and every
accident resulting from the use of fireworks which the individual has been responsible for, or involved in.
6) A map showing exact launch point and area of fallout.
Applicant Signature;/' Date: t – VI 12
Approved by Police Chief l -'�i . Date: / (P /2-
Approved by Public Works Director CreeLOA Date: / / 7 - �
7
Approved by Fire Chief � (�- -e-� --
�f Date: 1 -1
•
Approved by Risk Management Nk .:Q_.- Date:
Approved by Building Official Date:
*Any denial and its conditions should be in memorandum form.
City of Ocoee . 150 N Lakeshore Drive . Ocoee, Florida 34761
Phone:(407) 905 -3104 . Fax (407) 905 -3155 . www.ocoee.org
■
Copy of State Permit if State Roadway is used: ❑ yes no
FOR PARADE:
Exact Location of Marshalling and Staging Area:
Time at which units of Parade will begin to arrive:
Time at which units of parade will be dispersed:
Exact Route to be Traveled shown on Attached Map: ❑ yes 0 no
Please attach approximate number of persons, animals, and vehicles participating with description of tpes of animals and
vehicles.
Parade will occupy all of the width of the street, roadway or sidewalk: ❑ yes ❑ no
FOR FIREWORKS:
The following shall be attached to this application:
1) A detailed listing of the type & quantity of fireworks to be used.
2) a detailed written statement outlining all appropriate safety procedures which will be used at fireworks display in order to
protect the safety of the public and all surrounding property.
3) A detailed written statement describing what facilities and containers will be used to store fireworks.
4) If applicable, applicants Federal License number for transporting fireworks across state line.
5) A detailed Ilst of names, addresses, occupations, and backgrounds of all Individuals who will be responsible for the actual
display, use or explosion of any fireworks. The backgrounds statement should include a complete history of the experience
of the individuals Involved with respect to their use of fireworks, Including a detailed list and explanation of each and every
accident resulting from the use of fireworks which the individual has been responsible for, or involved In.
6) A map showing exact launch point and area of fallout.
Applicant Signature , Date: t t 12
Approved by Police Chief s / Date: / ^ / S " / 2
pp y
Approved by Public Works Director Date:
Approved by Fire Chief Date:
Approved by Risk Management Date: ' •
I � r:
Approved by Building Official Date:
*Any denial and its conditions should be in memorandum form.
City of Ocoee .150 N Lakeshore Drive . Ocoee, Florida 34761
Phone:(407) 905 -3104. Fax (407) 905 -3155. www.ocoee.org
A �c� cl //C e G �r' c e r s �v J
Geer / s s0/
Copy of State Permit if State Roadway is used: ❑ yes no
FOR PARADE:
Exact Location of Marshalling and Staging Area:
Time at which units of Parade will begin to arrive:
Time at which units of parade will be dispersed:
Exact Route to be Traveled shown on Attached Map: ❑ yes ❑ no
Please attach approximate number of persons, animals, and vehicles participating with description of tpes of animals and
vehicles.
Parade will occupy all of the width of the street, roadway or sidewalk: ❑ yes ❑ no
FOR FIREWORKS:
The following shall be attached to this application:
1) A detailed listing of the type & quantity of fireworks to be used.
2) a detailed written statement outlining all appropriate safety procedures which will be used at fireworks display in order to
protect the safety of the public and all surrounding property.
3) A detailed written statement describing what facilities and containers will be used to store fireworks.
4) If applicable, applicants Federal License number for transporting fireworks across state line.
5) A detailed list of names, addresses, occupations, and backgrounds of all individuals who will be responsible for the actual
display, use or explosion of any fireworks. The backgrounds statement should include a complete history of the experience
of the individuals involved with respect to their use of fireworks, including a detailed list and explanation of each and every
accident resulting from the use of fireworks which the individual has been responsible for, or involved in.
6) A map showing exact launch point and area of fallout.
Applicant Signatur t -1- Date: - l — 2
Approved by Police Chief Date:
Approved by Public Works Director _ Date: / / 7
Approved by Fire Chief
Date:
Approved by Risk Management Date: "
•
Approved by Building Official Date:
*Any denial and its conditions should be in memorandum form.
City of Ocoee .150 N Lakeshore Drive . Ocoee, Florida 34761
Phone:(407) 905 -3104. Fax (407) 905 -3155 .www.ocoee.org
I
Copy of State Permit if State Roadway is used: ❑ yes no Br i012
FOR PARADE: I. E
Exact Location of Marshalling and Staging Area:
Time at which units of Parade will begin to arrive:
Time at which units of parade will be dispersed:
Exact Route to be Traveled shown on Attached Map: ❑ yes ❑ no
Please attach approximate number of persons, animals, and vehicles participating with description of tpes of animals and
vehicles.
Parade will occupy all of the width of the street, roadway or sidewalk: ❑'yes ❑ no
FOR FIREWORKS:
The following shall be attached to this application:
1) A detailed listing of the type & quantity of fireworks to be used.
2) a detailed written statement outlining all appropriate safety procedures which will be used at fireworks display in order to
protect the safety of the public and all surrounding property.
3) A detailed written statement describing what facilities and containers will be used to store fireworks.
4) if applicable, applicants Federal License number for transporting fireworks across state line.
5) A detailed Ilst of names, addresses, occupations, and backgrounds of all Individuals who will be responsible for the actual
display, use or explosion of any fireworks. The backgrounds statement should include a complete history of the experience
of the individuals involved with respect to their use of fireworks, Including a detailed list and explanation of each and every
accident resulting from the use of fireworks which the Individual has been responsible for, or involved In.
6) A map showing exact launch point and area of fallout.
Applicant SIgnatur , Date: t ' % 12
Approved by Police Chief Date:
Approved by Public Works Dire Aga 4 Date:
Approved by Fire Chief tip Date: 1 7 /1 Z�
Approved by Risk Management Date:
. ' ; r:
Approved by Building Official Date:
*Any denial and its conditions should be In memorandum form.
City of Ocoee .150 N Lakeshore Drive . Ocoee, Florida 34761
Phone:(407) 905 -3104. Fax (407) 905 -3155. www.ocoee.org
Copy of State Permit if State Roadway Is used: ❑ yes On 0
FOR PARADE:
Exact Location of Marshalling and Staging Area:
Time at which units of Parade will begin to arrive:
Time at which units of parade will be dispersed:
Exact Route to be Traveled shown on Attached Map: ❑ yes ❑ no
Please attach approximate number of persons, animals, and vehicles participating with description of tees of animals and
vehicles.
Parade will occupy all of the width of the street, roadway or sidewalk: ❑ yes 0 no
FOR FIREWORKS:
The following shall be attached to this application:
1) A detailed listing of the type & quantity of fireworks to be used.
2) a detailed written statement outlining all appropriate safety procedures which will be used at fireworks display in order to
protect the safety of the public and all surrounding property.
3) A detailed written statement describing what facilities and containers will be used to store fireworks.
4) if applicable, applicants Federal License number for transporting fireworks across state line.
5) A detailed llst of names, addresses, occupations, and backgrounds of all individuals who will be responsible for the actual
display, use or explosion of any fireworks. The backgrounds statement should Include a complete history of the experience
of the individuals involved with respect to their use of fireworks, including a detailed list and explanation of each and every
accident resulting from the use of fireworks which the individual has been responsible for, or involved In.
6) A map showing exact launch point and area of fallout.
Applicant 5lgnatureo rt3 • `- Date: t — % 12
Approved by Police Chief Date:
Approved by Pubitc Works Director Date:
Approved by Fire Chief Date:
//� � f
Approved by Risk Management /�<i./ , ' � ate: ''
Approved by Building Official Date:
*Any dental and its conditions should be in memorandum form.
City of Ocoee .150 N Lakeshore Drive . Ocoee, Florida 34761
Phone:(407) 905- 3104 . Fax (407) 905 -3155 .www.ocoee.org
Eggerichs, Brandy
From: McDonald, Debbie
Sent: Tuesday, January 31, 2012 12:32 PM
To: Eggerichs, Brandy
Cc: Williford, V. Gene
Subject: IAFF Saint Patrick's Day Special Permit
Attachments: 2O12O13112242O974.pdf
PU
2012013112242097
4.pdf (104 KB)...
ello Brandy,
Gene has signed off on the permit, however, we will need a Certificate of Insurance from
Big 0 Amusement & Tijuana Flats naming the City of Ocoee As An Additional Insured. Tijuana
Flats will also need to provide the City with a copy of their Alcohol License /Permit.
If you should have any questions or concerns, please do not hesitate to contact our
office.
Thank you,
Debbie
Debbie McDonald PPP
City of Ocoee
150 N. Lakeshore Drive
Ocoee, FL 34761
407 - 905 -3100 ext. 1050
The message is ready to be sent with the following file or link attachments:
20120131122420974
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1
S tate of or a
Department of State
I certify from the records of this office that OCOEE PROFESSIONAL
FIREFIGHTERS LOCAL 3623 INC. is a corporation organized under
the laws of the State of Florida, filed on August 19, 2002.
The document number of this corporation is NO2000006273.
I further certify that said corporation has paid all fees due this office
through December 31, 2010, that its most recent annual report was filed
on September 21, 2010, and its status is active.
I further certify that said corporation has not filed Articles of
Dissolution.
Given under my hand and the Great Seal of
Florida, at Tallahassee, the Capital, this the
Twenty Second day of September, 2010
•;O��E �
may. ,_o••.• � . 0 hadS
IML
Secretwy of State
mod
°' * Authentication ID: 400185709334 - 092210- NO2000006273
9O » To authenticate this certificate,visit the following site, enter this
-- ID, and then follow the instructions displayed.
https: / /efile .sunbiz.org /certauthver.html
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DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION
DIVISION OF ALCOHOLIC BEVERAGES & TOBACCO
ODP APPLICATION# 73412 FILE # 25078
TEMPORARY LICENSE /PERMIT
EFFECTIVE DATE: 03/17/2012 EXPIRATION DATE: 03/17/2012
DATE RECEIPT NBR FEE LICENSE NBR SERIES CLASS
09/30/2011 110123859 $ 25.00 ODP5801217 ODP
NON - TRANSFERABLE, DISPLAY CONSPICUOUSLY, VALID ONLY FOR THE DATE AND PLACE INDICATED
ST PATRICKS DAY EVENT
OCOEE PROFESSIONAL FIREFIGHTERS
LOCAL 3623 INC
150 N LAKESHORE DR
BILL BREEZE PARK
OCOEE, FL 34761
CONTROL NUMBER: 11337969
DISPLAY AS REQUIRED BY LAW
b e C enter of Good L
Mayor - go° Commissioners
S. Scott Vandergrift Gary Hood, District 1
Rosemary Wilsen, District 2
City Manager - Rusty Johnson, District 3
Robert Frank . Joel F. Keller, District 4
- _ _-_
January 31, 2012
James Kelly
Ocoee Professional Firefighters
601 Ocoee Apopka Road
Ocoee, Florida 34761
Mr. Kelly,
The Special Event for BBQ /Chili Cook -off and Concert, to be held on March 16t
Thru March 18t 2012 at Bill Breeze Park, is being reviewed please see the following
comments from Risk Management.
The following items must be addressed as part of the Risk Management Department's
approval for the special event permit:
1. A Certificate of Insurance from Big 0 Amusement & Tijuana Flats naming the
City of Ocoee As An Additional Insured.
2. Tijuana Flats will also need to provide the City with a copy of their Alcohol
License / Permit.
If you have any questions regarding these comments, please contact Debbie McDonald
at 407 - 905 -3100 ext. 1050
The following items must be addressed as part of the Police Department's approval for
the special event permit:
1. Requires 2 Police Officers during hours beer is sold.
If you have any questions regarding these comments, please contact Police Department
at 407 - 905 -3100 ext. 3021
Thank you,
Brandy Eggerichs
Building Division
City of Ocoee • 150 N. Lakeshore Drive. • Ocoee, Florida 34761
Phone: 407.905.3104 • Fax: 407.905.3155 • www.ocoee.org