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08-07-12 MINUTES August 7, 2012, at 7:15 P.M. REGULAR CITY COMMISSION MEETING A. CALL TO ORDER Mayor Vandergrift called the regular session to order at 7:15 p.nl. in the Commission Chambers of City Hall. Commissioner Keller gave the invocation, followed by the Pledge of Allegiance to the Flag, led by Marianna Mutschler. City Clerk Eikenberry called roll and declared a quorum present. Roll Call: Commissioner Hood, Commissioner Wilson. Mayor Vandergrift, Commissioner Johnson. and Commissioner Keller. Also Present: City Attorney Cookson, City Manager Frank, City Clerk Eikenberry B. PRESENTATIONS AND PROCLAMATIONS Proclamation — Purple Heart Day Mayor Vandergrift read the proclamation and proclaimed August 7, 2012, as Purple Heart Day. Proclamation — Childhood Cancer Awareness Month — September 2012 Leslie Karp briefly explained her mission to have September recognized as September is Golden in honor of Childhood Cancer Awareness Month. She is a proud mother of fourteen year old cancer survivor. Ms. Karp further shared a poem written by a child cancer victim. Mayor Vandergrift read the proclamation and proclaimed September 2012 as Childhood Cancer Awareness Month. Mayor Vandergrift recognized Boy Scout Peyton Meehan who is working on his Communications Merit badge. He is an Ocoee resident with Windermere Troop #225. Presentation of Checks by Ocoee Professional Firefighters Local 3623 to the Following Charitable Organizations: Building Homes for Heroes and Christian Service Center of Florida -- This item wets l)osiponed lo the August ugusl 21 ` Commission Heeling. C. COMMENTS FROM CITIZENS /PUBLIC r D. STAFF REPORTS AND AGENDA REVIEW City Manager Frank made the following announcements: 1) On the dais there is a copy of the plat for Item #3 for Prairie Lake Reserve. 2) 14th Annual "Kicks for Guns" Firearms Turn -hl Event -- Thursday August 16, 2012, from 7:OOam to 7:OOpm at High Point Church, located at 476 Ocoee Commerce Parkway Ocoee, FL 34761. Handgun Safety Class - Saturday August 25, 2012, from 8:O0an1 to 1:OOpm. The class is held at the Ocoee Police Department. If interested in any of the two events please contact Officer Teddy Levin at 407 -905 -3160 ext. 3024 or at tlevin a ci.ocoee.fl.us. 3) Parks and Recreation is hosting its monthly Food Truck Friday event on Friday, August 17th, from 6:00 to 9:00 pm. on Lakeshore Drive, in Bill Breeze Park. The movie "Big Miracle" will be shown during the event; the movie will start at 8:30 p.m., so come out and enjoy a dinner and a movie in the park. For additional information, contact the Parks & Recreation Department at (407) 905-3180. City Commission Regular August 7, 2012 4) The Ocoee Community Redevelopment Agency will again help sponsor the 7th Annual Central Florida Film Festival (CENFLO) to be held over Labor Day week -end (Fri /Sat /Sun Aug. 31 -- Sept.2) at the newly expanded and renovated West Orange Cinema. The event promises to be bigger and better than ever, and the CRA will again distribute a limited number of all- access VIP passes good for free attendance at all shows and the Saturday night party at the Sabal I lotel. E. COMMISSIONERS ANNOUNCEMENTS Commissioner Keller— None Commissioner Johnson — None Commissioner Wilsen- Announced the Founder's Day Marketplace is now accepting applications and vendors can go on -line to get the application. The Founder's Day event is being held on November 2 and 3" 1 . Commissioner Hood — 1) Fall Ball Baseball registration is coming up on August 10 11` 17` and 1 8 2) Ocoee Youlh Soccer registration will also be coming up and information can be found on their website. 3) Fiesta de Colores event is coming up in September and flyers are available at the receptionist desk. Mayor Vandergrift — Inquired about the Black and Gold Games. Commissioner Hood said he is not sure but can bring the information hack to the next meeting. F. CONSENT AGENDA Commissioner Keller, seconded by Commissioner Johnson, moved to approve the Consent A • enda Items #1 throu • h #7. Motion carried 5 -0. 1. Approval of Minutes for the Regular Commission Meeting Held July 17, 2012. (City Clerk Eikenberry) Approved on Consent. Motion carried 5 -0. 2. Appointment to the Human Relations Diversity Board. (City Clerk Eikenberry) Members of the Human Relations Diversity Board serve two -year terms. Currently the Human Relations Diversity Board currently has thirteen (1 3) members and their resolution allows no less than seven (7) members and no more than fifteen (15) members. One application has been received from Derek Persad with an interest in serving on the board. Approved on Consent. Motion carried 5 -0. 3. Approval of Replat #1 for Prairie Lake Reserve. (City Engineer Wheeler) The Prairie Lake Reserve project was originally platted in June of 2007 as a 15.87 acre 168 unit townhome project. Prairie Lake Reserve is located on Ocoee Vista Boulevard off of Clarke Road north of A.D. Mims Road. Because of market trends., Park Square 1 -tomes plans to increase the size of some of the townhome units but does not propose to increase the footprint of the buildings. Their plan is to eliminate one unit out of two of the four building sites and five of the six unit building sites, thereby eliminating seven units from the planned development. Approved on Consent. Motion carried 5 -0. Page 2 City Commission Regular August 7, 2012 4. Approval of Distribution Easement for Progress Energy Florida, Inc. for Lift Station #7. (City Engineer Wheeler) Under the provisions of the Land Development Code, all utilities within new developments are required to be placed underground. All of those utilities with the exception of Progress Energy Florida, Inc. place their facilities within the road rights -of -way (ROW). Progress Energy has always placed their underground facilities within a privately held easement outside the public road rights -of -way. For the Ocoee Town Center project and the construction of the relocated Maine Street the easements for Progress Energy will be within the road right -of -way. This is due to these projects being constructed in Target Area 2 of the CRA that requires the placement of buildings right at the edge of the ROW. "Therefore there will be no landscaped area behind the sidewalk for an easement for underground electrical power. Because the property is not platted there is no way to geometrically' define the easement, therefore this document provides for an easement 10 feet w ide centered over their underground cable and /or conduit. Approved on Consent. Motion carried 5 -0. 5. Approval of Disposal of Surplus Sanitation Trucks. (Public Works Director Krug) Per Florida Statute 274, Public Works is requesting Sanitation trucks 746 & 747 be declared surplus so that the City can properly dispose of there. The Sanitation Division budget included the purchase of two (2) new side load collection trucks and the subsequent sale of two (2) existing side load trucks- The City has solicited vendors and determined there is significant interest in the surplus trucks. Public Works proposes soliciting bids to sell the trucks to the highest successful bidder. Approved on Consent. Motion carried 5 -0. 6. Approval of Police TASER Purchase. (Police Chief Brown) TASER electronic control devices have been proven to reduce officer and resistant subject injuries during confrontations which turn physical or which have the propensity to turn physical. The Ocoee Police Department initially equipped all of its officers with TASERs in 2005 /2006. Since then, the warranties on the TASERs have expired and a small number are in need of replacement. The replacement TASERs would be purchased out of Police Federal Forfeiture funds. Not more than $8.500 from the Police Forfeiture Fund is being requested to make a purchase of ten (10) replacement I'ASERs. There is a total of approximately $106.000 in Police Forfeiture Fund accounts. Approved on Consent. Motion carried 5 -0. 7. Approval of 14th Annual Kicks 4 Guns Firearms Turn -in Initiative and Request for up to $5000 from the Police Forfeiture Fund. (Police Chief Brown) For the 14th year Clear Channel - REAL Radio 104.1 FM in partnership with the Central Florida Crimeline will be organizing the annual Kicks 4 Guns Firearms Turn In (buy back) Initiative. This program gets unwanted guns off the streets before they can be used in crimes or accidental shootings, as well as guns that may already be in the hands of criminals. The event is scheduled for August 16. 2012. Last year in Central Florida, 2224 firearms were turned into law enforcement at 13 separate locations with no questions asked. 113 firearms (5% of the total) ‘vere turned into the Ocoee location. The Ocoee Police Department wishes to participate for a second year in a row. Approved on Consent. Motion carried 5 -0. G. PUBLIC HEARINGS - None Page 3 City Commission Regular August 7, 2012 H. FIRST READING OF ORDINANCE 8. First Reading of City of Ocoee Economic Development Ad Valorem Tax Exemption Ordinance. (Second Reading and Public Hearing scheduled for August 21, 2012, Regular Commission Meeting at 7. 15 p.m, or soon thereafter). (CRA Administrator Wagner) In an eft to support economic growth, the electors of the City of Ocoee, by referendum, authorized the City Commission to grant economic development ad valorem tax exemptions to certain businesses to promote job growth within the community. City Attorney Cookson read the title of Ordinance. Mayor Vandergrift announced the second reading and public hearing will be held on August 21, 2012, at 7:15 p.m. or soon thereafter. I. REGULAR AGENDA 9. Approval of Undergrounding of Progress Energy Facilities Along a Portion of Bluford Avenue from SR 50 to Old Maine Street. (City Engineer Wheeler) The Progress Energy design took the undergrounding of the electrical power further north than required. The Progress Energy design was from SR 50 to old Maine Street, an additional distance of 450 feet. The cost for this entire project is 5107,475.73. City staff was approached by Colonial Bluford about sharing the costs to underground the power from SR 50 to old Maine Street. Colonial 13luford would pay for their portion of the installation from SR 50 to relocated Maine Street and the City would bear the cost from relocated Maine Street to old Maine Street. The proposal was to share the cost based upon a prorated cost per linear foot. The Colonial Bluford distance is 78.07 percent of the total distance and their cost would be 583,906.19; the City's shale would be for the remainder distance Nshich is 21.93 percent of the total distance and would be a cost of 523,569.24. City Engineer Wheeler explained that Colonial Bluford project is under construction and under the provisions of the Land Development Code; all overhead utilities along adjacent roads are required to be placed underground along the frontage of the project limits. The Progress Energy design took the undergrounding of the electrical power thriller north than required. The Progress Energy design was front SR 50 to old Maine Street. an additional distance of 450 feet. Colonial Bluford I.LC approached the city and asked about sharing the costs to underground the power from SR 50 to old Maine Street. Staff feels that this additional undergrounding of the electrical facilities would be beneficial to the development proposed for this area and the CRA in general. Staff would propose to fund this project from the General Fund Contingency with the approval from the Commission. Mayor Vandergrift inquired as to how much money the city was conlmitting too. City Engineer Wheeler said the City's share would be $23,569.24. The proposal was to share the cost based upon a prorated cost per linear loot. The Colonial Bluford LLC would have a cost of $83,906.49. City Manager Frank concurred with staffs recommendation since they have the money in contingency. He explained this is one of the corridors in the city that they would like to improve in the future and do stormwater and pavement improvements too. Further discussion ensued regarding the possible future expansion of Bluford Avenue to a three lane road. Staff was asked to bring back estimates on road expansion for that area starting with the segment of SR 50 to Story Road /Geneva Street. City Engineer Wheeler answered questions regarding the depth required for burying utility lines. Commissioner Johnson, seconded by Commissioner Keller, moved to approve undergrounding of Progress Energy facilities along a portion of Bluford Avenue from SR 50 to Old Maine Street at a cost of $23,568.24 and authorize staff to issue a purchase order to Colonial Bluford LLC for this work. Motion carried 5 -0. Page 4 City Commission Regular August 7, 2012 [J STAFF ACTION ITEMS K. COMMENTS FROM COMMISSIONERS Commissioner Keller— announced Primary klection is next "Tuesday, August 14 He further encouraged everyone to go out and vote. There are a lot of important positions up in the School Board as well as the Primary Candidates. Commissioner Johnson — 1) announced the first commission meeting in September is scheduled right after Labor Day and was wondering if they could cancel that meeting. Commissioner Johnson, seconded by Commissioner Wilsen, moved to cancel the September 4 Regular Commission Meeting. Motion carried 5 -0. 2) said they have such a great turn out at the Friday night Food I ruck event that he thought maybe they can look at having entertainment instead of the movie every other month or have entertainment prior to the movie from 6 -8pm. Ile further added they could use the gazebo and arrange for different type of musical entertainment. This would just be another avenue of helping get more people out to enjoy the Food Truck event. Parks and Recreation Hayes said staff does have some contacts that they can reach out to and get quotes on. Mayor Vandergrift said without objection he would like for staff to look into cost for musical entertainment at the Food Truck event. Commissioner Wilsen- 1) announced Budget Workshop meeting is coming up August 15 at 6pm. 2) inquired about the employee health clinic offering the shingles shot to employees. City Manager Frank explained this was already being looked into to bring forward to the commission at some point in the future. The cost for the shingles shot would be $160 per patient, but since it was not budgeted in this year's budget, staff was looking to recommend offering the shot as $80 co -pay for employees who were eligible to receive it. He added that there are only about 20 employees who are eligible at this time due to previous HRA screenings and health requirements. Further discussion ensued regarding the shingle shot program and who would be eligible. Commissioner Wilsen seconded b Commissioner Johnson moved to institute $80 co -pay for the shingles vaccination for those employees and dependents that are eligible. Motion carried 5 -0. Commissioner Johnson said he would like to bring up the possibility of putting the insurance benefit contract out for bid. He explained the city currently has a contract employee who also works for the company who currently handles are insurance packet and he feels it would be the best interest of the city to look at other cost factors since it may save the city money. Discussion ensued regarding such a change would change the Carel lere Clinic. City Manager Frank stated that CareHere is linked to Crown and that may cause the need to go with a whole different clinic provider and all new doctors. Commissioner Wilsen inquired about the contract with Crowne Consulting. It was answered that the contract expires September 2012. Commissioner Hood suggested they should look into getting a survey out to employees to inquire as to what they think and if they are happy with the current clinic services from Careilere. There was further discussion regarding the current network the city has with the ('ity of Apopka and Mt. Dora and the possibility of expanding out to the city of Oviedo and Sanford. Page 5 City Commission Regular August 7, 2012 Commissioner Wilsen l) asked if we can direct Code Enforcement to create a vacant property registry; it has become a concern in many neighborhoods. City Manager Frank said they are in the process of creating such a list; it should be ready for the second meeting in September, since Nye just canceled the September 4th meeting. There was discussion about the issues with code violations, squatters, etc. that residents are dealing with due to the vacant properties. Commissioner Johnson wanted to bring up another point about the clinic. lie stated that many changes have been made to the clinic with employees having no say; so why do we now need to survey them at this point to ask them if they are interested in changing to a new insurance service provider with regard to the clinic. Commissioner Hood — gave an update on high school sports: Freshman Fun day at Ocoee 1601 School is August 9 2012; 10 -12 graders have Knight Fever from 10am 2pm on August 16 also. August 16 the only day left to pick up parking hangers before the first day of school; the first football game is August 2-1 against university of Orange City. They were uncertain as to when the Black and (fold Game was. 2) discussed a portion of NW Ocoee (Westyn Bay Forest Brooke area) will be going to Lakeview this year). Mayor Vandergrift stated this is an economic impact to people in Ocoee who live it an upscale neighborhood; they are not going to want to be bussed to Lakeview. There was also discussion that Hackney Prairie Elementary is starting construction this month. Spring Lake Elementary upgrades are in the final stage of contractor selection. Then, Clarcona and Ingram Road middle school are the two projects coming next. Commissioner Hood mentioned that there are many schools being built or rebuilt and it is his understanding that Orange County Florida has the most aggressive school budget than anyone in the country this year. Commissioner Keller 1) said he would like to look at the possibility of setting up guidelines for reduction of fines on code Enforcement liens. City Attorney Cookson said he can make some recommendations that would more consistency. Commissioner Wilsen also stated she would like some information showing whether or not people actually pay the reduced fine. Mayor Vandergrift — 1) said he would like to get a temporary sign put up on Bluford Road to indicate where the cemetery is. City Manager Frank noted that a car accident took down the previous concrete sign; would like direction from the commission on what type of sign should be used to replace it. Commissioner Wilson and Commissioner Flood expressed that they would like to have something decorative that matches other signs we have placed around the city. City Manager Frank suggested that we place a temporary traffic sign there now and when staff brings back plans for the entryway signs we can include something for the cemetery that matches. Consensus of the Commission was to go ahead with the temporary traffic type sign for the Ocoee Cemetery per the City Manager's suggestion. ADJOURNMENT The meeting was adjourned at 8:23 p.m. APPROVED: Attest: City of Ocoee I Be • enberry, City Clerk S. Scott Vandergrift, Mayor 1 J Page 6