07-12-2012 CITY OF OCOEE
MINUTES OF HUMAN RELATIONS /DIVERSITY BOARD
REGULAR MEETING HELD JULY 12, 2012
LCALL TO ORDER 1
Chairman Maxwell called the meeting to order at 7:25 p.m. in the Commission
Chambers of City Hall, 150 North Lakeshore Drive. Member King gave the invocation
and Member Joseph led the pledge of allegiance. The clerk called roll and determined
there was not a quorum present.
PRESENT: Chairman Maxwell, Member Cornell, Member King, Member Dawkins,
Member Del Valle and Member Joseph
ALSO PRESENT: Recording Clerk Williams
ABSENT: Member Pierce, Member Turner, Vice - Chairwoman Hopkins, Member Curry,
and Member Zaccaro all were absent excused.
BUSINESS FOR DISCUSSION ]
WELCOME NEW MEMBERS
Chairman Maxwell welcomed new Member Del Valle.
TREASURER'S REPORT
Chairman Maxwell briefed the board on the budget presentation to the city
commission, the feedback he received, and how he plans to have individual
discussions with the mayor and each commissioner.
Member Cornell advised the board of the balance for the month of July. The total
expenditures to date amount to $9,696.55 leaving an available balance of $5,471.96
FIESTA DE COLORES
Member Joseph updated the board on the planning progression for the event.
The board allocated $4,100 for this event, and the current expenses are as follows:
Cookie the Clown $430
Flyers - — $800 -- — —
Tent 20x20 $235
HAYDG (Latin Dance Group) $400
Photography - Ms. Roper _ _ $150
Total $2,215
Member Joseph contacted Magical Train Rides to provide services at the event and
was given a price of $250 for two hours of service.
Member Joseph informed the board of the proposal emailed to Liaison Wright from Mr.
Mendoza of La Hefa Radio Station (copy of email inserted below) offering to provide DJ
services, advertisement and live entertainment for no fee.
Member Joseph informed the board of gift cards and cash donations collected thus
far. Manheim Orlando donated $1,000 dollars, the silver sponsorship.
Human Relations Diversity Board Minutes
July 12, 2012
Page 2 of 3
Member Cornell asked if there are many food vendors. Member Jospeh responded
there are not currently many food vendors registered.
Chairman Maxwell inquired if anyone has contacted Gary Fowler for stage set-
up. Member Joseph stated she had not and did not think that he was used last
year. Chairman Maxwell asked if Winter Garden is charging for the stage usage.
Member Joseph stated she remembered hearing of a charge, but will confirm
with Liaison Wright.
Member Joseph stated there are some items that need to be purchased (i.e.
water for vendors, raffle tickets, number cards, etc.). She also stated they need
a CD of the national anthem to be played at the event and are still seeking
confirmation from the color and honor guard regarding their participation in the
event. Chairman Maxwell stated he will handle obtaining the national anthem
on CD as well as confirming the participation of the color and honor guard for
the event.
Member Joseph stated Liaison Wright has already confirmed the necessary
services to be provided by the city or city staff.
Chairman Maxwell tabled the following items until next month:
F. MLK Unity Parade and Celebration
G. Diwali Festival of Light Discussion
I. New Brochure Presentation
MEDIA COMMITTEE REPORT
Chairman Maxwell explained to the board the idea behind the sponsorship package
and the purpose. Further showing the video that was produced by Mike Bissett to be
included in the sponsorship package.
Member Joseph stated that pursuant to the contract with Lucas Boyce he will need to
give consent prior to him being featured in any media distribution. Chairman Maxwell
responded for him to be sent a sponsorship package.
Member Dawkins stated that the committee requested to have the event name and
then about three frames of that event.
NEXT AGENDA - August 2, 2012
Fiesta de Colores Report
MLK Unity Parade and Celebration Report
Diwali the Festival of Light
Human Relations Diversity Board Minutes
July 12, 2012
Page 3 of 3
Media Committee Report
New Brochure Presentation
Chairman Maxwell gave a handout on his suggestion for themes for the MLK Event and
Celebration.
QUESTIONS /COMMENTS_
none
ADJOURN
Adjourned at 8:53 p.m.
Tisha Williams, Recording Clerk ' William Maxwell, Chairman