09-06-2012 CITY OF OCOEE
MINUTES OF HUMAN RELATIONS /DIVERSITY BOARD
REGULAR MEETING HELD SEPTEMBER 6, 2012
CALL TO ORDER
Chairman Maxwell called the meeting to order at 7:04 p.m. in the Commission
Chambers of City Hall, 150 North Lakeshore Drive, Ms. Boudokhane gave the invocation
and Member Pierce led the Pledge of Allegiance. The clerk called roll and determined
there was a quorum present.
PRESENT: Chairman Maxwell, Vice- Chairwoman Hopkins, Member Cornell, Member
Turner, Member Zacarro, Member Del Valle, Member Dawkins, Member King, Member
Calloway, Member Pierce, Member Persad, and Member Joseph
ALSO PRESENT: Recording Clerk Williams
ABSENT: Member(s) Curry, and Tiwari were absent unexcused.
BUSINESS FOR DISCUSSION
WELCOME OF NEW MEMBER(S)
Chairman Maxwell welcomed new Members Persad and Calloway. Both gave a brief
personal history about themselves and their interest in serving on the board.
APPROVAL OF MINUTES
June 7,2012
July 12, 2012
August 2, 2012
Member Joseph seconded Member Cornell moved to accept the minutes as written for
June 7, 2012, July 12, 2012 and August 2, 2012. Motion carried unanimously.
TREASURER'S REPORT
Member Cornell stated there were no monetary changes for the month of September;
however she did make changes to the report format to include vendor and type of
service, vendor donations and type of donation (cash, gift card, etc...) and
sponsorship.
Chairman Maxwell presented to the board checks he received for sponsorship of the
MLK, Jr, Event and Celebration from various sources.
Chairman Maxwell advised the board that at the last budget meeting the
commissioners unanimously decided to continue funding the current events hosted by
the board and not take on any new events. He advised the commission did state that
due to budgetary restraints, the pre -event reception held for MLK, Jr. Event and
Celebration may be an item in which the board can cut cost. Chairman Maxwell
stated the reception is an opportunity for the community to meet and greet the
speaker and planning for such will continue with the 2013 MLK, Jr. Event and
Celebration preliminary process.
FIESTA DE COLORES
Member Joseph thanked the board and Liaison Wright for all the assistance they have
contributed to the planning of this event.
Human Relations Diversity Board Minutes
September 6, 2012
Page 2 of 3
Member Joseph asked for board members to help with the pick -up of donations and
purchase of miscellaneous items needed for the event.
Member Joseph asked the board to review the event program and make suggestions.
Chairman Maxwell will do the welcome in English and Member Del Valle will do the
welcome in Spanish. Chairman Maxwell inquired of the board their feeling on including
the flags of other Latin countries. Vice - Chairwoman Hopkins stated they used the
national database, and they should continue to follow the national guidelines of
recognized countries.
Member Cornell seconded by Member Pierce, moved to approve the event program
as written. Motion carried unanimously.
Chairman Maxwell asked if the pinatas will be done by age group. Vice - Chairwoman
Hopkins asked if two pinatas will be done in each time slot. Member Cornell inquired if
the expense is too great to do two pinatas in each time slot. Member Joseph will
purchase and allocate two pinatas for each time slot.
Member Dawkins inquired about what time board members need to arrive for the
event and for those without a board shirt, what color they should wear. Vice -
Chairwoman Hopkins advised the board shirts are a light tan and suggested color
similar as well as close -toe shoes. The board collectively decided for members to arrive
at 8:30 a.m.
Further discussion ensued regarding miscellaneous items needed, assignment of board
volunteers, pick -up of donations and distribution of fliers to the local schools.
Chairman Maxwell asked if anyone had reached out to USA Dance Group that
contacted Liaison Wright and volunteered to be in the program. The board discussed a
time for them to perform and incorporated them into the program. Chairman Maxwell
will contact USA Dance Group on Friday, September 7, 2012 to confirm their
participation in the program. Vice - Chairwoman Hopkins suggested scheduling their
performance shortly before the dance competition, and using them to solicit audience
participation.
Board discussion ensued regarding sponsors and their inclusion on the program and
banner recognition.
Member Joseph stated currently they have 38 organizations that will be represented at
the event, 10 food vendors, and 25 raffle items and have collected $1,500 cash
donations.
Ms. Boudokane asked how the raffle tickets will be distributed. Member Joseph
explained how the raffle tickets will be distributed and any cost if any. She also stated
that two of the vendors will be holding a raffle at their booth.
Human Relations Diversity Board Minutes
September 6, 2012
Page 3 of 3
MLK, JR. UNTITY PARADE AND CELEBRATION
Chairman Maxwell asked that this item be tabled until October, 2012.
NEXT AGENDA - October 4, 2012
MLK Event and Celebration Preliminary Planning
Fiesta de Colores - Debrief
Diwali Festival of Lights - Member Tiwari
New Brochure - Chairman Maxwell
ADA Awareness - Member Dawkins
Black History Month Essay Contest Preliminary Planning
Attendance - Recording Clerk Williams
QUESTIONS /COMMENTS J
Chairman Maxwell thanked Member Joseph for her fantastic planning of Fiesta de
Colores.
Vice - Chairwoman Hopkins asked the board to excuse her tardiness; it was her
daughter's 16th birthday. Advised the board if they knew of any students interested in
volunteer work, let her know and she will organize their participation.
No comments from any other board members.
ADJOURN
Adjourned at 8:38 p.m. 7 '
•-• ,V.7X,
irm
Tisha Williams, Recording Clerk William Maxwell, Cha a