Item #05 Approval to Purchase New Police and Heavy Truck Tires and Sole Source Heavy Truck Tire Recapping Ce ntex of Good L ip
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AGENDA ITEM COVER SHEET
Meeting Date: November 6, 2012
Item # 5
Reviewed By: ,...
Contact Name: Stephen C. Krug Department Director:
Contact Number: 6002 City Manager: fr
Subject: Approval to Purchase New Police and Heavy Truck Tires and Sole Source Heavy Truck
Tire Recapping.
Background Summary:
The Fleet Division budget for Fiscal Year 2012/2013 includes the replacement of Police vehicle tires and
heavy truck tires. The City has researched pricing and found Boulevard Tire Center provides the lowest
pricing available through the Florida Department of Management Services Contract No.: 863 - 000 -10 -1
(Tires) for new Police tires and new heavy truck tires. The majority of the heavy truck tires replaced
during the year are for the Sanitation Division's fleet.
The above mentioned contract did not solicit pricing for recapped heavy truck tires. When available, the
City previously piggy- backed off of existing municipal contracts for recapped tires, however the City has
contacted the local recapped tire distributors /manufacturers and they do not have existing contracts the
City can utilize. The City purchased recapped heavy truck tires through Boulevard Tire Centers in the
previous fiscal years as the other local distributors were not willing to provide recapped tires for the
same, or lower price than Boulevard is quoting to the City and this continues to be the case in the new
fiscal year.
Public Works recommends awarding a purchase order to Boulevard Tire Center based on pricing from
the Florida Department of Management Services contract for new Police tires and heavy truck tires
referenced above and available to be viewed at the following Zink:
http: / /www.dms.myflorida.com /business operations /state purchasing /vendor information /state contract
s agreements and price lists /state term contracts /tires
Public Works also recommends awarding a sole source purchase order to Boulevard Tire Center for
recapped heavy truck tires based on the pricing described in the attached memo.
Issue:
Authorization is needed to issue a purchase order to provide new Police vehicle tires and replacement
heavy truck tires for the City fleet.
Recommendations
Recommend approval to purchase Police tires and heavy truck tires through the Florida Department of
Management Services Contract No.: 863 - 000 -10 -1 (Tires) from Boulevard Tire Center along with
recapped heavy truck tires based on the solicited pricing for the City fleet as funded in the user
Departments /Divisions through the Vehicle Parts & Repair 4605 account lines, and have the option to
renew with Boulevard Tire Centers on an annual basis as long as they maintain the best pricing on the
aforementioned bids.
Attachments:
Copy of memo summarizing tire costs.
Financial Impact:
The cost of the tire replacements is estimated to be $97,000.00 and is adequately funded in the user
Departments /Divisions through the Vehicle Parts & Repair 4605 account lines.
Type of Item: (please mark with an x')
Public Hearing For Cleric's Dept Use:
Ordinance First Reading Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
x Commission Approval
Discussion & Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. N/A
Reviewed by ( ) N/A
2
Memorandum
To: Steve Krug
CC: Debbie Love
From: Bill Simmons
Date: 10/10/2012
Re: Tires for Public works
Anticipated tire cost
Police tires
225/60R/16= 185 ea. @ $83.38= $15,425.30
235/55R17= 65 ea. @ $110.79= $7,201.35
Total = $22,626.65 Please set PO for $23,000
New Sanitation tires
12/22.5= $442.37 @ 28 = $12,386.36
11R/22.5= $318.84 @6 = $1,913.04
425 = $507.24 @ 8 = $4,057.92
315/80R225= $529.16 @8 = $4,233.28
Total = $22,590.60 Please set PO for $23,000
Recapped tires
12R= 150ea. @ $153.15 = $22,972.50
11R= 25ea. @ $148.63 = $3,715.75
425 = 26ea. @ $232.05 = $6,033.30
315/80R22.5 8@ $187.1 1= $1,496.88
Total = $33,678.43 Please set PO for $35,000
LABOR FOR MOUNT /DISMOUNT OF SANITATION TIRES
1
October 10, 2012
LABOR $ 16,000 split between New and Recapped PO
Total $ amount to Boulevard Tire blanket P0= $97,000
2
/ iluulevard Tire Center
Focused on Tomorrows Solutions Today
CUSTOMER QUOTE
Customer: City of Ocoee Date:10 /15/2011
Address: City, State:
Contact: Bill Phone: Terms:
Qty Size Description Price F.E.T. Extension
1 225/60R16 Goodyear Eagle RSA $83.38 $83.38
$0.00
1 235/55R17 Goodyear Eagle RSA $110.79 $110.79
$0.00
1 225/60R18 Goodyear Eagle RSA $132.75 $132.75
$0.00
*These prices are from the Goodyear State $0.00
of Florida contract $0.00
5/01/12 Through 4/30/13 $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
SUB -TOTAL $326.92
Salesperson: Scott Smith 0.0% SALES TAX $0.00
Phone: (407) 947 -7087 Fax: TOTAL $326.92
Deland Bunnell Cocoa Daytona
(386) 734 -6447 (386) 586 -6088 (321) 639 -3077 (386) 258 -8129
Ft Lauderdale Ft Myers Jacksonville Lady Lake
(954) 792 -7799 (239) 267 -4701 (904) 786 -1112 (352) 430 -2380
Lakeland Lk Hamilton Miami Mt Dora
(863) 682 -5171 (863) 439 -3608 (305) 635 -8116 (352) 357 -4040
Orlando Punta Gorda Tampa Riviera Beach (WPB)
(407) 240 -1072 (941) 639 -7788 (813) 621 -5445 (561) 842 -4332
Quotation Guaranteed for 30 Days
i V 3aulevard Tire Center
Focused on Tomorrows Solutions Today
CUSTOMER QUOTE
Customer: City of Ocoee Date:10 /19/2012
Address: City, State:
Contact: Bill Phone: Terms:
Qty Size Description Price F.E.T. Extension
11R22.5 Goodyear G661 $318.84 $0.00
$0.00
12R22.5 Goodyear G287 $442.37 $0.00
$0.00
315/80R22.5 Goodyear G287 $529.16 $0.00
$0.00
425/65R22.5 Goodyear G296 $507.24 $0.00
$0.00
* These prices are from the State of Florida $0.00
Contract which expires 4/30/2013 $0.00
GS# 863 - 000 -10 -1 $0.00
$0.00
$0.00
$0.00
$0.00
SUB -TOTAL $0.00
Salesperson: Scott Smith 0.0% SALES TAX $0.00
Phone: (407) 947 -7087 Fax: TOTAL $0.00
Deland Bunnell Cocoa Daytona
(386) 734 -6447 (386) 586 -6088 (321) 639 -3077 (386) 258 -8129
Ft Lauderdale Ft Myers Jacksonville Lady Lake
(954) 792 -7799 (239) 267 -4701 (904) 786 -1112 (352) 430 -2380
Lakeland Lk Hamilton Miami Mt Dora
(863) 682 -5171 (863) 439 -3608 (305) 635 -8116 (352) 357 -4040
Orlando Punta Gorda Tampa Riviera Beach (WPB)
(407) 240 -1072 (941) 639 -7788 (813) 621 -5445 (561) 842 -4332
Quotation Guaranteed for 30 Days
i3uu1ivard Tire Center
Focused on Tomorrows Solutions Today
CUSTOMER QUOTE
Customer: City of Ocoee Date:09 /19/2012
Address: City, State:
Contact: Bill Phone: Terms:
Qty Size Description Price F.E.T. Extension
1 12R22.5 Bandag BRM $153.15 $153.15
$0.00
1 11R22.5 Bandag BRM $148.63 $148.63
$0.00
1 425/65R22.5 Bandag BRM -WB $232.05 $232.05
$0.00
1 315/80R22.5 Bandag BRM $187.11 $187.11
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
SUB -TOTAL $720.94
Salesperson: Scott Smith 6.5% SALES TAX $46.86
Phone: (407) 947 -7087 Fax: TOTAL $767.80
Deland Bunnell Cocoa Daytona
(386) 734-6447 (386) 586-6088 (321) 639-3077 (386) 258-8129
Ft Lauderdale Ft Myers Jacksonville Lady Lake
(954) 792 -7799 (239) 267 -4701 (904) 786 -1112 (352) 430 -2380
Lakeland Lk Hamilton Miami Mt Dora
(863) 682-5171 (863) 439-3608 (305) 635-8116 (352) 357-4040
Orlando Punta Gorda Tampa Riviera Beach (WPB)
(407) 240 -1072 (941) 639 -7788 (813) 621 -5445 (561) 842 -4332
Quotation Guaranteed for 30 Days