Item #07 Approval to Purchase Digital Radio System for the Sanitation Division be Center of Good z,
AGENDA ITEM COVER SHEET
Meeting Date: November 6, 2012
Item #
Reviewed By:
Contact Name: Stephen C. Krug Department Director: ��; -
Contact Number: 6002 City Manager:
./
Subject: Approval to Purchase Digital Radio System for the Sanitation Division.
Background Summary:
The Sanitation Division budget for Fiscal Year 2012/2013 includes the purchase of a digital radio system
to replace the obsolete analog system currently being used. Public Works has solicited pricing through
Motorola Solutions, Inc., utilizing State of Florida Contract # STC 725 - 500 -12 -1 — Land Mobile FM or PM
Communications Equipment (Two -Way Radios). The Sanitation Division has been using a radio system
for two years in place of cell phones to simplify the communication throughout the Team. Utilizing the
radios keeps all Team Members aware of what is happening on routes and allows multiple drivers to
efficiently respond to service issues and emergencies.
Public Works has previously utilized radios that were surplus equipment from the Fire and Police
Departments to meet this need. However, the analog radio system is being replaced with a digital
system and Sanitation can no longer use surplus analog radios requiring the purchase of new radios that
will work on the new digital system.
Public Works recommends awarding a purchase order to Motorola Solutions, Inc., based on pricing from
the State of Florida Contract referenced above and available to be viewed at the following link:
http: / /www.dms.myflorida.com /business operations /state purchasing /vendor information /state contract
s agreements and price lists /state term contracts /land mobile fm or pm communications equipme
nt
Issue:
Authorization is needed to issue a purchase order to purchase a digital radio system for the Sanitation
Division
Recommendations
Recommend approval to purchase a digital radio system through the State of Florida Contract No.: STC
725 - 500 -12 -1 — Land Mobile FM or PM Communications Equipment (Two -Way Radios) from Motorola
Solutions, Inc. in the amount of $25,931.10 for the Sanitation Division.
Attachments:
Motorola Solutions, Inc., Proposal.
Financial Impact:
The $25,931.10 is adequately funded in the Sanitation Division budget under Small Equipment.
Type of Item: (please mark with an "x)
Public Hearing For Clerk's Dept Use:
Ordinance First Reading Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
x Commission Approval
Discussion & Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. N/A
Reviewed by ( ) N/A
2
MOTOROLA SOLUTIONS,INC
Date: 10/8/2012 Submitted By: Bill McAlpin
Customer: city of Ocoee Public works Address: 3382 Bartlett Blvd
Address: 301 Mc Quire Rd Extension Orlando,Florida 32911
Ocoee, Florida 34761
Attention: RON MOORE Phone: 407- 648 -5333 X1106
Phone: 407 - 905 x6009 Fax: 407- 648 -5611
Fax 407 905 - 3176 407- 697 -0469
Email: rmoore 6ocoee.orq Email: bill mcalom @wtecross.com
Equip. Type: XTS1500 PORTABLE RADIO 6.9.14 AND MOBILE RADIO 6.8.14
STATE OF FLORIDA CONTRACT # 725 - 500 -12 -1
- STATE OF FL. CON 1 RACT
LINE ITEM QTY PART NUMBER DECRIPTION PRICE EXT SOF PRICE
183 15 H66UCD9PW5BN MOTOROLA PORTABLE XTS1500 1.5 RADIO $517 50 $7,762.50
184 15 Q574BJ DIGITAL 9600 BAUD $641.70 $9,625.50
185 15 Q884 1 YR WARRANTY $30 36 $455.40
186 15 NTN9858C SPARE BATTERY $75.90 $1,138.50
49K 6 WPLN4111 R ADD:SINGLE CHARGER $132 00 $792.00
$0.00
MOBILE XTL1500 Moo
775 3 M28URS9PW1N XTL 1500 MOBILE $1,28000 $3,840.00
775 3 G996 9600 ASTRO DIGITAL ENHANCE $664.00 $1,992.00
185 3 G400 1 YEAR REPAIR SERVICE ADVANTAGE $51 20 $153.60
500 3 HSN4032B EXTERNAL SPEAKERS $57 20 $171.60
$0.00
80.00
80.00
THIS QUOTE DOESN'T INCLUDE
INSTALLATION 80.00
$0.00
$0.00
$0.00
Final Price 825,931.10
QUOTE IS GOOD FOR 90 DAYS
PROGRAMMING WILL BE DONE BY THE ORANGE CO. RADIO SHOP
PLEASE MAKE SURE ALL PO'S HAVE THE FOLLOWING INFORMATION:
NET:30 DAYS
MOTOROLA SOLUTIONS,INC
YOUR BILL TO/ SHIP TO ADDRESS
Please Email to Bill McAlpin at bill.mcalpin @wtecross.com or Fax to 407 - 648 -5611