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Item #07 Most Valuable Partnership (MVP) Grant- Cycle 2012-2013the C of Good Lit. AGENDA ITEM COVER SHEET Meeting Date: February 19, 2013 Item # I Reviewed By: Contact Name: Joy P. Wright Department Director: J. Allison B Contact Number: 407 - 905 -3100 x9 -1530 City Manager: Robert D. Frank Subject: Most Valuable Partnership Grant — Cycle 2012 -13 Background Summary: The Most Valuable Partnership Grants Program has been in operation for several years. The grant program assists Ocoee neighborhoods and organizations with projects that will enhance property values and improve the quality of life in Ocoee. The MVP grant program is a matching grant program held once each year. The maximum matching grant award is $2,000. Funding is not given up front, but is reimbursed at the completion of the organization's project. Applicants fund their improvement projects and then get a portion back, up to a maximum of $2,000. Eight applications were received for this year's cycle. One applicant, Silver Glenn HOA, withdrew their application. The total amount of grant monies requested from the seven qualified applicants is $12,150. There is $10,000 funded for this year's MVP grant program. Seven organizations were recommended to receive grants in varying amounts that use the total amount of available funding. The seven applicants are: Admiral Pointe HOA; Hammocks HOA; Ocoee High Baseball; Ocoee High Public Safety; Rotary Club of Ocoee; Sleepy Harbour; and Woman's Club of Ocoee. The award amounts are decided based on the organization's out -of- pocket expenses, volunteer labor and in -kind donations. All of these elements must total or exceed the dollar amount the organization is requesting because the MVP Grants are "matching grants." Issue: Should the Mayor and Commissioners approve the funding recommendations made by staff? Recommendations Staff respectfully requests that the Mayor and City Commission approve staff's recommendations for funding the listed applicants in the amounts shown below. Below are the seven organizations that staff recommends receive an MVP Grant 1. Admiral Pointe HOA Montgomery Ave. improvements to front entrance landscape Amount requested: $2,000 Staff recommendation: $1,520 2. Hammocks Install security camera system at entrance Amount requested: $2,000 Staff recommendation: $1,560 3. Ocoee High School Baseball Re -grade and level the baseball infield to make playing surface more consistent and safe entrance Amount requested: $2,000 Staff recommendation: $1,560 4. Ocoee High Public Safety Students will create 3 booths at Ocoee's Spring Fling to increase awareness of fire safety and law enforcement Amount requested: $1,500 Staff recommendation: $1,500 5. Rotary Club of Ocoee College scholarships for three Ocoee High School seniors Amount requested: $1,500 Staff recommendation: $1,500 6. Sleepy Harbour Pavilion lighting and landscaping at recreation lot and entrances Amount requested: $1,150 Staff recommendation: $800 7. Woman's Club of Ocoee Four scholarships to Ocoee and West Orange High school students who live in Ocoee Amount requested: $2,000 Staff recommendation: $1,560 TOTAL Amount Requested $12,150 TOTAL Staff Recommendation $10,000 Attachments: MVP Applications Financial Impact: $10,000 funding is available for the MVP Grant program in FY 2013. 2 Type of Item: (please mark with an 'Y) Public Hearing Ordinance First Reading Ordinance Second Reading Resolution Commission Approval Discussion & Direction Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney Reviewed by Finance Dept. Reviewed by For Clerk's Dept Use Consent Agenda Public Hearing Regular Agenda N/A N/A N/A 3 r �� I Most Valuable Partnerships (MVP) Aware 2012/2013 Application Form and Instructions Deadline for Application is 5 p.m. on November 30, 2012 Final Deport to receive grant monies is due August 1, 2013 Applications will be accepted by mail or hand delivery to: Joy P. Wright, Community Relations, 150 N. Lakeshore Drive, Ocoee, Florida 34761 ed Date Receiv � E 1 V E D NOV 3 60 2012By_ City of Ocoee Most Valuable Partnerships (MVP) Awards Ocoee's Neighborhood Matching Grants Program PLEASE PRINT OR TYPE r �- Name of Neighborhood or Organization: A v A e Bc _\ � � .L":y qrI �; vv c j 1 Project Leader: d I !� '� ', N/A I- Address for Project Leader: Q LZ� [-,C, 6 Phone Nos. for Project Leader (gay) i (0:7- � A,(E aningj t -d 4- - - Email Address: : e =Ava n c Describe the neighborhood or project boundaries using streets & landmarks. The boundaries must be within the City of Ocoee. If the project serves a population without specific physical boundaries, please describe the population served: - L FOR NEIGHBORHOOD GROUPS, PLEASE ANSWER THE NEXT SECTION ON FORMAL AND INFORMAL HOMEOWNERS' GROUPS. FOR COMMUNITY ORGANIZATIONS, PLEASE ANSWER THE SECTION FOLLOWING THAT. Does your neighborhood have an official homeowners' association (legal entity)? If Yes (If No, skip to section on the next page.) When was it formed? Of - 3 1 - S: How many members are in the association? Are the members all homeowners in the neighborhood? What is the official homeowners' association's organizational structure? (President, V.P., Committees, etc.): 4 How does the association elect its leadership? When and how often are elections held? a � , cA If No: Igo you have an active neighborhood group? When was it organized? How many members are in the group? How many homes are in your neighborhood? What is your group's organizational structure? (President, Mice - President, Committees, etc.) How does your neighborhood group elect its leadership? When and how often are elections held? For community organizations which are not "neighborhoods", please answer the following questions: What is the name of your organization? Is your organization a formal "non - profit ", an informal civic group, or other (please explain): How many people are members or clients of your organization? Are all members or clients of your organization either businesses or residents of the City of Ocoee? If not, how many (either by number or percentage) are? 5 All Applicants Should Complete the Remainder of the Application: Please list the activities and projects your neighborhood or organization has accomplished in the past two years. L' Please describe how your homeowners' association /neighborhood group is funded. (Mandatory dues, volunteer contributions, etc.) What is the percentage of homeowners in the neighborhood who contribute to the neighborhood group's funds? c6 VJ � c What is the name of the proposed project? 6 .c c�� _� - `�,N Q - What is the dollar amount being requested? (Remember, all dollar amounts must be snatched by the neighborhood /organization and any partners. The maximum grant award is $2,000.) X Briefly describe the proposed project: (A ck ra-- L\ Y d - e � List the project goals: (1) 4 6,J '02 6 m cd S O 4. o a: O El 1 ra� ci � sn' C�I. b D LO � 8 + o C/D C�I. How will the neighborhood residents /community organization members be involved with the project? Please be specific. t�J fit'_., 1(- - (°� -- �a ---- Vii.- .��C::... < '"�"° ` `.J� •i "\_. -. „ �. ,t'��:"� -c1 ' t.= _ ti �'° CA What is the location of the proposed project? If the project is not physical in nature, please provide a description of whom it will serve in what general area. �-,,�A k,k c .p'� v(V,-k - If the proposed project is a physical improvement (landscaping, sign, gazebo, etc.), please define the exact site location(s). Use street names and measurements from the curb, including measurements from sidewalks, if applicable. Also provide measurements of the project (height, width, length) and attach a drawing (Please be specific with the details of physical improvements.) Exact Location: (show on attached drawing) Measurements of the Proposed Improvement: (show on attached drawing) If the proposed project is a physical improvement, will it be located on: Public Right -of -Way: Private Property: Common Area Owned by the Homeowners' Association: (You will need to include written permission from the appropriate government agency for the public right -of -way or the owner of the private property or common area.) 8 Please complete the Project Plan and Timeline, the Volunteer Hours Pledge Sheet(s), the Project Budget, and Partner's Letter(s) of Intent. Instructions for completing these forms are listed on the page after each form. You must attach the meeting minutes reflecting the membership vote of approval for the proposed grant project. (See below if you don't have a formal association.) We certify that our membership voted and approved this 2012/2013 MVP Awards application on (date), and attached are the minutes reflecting this vote. Print name of person preparing application (!� x C 5�0 / 7r�� Print Name of Neighborhood /Organization President Signature of person preparing application Date: � ( - ? t% , -- ( Signature of Neighborhood/Organization President Date: / ,/> 3 e) - /14 Completed MVP Awards applications must be received by 5 p.m. on November 30, 2012 Deliver in person or mail to: Joy P. Wright, Community Relations, 150 North Lakeshore Drive, Ocoee, Florida 34761. Please call Joy P. Wright at (407) 905 -3100 if you have any questions. CITY STAFF USE ONLY YES NO Has the applicant left any questions unanswered? Has the association listed the Project Team names, their full addresses and phone numbers? (7 minimum) Are all the Partner Letters of Intent attached? Have all the association's cash and in -kind donations been documented? Did the association attach the completed Plan and Timeline? Did the association attach the completed Volunteer Hours Pledge Sheets? Did the association attach the completed Budget? If the project is a physical improvement, has a description and drawing been provided? If the project is a physical improvement, is the written permission from the property owner attached? Has the application been approved by the members and are minutes attached reflecting the vote? Is the application signed by the person preparing the application and the association president? M bA po P-1 4 1 0 u � 2 y ef A r l t. 111 - - 1 1 � .-so- 40 � O � a � ,� � n � (jam(j]] �� - DO kJ cn � 19 Q 0 Q) �o o_ Q A . rn rn ul L.n Ln 0 W 00 a) r- N lD Ln d d O O N 6l f D dl 0) rl d' lD M 1� V1 LIl N Ci d' Ol 00 i- r W N to Ln O 00 rl- o0 r- 00 a LL J LL J L- J L J LL J r� Q J Q1 6 0) 6 LL FLe N O N O O0 Ov Ov O O O O O O O O a N 0 O C/) W � i-+ 7s +� O U N F-�I _ lD L 1T v LD L O 0 . ID C d d U C EJ Q U U C) � m O � �D �D cz �D M m m U M Q_ m E V� 11 V) O c E m ca M d� M ca ca O O O O v O v ca ca O o U U -i c0 � U v `! m O 00 O c1 O � d 0 Ln `a e-tl W O C3 Cd cs UD Q 0 Q) �o o_ Q MOST VALUABLE PARTNERSHIP (MVP) AWARDS The City of Ocoee's Neighborhood latching Grants Program 2012/2013 Proposed MVP Awards Proiect 13nd Neighborhood /Organization: f '+� �� ' �`; ,s'� `�°� CS Project Name: Vj -(:�s " f.` � `v� f ` :. ,J c, PROJECT REVENUES: Cash from the City: $ Cash from the Neighborhood /Organization: $ r 2, d t c; c Cash from Partners (List of Partners and Cash Contributions): TOTAL, CASH REVENUES: $ .`?_ , o PROJECT EXPENSES: (List all expenses separately. Any expense over $1,000 mast be supported by two written quotes. Please attach the written quotes to this project budget) t O e l fo �C14!'� liA fN —S C ! $ $ $ $ $ $ $ TOTAL OF PROJECT EXPENSES: $ 1Z, " Y" Total Cash Revenues should be equal to or greater than total project expenses. "V In -Find Contributions: Estimated Value $ $ $ $ Volunteer Labor Llours x $10 /hr $ 07a 13 i��a�' • �'_�: a New company Girard Environmental Services, Inc. landscapin They guarantee us the best rates on service. Let us know it this i s n ac and we w ill obtain ,r t N ' qu (a Thank you, Girard Environmental Services, inc. Post Office Box 1119 Sanford, FL 32772 866-643-1817 Billing Information Admiral Pointe HOA 2180 West S.R. 434, Suite 5000 Longwood, FL 32779 Authoriza'don for Extra Work Date Submitted: 11/26/2012 AEVV Number: 83546 Submitted By: JTC Location o'lWork Performed Admiral Pointe 1001 Coastal Circle Ocoee, FL 34761 Account Manager: Jeff Clarice 407-956-0507 Payment Terms: NET 30 Description of Work Qty Oleander Replacement Remove existing Oleander from entry side on the right side. Supply and install the listed material. Enhancement Services, Bed Preparation Viburnum 'Awa buki'003G Mulch, Pine Bark, CY As discussed, another plant choice would be the Anise with no price difference. 77.01 10.0 Each 405.00 15.00 45.00 Amount 405.00 1,155.00 450.00 How Are We Doing? Please send any comments, complaints or suggestions directly to Total Amount $2,010.00 Rick & Randy Girard at: feedback@girardonline.com !If. To Approve This Woric: Reply to the email you recieved with an approval or sign & fax this proposal to 407-302-5573. If you have questions, please contact your Account Manager, whose telephone number is shown above. Print Name Signature Date - ,(� # t ` -v _ _ ... E ` i � � '. 1, a i '� i i �, � i � i ' � � ' ', � _ � ` ! ` .. � � i � I ' 1 � � � - � _� � I r... '. I - j I. i j �. _ _. _ i i � � � i City of Ocoee Most Valuable Partnerships (MVP) Awards Ocoee 's Neighborhood Matching Grants Program 2012/2013 r %r Application Form and Instructions Deadline for Application is 5 p.m. on November 30, 2012 Final Report to receive grant monies is due August 1, 2013 Applications will be accepted by mail or hand delivery to: Joy P. Wright, Community Relations, 150 N. Lakeshore Drive, Ocoee, Florida 34761 RECEIVED NOV 360 2012 Date Received: 13y. '�� City of Ocoee Most Valuable Partnerships (MVP) Awards Ocoee's Neighborhood Matching Grants Program PLEASE PRINT OR TYPE Name of Neighborhood or Organization: 00, Project Leader: Address for Project Leader: 0 f Phone Nos. for Project Leader (Day) d6 Email Address: r ,. Describe the neighborhood or project boundaries using streets & landmarks. The boundaries must be within the City of Ocoee. If the project serves a population without specific physical boundaries, please describe ,the populations P / •� �, s f s � " J I ' t I/V� 6(k C ve '1'�) /;I h it 'I 't FOR NEIGHBORHOOD GROUPS, PLEASE ANSWER THE NEXT SECTION ON FORMAL AND INFORMAL HOMEOWNERS' GROUPS. FOR COMMUNITY ORGANIZATIONS, PLEASE ANSWER THE SECTION FOLLOWING THAT. Does your neighborhood have an official homeowners' association (legal entity)? l If Yes (If No, skip to section on the next page.) e 0 How man members are in the association? When was it forined . y Are the members all homeowners in the neighborhood? What is the official homeowners' association's organizational structure? (President, V.P., Committees, etc.): ;,� ;= xyvil r 9 a F :7' 4 How does the association elect its leadership? When and how often are elections held? j1 42'� a 4 l l (, t o - q If Taro: Do you have an active neighborhood group? When was it organized? How many members are in the group? How many homes are in your neighborhood? What is your group's organizational structure? (President, Mice- President, Committees, etc How does your neighborhood group elect its leadership? When and how often are elections held? For community organizations which are not "neighborhoods', please answer the following questions: What is the name of your organization? Is your organization a formal "non- profit", an informal civic group, or other (please explain): How many people are members or clients of your organization? Are all members or clients of your organization either businesses or residents of the City of Ocoee? If not, how many (either by number or percentage) are? 5 All Applicants Should Complete the Remainder of the Application: Please list the activities and projects your neighborhood or organization has accomplished in the past two years. t iAv IQ 4A X6 Please describe how your homeowners' association/neighborhood group is funded. (Mandatory dues, volunteer contributions, etc.) What is the percentage of homeowners in the neighborhood who contribute to the neighborhood group's funds? VX What is the name of the proposed projec t? SIC --± What is the dollar amount being requested? (Remember, 11 dollar amounts must be matched by the (Remember, t neighbor400d/oraanization and any partners. The maximum grant award is $2 ,000.) Briefly describe the proposed project: t v j -C "A dLC List the project goals: (2) < 4 ? , V P (3) 6 List a minimum of four homeowners' association/neighborhood group/community organization members who will serve as the MVP Awards Project Team. Only one signature per household. A Telephone number or email address must be provided for each person. POSITION NAME ADDRESS Volunteer SIGNATURE Hours Pledged Project Leader j � d i6 Historian (Photographer) J y Quarterly & ZX Final Report g Coordinator Partner/ Volunteer Coordinator 7 How will the neighborhood residents /community organization members be involved with the project? Please be specific. 6 A T A eIJ y a'}e °?tea I r ° ,.�* !S'1 i / . ..� - �! &•t :''Sd ,`L�i �9 {�. ` d , "c� �'iG , I / � u•z t 'j� What is the location of the proposed project? If the project is not physical in nature, please provide a description of w it will s in what general area. I $' ( it_. ` If the proposed project is a physical improvement (landscaping, sign, gazebo, etc.), please define the exact site location(s). Use street names and measurements from the curb, including measurements from sidewalks, if applicable. Also provide measurements of the project (height, width, length) and attach a drawing. (Please be specific with the details of physical improvements.) Exact Location: (show on attached drawing) Measurements of the Proposed Improvement: (show on attached drawing) If the proposed project is a physical improvement, will it be located on: Public Right -of -Way: IV 0 Private Property: Common Area Owned by the Homeowners' Association: % q (You will need to include written permission from the appropriate government agency for the public right -of -way or the owner of the private property or common area.) Please complete the Project Plan and 'Timeline, the Volunteer Hours Pledge Sheet(s), the Project Budget, and Partner's Letter(s) of Intent. Instructions for completing these forms are listed on the page after each form. You must attach the meeting minutes reflecting the membership vote of approval for the proposed grant project. (See below if you don't have a formal association.) We certify that our membership voted and approved this 2012/2013 NWP Awards application on (elate), and attached are the minutes reflecting this vote. 4_ Print name of person preparing application Signature of person preparing application Date :��'� f Print Name of Neighbo hood /Organization President i Signature of Neighborhood /Organization President Date: Completed MVP Awards applications must be received by 5 p.m. on November 30, 2012 Deliver in person or mail to: Joy P. Wright, Community Relations, 150 North Lakeshore Drive, Ocoee, Florida 34761. Please call Joy P. Wright at (407) 905 -3100 if you have any questions. CITY STAFF USE ONLY Has the applicant left any questions unanswered? Has the association listed the Project Team names, their full addresses and phone numbers? (7 minimum) Are all the Partner Letters of Intent attached? Have all the association's cash and in -kind donations been documented? Did the association attach the completed Plan and Timeline? Did the association attach the completed Volunteer Hours Pledge Sheets? Did the association attach the completed Budget? If the project is a physical improvement, has a description and drawing been provided? If the project is a physical improvement, is the written permission from the property owner attached? Has the application been approved by the members and are minutes attached reflecting the vote? Is the application signed by the person preparing the application and the association president? YES NO 9 as E ILM VJI u Q Q) 0" I O O bA L& GA CA 0 C IN- MOST VALUABLE PARTNERSHIP (MVP) AWARDS The City of Ocoee's Neighborhood Matching Grants Program 2012/2013 Proposed MVP Awards Proi Bud Neighborhood/Organization: Project Name. PROJECT REVENUES: V k C/ Cash from the City: Al Cash from the Neighborhood/Organization: 0 Cash from Partners (List of Partners and Cash Contributions): TOTAL CASH REVENUES: PROJECT EXPENSES: (List all expenses separately. Any expense over $1,000 must be supported by two written quotes. Please attach the written quotes to this project budget) VV I j= e, vi-, 0 it 11 0 ; i it C 11 6t TOTAL OF PROJECT EXPENSES: ** Total Cash Revenues should be equal to or greater than total project expenses. In-Kind Contributions: Estimated Value Volunteer Laborer Hours x $10 /hr 13 Gmail ® CACOPD Welcomes Surveillance Cameras Page 2 of 2 o signed by Rob, as chairman. Thank you./Fred Wilsen Woman is 53 But Looks 25 Mom reveals 1 simple wrinkle trick that has angered doctors... ConsumerLifestyleMag.com 11/30/2012 Southwest Property Management, Inc. The Hammocks Homeowners Association Board of !. Budget g MINUTES West Oaks Mall Community R R 940 1 l a Dr. Ocoee, FL November 26, 2012 7 :00p Southwest Property Management: Jill Jorgensen, LOAM 7:00pm Open Discussion (Not part of meeting minutes) I. Call to Order: 7:54pm II. Evidence of Meeting: Notice was mailed to all members 15 days in advance of the meeting. Meeting was posted on the bulletin board by Jill Jorgensen more than 48hrs prior to the meeting. Notice was also posted on the website as well. III. Quorum: Rob McKey, Fred Wilsen, Eli Arroyo, and Phil Pektas are present. Jill Jorgensen from SWPM is present as well. Matthew Jones is absent. IV. Approval of previous board meeting minutes: Fred MOTIONS to approve the September 24, 2012 minutes without corrections, Phil seconds, unanimous. V. Guest Speaker- Ocoee Police Dept.- Neighborhood Watch- Officer Levin and Sergeant Nylander speak to the homeowners regarding burglaries, safety, and the recent crime in the community. Officers also speak to the homeowners regarding the squatter home in the community. Homeowners and board discuss ways to improve safety. VI. ARC Applications: none VI. 2013 Proposed Budget: Jill provides the board and homeowners with a proposed 2013 budget. Board discusses each line. Fred MOTIONS to approve the 2013 budget at $110 per quarter paid in 4 assessments due January 30, April 1, July 1, October 1, Eli seconds, unanimous. VII. Violations: Jill has provided the board with a list of current violations to inspect and review. VIII. Old Business: a. Management Contract- Jill has e- mailed the board a copy of the current management contract. This contract renews in December 2013. b. Pressure Cleaning Update- The sidewalks along Hammocks Dr. and the 2 center islands have been pressure cleaned as per the board's approval. The board requests Jill to speak to the city regarding pressure cleaning the sidewalks along White Rd. at the city's expense. - 04 c. Block captain for Featherstone- The board and homeowners will meet in January to discuss and reorganize. Southwest Property Management, Inc. d. Garage Sale banner estimates- Jill has obtained 2 estimates to purchase one 4'x8' yellow /black banner. Board does not take any action at this time. e. CPA estimates- Jill has obtained 2 estimates for CPA services. Board reviews the bids. f. Estimate for pest /fertilization- Jill has obtained 2 estimates to treat all plants and grass areas at the front entrance. Rob requests Jill to obtain an estimate from the company that Jerry (HOA's landscaper) uses for various projects.- DON g. MVP Grant update- The board discusses the addition of cameras at the entrance. The board and homeowners feel this will benefit the safety of all the homeowners in the community. The board approves to proceed with this grant application. Jill speaks about the previous camera estimates obtained and the scope of work. Fred will turn in the paperwork for this grant by Friday, November 30th, 2012. The homeowners and board thank Fred for his efforts in obtaining this grant for the Hammocks HOA. h. Lawsuit update- Board requests Jill to contact the HOA's insurance and /or attorney rep regarding submitting this lawsuit to the HOA's Director and Officer insurance policy. - JILI: g. Tree trimming along brick wall- Board requests Jill to contact vendor that did work and ask them to re -trim the tree overhanging the brick wall on the right side of the entrance.- JIL IX. New Business: a. Home of the month- 839 Hammocks Dr. Jill will post notice on the bulletin board. Board will present homeowner with sign for their front lawn.- f b. Operation Santa -Event will take place on December 6th at the VVineberry Ct cul -de -sac. The City of Ocoee urges homeowners to donate toys for the toys for tots. c. 2013 board meetings- Jill has reserved the Vilest Oaks Mall for the following dates in 2013... Jan 14, Feb25, Mar 25, Apr 29 (Annual), May 27, June 24, July 22, Aug 26, Sept 23, Oct 28 (Budget), Nov 25. d. Christmas tree lighting contest- "Light up Ocoee " - Rob speaks to the homeowners regarding this contest. Rob directs homeowners to get more information on the city website. e. Christmas decorations- Board and volunteers will install the decorations. Board selects December 8th at 9:00am as a community day to decorate the entrance. Board requests Jill to put a notice on the entrance bulletin board asking for volunteers.- Jill f. Wild cats in the community- Homeowners discuss wild cats multiplying and causing a nuisance in the community. The board decides to contact the homeowners using their e -mail list. X. Adjourn: 8:56pm Fred MOTIONS to adjourn, Phil seconds, unanimous. 2013 ® ft Budget ?° Spent 2012 Budget 2013 Proposed Year -to -date Budget $110.00 per quarter per home (15% increase) Income 5003 Payment Plan Fee 5010 Assessments 5016 Transfer Fees 5017 Initiation Fee 5020 Late Charges /ITL 5025 Legal Fee Reimbursement 5030 Misc Owner Income 5048 Interest - Reserves 5096 Alloc Reserve Interest to TOTAL Income Expense Administrative Expense 6000 Management Fees 6001 Payment Plan Fee 6002 Payment Books 6010 Legal Fees - General 6011 Legal Fees - Collections 6015 Reminders /ITL 6016 Lien Fee 6017 Legal Package 6020 Bad Debt Expense /Unpaid 6026 CPA Services 6028 Insurance 6029 D & O Insurance 6035 Garage Sale Expense 6041 Copies /Printing /Supplies 6042 Postage 6047 Social Committee 6048 License /Permits 6051 Annual Corporate Report 6052 Meeting Room Expense 6099 Miscellaneous Grounds Expen 9022 Irrigation Repairs 9026 Landscape Contract 9027 Misc Landscaping 9028 Flowers 9029 Mulch 9031 Sod Replacement 9032 Shrubbery 9033 Pest/Fertilization 50.00 52,743.75 52,938.00 55,000.00 110.00 1,750.00 250.00 500.00 2,403.14 500.00 1,000.00 460.00 185.00 2.35 57,702.26 53,688.00 56,500.00 6,562.50 7,875.00 7,875.00 50.00 100.00 50.00 57.80 100.00 50.00 3,221.12 9,403.00 5,000.00 997.63 1,000.00 1,000.00 626.00 1,000.00 1,000.00 1,755.00 1,500.00 1,500.00 240.00 300.00 300.00 4.33 2,695.00 2,772.00 775.00 775.00 775.00 1,308.92 1,314.00 1,314.00 1,274.62 1,275.00 1,275.00 105.00 50.00 250.00 697.38 875.00 875.00 710.55 1,000.00 1,000.00 16&001 200.001 200.00 61.25 61.00 61.25 5,187.50 100.00 100.00 140.00 100.00 100.00 18,615.10 29,523.00 25,4977 842.50 500.00 300.00 5,187.50 6,900.00 6,900.00 140.00 200.00 150.00 300.00 300.00 48.75 100.00 100.00 200.00 200.00 200.00 100.00 471.00 528.00 1,500.00 9035 Tree Trimming 9039 Small Equipment Purchase 2,300.00 Camera Purchase Camera Monitoring 6,000.00 Camera Internet 9082 Lighting Repairs 9092 Pressure Washing 9099 Misc Maintenance TOTAL Grounds Repair Expertise 8500 Electric Repairs 742.50 350.00 _ TOTAL Repair Expense 742.50 350.00 Reserve Expense 378.00 378.00 2,925.00 378.00 3, 500.00 500.00 4,072.75 500.00 9905 Reserves Unallocated 9930 Site Improvements Reserves 9990 Contingency Reserves 9992 Wall- Reserves TOTAL Reserve Utilities Expense _ 6505 Water- Irrigation 6555 Electric- Street Lights 6560 Electric- Common Area TOTAL Utilities Expense 2,259.16 800.00 600.00 200.00 2,300.00 3,700.00 683.00 6,000.00 5,302.61 8 600.00 1,080.00 486.53 250.00 250.00 250.00 700.00 100.00 100.00 100.00 7,626,28 10 128.00 18 930.00 Repair Expertise 8500 Electric Repairs 742.50 350.00 _ TOTAL Repair Expense 742.50 350.00 Reserve Expense 378.00 378.00 2,925.00 378.00 3, 500.00 500.00 4,072.75 500.00 9905 Reserves Unallocated 9930 Site Improvements Reserves 9990 Contingency Reserves 9992 Wall- Reserves TOTAL Reserve Utilities Expense _ 6505 Water- Irrigation 6555 Electric- Street Lights 6560 Electric- Common Area TOTAL Utilities Expense 2,259.16 5,300.00 2,800.00 3,043.45 2,300.00 3,700.00 683.00 5,302.61 8 6 TOTAL Expense Over /Under 36,345.49 53,688.00 56,500.00 (21,356.77) Michael Flurkey Building Co ntractor Inc STATE CERTIFIED BUILDING CONTRACTOR LICENSE #CBC1254564 1010 Shady Maple Circle a Ocoee, FL 34761 STATE CERTIFIED ROOFING CONTRACTOR Cell: (32.1) °388 Fax: (407)-294 -2068 LICENSE #CCC1328753 Email: michaelfbrlildergaol,com WOW CoAk PROPOSAL Z ° 1, P/Z 5 0 CAAt r14 I WE PROPOSE hereby to m furnish ite and labor - com late i ccordance with above specifications, forof a� a4 X661 dollars IS . 1 P nQnt to be made as follows: �° lIr- WO " ,6 ?0 611 qV ' Ir- 111pa4l OpmPC ®4 OF M1049 ACCEPTANCE OF PROPOSAL The above prices, specifications and condi- Authorized tions are satisfactory and hereby accepted. You are authorized to do the work as signature specified in proposal. Payments will be made as outlined above. Any alterations or tote This proposal may be deviations from above specifications will become an extra charge over and above withdrawn by us it not accepted within days. the original estimate_ if proposal is not paid in full as agreed herein. homeowner agrees to pay Michael A. Flurkey all expenses and costs incurred in collection of this account including actual attorneys fees, court costs and any related expenses incurred. Interest on any outstanding account to be paid as per FL statutes. Signature sate of Acceptance. Signature 'L P i x -, C ')' 0 1 ab, CC T VFAC ORY Not just a camera! We deliver a complete system design and solution. Captures license plates in any lighting condition Camera, DVR and ALPR software Developed & Engineered in the USA LPix -LPR software captures, processes, and logs license plates of any passing vehicles. Unlike in European and Asian countries, American license plates are not as ALPR and OCR friendly. There are hundreds of different designs with colorful backgrounds. License plate capture and recognition is a big challenge for LPR cameras and software created by overseas companies. 10/21/2011 Rev 1.2 Unlike other competitors who sell you a camera, CCTVFACTORY delivers a complete LPR solution. Compared to competitors who sell off- the -shelf products, we researched, developed, and manufactured LPix -Sofa products right here in Houston, Texas. We know that results are critical, ease of installation is also important; LPix -Sofa solution is fully customized for your application. Every LPix -Sola camera is assembled, pre - focused, and the DVRs are configured according to your specific requirements. FAQs 1. What makes LP,x -Sofa camera so special? Any camera car capture a license plate in a perfectly controlled environment; even your camera phone can do that. Rut, how reliable is the picture quality in an environment where variables such as light, vehicle colors, and speed of vehicle are constantly changing? After years of testing, we developed LPix -Sala which can capture license plates in any lighting condition. LPix -Sofa captures high contrast license plate images in both day and night. We are cffering dealers a complete LPR solution including ALPR software; not just a camera. Why IR illumination is important during the day time? Sunlight can blind the camera and white out the plate. Sunlight provides over 1 kilowatt of irradiance per square meter. Of this energy, 445 watt is visible light, 527 watts is infrared radiation. LPix -Sola camera utilizes several layers of special filters to reduce the effect of sunlight and has a built -in micro processor which drives a powerful IR array to create a controlled lighting condition. Micro processor based IR array delivers over 140 watts illumination with less than 4 watts power consumption. 3. What about vehicle headlights at night? LPix -Sofa can overcome sunlight during the day. Vehicle headlights are not a problem at ail. 4. What about heat? U.S. license plates have special IR reflective coating which makes it highly reflective to IR illumination. Infrared is a heat radiation; it can be a problem for a camera if not controlled properly. Most competitors are using big IR LEDs with mechanical parts like heat sink and fans to reduce the heat. LPix -Sofa uses a micro processor to control IR array; 140 watts IR Array generates less heat than a little IR bullet camera. LPix- Sola's IR array is so effective that 99.5% of the IR radiation is used on illumination but, not heating up the camera. S. What about the camera solution and frame rates? LPix -Sola delivers over 700TVL and 60 fields per second. U.S. license plates requires at least 1000 pixels each character to be readable. LPix -Sofa captures 411K pixels on each frame. It is more than enough to capture a license plate. 10/21/2011 Rev 1.2 6. What about distance? LPix -Sofa offers two lens options: S -SOmm for 10 to 75 feet and 5 -100mm for up to 120 feet. 7. What about speed? With a powerful IR array, LPix -5ola can capture license plates at much higher shutter speeds up to 1 /7000s at night. In theory. LPix -Bola can capture license plates up to 120MPH but due to the speed limit of our local highway; we have only tested LPix -Sola just a little above the speed limit at 75MPH. B. What about the recording device (DVR)? Recording speed and recording quality is critical for the license plate application. We offer a complete line of DVRs including outdoor and weatherproof DVRs with an ALPR CPU Processor to works with LPix -Sofa. Please contact us for all of the available options_ 9. What about the camera price? LPix -Sofa is a special camera which is not as economical as a mass produced consumer grade camera. The production cost is much higher because most parts and components are specially engineered and custom made for LPix -Sola only. But, we can assure you that LPix -Sofa is priced a lot less than other similar products on the market. Also, LPix -Sofa offers the same technology which lase enforcements are using; it is only a fraction of their cost. 10. What's the difference between LPix -Sala and LPix- Sola -IP? They are almost_ the same, except LPix- Sola -IP has a built -in IP server which is required for LPix -LPR software. 11. What is LPix -LPR software? LPix -LPR software detects vehicles, locates its license plate, captures, and OCRs the characters on the plate. Based on Intel Multiple core CPU technology, LPix -LPR software can fully utilize Intel CPU power to process images from multiple LPix -Bola cameras at the same time. LPix -LPR software is developed by CCIVFACTORY; we own the engine and interface. We can provide software integration on Microsoft Windows and Linux platforms. 12. Is this camera available to DIY customers? No, CCTVFACTCJRY does not sell LPix -Sofa cameras to end - users. LPix -Sala is only available to selected dealers and must be installed by our dealers. Installation training and onsite support is also available to our dealers only. 13. What about other LPR cameras those range from $69 to $4000? Feel free to shop around; buy the $69 LPR camera and spend hours if not days trying to capture a license plate. You can also spend $4000 for a brand name camera which offers a nice label but, lower quality. When you call for tech support, they will say that your installation is wrong or the adjustment is off. Then they will tell you your DVR is of poor cluality and cannot record the plate. LPix -Sola is offering dealers a complete LPR solution including design service, camera, DVR, and ALPR software; not just a camera. Every LPix -Sala is assembled, pre - focused, and tested according to your job requirements. give us a call and our product specialist can provide a simple solution for the most complicated project. 10/21/2011 Rev 1.2 Almost everyone who sells LPR cameras emphasizes that their cameras can overcome vehicles' headlights at right. The truth is, it is easier to capture license plates at night than daytime. Ask them if they can overcome the extreme sunlight been sunrise and sunset when the strongest light in this world is shining. Extreme Sunrise condition: When license plate is facing the rising sun. Most LPR cameras have white out problems. i ®e R. Competitor Timm* E LM-Sola captures high contrast license plate in direct sunlight. No white out. Extreme Sunset condition: When the license plate is in front of the sun. Most LPR cameras have back light problem. The sun shines powerful lights on the camera lens and creates a black out. 1 the plate. i CC. K'76 Competitor LPix -Sofa LPix -Sofa captures high contrast license plate facing strong sunlight. No black out. 10/21/2011 Rev 1.2 What about a hot sunny day in `texas? The sun is right above the plate. Most license plate cameras on the market can capture grey fuzzy plates. Competitor LPix -Sofa LPix: -Bola captures license plate in black and white high contrast. License plates captured by LPix -Sola are more readable by both humans and ALPR Software. Motion Blur: Most license plate cameras are using 1/250s shutter speed. They have trouble capturing a vehicle traveling at high speeds. LPix -Sola captures images at 1/7000 sec which is 25 times faster. 10/21/2011 Rev 1.2 Competitor LPix- -Sala For Other configurati ®n and packages please contact PA CK CMG TECH INC. , 01 7 ? �� 10910 Stanclif( Road f V Houston, Texas 77099 2 &1 0 ( vu,bsite: wwvv.cctvfactorY n D -U -N -S / CCR #: 16 -779 -1909 i 75. 0-0 ��'i f �+�� Texas DIPS PSB License: 815619 m_ -. �_ tel: (832) 327 -8880 a G fit vc fax:(832) 327 - 8885 t7 � Monday thru Friday 9:00am to 7:00Prn 1 t� t / 3 , 0 S 1 - 7# j M *( MV C O n Pg1C C(6 10121/2011 Rev 1.Z 1 x 4CH DVR with 60OGB HDD_. - -4n" ' LPix Basic 1 X. LPIR 1D 6'N'iew Color r 1 - $1299.00 tl�' 111 1 4CH DVR with 5000B HDD - u 2 x LPR -Solar Camera 2�x -; � - LPR- 0,ver%j1a ;i 6 o Camera LPix Basic 2` - ,� Y $2299.00 r _ - LPix _ - 1 x Out R with 50OGB HDD & WiFi Bridge 1 x LPR -Soa � Outdoor 1 : 1 xLPR- Ovlor Camerar 2399.00 LRi • `�� ,._ _. 1 x Outdoor 4CH DVR with 500GB HDD & WiFi Bridge 2 x LPR -Solar Camera Outdoor 2 x LIP - +�e�iew r camera $3399 ®0 - .. LPix -LPR Software and Server Hardware O Lions* add -on for LPix basic LPix Basic 1 & 2 $1400 LPix Outdoor 1 & 2 $2600 A a®n A / A A . For Other configurati ®n and packages please contact PA CK CMG TECH INC. , 01 7 ? �� 10910 Stanclif( Road f V Houston, Texas 77099 2 &1 0 ( vu,bsite: wwvv.cctvfactorY n D -U -N -S / CCR #: 16 -779 -1909 i 75. 0-0 ��'i f �+�� Texas DIPS PSB License: 815619 m_ -. �_ tel: (832) 327 -8880 a G fit vc fax:(832) 327 - 8885 t7 � Monday thru Friday 9:00am to 7:00Prn 1 t� t / 3 , 0 S 1 - 7# j M *( MV C O n Pg1C C(6 10121/2011 Rev 1.Z 0 V) VP am Model LPix -Sofa LPix- Sola -IP Picture Elements 811 x 503 811 x S08 Resolutions Over 700 VL Over 700TV Video Output NTSC Composite BNC175Ohm TCP/IN MJPEG, . EG4, H.264 Lens 5-50mm, Optional 5 -100mm 5-50mrN Op " nal 5 -100mm Mini Illumination 0.0 Lux .0 Lux Shutter Speed 1/1600s, 1/2SOOs, 117000s 1/168 , 1/ 00s, 1 /7000s Scanning Speed 60 Fields / S econd 0 Fields econd Power Supply / Consumptio _ 12VDC / 500ma 12VDC / 15 ma Operating Temperature 5 OF —120 °F 5 °F —120 ° C �_ / 7 /j��1��jq � /{� /.�.. -_-1. _. {p /�'` /y` � j / // � /( j •'�}y p � ,? / 1l . � : F .+.-, LPix -ALPR. Aut omatic Li cense Plate Recognition Solution LPix -LPR software is engineered and developed in the USA. LPix -LPR software captures, processes, and logs license plates of any passing vehicles. Light Weight High Speed Engine: Process more frames per second with little CPU overhead. Microsoft Windows / Linux Platform: Flexibility to run across multi - platforms. Intel Multi Core CPU: Software designed to fully utilize today's multi core CPU. SQL Database Engine: Fast, Easy and reliable Database management and integration. Smart Search: Plate V, date & time, Camera 4, entry and exit, H of plate appearance during date & time range. Custom Interface & Software Integrations 10/21/2011 Rev 1.2 i i ARTISAN METALWORKS & D rsicI /recess Control I Cameras i Service 120 W Crown Point Rd Suite 105 winter Garden, FL 34787 Phone 407.347.8955 Fax 407.992.8588 July 23, 2012 The Hammocks HOA C/O Southwest Property Management ATTN: Jill Re: Camera Proposal Thanks so much for the opportunity to provide a proposal to install cameras at the entrance to The Hammocks HOA. I have proposed to install (2) Day /Night Axis P1343 -E cameras. These are great cameras and are the same ones used by the Expressway Authority (minus the expensive strobe and extras) to capture license plates of vehicles running the tolls. These cameras will provide valuable information to you in helping to safeguard your community. These cameras will aid by capturing shots of cars entering or exiting your community. We have many years of experience specifically with surveillance of entryways and recreation areas at neighborhoods all over the central Florida area. We provide these services for HOA's such as Windermere Ridge, Glenmuir, Orange Tree CC (phase II only), Cross Creek, Daniels Landing, Lakeview Reserve, Brookestone, Providence, Highgate Park, and many more. We have recovered thousands of dollars in damages for numerous communities over the years and helped police track down burglars and home invaders. We record the video remotely in our offices and when an incident occurs we will find the pertinent video for you. Many times we interphase directly with the police, providing them with video in a timely manner. We also check several times daily all of our cameras to ensure that they are working properly. If there is ever an issue with a camera we promptly issue a service request to get the cameras up and running as quickly as possible. Because of our unique set up there is no DVR on site to be stolen or vandalized and you don't have to spend hours looking through video yourselves. I have attached sample shots and also the spec sheets for the cameras. The cameras we use are digital and a much better picture than the old analog cameras. Please let me know if there are any other questions. Regards, April McDonald Service Coordinator Camera Example Pictures Day Plate Night Plate l ARTISAN METALWORKS & FSIGN Access Control I Cameras I Service 120 W Crown Point Rd. Suite 105 Winter Garden, FL 34787 Phone 407.347.8955 Fax 407.992.8588 July 23, 2012 The Hammocks H®A C/O Southwest Property Management Attn: Jill Re: Camera proposal We are pleased to provide this proposal for the above -named property with the following scope of work: Entrance Area: Coordinate with service provider for installation of commercial high speed internet service provided in the island at the entrance area. (Monthly commercial service for business class internet to be paid by HOA) Install (1) camera pole with chase and conduit for all wiring inside pole in the island at the entry way. Provide weatherproof housing mounted on pole for router supplied by internet service provider. Install (2) Axis P13 series Network color cameras with built in capture module and web server allows users to view images through the IP network with a browser on any computer connected to the internet. Remote record and snapshot control capable. See spec sheet for full details. ® Cameras to be pole mounted. (1) camera to capture plates of entering vehicles and (1) camera to capture plates of exiting vehicles. Program, focus and test cameras ® Set up remote recording for all cameras at Artisan Offices. Board Members will also be able to remotely view live gate camera if desired on any computer with a browser. When incidents occur video to be requested from Artisan and delivered promptly. Pictures and small video clips can be emailed. No DVR on site to be vandalized or stolen. Board members do not have to spend hours looking through video for incident. B :�` �; Hamm Y; , C La bor an Materials M monitori Commercial internet/month $5954 initials $ 55 Initials 89.9 Intitals Please have authorized signature initial, sign and fax back to approve proposal: Signature Date 5!ti>01 2 tore 1 C?uote / Sales Order #30129 Ordered $/7'201_ ;+.SS'DcialB StO Peo= 1 L -- Surveillance Plus LLC 57 South Dillard Street 'role/ Garden FL 3 =787 vnv';: SUrVel;i naePlus.conl 407- 977 - 3500 Bill To: '•:tact Jones 1076 Feather S ton I C,. Ocoee. EL 34761 407 -883 -E 1.3 7 Order Status: Open item = tt -m Name Itam Dusc riplio n A'.SRF Price Ex tPnce Order SYS- SITESENT{ 1-PG1 Slta Sentinel4 vrith ;- charmet rec rdin3, 2 hires nightv!s!on Sti"i.5On 00 $5,995 CO so �: OD 1 _'42 tarn etas, 1 ?t3lea ra'u Ger 30 t_i•:ense Plate 2p(u re cam cF3, } aFmprrc aoms +•.tnighlvulon, dual DC)" sunreillancF ;ices. vrireiess lntcm+=t access, 50CGio storage- tmitery backup. air -card static ' ~ address - 20jy MV�. s ; J -3 Super Hi -Res 'Jlj.n `,'icy tree. ��en Vanicc ;t 5 -o0mm 53'93 9 .,299 9.i S _3 c :;'S C *: - L ti3 "Scny 5 '37 =f -RADII C_ CL' :iSJTVI. 0.1iU'1., 36upcs ,output IR LEDs 30M IR DC; 2V I 1183 SER- EVDD- P. Mrjathly wirciess int rWel servlce a'9 00 j79.�ii 11 ru ION nsfailation l :_5 ar [ , nflgura, Insteil- Align 1. ?st. No1w,:Of– s'145 00 590 +]v S lip g r S'ER. IN'S I at -L+:T oc? SER HOUSE 1"a In Hcuse �srv;c -. F:cur:, -_- -- iL''7.Op STS. X150 Oil Toi�i D t, , -- 0 rdered 1 D J + PeFrcnt Untl!ia•J' 1 C0 _ _ ._—'° — Subtotal 57,973.55 La• ai Sa1es Tax - Fax. + S474 17 TOTAL: 53,448.12 Deposit Balattca: $0.00 C�zlancz D!1e 3::,! .2 Thank you for the op p rtu n!ty to quote your Sury a lilan ca needs Ali quotas are gocd for 30 days, Sys to rn quWes ' installation are sutl ct is a 70`/ v aria11 re aiatirance iarunforseen cas,acles and Include up to i -n our or naiworf:in9 s_r,i ,. of cuS1, r,-p. apphancE..s 5 07, de pas it .riU, order 6815 Conroy' Rd Suile 207 G!ando ti 3233b ORlce4!J i - 22(3-8844 C cl! -� 2 1 - 3 / ! -0150 Office 4 . Cea 321 -377 -0150 Fax 407 - 876-•0293 Frot ksunshmesta.esecun[y -com 1V','N,':' �•!!i'�S: "�IneSi2l Sc!;U1thJ Cen? , Bill TO: The Hamtl;ocks ,>2'1 -277 -2453 Tracking No Ship Date Code Description Ship To: Ship Via Site sentinel camera system. 4 channel DVR networkabie hd camera recorder 500 gig hard drive USB backup. Power supply 4 channel fused. 15 foot pole to mount cameras on. Battery backup 1 hour power supply. Lighting protection for cameras and pole. Two license plate reader cameras night vision. Two color high def box cameras with it varfocal lens for overall area camera. Cement to mount pole in ground - Power for 110 electric - Plastic enclosure housing to store DVR machine and other components. Two camera recording signs red and white. Lighted top mount fixture for pole. Bright house network drop required to view remotely with Internet connection. Comes with a one year warranty on pants and labor. •: Quantity Pate Amount 1.00 $8,900.00 58.900.00 u i; i.o a l $8,900.00 T;AX (6.5L, $578.0 pp nq $0.00 Total $9,478.50 Paid $0,00 3aae -ance Due $9,478.50 - - - - - - - - - - - - - - _..__. - - - - - - - - - - REMITTANCE ADVICE FOR invoice # 3651 or, 23 Jul 2012 Please detach and send with remittance to: Received orr Tire hammocks Sunshine State Security Inc Balance Cue 59.478 50 8815 Conroy VVindermere Rd Su,te 207 Amount Paid. Orlando .7 32335 Off1ce407 -228 -8844 Cell 221 -377 -0150 � w, � ^ /� \ \� \� \� � { � � \ � . : \�� \� � � { � ©�� \\ WE Fla a � � .� �� .`�! \J 3� :< [ 2 \ z\ \ ®! ° \�\ ? � Mainer, David Front': Fred Wilsen [fwilsen @gmail.com] Sent: Saturday, December 01, 2012 7:32 AM To: Mainer, David Subject: Re: MVP Grant for Hammocks HOA We are asking for the full amount of $2,000. Thanks /Fred Wilsen Sent from my iPad On Nov 30, 2012, at 3:22 PM, "Mainer, David" < dmainer @ci.ocoee.fl.us wrote: Fred Wilsen, The following information is missing from your Hammocks HOA MVP Grant application: What is the dollar amount being requested? (Remember, all dollar amounts rust be matched by The neighborhood /organization and any partners. The maximum grant award is $2,000) Please provide this information to us as soon as possible. Thank you. Joy P. Wright Community Relations Manager City of Ocoee 150 North Lakeshore Drive Ocoee, FL 34761 PH (407) 905 -3100 x9 -1530 FAX (407) 905 -3116 www.ocoee.org City of Ocoee Most Valuable Partnerships (MVP) Awards 2012/2013 Application Form and Instructions Deadline for Application is 5 pan. on November 30, 2012 Final Report to receive grant monies is due August 1 2013 Applications will be accepted by mail or hand delivery to: Joy P. Wright, Community Relations, 150 N. Lakeshore Drive, Ocoee, Florida 34761 RECEIVED NOV 3.0 2012 Date Received: By: 1 _ City of Ocoee Most Valuable Partnerships (MVP) Awards Ocoee's Neighborhood Matching Grants Program PLEASE PRINT OR TYPE Name of Neighborhood or Organization:. _ ;4 Project Leade /I Address for Project Leader: Phone Nos. for Project Leader (Day (Evening) Email Address: ; ; 9 rat" Describe the neighborhood or project boundaries using streets & landmarks. The boundaries must be within the City of Ocoee. If the project serves a population without specific physical boundaries, please describe the population served: FOR NEIGHBORHOOD GROUPS, PLEASE ANSWER THE NEXT SECTION ON FORMAL AND INFORMAL HOMEOWNERS' GROUPS. FOR COMMUNITY ORGANIZATIONS, PLEASE ANSWER THE SECTION FOLLOWING THAT. Does your neighborhood have an official homeowners' association (legal entity)? If I : (If No, skip to section on the next page.) When was it formed? How many members are in the association? Are the members all homeowners in the neighborhood? What is the official homeowners' association's organizational structure? (President, V.P., Committees, etc.): 4 How does the association elect its leadership? When and how often are elections held? If lido: Do you have an active neighborhood group? When was it organized? How many members are in the group? How many homes are in your neighborhood? What is your group's organizational structure? (President, Vice - President, Committees, etc.) How does your neighborhood group elect its leadership? When and how often are elections held? For community organizations which are not "neighborhoods ", please answer the following questions: What is the name of your organization? Is your organization a formal "non- profit ", an informal civic group, or other (please explain): J How many people are members or clients of your organization? Are all members or clients of your organization either businesses or residents of the City of Ocoee? If not, how many (either by number or percentage) are? J 5 All Applicants Should Complete the Remainder of the Application: Please list the activities and projects your neighborhood or organization has accomplished in the past two years. ' t om: ^ ". ✓`.. -- , %� F �,�.•"_ i:� 1,a / � �/ '" L � Ye•:.i19C, ?`�...- ,�) '�'..� r" �,�,.,i {i ;rr, j Please describe how your homeowners' association /neighborhood group is funded. (Mandatory dues, volunteer contributions, etc.) What is the percentage of homeowners in the neighborhood who contribute to the neighborhood group's funds? n /r r /7 E V C P �._•.3 GJ t? C. < ✓�.., — i % I y L" '/fir` / What is the name of the proposed project? a ;�« = , ✓` ` What is the dollar amount being requested? (Remember, all dollar amounts must be matched by the neighborhood /organization and any partners. The maximum grant award is $2,000.) Briefly describe the proposed project: �� i •`J,� � sfl'.`� j�� -% y %' ZP (� ;:.� (� �_� f� tr' ,� ?'�U� �� =- �T�l=- rr "��'��% v'�� f �'� List the project goals: (3) 6 • .r z' rF r P List the project goals: (3) 6 List a minimum of four homeowners' association/neighborhood group/community organization members who will serve as the MVP Awards Project Team. Only one signature per household. A Telephone number or email address must be provided for each person. POSITION NAME ADDRESS Volunteer SIGNATURE Hours Pledged Project Leader C - 4 1 C-) fqni 5- 2 Historian v, 'S, t p 0 C, U) - (Photographer) j'" - L Quarterly & Final Report 4- Coordinator Partner/ Volunteer c ) Coordinator , 7 q 7 How will the neighborhood residents /community organization members be involved with the project? Please be specific. "i r�/ `�c`i �' ''�^- -ice %" s' J,''' t'.� ==,... 14s _j, -- What is the location of the proposed project? If the project is not physical in nature, please provide a description of whom it / will serve in what general area. If the proposed project is a physical improvement (landscaping, sign, gazebo, etc.), please define the exact site location(s). Use street names and measurements from the curb, including measurements from sidewalks, if applicable. Also provide measurements of the project (height, width, length) and attach a drawing (Please be specific with the details of physical improvements.) Exact Location: (show on attached drawing) Measurements of the Proposed Improvement: (show on attached drawing) If the proposed project is a physical improvement, will it be located on: Public Right -of -Way: Private Property: CV_ Gal'. Common Area Owned by the Homeowners' Association: (You will need to include written permission from the appropriate government agency for the public right -of -way or the owner of the private property or common area.) Please complete the Project Plan and Timeline, the Volunteer Hours Pledge Sheet(s), the Project Budget, and Partner's Letter(s) of Intent. Instructions for completing these forms are listed on the page after each form. You must attach the meeting minutes reflecting the membership vote of approval for the proposed grant project. (See below if you don't have a formal association.) We certify that our membership voted and approved this 2012/2013 MVP Awards application on 1 ° f (date), and attached are the minutes reflecting this vote. f J Print name of person preparing application Signature of person preparing application Date: / / ? 9 — /") Print Name of Neighborhood /Organization President Signature of Neighborhood /Organization President Date: // -- ®' / - Completed MVP Awards applications must be received by 5 p.m. on November 30, 2012 Deliver in person or mail to: Joy P. Wright, Community Relations, 150 North Lakeshore Drive, Ocoee, Florida 34761. Please call Joy P. Wright at (407) 905 -3100 if you have any questions. CITY STAFF USE ONLY YES NO Has the applicant left any questions unanswered? Has the association listed the Project Team names, their full addresses and phone numbers? (7 minimum) Are all the Partner Letters of Intent attached? Have all the association's cash and in -kind donations been documented? Did the association attach the completed Plan and Timeline? Did the association attach the completed Volunteer Hours Pledge Sheets? Did the association attach the completed Budget? If the project is a physical improvement, has a description and drawing been provided? If the project is a physical improvement, is the written permission from the property owner attached? Has the application been approved by the members and are minutes attached reflecting the vote? Is the application signed by the person preparing the application and the association president? M P64 O a N O tD z -Ell ba C flj� MOST VALUABLE PARTNERSHIP (MVP) AWARDS The City of Ocoee's Neighborhood Matching Grants Program 2012/2013 Proposed MVP Awards Project Budget T Nei ghborhood /Organization: Project Name: PROJECT REVENUES: Cash from the City: Cash from the Neighborhood /Organization: $ , . , & Cash from Partners (List of Partners and Cash Contributions): $ TOTAL CASH REVENUES: PROJECT EXPENSES: (List all expenses separately. Any expense over $1,000 must be supported by two written quotes. Please attach the written quotes to this project budget) � � ,� � c4� _ t. % ° >" �.J �. 7 rll l i d_�Zy b✓ $' d ` $ $ $ TOTAL OF PROJECT EXPENSES: xY Total Cash Revenues should be equal to or greater than total project expenses. Y In -Kind Contributions: Estimated Value Volunteer Labor Hours x $10 /hr $ 13 Crimson Stone Inc. 6510 Keenes Mill Road Cottondale, AL 35453 800 -354 -5663 205 - 553 -7010 Fax crimsonstone C! live,com Ocoee HS Phone : 407 - 461 -9524 cell Fax : 407 - Attn: Chuck Schall Quo DATE QUOTE# 11/30/12 5280 SHIP TO ;Ocoee, **QTY MFR. # DESCRIPTION EXP. DATE: Varies Due to Fuel Cost PROJECT: x * UNIT PRICE AMOUNT Ton Ultimate I ( Infield Conditioner )_. $ 108.95 25 Ton Ultimate lI ( Warning Tracl�') ` $ 87.95 $2,198.75 Ton Ultimate Mound Mix (1 Ton Dag) $.209.95 Ton Ultimate Sand/Clay Base * *Includes Current Freight ** Av- Per - Load S;,--e * *24 -25 Tons___ ( **APPROX. PER LOAD PRICE.)„ ( ** 25 ton load Ultimate I =$ 2,723.75) ( * *25 ton load Ultimate H= $ 2,198.75) * * Prices subject to change due to fuel surcharge at the time of shipment. Warning Track Coverage *( Approximate) ,, afield Conditioner Coverage 65 sq ft per ton at 4" thick Baseball: 18 -22 tons 90 sq ft per ton at 3" thick `- 'Softball : 15 -24 tons 130 sq ft per ton at 2" thick Little league : 10 -12 tons SLAP VIA TDD SUB-TOTAL: SLAP DATE (If Appl.) SALES TAX: 0 TERMS TM SALES REP, Jim Deckard TOTAL 2,19.75 j ®r League Sports gilds OUOTF N® OCOEEHS11311312 Corp, 608 Silverstar Road, Ocoee Fl. 34761 Q UOTE - Emm -- a,�asa ®�xaer Name OCOEE HS Baseball- Coach Chuck Shaw Address City State Phone Qtv �— Description Add Clay to existing Field, Rotovate to mix new and old Laser Grade to existing Clay Turf Lines as discussed 3 24 Ton Loads Premium Ballfield Clay ( 72 Tons Total ) Note- Possible 4th Load could be needed Tim will need some for Mounds and Bullpens Date 11/15/20 _ Order No. Base Fie _ Rep Laser Grade VENDOR# 128079 Unit Price — F — — TOTAL - ] $630.00 1 Transport Clay to Field and Rotovate_ L $250,00_, 1 Laser Grade $800.00 500 Remove Lips as discussed 2 ft wide around Arc ( 500 ft) $0.50 $1,890.00 $250.00 $800.00 $250.00 SubTotal $3,190.00 Payment Deta S hipping & Handling $0.00 O Cash Taxes OO Check O Credit Card TOTAL $3,190.00 A pproved P O # Sign O Office Use Only 1 2 - - City ®f Ocoee Most Valuable Pa>i the rsh�i �TMVP) Awards ®c ©c e's Neighborhood Matching Grants Program 2012/2013 Application Form and Instructions Deadline for Application is 5 p.m. on November 30, 2012 Final Report to receive grant monies is due August 1, 2013 Applications will be accepted by mail or hand delivery to: Joy P. Wright, Community Relations, 150 N. Lakeshore Drive, Ocoee, Florida 34761 l y CEI WV 3 2012 Date Receiv BY: ' City of Ocoee Most Valuable Partnerships (MVP) Awards Ocoee's Neighborhood Matching Grants Program PLEASE PRINT OR TYPE Name of Neighborhood or Organization: Ocoee High School Public Safety Pre - Academy Project Leader: Angela Sewell Address for Project Leader: 1925 Ocoee Crown Point Pkwy, Ocoee, FL Phone Nos. for Project Leader (Day) 4 0 7- 9 0 5- 3 0 evening) Email Address: Describe the neighborhood or project boundaries using streets & landmarks. The boundaries must be within the City of Ocoee. If the project serves a population without specific physical boundaries, please describe the population served: N/A _ FOR NEIGHBORHOOD GROUPS, PLEASE ANSWER THE NEXT SECTION ON FORMAL AND INFORMAL HOMEOWNERS' GROUPS. FOR COMMUNITY ORGANIZATIONS, PLEASE ANSWER THE SECTION FOLLOWING THAT. Does your neighborhood have an official homeowners' association (legal entity)? NO If Yes (If No, skip to section on the next page.) When was it formed? How many members are in the association? Are the members all homeowners in the neighborhood? What is the official homeowners' association's organizational structure? (President, V.P., Committees, etc.): angela.sewell@ocps.net 407 - 295 -1880 4 How does the association elect its leadership? When and how often are elections held? N/A If No: Igo you have an active neighborhood group? NO When was it organized? How many members are in the group? How many homes are in your neighborhood? What is your group's organizational structure? (President, Vice - President, Committees, etc.) How does your neighborhood group elect its leadership? When and how often are elections held? For community organizations which are not "neighborhoods ", please answer the following questions: What is the name of your organization? OHS Public Service Pre - Academy Is your organization a formal "non- profit ", an informal civic group, or other (please explain): The PSPA is an academy formed this year at Ocoee High School. The academy has been formed with the SuPPL,)rt Of the Mayor Scott Vanderqrjft Police cble n1m anr7 Fire Chief Do1 McNeil. This is a group of OHS students who want to be lawyers, police officers, fire fighters and How many people are members or clients of your organization? 24 Are all members or clients of your organization either businesses or residents of the City of Ocoee? If not, how many (either by number or percentage) are? 13 5 All Applicants Should Complete the Remainder of the Application: Please list the activities and projects your neighborhood or organization has accomplished in the past two years. This is the first year of our academy. Students in the academy are obligated to serve 12.5 hours of community service for our Ocoee Community per nine weeks. So far students have worked on the Founders Day 5k Food for Families Ocoee PD Explor Program, Orange County Teen Court, and many other community service events. Please describe how your homeowners' association /neighborhood group is funded. (Mandatory dues, volunteer contributions, etc.) What is the percentage of homeowners in the neighborhood who contribute to the neighborhood group's funds? N/A What is the name of the proposed project? Spring Fling Safety Events What is the dollar amount being requested? (Remember, all dollar amounts must be matched by the neighborhood /organization and any partners. The maximum grant award is $2,000.) $1500 Students in the Academy will create 3 booths with activities BClefl�y describe the pCOpOSCd project: for children and families at the Ocoee Spring Fling. tuuu e law bbtaden groups have d oc een creat . One group wi us on fire sate7y, a orne y N - -- enforcement and breaking stereotypes about police officers, and the third group will provide an activity s so that each group can create a booth for Spring Fling that will include games and activities for the f , f �s „ s allow our students, many of whom are Ocoee residents, to have an active role in planning, budgeting, soliciting mmunity because it will teach children about fire safety, state and local laws and the importance of our law pnf nrcement _ officers Studant� will hP ron,rinating with nd SPekina , dvire from the Ocoee F ire Department, Ocoee Police Department, local attorneys and the Orange County Bar association to insure that the booths and activities are designed to meet the needs of Ocoee citizens. List the project goals: (1) Increase awareness of fire safety methods (2) Change stereotypes of police officers and increase Ocoee residents' knowledge of how police can help. Teach children about laws, especially the laws that are designed to keep them safe. (3) 6 ! -GA � l '� l f� ~� w �`V. t R • , � �� l i � � �.,� , List a minimum of four homeowners' association /neighborhood group /community organization members who will serve as the MVP Awards Project Team. Only one signature per household. A Telephone number or email address must be provided for each person. NAME ADDRESS Volunteer SIGNATURE POSITION Hours Pledged Project Leader lJ Historian -x �C) (Photographer) .. ,. +p 1 r Quarterly & i d � � ✓~ Gam. r' - _...._ Final Report Coordinator Partner/ �; r Volunteer i _,a Coordinator -;G List a minimum of four homeowners' association /neighborhood group /community organization members who will serve as the MVP Awards Project Team. Onl one signature per household. A Telephone number or email address must be provided for each person. POSITION NAME ADDRESS Volunteer SIGNATURE Hours Pledged Project Leader d e ri c, C+ Historian (Photographer) i 0 CU 1 O Quarterly & Final Report Coordinator ��en� i j� � L. 3l�'C) fG� �cr�l- a�% l Cl Partner/ Volunteer Coordinator '' -i -,-- f --� �< F, f) h -(-, G VY) List a minimum of four homeowners' association/neighborhood group/community organization members who will serve as the MVP Awards Project Team. Only one signature per household. A Telephone number or email address must be provided for each person. POSITION NAME ADDRESS Volunteer SIGNATURE Hours Pledged Project Leader Q1 CC i ' x i ( C., �t.(�' I f u Historian 1 ��_ L f x =n ," r (� 1 fv\" (Photographer) V�-vu- Quarterly & L r. J c Final Report Coordinator E i 0 Partner/ Volunteer Coordinator kz CA, 7 How will the neighborhood residents /community organization members be involved with the project? Please be specific. The members will be involved in all aspects of this project. Each team will be lead by a student project l PadaT 4r��C S w v, hle for maim nine? budgets an nral ring tha rn arter a nd fin t all work is completed and that our booths reports and coordinating the volunteers to insure tha the p p at Spring Flin are appropriately staffed. Student historians will take pictures to document the roject from planning through completion. The overall project leader, Angela Sewell, will work to make sure that the Tans are completed according to the timeline and that all recILiired documentation is submitted according to deadline. What is the location of the proposed project? If the project is not physical in nature, please provide a description of whom it will serve in what general area. The projects will be located at the Ocoee Spring Fling. This project will serve the children F}' the importance of our police department, fire safety and safety laws. If the proposed project is a physical improvement (landscaping, sign, gazebo, etc.), please define the exact site location(s). Use street names and measurements frorn the curb, including measurements from sidewalks, if applicable. Also provide measurements of the project (height, width, length) and attach a dravvin . (Please be specific with the details of physical improvements.) Exact Location: (show on attached drawing) Measurements of the Proposed Improvement: (show on attached drawing) If the proposed project is a physical improvement, will it be located on: Public Right -of -Way: Private Property: Common Area Owned by the Homeowners' Association: (You will need to include written permission from the appropriate government agency for the public right -of -way or the owner of the private property or common area.) 8 Please complete the Project Plan and Timeline, the Volunteer Hours Pledge Sheet(s), the Project Budget, and Partner's Letter(s) of Intent. Instructions for completing these forms are listed on the page after each form. You must attach the meeting minutes reflecting the membership vote of approval for the proposed grant project. (See below if you don't have a formal association.) We certify that our membership voted and approved this 2012/2013 MVP Awards application on (date), and attached are the minutes reflecting this vote. Angela M. Sewell Print name of person Signaturdof person preparing application Date: Angela M. Sewell, teacher Print Name a Neighbor 'ood /Organization Pisident 11 KAI Signatur / e , o Neighborhood /Organization President / d Date: Completed MVP Awards applications must be received by 5 p.m. on November 30, 2012 Deliver in person or mail to: Joy P. Wright, Community Relations, 150 North Lakeshore Drive, Ocoee, Florida 34761. Please call Joy P. Wright at (407) 905 -3100 if you have any questions. CITY STAFF USE ONLY Has the applicant left any questions unanswered? Has the association listed the Pro Team nannies, their full addresses and phone numbers? (7 minimum) Are all the Partner Letters of Intent attached? Have all the association's cash and in -kind donations been documented? Did the association attach the completed Plan and Timeline? Did the association attach the completed Volunteer Hours Pledge Sheets? Did the association attach the completed Budget? If the project is a physical improvement, has a description and drawing been provided? If the project is a physical improvement, is the written permission from the property owner attached? Has the application been approved by the members and are minutes attached reflecting the vote? Is the application signed by the person preparing the application and the association president? YES NO 9 N 0 a O bA � � H v w E „,r to V � o � r 1 W r � ® U N C G, lT C R, z U �o U v N W N U N A LL O 0 U b� v N O U O O N bA S-. 0 0 O .S bn e u w + w (6 u C N U N w A m U 16 N m m (o S m ul U m N N m 0 [�� C • N N �l 75 m C O .0 >, R5 N . 0 0 . O N cj .. N N N m v ® C u C w C C C > m U U] ? 10 0 U ? 16 10 U E O O1 > m 16 u w w 16 U -� N i ro 0 N a N N o 04 x u ro m C - A 4 m ai E -0 .rA w C n N N v 3 H y 0 ®® � 0 C C - , N 0 M 6 N N C C r6 rt U NS-A4 N C N N r6 a a s 0 n w x u'11,i x W z I° E°° N N H H M M N N N \ \ N N N \ ® N \ cn r+i p N O 'A \ ri rl N O LL H - j N r6 N N N N w N O > N N N m N f', N C • N N C U W U 04 O Q 0, , N O N N» w U 3 0 ,U 0 0 O U m(0 O rt 3 m 10 0 m a> > V) w x 0 0 O j„ a4 C E 0 U) N o a o ° G ro v o N6 1 -H E m O r-+ O p, N N .� r-i N m C w U (n 1� H U w 04 Q 3 0 C C r6 y., E4 N E 4j t� ro x b v b 0 0 v 0 o MOST VALUABLE PARTNERSHIP (MVP) AWARDS The City of Ocoee's Neighborhood Matching Grants Program 2012/2013 Proposed MVP Awards Project Bud Neighborhood /Organization: Ocoee High School Public Service Pre - Academy Project Name: Spring Fling Safety Events PROJECT REVENUES: $ 1,500 Cash from the City: Cash from the Neighborhood /Organization: $ 300 Cash from Partners (List of Partners and Cash Contributions): Angela Sewell $ 50 TOTAL CASH REVENUES: $ PROJECT EXPENSES: (List all expenses separately. Any expense over $1,000 must be supported by two written quotes. Please attach the written quotes to this project budget) Construction materials, paint, copies (for informational materials to $ 500 be sr } blr J r s Fling), p rizes ! game ppl i e zc . t o o ,- for fire safety booth $ Construction materials, paint, copies (for informational materials to $ 500 be distributed at Spring Fling) prizes Same supplies table cov for safety law booth $ Construction materials, paint, copies (for informational materials $ 500 to be distributed at Spring Fling), prizes, game supplies, table covers for law enforcement booth $ $ TOTAL OF PROJECT EXPENSES: 1,500 $ Yr Total Cash Revenues should be equal to or greater than total project expenses. Y In -Kind Contributions: Estimated Value Big Prize Wheel - Robert Wallick Recycling $ 250 Easy Up tents and tables - Image Garden, LLC $ 150 $ $ 25 students /teacher x 250 Volunteer Labor Hours x $10 /hr 2,500 $ 10 hrs each 13 Vb ot !IA CVY) cl (Du u rd t CL Y 1 I- t 0' J- C) C-�-,�- C Gy ------- ---- - - ------ - b � U o'\ c? C. f (-- 0 3 SA n VO- FE ( 0 �-, f's Lk n f 7 �l 0 �/– KjO — 3 � 53 1 o f-s �o �Irs fn kt-5 rCb L D -l) cco,:�P- fi b - PIC, F) ZqG � it 5/1 - L C)-a- - v6r C"V-, k I o-�b T�,- a3l'3 9- 1- hour) ) o h, /,-s City of Ocoee Most Valuable Partnerships (MVP) Awards Ocoee's Neighborhood latching Grants Program 2012/2013 Application Form and Instructions Deadline for Application is 5 p.m. on November 30, 2012 Final Deport to receive grant monies is due August 1 2013 Applications will be accepted by mail or band delivery to: Joy P. Wright, Community Relations, 150 N. Lakeshore Drive, Ocoee, Florida 34761 1 Date Received: f `` BY MOST VALUABLE PARTNERSHIP (MVP) AWARDS The City of Ocoee's Neighborhood Matching Grants Program 2012/2013 Proposed MVP Awards Proje Budget Neighborhood /Organization: The Rotary Club of Ocoee Project Name: "College Scholarships for Three Ocoee High School Seniors" PROJECT REVENUES: Cash from the City: Cash from the Neighborhood /Organization: TOTAL CASH REVENUES: $1,500.00 S1,500.00 $ 3,000.00 PROJECT EXPENSES: (List all expenses separately. Any expense over $1,000 must be supported by two written quotes. Please attach the written quotes to this project budget) • $1,000.00 Scholarship S1,000.00 • second $1,000.00 Scholarship S] 000.00 • third $1,000.00 Scholarship $1,000.00 TOTAL OF PROJECT EXPENSES: $ 3,000.00 xX Total Cash Revenues should be equal to or greater than total project expenses. In -Kind Contributions: Estimated Value Volunteer Labor 120 Hours x $10 /hr $ $1,200.00 GA O � O W O x O r Z � � o � N O N U ® N o U L O �s O ® O s O lu ' o � O s V O '.2 0 cy O ® s CD 0 � N 0 o U � N O dj Q � "n 4 0 0 o ui vi C ui e vi C cn 0 E tv C C > > W ° o > > �o > �o > �o �o �o o o o 4:, o m m - O ca - 0 M - a CU °a cu Z U, . 0- ICJ . M CJ w CA 1--0 > L L i� v) U C o (1) O (1) 0 a) 0 N cu O N O O Q 5 O �, 4-1 «� 4.1 O -CU � > O • 7 4- O � N O to O cn O cn ® Q) L -� a) U U 3 U U O O (, O .s C Q (o (a 0- m cu 03 M o� C SZ (n -�-1 U1 fn L C > C > C > > o > o s L O O O ov O C U O O O 4 c - u O O O O U E-i CL U u a ®' a a m cu Q Q CA N N N N N O r W x g 0- g � g W N N Q) Q) Q) Q) Cl) co co CO co co co C/) Q 7 O O s C N n W a� � N o o L - � cn tv W m _ co F � 2 > r � 2 Z U, � 0- ICJ . M CJ w CA 1--0 7 O O s C N n W a� City of Ocoee Most Valuable Partnerships (MVP) Awards Ocoee's Neighborhood Matching Grants Program 2012/2013 Application Form and Instructions Deadline for Application is 5 p.m. on November 30, 2012 Final Report to receive grant monies is due August 1, 2013 Applications will be accepted by mail or hand delivery to: Joy P. Wright, Community Relations, 150 N. Lakeshore Drive, Ocoee, Florida 34761 _RECEIVED NOV H 2012 ... Date Received: By: City of Ocoee Most Valuable Partnerships (MVP) Awards Ocoee's Neighborhood Matching Grants Program PLEASE PRINT OR TYPE Name of Neighborhood or O Project Leader: Jim Wortham Address for Project Leader: Phone Nos. for Project Leader (Day) 407- 656 -7303 (Evening) Email Address: jimpatwortham @cfl.rr.com Describe the neighborhood or project boundaries using streets & landmarks. The boundaries must be within the City of Ocoee. If the project serves a population without specific physical boundaries, please describe the population served: Sleepy Harbour Community Lot. 717 E. Lakeshore Dr at Orlando Ave FOR NEIGHBORHOOD GROUPS, PLEASE ANSWER THE NEXT SECTION ON FORMAL AND INFORMAL HOMEOWNERS' GROUPS. FOR COMMUNITY ORGANIZATIONS, PLEASE ANSWER THE SECTION FOLLOWING THAT. Does your neighborhood have an official homeowners' association (legal entity)? If Yes (If No, skip to section on the next page.) When was it formed? 1974 Yes How many members are in the association? 144 Are the members all homeowners in the neighborhood? What is the official homeowners' association's organizational structure? (President, V.P., Committees, etc.): President, V.P., Treasurer, Secretary, Trustees Sleepy Harbour Home Owner Association 104 Miller Court 4 How does the association elect its leadership? When and how often are elections held? Annual Meeting in October with all Homeowners invited. Homeowners vote for Trustees on Board of Directors These Trustees meet to select the Officers of the Board If No: Do you have an active neighborhood group? When was it organized? How many members are in the group? How many homes are in your neighborhood? What is your group's organizational structure? (President, Vice - President, Committees, etc.) How does your neighborhood group elect its leadership? When and how often are elections held? For community organizations which are not "neighborhoods ", please answer the following questions: What is the name of your organization? Is your organization a formal "non- profit ", an informal civic group, or other (please explain): How many people are members or clients of your organization? Are all members or clients of your organization either businesses or residents of the City of Ocoee? If not, how many (either by number or percentage) are? 5 All Applicants Should Complete the Remainder of the Application: Please list the activities and projects your neighborhood or organization has accomplished in the past two years. Community Yard Sales, Community Easter Egg Hunt and Bunny Community Christmas with Santa Claus Crafts and Caroling Please describe how your homeowners' association /neighborhood group is funded. (Mandatory dues, volunteer contributions, etc.) What is the percentage of homeowners in the neighborhood who contribute to the neighborhood group's funds? Homeowner Dues $65. Approx 110 homes pay of 144 homes total What is the name of the proposed project? C 'f� C -4el llt— AT /'r>` c_LI 'i 4 6 elf 41 4 1 VCCS- What is the dollar amount being requested? (Remember, all dollar amounts must be matched by the neighborhood /organization and any partners. The maximum grant award is $2,000.) Briefly describe the proposed project: At rec lot community pavilion replace 4 pavilion ceiling light fixtures and add auto shuto timer, At rec lot community pavilion replace rotted wood on Picnic Tables At rec of an community en in 11 rep ace ec !Wing an ea an seeping, er l lze - etgaandscape List the project goals: improve the appearance of the community entrance and the rec lot (2) build communi (3) 6 List a minimum of four homeowners' association /neighborhood group /community organization members who will serve as the MVP Awards Project Team. Only one signature per household. A Telephone number or email address must be provided for each person. POSITION NAME ADDRESS Volunteer SIGNATURE Hours Pledged Jim Wortham I 104 Miller Ct Pro ect Leader 407 -656 -7303 I jimpatwortham @cfl.rr.com 20 Historian Mike Smarrito 602 E. Lakeshore Dr 20 - (Photographer) Mike.Smarrito @ba tonmalow.com Doug Nachtsheim 610 E. Lakeshore Dr. Quarterly & 407 - 656 - 2084 dnachtsheim @cfl.rr.com 20 Final Report Coordinator Partner/ Bonnie Bothell 406 E. Lakeshore Dr 20 Volunteer 407-877 -4789 bjbothell @embargmail.com �,�,7 1,ILlk—, j Alyl eq Coordinator landscaping Jerry Odom 656 400 E. Lakeshore Dr 10° 407- -6327 tables and Don Cox 608 E. LakeshoreDr lights 407 -506 -3014 10 j How will the neighborhood residents /community organization members be involved with the project? Please be specific. Distribute Newsletter and e -mail to inform homeowners and boardmembers - o upcoming a ur ay wor ay an as< nice y or peop e o vo un eer o There is usually a good turnout. We keep having workdays until the work What is the location of the proposed project? If the project is not physical in nature, please provide a description of whom it will serve in what general area. Community Lot - East Lakeshore Dr. and Orlando Ave. Subdivision Entrances at - East Lakeshore Dr. and Stinnett If the proposed project is a physical improvement (landscaping, sign, gazebo, etc.), please define the exact site location(s). Use street names and measurements from the curb, including measurements from sidewalks, if applicable. Also provide measurements of the project (height, width, length) and attach a drawing (Please be specific with the details of physical improvements.) Exact Location: (show on attached drawing) Measurements of the Proposed Improvement: (show on attached drawing) If the proposed project is a physical improvement, will it be located on: Public Right -of -Way: Private Property: Common Area Owned by the Homeowners' Association: (You will need to include written permission from the appropriate government agency for the public right -of -way or the owner of the private property or common area.) The Recreation Lot is at the corner of E. Lakeshore Dr and Orlando Ave. The address is 717 E. Lakeshore Dr. The Pavilion is the roofed structure on the lot. The Entrances are along Orlando Ave at E.Lakeshore and at Stinnet Dr. 8 Please complete the Project Plan and Timeline, the Volunteer Hours Pledge Sheet(s), the Project Budget, and Partner's Letter(s) of Intent. Instructions for completing these forms are listed on the page after each form. You must attach the meeting minutes reflecting the membership vote of approval for the proposed grant project. (See below if you don't have a formal association.) We certify that our membership voted and approved this 2012/2013 MVP Awards application on N ovember 8, 2012 (date), and attached are the minutes reflecting this vote. o 11`4 e Tf //1 04 Print name of person preparing application ignature of person preparing application Date: Nov 27, 2012 Print Name of Neighborhood /Organization President D 1 Signature of Neighborhood/Organization President Date: Nov 26, 2012 Completed MVP Awards applications must be received by 5 p.m. on November 30, 2012 Deliver in person or mail to: Joy P. Wright, Community Relations, 150 North Lakeshore Drive, Ocoee, Florida 34761. Please call Joy P. Wright at (407) 905 -3100 if you have any questions. CITY STAFF USE ONLY YES NO Has the applicant left any questions unanswered? Has the association listed the Project Team names, their full addresses and phone numbers? (7 minimum) Are all the Partner Letters of Intent attached? Have all the association's cash and in -kind donations been documented? Did the association attach the completed Plan and Timeline? Did the association attach the completed Volunteer Hours Pledge Sheets? Did the association attach the completed Budget? If the project is a physical improvement, has a description and drawing been provided? If the project is a physical improvement, is the written permission from the property owner attached? Has the application been approved by the members and are minutes attached reflecting the vote? Is the application signed by the person preparing the application and the association president? 9 Ot a O ^' W O a U W N y N a v� �o o U L� u U O � C W o -0 CL CLo J 'O U C O CCS � O c� - 0 > � O s., E r- 03 O U � N bb Q Q z w v 0 w � o w� a w H Q Z N r N O N ee5 � N U) X >, o � O cu E—i N N V Q U c H L u U 5 CU vJ U) _ O _0 J C U cu X U �- n— U J CUP O 2012 -13 Proposed MVP Awards Project Budget - Sleepy Harbour 2012 -13 MVP Pavilion Lighting and Pavilion Tables, Landscaping at Rec Lot and Entrances by Doug Nachtsheim Nov 26, 2012 Pavilion Lighting and Pavilion Tables, 4 Ceiling Light Fixtures for Pavilion 4x $30 120 Auto Shutoff Timer Switch for Pavilion Ceiling Fixtures 30 Replace Switch Box Cover 8 Yellow Bug Lightbulbs for new Fixtures 4 x $5 20 Picnic Table 2 "x1 0 "x8' pressure treated lumber $8 each x 5 1table x 4 tables = 20 pieces 160 Stainless Screws 20 1 gallon outdoor primer and paint - Barge color 50 Total: Pavilion Lighting and Tables 408 Landscaping at Rec Lot and Entrances 1 gallon landscape plants = $3 each x 60 180 3 gallon landscape plants = $9 each x 20 180 2 pickup truckloads mulch nuggets = $50 x 2 100 Fertilizer - weed &feed $25 x 4 100 Fertilizer Spreader rental 25 Total: Landscaping at Rec Lot and Entrances 585 Other Misc Printing - Newsletter Flyers Copies 60 Lunch 50 Ice Drinks 2 0 Gloves & Trash Bags 25 Total: Other 155 Total Project Expenses 1148 2013'M VP - Sleepy Harbour I- Lighting at Community Pavilion on Rec Lot Replace 4 ceiling light fixtures 4x$30 = 120 Replace Switch with Auto Shutoff Timer $30 Replace Switch Box cover $8 Replace light bulbs 4x$5 = $20 Subtotal $ 178 't 1G fr of x q , Y f i 7� Stora finUer For 7rpg '. Ce, II I: tellvd I Tod RenG,l ,RC;;;fz rrod tCe;iL; w 9e Cenlar 'I Ho !cre <v: - -n7. A16In doittq: Il iglu LC i:Alcn ::nl:d Help SCUUnt E C4l:Ll oultc'o r..eing fi;!illre - -. -. .'�•i �� Rprne > Saer.h RSault ;for "ou,t000r calling fixtur:: .... Shpre ErF:aII Pri;tt Lithonia lighting Waii /Cehing -Mount 1- / Light Outdoor Light Fixture �" umuc enec u MIT: • :e The Flrst Pe I / aC:i I t $213.971EA -Each +ACO TO ldy usl CLKT0MERS','H0 VIEWED THIS ITE!t PURCHASED .. ' S,ar'.� r,.n.es ant .hmnl m, R. .m •�ncarae -..re Finder FCI'Pros GeUUnStalled Tool doing: l:: l ': ,. Li '..I � f. "om dolnn. I� . -: )L�rel cl: - - -- -... _.. - - -- __._- ..... 20 Off • __. - . : ra � EF.^.CIIAll bug light bull) nnrr. > seam Resunsro �r,ro�cr cc nt aoh r..,_ _ - -_ tdTERMATIG Tnt tic FF2H 2 - Hour Sprin Hone > Search Results for "bugllpht bulb" E ne,; s S q h1 - I Il �I '; nier off i! ll T ier, Brushed t -ta Multl -Mac 1 -Gang While-In-Use Re( lie gt.l r �, no Eiect:lcity fo-, Cov rfEn closure P PLC 50-Watt A' it No rJe a Irt972 I f E Ight Bulbs (2-Pack) 57,37 /EA -Each , , - i W to The First Re i— `�i�tli,\�k • S4.921EA -Bach Cn9clt SIGr =lnvrnlori ' 2013 MVP - Sleepy Harbour 3— At Community Pavilion, Replace Rotted Wood Picnic Table Tops with lumber and paint. 2x10 "x8' Pressure Treated lumber = $8 each X 5 pieces per table= $40 per table x 4 tables = $160 Stainless Screws $20 Gallon outdoor primer and paint $50 2013 MVP - Sleepy Harbour 2- Replace declining Landscape at Rec Lot and Entrances - Replace declining and missing shrubs and plants Rec Lot 2013 MVP - Sleepy Harbour 2- Replace declining Landscape at Rec Lot and Entrances - Replace declining and missing shrubs and plants at 2 Entrances 1 gallon plants $3 x 60 plants = $180 3 gallon plants $9 x 20 plants = $180 2 pickup truckloads mulch $50 x 2 = $100 4 bags lawn fertilizer x $25 = 100 Fertilizer spreader rental = $25 Subtotal $585 Replace declining and missing plants at both subdivision entrances Entrance Island overgrown and needs variety i r MOST VALUABLE PARTNERSHIP (MVP) AWARDS The City of Ocoee's Neighborhood Matching Grants Program 2012/2013 Proposed MVP Awards Project Budget Sleepy Harbour HOA Neighborhood/Organization: Project Name: Pavilion Lighting and Pavilion Tables, Landscaping at Rec Lot and Entrance PROJECT REVENUES: we are unsure about how to complete the math in this section Cash from the City: attached is our expense estimate $ Cash from the Neighborhood /Organization: $ Cash from Partners (List of Partners and Cash Contributions): TOTAL CASH REVENUES: $ PROJECT EXPENSES: (List all expenses separately. Any expense over $1,000 must be supported by two written quotes. Please attach the written quotes to this project budget) please see attached budget $ Pavilion Lighting and Pavilion Tables $ 408 Landscaping at Rec Lot and Entrances 585 $ i55 $ $ $ $ TOTAL OF PROJECT EXPENSES: $ 1148 xY Total Cash Revenues should be equal to or greater than total project expenses. YY In -Kind Contributions: Estimated Value Volunteer Labor 100 Hours x $10 /hr $ 1000 13 Sleepy Harbour HOA Minutes from November 8th, 2012 Don Cox made a motion that Sleepy Harbour HOA should participate in the 2012 -13 MVP project. Doug Nachtsheim seconded the motion. All in favor. Doug Nachtsheim Presidient Sleepy Harbour HOA Mainer, David From: Mainer, David Sent: Friday, November 30, 2012 3:29 PM To: 'jimpatwortham @cfl.rr.com' Subject: Sleepy Hollow MVP Grant application Jim Wortham Sleepy Hollow HOA The following information is missing from your Sleepy Hollow HOA MVP Grant application: What is the dollar amount being requested? (Remember, all dollar amounts must be matched by The neighborhood /organization and any partners. The maximum grant award is $2,000) Please provide this information to us as soon as possible. Thank you. Joy P. Wright Community Relations Manager City of Ocoee 150 North Lakeshore Drive Ocoee, FL 34761 PH (407)905-3100x9-1530 FAX (407) 905 -3116 www.ocoee.org 2012/2013 Application Form and Instructions Deadline for Application is 5 p.m. on November 30, 2012 Final Report to receive grant monies is due August 1, 2013 Applications will be accepted by mail or hand delivery to: Joy P. Wright, Community Relations, 150 N. Lakeshore Drive, Ocoee, Florida 34761 RCE(VED NUV 2 8 2012 Date Receive By � 11 Prepared: November .'Z` :`7r fI? U i City of Ocoee Most Valuable Partnerships (MVP) Awards Ocoee's Neighborhood Matching Grants Program PLEASE PRINT OR TYPE Name of Neighborhood or Organization: GFWC Wtr.ntprl Club of OCOC ; Project Leader: Jackie N. Titus, Education Chairperson. Address for Project Leader: 1100 Malcom Rd. Ocoee, Fl. 34761 Phone Nos. for Project Leader (Day) (Evening) 407 -656 -5454 Email Address: bklad ldy 100 a aol.com Describe the neighborhood or project boundaries using streets & landmarks. The boundaries must be within the City of Ocoee. If the project serves a population without specific physical boundaries, please describe the population served: The GFWC Woman ° s Cltib of 0,,wc is located at 4 hlostlt LaWwood Drive, Ocmv, FL 34761. It is at the int r=(tvn of McKey aril LakewoW. It is one block south of the City of Ow , City Hall. Project benefits students at Ocoee High Schoot and West Orange 1-Iigh SOwl Sebahnhips. The recipients are City of Ococ°c residcnts. The primary focus is on OssistiQg High School further their echwationE in college to achieve a Career mid become an active mernber in tlw work world. The Woman's Club of Ocoee holds an Artsitial Birthday Lunch on and Fashi'rst Show as a fundraiser 1 1 -1 suppot't these scholarships_ FOR NEIGHBORHOOD GROUPS, PLEASE ANSWER THE NEXT SECTION ON FORMALAND INFORMAL HOMEOWNERS' GROUPS. FOR COMMUNITY ORGANIZATIONS, PLEASE ANSWER THE SECTION FOLLOWING THAT. Does your neighborhood have an official homeowners' association (legal entity)? NO If Yes: (If No, skip to section on the next page.) Yes When was it formed? 1924 How many members are in the association? Are the members all homeowners in the neighborhood? What is the official homeowners' association's organizational structure? (President, V.P., Committees, etc.): President First Vitae President 5m vice Presidcnt. Treasurer Corresponding; Secretary Redding SeeWw'y Roared Members. immediate Past Presidot, and.) elected Board Members n ow does the aswciation clect its leademhip? Wilen a3W how often are elections held? The GFWC Worm<m's Club of Ocoee el"Is ils' leadership for ovo year terms. At the Febrowy and March meirtings, eacb rnemK, -r shall indicFrte their willingness, to serve as art officer or board razeanbcr. Eligibility to serve as an officer or board must be a rxaeniber in good standing for n ininimum ofone year in the GIVC Woman's Club of Ocoee. At the March meeting, a nominating conimiUce is created with live members, two of who shall be appointed by lbe, President and three elected by the Club, at large. Before the April anecting, the nominating committee will meet. Krona the list of those willing to scrvQ, the committee will contact amcrnbers until a full slate of offic ei; s and hoard members is ready to he submitted to the mcnibers in attendance at the .April nre ting. At floe April meeting., the floor shall be open for other nominations. if an office has a challenger, then that office will be voted on separately. If then; are no challenges, then the slate stands as submitted for approval. 'The bicrur um election of olliCerS takes }dace at the first business meeting in April. Installation of officers takes place at the May meeting. Officers and ether members of the Executive Boa cl sh-all officially assume their respective duties on .July 1. If No: Do you have an active neighborhood group? When was it organized? How many members are in the group? How many homes are in your neighborhood? What is your group's organizational structure? (President, Mice- President, Committees, etc.) How does your neighborhood group elect its leadership? When and how often are elections held? For community organizations which are not "neighborhoods ", please answer the following questions: What is the name of your organization? GFWC Woman's Club of Ocoee Is your organization a formal "non- profit ", an informal civic group, or other (please explain): We are a non- profit organization in one of the world's largest and oldest women's volunteer service organizations. We wDrk locally in supporting the arts, preserve natural resources, promote education, encourage healthy lifestyles, stress civic involveaxaent and work toward world peace and understanding. Our club shapes our local agenda to suit specific community needs and benefit from membership services, .anaterials acid program support from the state mid national Federation levels. The GFWC Woman's Club of Ocoee was organized in 1924. How many people are members or clients of your organization? 35 Are all members or clients of your organization either businesses or residents of the City of Ocoee? O if not, how many (either by number or percentage) are? City of Ocoeie. 24 6 All Appheants Should Complete the Remainder of the Application: Please list the activities and projects your neighborhood or organization has accomplished in the past two years. A financial contribution to I-facienda Girls Raw-Ii. TIre Haeioida(lirls Ronch is a home for displaced and abused girls from 7 - -19 ycafs of age., Our financial t , ontiibtition assists the Ranch in providing a home and education for thes girls. A financial contribution to CAMP ROCK ( Rcpching, out t Cwg. -er JCids) n I iakes it possible for children w ith vzli cancers to attend this canip. A financial contribution to Canine Colllp4)I3ioo- to help provide Irainetl do-as to assist disabled people in becoming more indepe Creative Expressions Celebration: Fifth grade students fmim local schools. Citrus, Clar"n-a, Lake Whitney, Spring Like, ThornebrooW, Ocoee and Westbrooke., participate by writing essays, poems, songs and drawing artwork that reflects a theme chosen by the Woman's Club. The winners from each participating school are honored at a lunchcon for the students and their 0 families. A contribution is made to each participating school's media center. "The Woman's Club of Ocoee hosts a Brunch, Baskets and Beauty event where 111culbers volunteer to decorate a table in. a theme. Brunch is served and -a Chinese basket auction takes place. Proceeds from this event go to supporting our monetary contributions to the Creative, Expressions Celebration, as well as other club projects. The Woman's Club of Ocoee established 4 scholarships to be uscd for the 6.-ontinued education of 4 young women who resides in the City of Ocoee. Each year the Woman's Club celebrates it's annual birthday with a luncheon and fashion show. Members volunteer to decorate tables reflecting a theme or event for each month of the year. Proceeds ftom. this event assist in the monetary contribution to establish 4 Scholarships for Ocoee High School and West Orange I School. 2 for each school presented to participants picked by a conimittee of three members, as well as other club projects. Toys for Needy Children: A monetary donation is made to the City of OeoeQ Poli" Dep - MI to aid in the purchase of toys for Needy ("Ifildma. Political Forum: 'The Woman's Club of Ococv, organizes and conducts a political forum for the City of Ocoee candidates. Wami and Fuzzies for Children: Gift piwks for the Children's Cancer and Blood Cenicr are assembled and dotmted by the club members. Each child receives a Gin Pal* with a stuffed animal, blanket and children's bock. Please describe how your homeowners association/neighborhood group is funded. manctatory dues, volunteer contributions, etc.) What is the percentage of homeowners in the neighborhood who contribute to the neighborhood group's funds? The club members pay an annual dace of S40 for an Activi. Mnliht'villip, $75 for AssoJwc a Membership, $20 of cach mcmbership sloe is paid 14) 6MCF 10 fid - ()ttr clubhousc is ;t i ilr blc for rctat to tltc gcner l public. Prolits fwnt tl$ cic�l�ltc use tal go to axcls ttaaitct r+a ,, Eatd (sl'i rttittg eaN -mWS of the building, as well a-, tuvdists, ��att° tn�attctaty contribution to 01!1' to tine conatnkwity and GFWIC�'. We host over Anmliil Birthday Lunchctm aa3d Fashion Show. Piveeeds 601 - t tlti 7 c�'ettt beueftt th e 4 Sclaolatshil,s for tlac 2 lligh �echc�ols. '1 tae clga;sctt participants %ill he 4 City of Ocoee residents We host a l runclL Llaskets and tle,011ty c vew, Proceeds from this event F a i.-fit the Creiativ p FYpref ;sions Celebration hosted by the W<?nta't's Club of ( - 1)vIiscellat u3 Fundraising Projects: FOUNDERS DAY PARKING BUNCO CIAME NIGHT SCF,N'FSY FUNDRAISER t-IAGA O'1(EILLY WINE NITE 01 - TEA ON ° I M, LAWN tiRBA N FLATS WINE MITI: t. u f What is the name of the proposed project? 0` t%nnuat Birthday Luncheon to assist in funding the 4 scholarships, 2 for Ocoee" High School and 2 for West grange High Sch"i- What is the dollar amount being requested? (Remember, all dollar amounts must be matched by the neighborhood /organization and any partners. The maximum grant award is $2,000.) Requesting $2,000 to match the $2,00+0 we It ive budgeted to the Scholarship F trod. This would give $4,000 to these scholarships, which mould cover four scholarship opportunities for young women who are residents of the City of Ocoee #.hat are entering College, sand c entimily the work force. Briefly describe the proposed project: 89' Annual Rinhday Luncheon and Fasbiora Show will be held hilamii 1, 1013. Proceeds frrom this event earned at our 88 Annual Ilirtltd l.ianchcon evill be presentod to 2 ferrule students from Ocoee High School and 2 female stctclent y from the Nest Orange High School. All four will be residents of Ocoee% List the project goals: (1) Set up 4 $1()()().()t? sc h o larships for 4 deserving young Fadies from OeMe fligli School acid West Orange Hight School The recipients must be City of Ocoee residents, (2) Provide voluntcxr sippc "lliti" to high school students at (:voce 1-ligh SAtCltal Civitan Group. (3)Woman's Club of Ocoee atembers Volunto ring in our Club and Community, l...aast year oau' members coutributecl over I0,Ot`)()() community sc;t hours. HosPit ls, c-Xh ols, churcho, c:Ort MitUT3 and cOMtttttnity or tlti cl from the t;ontribtttiva of time fTA)M t Members- 7 List a minimum of four homeowners' association/neighborhood group /community organization members who will serve as the MVP Awards Project Team. Only one signature per household. A Telephone number or email address must be provided for each person. POSITION NAME ADDRESS Volunteer Hours Pledged SIGNATURE Project Leader -- Doiiie I_wdek and Mary Barbul. 10 I IM"ch Historian -- Myra Kinnie. - 04 !Vest Ave, Ocoee, Fl, 34 1151 - 5 lit', (Photograpber) -- Anna Miw-ntla --• 8261 Lexington Vio!,w 1 - -BW, Orlando, FL 3283,E .. 3 Ili's Quarterly & final Report -- Teresa L mons� -927 Chapel Oaks Ct.�� )1Wr artlzn El. .34761 8 1l Coordinator Partner/ voltuateer Coordinator- Cathy Sill, 203 S Lakeshore I)r, Ococe -, FL -14761 -- tl th -s Secowl Coordinator -To Be Named -- 80 Hrs 8. How will the neighborhood residents /community organization members be involved with the project? Please be specific. ltiicrnbers are involved in (he planning and executing, of thin event as follow -g, . Proas Release - Letters to prospectivo spottsrors - Fashion Shove Hostess - Ticket Sales - Decorating Birthday Tables - Table Servers Roam monitors and rotators - Water /Coffee Servers Table setup Kitchen cleanup a lr„o Bread baskets filled and placed on tables Plate desserts Greetersfricket Takcrs Programs (a copy of last year. ewnt is attacltctl) - Models Door Prizes Recap Event - Reporting What is the location of the proposed project? If the project is not physical in nature, please provide adescription of whom it will serve in what general area. 'naffs project .L-rves as 4 Scholars €Iilas igr the ai��unt of 1t��#�.t�t3 �;ach to f or reserving y014119 ladies. 2 from Ocoee: high Schexal and 2 froin West Or =Azle High School Which will be presented to 4 studimis entering C011c9c- If the proposed project is a physical improvement (landscaping, sign, gazebo, etc.), please define the exact site location(s). Use street names and measurements from the curb, including measurements from sidewalks, if applicable. Also provide measurements of the project (height, width, length) and attach a drawing. (Please be specific with the details of physical improvements.) Exact Location: (show on attached drawing): GFWC: WoM10 Club of OX.ocC, .4 Noth l.al eve !3 Drive, Oc, FL 34761 Measurements of the Proposed Improvement: (show on attached drawing) If the proposed project is a physical improvement, will it be located on: Public Right -of -Way: Private Property: Common Area Owned by the Homeowners' Association: (You will need to include written permission from the appropriate government agency for the public right- of-way or the owner of the private property or common area.) 9 Please complete the Project Plan and Timeline, the Volunteer Hours Pledge Sheet(s), the Project Budget, and Partner's Letter(s) of Intent. Instructions for completing these forms are listed on the page after each forin. You must attach the meeting minutes reflecting the membership vote of approval for the proposed grant project. (See below if you don't have a formal association.) We certify that our membership voted and approved this 2012/2013 MVP Awards application on (date), and attached are the minutes reflecting this vote. I.,yni e Seigler presiclent, faI°�'�.'. Woman's Club of OcOce Print name of person preparing application Print Name of Neighborhood/Organization President Signature of person preparing application Signature of Neighborhood /Organization President Date: 1 1/28/1 Date: Completed MVP Awards applications must be received by 5 p.m. on November 30, 2011 Deliver in person or mail to: Joy P. Wright, Community Relations, 150 North Lakeshore Drive, Ocoee, Florida 34761. Please call Joy P. Wright at (407) 905 -3100 if you have any questions. CITY STAFF USE ONLY YES NO Has the applicant left any questions unanswered? Has the association listed the Project Team names, their full addresses and phone numbers? (7 minimum) _ Are all the Partner Letters of Intent attached? Have all the association's cash and in -kind donations been documented? Did the association attach the completed Plan and Timeline? Did the association attach the completed Volunteer Hours Pledge Sheets? Did the association attach the completed Budget? _ _ If the project is a physical improvement, has a description and drawing been provided? If the project is a physical improvement, is the written permission from the property owner attached? Has the application been approved by the members and are minutes attached reflecting the vote? Is the application signed by the person preparing the application and the association president? 10 MOST VALUABLE PARTNERSHIPS (MVP) AWARDS The City of Ocoee's Neighborhood Matching Grants Program 2012/2013 Project Plan and Timeline Project Name: Neighborhood /Organization: TASK START DATE COMPLETION DATE PERSON RESPONSIBLE RESOURCES NEEDED 11 Instructions for Completing Project Plan and Timeline The purpose of this form is to identify the tasks and resources necessary to successfully complete the MVP Awards project. Please list the primary tasks needed to implement and manage your project. When completed, the Project Plan and Timeline serves as a guide for your project and a tool for monitoring project progress. The project team will be able to use this Project Plan and Timeline to delegate tasks and to use its resources, while monitoring the progress of the project. The Task column refers to primary tasks, which need to be completed. Some examples could include contacting a business who is providing in -kind services, or prepping a sign for painting, or scheduling a workday to install playground equipment. The Start Date column refers to the date when the task needs to begin in order to finish the proj ect on time. The Completion Date column refers to the date the task is expected to be completed. The Person Responsible column refers to the person or group charged with carrying out a specific task or activity. The Resources column refers to the cash, type of in -kind services, and /or volunteers needed to accomplish the task. For example, the dollar amount, value of donated space, professional services, materials, plants, computer software, volunteer hours, etc. Please make additional copies of this form, if necessary. REMOVE THIS INSTRUCTION PAGE BEFORE SUBMITTING YOUR APPLICATION 12 Instructions for Completing Volunteer Hours Pledge Sheet Please list the name, complete address, and telephone number of each volunteer, along with the number of hours pledged and the task the volunteer will perform. The hours should reflect all volunteer hours including planning stages and project implementation. Some projects such as neighborhood entrance beautification will require on -going maintenance. Please include these additional hours. Volunteer hours must total a minimum of 25 % of the total neighborhood match, but cannot exceed 50% of the total of the neighborhood match amount. The 25% minimum total of the volunteer hours must be from residents or homeowners of the neighborhood. Additional hours can be derived from other organizations or individuals that do not reside within the neighborhood. Volunteer labor does not include in -kind services or goods that businesses donate. Please make additional copies of this form, if necessary. REMOVE THIS INSTRUCTION PAGE BEFORE SUBMITTING YOUR APPLICATION 13 MOST VALUABLE PARTNERSHIP (MVP) AWARDS The City of Ocoee's Neighborhood Matching Grants Program 2011/2012 Proposed MVP Awards Project Budget Neighborhood/Organization: GFWC wp"'s Club of octxc Project Name: 8!$4 Annual Bi Lmwhetm and Fashion Shi)w PROJECT REVENUES: Cash from the City: S2,0 Cash from the Neighborhood/Organization: $2,0 Cash from Partners (List of Partners and Cash Contributions): TOTAL CASH REVENUES: PROJECT EXPENSES: (List all expenses separately. Any expense over $1,000 must be supported by two written quotes. Please attach the written quotes to this project budget) 88 ep atthr bdg t 1�* $l ra anal I xp;r�� P'p $ $ $ TOTAL OF PROJECT EXPENSES: $ Total Cash Revenues should be equal to or greater than total project expenses. In -Find Contributions: Estimated Value �aleant Ilr}att Fstintaled $2,250 Volunteer Labor flours x $10 /hr $ 14 Instructions for Completing Project Budget Cash from the City is the amount requested by the applicant. The organization must match this amount. Cash from the Neighborhood /Organization is the amount of money the neighborhood/organization will be contributing toward the project. Cash from Partners is the amount of money others outside the neighborhood /organization will be contributing toward the project. Examples of partners who maybe interested in contributing are: 1. The developer or builder who developed the subdivision or built the homes there. 2. A nearby business, church, or other who may benefit from the project as well. 3. Someone who may have rental property in the neighborhood who would benefit from the project. 4. Someone or a business who has a connection to someone who lives in the neighborhood. **Volunteer Labor is the amount of time people will donate towards accomplishing the project. Volunteer hours must total a minimum of 25% of the total neighborhood /organization match, but cannot exceed 50% of the total match. Take the total number of volunteer hours from your pledge sheet(s) and multiply it by $10 per hour. In -Kind Contributions are donations of any type from people outside the neighborhood/organization or special contributions made by members of the neighborhood/organization. A letter from the organization stating the in -kind service they are providing must be submitted with the Final Report. To illustrate examples of in -kind contributions, suppose a neighborhood is submitting a grant application to beautify its subdivision entrance. In -kind contributions could include: 1. The donation of irrigation pipe from a local supplier with a cash value of $40.00 2. A "free" tree for every two the neighborhood purchases for the project. Assuming the purchase of four trees, the two "free" trees would have a cash value of $100. 3. A person in the neighborhood happens to be a landscape architect and has donated her services to design the new landscaped entrance at a cash value of $200. ❑ The cash values above were made up strictly for this exercise. The in -kind contributions are important in that the City wants to create a sense of community through this MVP Program. It is felt that if residents work with local bu iii ses-,_it i ay start new relationships that will benefit both parties now and in the future. Project Expenses are things the neighborhood /organization will have to pay for to complete the project. Things like plants, wood chips, paint, etc. would be included using the above example. MOTE: It is important to complete the proposed budget as thoroughly as possible, thinking through every facet of the project's revenues and expenses. Please make sure that the budget shows that you will have enough cash to cover your expenses. If there is a small amount of overage, this may be used for a "kick off" party for the project or for refreshments for volunteers. 15 Budget Worksheet FWC Woman's Club of Ocoee 2012 -2013 ITEM 2011-2012 PROJECTED 2011 – 2012 ACTUAL 2012 -2013 PROJECTED INCOME AND EXPENSES /ACTUAL FOR DONATIONS INCOME — — Birthday Luncheon 2800 3732 3500 Boat Races 0 0 — BUNCO _ 500 533 500 Founder's Day Parking 500 565 500 Rummage Sale 400 309 0 Christmas Bake Sale 100 0 0 Brunch, Baskets & Beauty 1900 1882 1750 City of Ocoee Grants 500 1193 2500 Scentsy Fundraiser 300 401 300 May Day Tea 0 1839 1800 Patriots Day 1000 1181 0 Urban Flats 0 1196 0 Total from Fundraisers 8000 _ 12831 10850 Club Rentals 5000 4852 5000 Total Income 13000 _ 17683 15850 Donations 2012 – 2013 Based on Actual Receipts from Fundraisers in 2011-2012 Westside Tech Scholarship 3100 3100 3200 Westside Tech Benefactors 0 0 0 Creative Expressions (7) Schools 2000 2140 2140 Hacienda _ 100 100 HOBY __100 175 175 Rock Camp 250 5 - 5 STARS 100 0 0 N Special Olympics 200 200 ^ ' - 10 Canine Companions 200 200 190 s School Nurse Program 100 0 _ 0 Ocoee Police 6 rs ' ��. Ocoee Fire �s Ocoee High School Civitan Club � _. 0 0 200 100 0 100 200 1895 Society 189.50 18.95 _ 18.95 Sew Much Comfort 100 200 _ 100 Big Orange Games 150 0 0 2d 9/. Witk eld of V Fundraising Income for Reserve Expenses 2570 1301 Total Donations 9434.50 7640 Total Bequests — Bowness Foundation 0 0 0 EXPENSES Westfield Insurance 2000 1988 2000 State Filing Fee 61.25 70 70 PO Box and Safe Deposit Box 54 54 54 WO Chamber Membership 100 100 100 GFWC Membership Dues 900 840 Amerigas 300 277 3 00 Website 250 *70 Paid for 2 Years 0 Embarq 870 941 850 Veolia 600 Lumpkin Pest Control 350 32 0 320 Creative Expressions 200 1 Membership Drive 50 0 25 Christmas Parade 50 0 0 Founder's Day Parking 50 0 0 Birthday Luncheon 700 1113 750 May Day Tea 0 726 400 Bunco 0 0 0 Urban Flats 424 0 Brunch Basket & Beauty 0 _ 672 _ 650 Rummage Sale 0 0 _ 0 Scentsy Fundraiser 0 32 30 (All Patriots Day 0 -2 439 0 Office & Officer Expenses 2 00 45 District & State Expenses 500 480 500 Club Supplies 250 150 Building Maintenance 1000 130 A/C 100 _ 160 - 500 Floor Maintenance 800 _ 800 800 Miscellaneous 500 500 Contingency 500 500 Bank Charges 60 243 Storage Unit 0 0 _ 0 Wasteworks 0 Hi storical 0 250 Building Renovations /Improvements 10000 9057 Gas Lines/ Water Heater 0 Electrical 0 Bathroom Renovation 0 0 6:39 PM Woman's Club of Ocoee Inc. Profit & Loss 08/03/12 July 2011 through Jude 2012 Accrual Basis Page 1 Jul '11 -Jun 12 Ordinary Income /Expense Income Direct Public Support 100.00 Gifts in Kind - Goods 5 00 0 0 Individ, Business Contributions ,000. _ - Total Direct Public Support 5,100.00 Government Grants 1,192.50 Local Government Grants State Grants 15,000.00 Total Government Grants 16,192.50 Program Income 1,615.00 Membership Dues Total Program Income 1,615.00 Project Income 1,839.00 May Tea 814.50 50150 Raffles 1,196.00 Urban Flats 1,180.87 Patriots Day 2011 533.00 Bunco Fundraiser 401.00 Scentsy Fundraiser 44.26 Quigley 309.00 Rummage Sale 1 gg2.00 Brunch, Baskets & Beauty Event Founder's Day Parking 565.00 Hacienda 84.52 Annual Bday Lunch & Fashion Sho 3,707.00 --- _---- _- --. -- Total Project Income 12,556.15 Rentals 4,851.50 Rental of Facility 671.00 Sales Tax - Rentals 8,580.50 Rental Security Deposit Cleaning Fee 625.50 Total Rentals 14,728.50 Other Income 1,301.00 RESERVE Funds - ---- - - - - -- -- - - - - -- Total Other Income 1,301.00 51,49115 Total Income 51,493.15 Gross Profit Expense Program Expense - Member Exp 207.00 REFUND- Rental Security Deposits 8,437.00 Reconciliation Discrepancies 2 59 Project Expense 725,98 May Tea 31.95 Scensty Fundraiser 593.65 50/50 Raffles 424.00 Urban Flats 2,438.66 Patriots Day 2011 122.96 Spring Fling 671.87 Brunch, Basket and Beauty 2,140.16 Creative Expressions Annual Bday Lunch & Fashion Sho 1,112.96 8,262.19 Total Project Expense Page 1 6:39 PM Woman's Club of Ocoee Inc. Profit & Loss 08103/12 Accrual Basis July 2011 through June 2012 Page 2 Jul '11 -Jun 12 Business Expenses 360.00 Advertising Expenses 303.50 Sales Tax 153.01 Bank Services Charges Bad Debts 90.00 Business Registration Fees . 70.00 Business Expenses - Other 0.00 Total Business Expenses 976.51 Contract Services 9,056.65 Outside Contract Services Total Contract Services 9,056.65 Facilities and Equipment Insurance - Liability, D and O 1,987.98 Earl K Wood - Stormwater 153.56 Gas Service 276.84 Repairs and maintenance 1,099.16 Pest Control 320.00 Fire Extinguisher Service 135.79 Janitorial Services 500.00 Total Facilities and Equipment 4,473.33 Operations Postage, Mailing Service 139.09 Printing and Copying 293.32 Supplies 32.00 Trash Bags 72 26 Supplies - Other -_ Total Supplies 104.26 Telephone, Telecommunications 941.37 Total Operations 1,478.04 Other Types of Expenses Annual Filing -GFWC FL Emer Fund 5.00 Annual Filing -GFWC FL Publicat 5.00 Annual Filing -GFWC FL Travel 5.00 Annual Filing - GFWC FL Tour 5.00 Annual Filing - GFWC FL Archive 5.00 Annual Filing - FL Headqtrs Mnt 5.00 Annual Filing - GFWC FL LEADS 5.00 Annual Filing - GFWC FL Officer 5.00 Annual Filing Sew Much Comfort 200.00 Annual Filing - Rock Camp 5.00 Annual Filing - Florida Hoby 175.00 Annual Filing - Special Olympic 200.00 Annual Filing - Canine Compan 200.00 Annual Filing - Hacienda Girls 100.00 Annual Filing- Paving the Way 5.00 Annual Filing -1895 Society 18.95 Donations - Ocoee Police Explor 100.00 Donations - OHS Civitan Club 100.00 Donations- Westside Tech Scholar 3,100.00 Annual Filing - President's Proj 100.00 Annual Filing - Member Dues 840.00 Other Types of Expenses - Other 52.00 Total Other Types of Expenses 5,235.95 Travel and Meetings 639.00 Conference, Convention, Meeting Total Travel and Meetings 639.00 'total Expense 38,763.08 Net Ordinary Income 12,730.07 Page 2 6:39 PM Woman's ClubClub of ocoee Inc. Profit & L un0nn2 2 Ju\y2D11MmrouQhJnnm Accrual Basis Page 3 xm'i1 -Jun 1z _ nmmmcome/expense Other Income 159o0 convention income 159.00 Total other Income other Expense 1.301.00 Additions ^oReserves c Purchases os5noo Gontompho|pumhuse'Bldg ,._ Total Capital Purchases - -- u �� yoo .00 � 10,256.00 Total Other Expense -10,097.00 m�o�,m�m � -__-_______ 2,633.07 Net Income Page 3 GFWC Woman's Club of Ocoee General Membership Meeting September 11, 2012 The General Membership meeting of the GFWC Woman's Club of Ocoee, Florida was called to order at 7:OOpm, September 11, 2012 at the Woman's Club of Ocoee's clubhouse by President Lynne Seigler. Recording Secretary Joann Vann was present. The devotional was followed by the Pledge of Allegiance to the Flag of the !United States of America. Roll call was taken with 21 members present. The floor opened for member concerns. The minutes were read. A motion was made to accept the minutes as read. The motion was seconded. There was no discussion and the motion carried. A motion was made to move WCO bank account from Bank of America to Chase, the motion was seconded. Discussion followed. Motion carried. Teresa Lemons, Treasurer submitted the Treasures Report. Discussion followed and the report will be filed as submitted. Reports from Officers: Lynne Seigler gave her President's Report. • Important calendar dates were provided. Barbara Milazzo gave the First Vice President's Report. • A motion was made to accept Patricia (Pat) Primrose and Gladys Waters as Members of the Woman's Club of Ocoee, the motion was seconded. Discussion followed. Motion carried. • A motion was made to accept Judy Lewis as an Associate Member, the motion was seconded. Discussion followed. Motion carried. • Membership Mixer is Friday, October 9, 2012 at 7:00 pm. Diane Bonanno gave the Corresponding Secretary Report. Reports from Department Chairmen: Barbara Milazzo gave Art Department update. • Reminded members of Arts & Crafts competition is in January. Dottie Godek gave Conservation Departmenf update. Jackie Titus gave Education Department update. • The City of Ocoee has given us a $500 grant to be used for the media centers for the schools participating in our Creative Expressions event. • Jackie is working with counselors at both West Orange High School and Ocoee High School for the WCO to give college scholarships to graduating girls. Cathy Sills gave Public Issues Department update. • Speakers at the next Business Meeting. • Political Forum update. Lynne Seigler gave, in the absence of Mary Black, the International Outreach Department update. ® An explanation of the "Clean the World" project was given. W have elected to participate in the project. Reports from Committee Chairmen: Barbara Mllazzo gave Brunch with Benefits explanatioh and update. • Saturday, November 17, 2012 at 10:OOam • Fall theme Myra Kinnie gave Wreaths Across America explanation and update. Saturday, December 15, 2012, New Business: A motion was made to have a fund raiser on Wednesday, October 17, 2012 at Hagan O'Reilly's Irish Pub and Restaurant from 6:30pm to 9:OOpm with $20 per person tickets. The motion was seconded. Discussion followed and motion carried. Myra Kinnie is Chair. Dottie Godek gave an update on the Birthday Luncheon to take place on the first Saturday in March An overview of our involvement with Health Central and its Board of Directors was discussed. Health Central is asking for WCO members to attend a meeting to submit and select potential candidates for Health Central Board of Directors. a on. Linda Anderson and Seven a Mary Black are interested in presented t o the Governor of Florida for approval/selection. select attending the meeting and being members of the Board. Announcements were made. The next General Meeting is October 9, 2012 hosted by Public Issues Department. The Collect was recited. Meeting was adjourned at 8:15pm by President, Lynne Seigler. i 'Joann Vann, Recording Secreta Approved Date Attest 2