Item #13 Special Event Continuation of Farmers' Market 2013tre Center of Good L
�R
AGENDA ITEM COVER SHEET
Meeting Date: February 19, 2013
Item #
Contact Name:
Contact Number:
Dean Hall
407.905.3100 Ext. 1014
Reviewed By:
Department Director:
City Manager:
Subject: Special Event continuation of Farmers' Market 2013
Background Summary:
Jim Sills submitted a Special Event application requesting permission to continue the Farmers' Market under
the direction of the Ocoee Lions Club in the downtown area, and temporary closing of McKey Street from the
intersection of Bluford Avenue to Cumberland Avenue. The Special Event application does not indicate
significant changes to the original approval from 2012. The Lions Club stated the Farmers' Market has not
created a negative impact on any City services and continues to provide service to many residents. The use of
the barricades will still be needed to close McKey Street every Friday from 2pm -7pm in the winter months and
3pm -8pm in the summer months, including the occasional use of electricity from the power pole located on
McKey Street. The Ocoee Lions Club and the local vendors will remain responsible of the Farmer's Market.
The city field located on Bluford Avenue between Oakland Avenue and McKey Street will continue as
alternative parking.
Issue:
Should the Honorable Mayor and City Commissioners approve the temporary closing of Mckey Street for the
purpose of the Farmers' Market under the Ocoee Lion's Club Administration?
Recommendations:
Staff respectfully recommends approval with the following requirements: 1) Close McKey Street every Friday
from 2pm -7pm in the winter months and 3pm -8pm in the summer months for the duration of 2013. 2) Cooking
facilities must be inspected and approved by Fire Department, 3) Reserve the right to have evaluations of the
impact on the community, 4) Reserve the right to modify this agreement as needed for the community and city.
Attachments:
Special Event application
Financial Impact: The Lions Club will reimburse the City for the monthly bill plus usage of electricity by the
Farmer's Market.
Type of Item: (please mark with an 'Y')
Public Hearing
For Clerk's Dent Use:
Ordinance First Reading
X Consent Agenda
Ordinance Second Reading
Public Hearing
Resolution
Regular Agenda
_
X Commission Approval
Discussion & Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. _ N/A
Reviewed by () N/A
ai�ar�a
We Serve
January 8, 2013
Ocoee Lions Club, Inc
PO Box 538
Ocoee, FL 34761
The Ocoee Lions Club has been operating the downtown market for several months now. The original
special events permit was for calendar year 2012.
While the market is very small, it is a venture we would request permission to continue. We do not feel
that the market has created any negative impact on any City services and does continue to provide
service to many residents.
We are beginning to receive requests again with spring around the corner. It is also a possibility that
during the summer months we may ask for morning hours of operation to avoid the heat and afternoon
storms.
Respectfully Submitted,
?� / �A
Lion Jim Sills, Chair
Mayor
S. Scott Vandergrift.
City Maria=
Robert, Frank
MEMORANDUM
TO: Special Event Sponsor
FROM: Jim Washington, Building Official
RE: Conditions of Permit from Ocoee Building Division
Coin missioners
Gary Hood, District. 1
Rosemary Wilsen. District 2
Rusty- Johnson. District 3
Joel F. Keller, District 4
Conditions of Special Event permit as regulated by the Building Division:
SPECIAL EVENT NAME: Lion's Club Outdoor Market
DATES: Each Friday during 2013 # OF PARTICIPANTS
# OF MALE FACILITIES REQUIRED* One
# OF FEMALE FACILITIES REQUIRED* One
* providing a uni -sex accessible restroom will count as one female
50
Sponsor shall provide a minimum of 1 male restroom (water closet) per 100 estimated participants
and 1 female restroom (water closet) per 65 estimated participants. The distribution is based on the
participants being composed of 50% of each sex. Existing facilities may be counted. Placement of
facilities should be so that a participant shall not have a path of travel greater than 500 feet to reach a
facility. In addition, accessible facilities must be provided and relatively central in location.
*Regardless of how few participants are expected, there should be 1 male and 1
female facility provided as a minimum. Existing facilities open to the public on
or within the 500 foot travel distance are counted in meeting this requirement.
• Temporary power hook -ups and generators shall be inspected by the Building Division prior to
energizing. If inspections are required after normal working hours, the event sponsor shall assume
the city's cost which is $50.00 per hour per inspector with a minimum charge of 3 hours.
NOTE: A special event permit may include temporary directional signs and tent signs only. Directional
signs and tent signs shall conform to the requirements of the Ocoee Land Development Code. A special
event permit does not automatically authorize streamers, cold -air balloons, flashing or search lights, etc.
The City of Ocoec - 150 N Lakeshore Drive - Ocoee. Florida 3.1761
Phone: (407) 905 -3104 - Fax: (407) 905 -3155 - www.oeoce.or-
_ Center of Good i ;,_ _
ter of Good L1 v f�
�g
ORGANIZATION HEADQUARTERS
Name: Ocoee Lions Club, Inc
Address: 108 T aylor St (PO Box 538)
city: Ocoee State: FL Zip Code: 34761 Phone Number: 321- 303 -3374
REPRESENTATIVE
Name: Jim Sills
Address: 205 S Lakes hore Dr
City: Ocoee - - - -. - - - -._ ---- ____._ _ _ - - --
APPLICANT (if different)
Name:
Address:
City:
State: Zip Code: Phone Number:
Type of Event: Parade Ceremony Exhibition Show
Concert Demonstration Other Outdoor Market
Date (s) and time (s) scheduled: Fridays from 2 -7 during eastern time and 3 -8 during daylight savings time
Name and types of activities: Outdoor Market
Approximate number of spectators and participants: 50
Purpose of Special Event: W eekly Market
Exact Location of Event: McKey Street From inter section of Bluford to Cumberland Ave
Designation of Public Facilities or Equipment to be Used:
Occassional use of electricity, barricades
Number of Temporary Directional Signs: x $5.00 per sign =
City of Ocoee • 150 N Lakeshore Drive - Ocoee, Florida 34761
Phone: 407. 905.3 104 • Fax: 407. 905.3155 • www.ocoee.org
State: FI Zip Code: 34761 Phone Number: 321- 303 -3374
Copy of State Permit if State Roadway is used
FOR PARADE:
Exact Location of Marshalling and Staging Area:
Time at which units of Parade will begin to arrive:
Time at which units of parade will be dispersed:
F] [V
Exact Route to be traveled shown on Attached Map: yes �no
Please attach approximate number of persons, animals, an vehicles participating with description of types of animals
and vehicles.
Parade will occupy all of the width of the street, roadway or sidewalk: yes Fl no
FOR FIREWORKS:
The following shall be attached to this application:
1) A detailed listing of the type & quantity of fireworks to be used.
2) A detailed written statement outlining all appropriate safety procedures which will be used at fireworks display
in order to protect the safety of the public and all surrounding property.
3) A detailed written statement describing what facilities and containers will be used to store fireworks.
4) If applicable, applicants Federal License number for transporting fireworks across state line.
5) A detailed list of names, addresses, occupations, and backgrounds of all individuals who will be responsible for the
actual display, use or explosion of any fireworks. The backgrounds statement should include a complete history of
the experience of the individuals involved with respect to their use of fireworks, including a detailed list and
explanation of each and every accident resulting from the use of fireworks which the individual has been responsible
for, or involved in.
6) A map showing exact launch point and area of fallout.
Applicant Signature:
Approved by Police Chief
Approved by Public Works Director
Approved by Fire Chief
Approved by Risk Management
Date: C)o
Date:
Date:
Date:
Date:
Approved by Building Official _ Date.
*Any nial and its conditions should be in memorandum form.
City of Ocoee • 150 N Lakeshore Drive • Ocoee, Florida 34761
Phone: 407. 905.3104 • Fax: 407. 905.3155 • www.ocoee.org
'Copy of State Permit If State Roadway Is used: Dyes FV71to
FOR PARADE:
Exact Location of Marshalling and Staging Area:
Time at which units of Parade will begin to arrive:
Time at which units of parade will be dispersed:
Exact Route to be traveled shown on Attached Map: yes nno
Please attach approximate number of persons, animals, an vehicles participa ing with description of types of animals
and vehicles. ❑
Parade de will occupy all of the width of the street, roadway or sidewalk: yes no
FOR FIREWORKS:
The following shall be attached to this application:
1) A detailed listing of the type & quantity of fireworks to be used.
2) A detailed written statement outlining all appropriate safety procedures which will be used at fireworks display
in order to protect the safety of the public and all surrounding property.
3) A detailed written statement describing what facilities and containers will be used to store fireworks.
4) If applicable, applicants Federal License number for transporting fireworks across state line.
5) A detailed list of names, addresses, occupations, and backgrounds of all individuals who will be responsible for the
actual display, use or explosion of any fireworks, The backgrounds statement should Include a complete history of
the experience of the individuals Involved with respect to their use of fireworks, Including a detailed list and
explanation of each and every accident resulting from the use of fireworks which the individual has been responsible
for, or involved in.
6) A map showing exact launch point and area of fallout. 2
Applicant Signature Date: 0 D ( Y - ` y
Approved b Police Chief C � - Date:
PP Y
Approved by Public Works Director
Approved by Fire Chief
Approved by Risk Management
Approved by Building Official
Date:
Date:
Date:
Date:
*Any denial and its conditions should be in memorandum form.
City of Ocoee • 150 N Lakeshore Drive • Ocoee, Florida 34761
Phone: 407. 905,3104 • Fax: 407. 905.3155 • www.ocoee.org
Pierce, Adriana
From: Krug, Stephen
Sent: Tuesday, February 12, 2013 2:46 PM
To: Pierce, Adriana
Subject: RE: Farmers' Market
Adriana,
Yes, the Lions Club can continue to use the barricades that we provided.
Thank you,
Steve Krug
Director of Public Works
City of Ocoee
301 Maguire Road
Ocoee, Florida 34761
407 - 905 -3170
407 - 905 -3176 (fax)
From: Pierce, Adriana
Sent: Tuesday, February 12, 2013 2:16 PM
To: Krug, Stephen
Subject: Farmers' Market
Steve,
The Lions Club is requesting the use of barricades in the same manner as last year, where there was not financial impact
to the city. Do you approve the same set up.?
'Copy of State Permit if State Roadway is used: ❑yes FV]no
FOR PARADE:
Exact Location of Marshalling and Staging Area:
Time at which units of Parade will begin to arrive:
Time at which units of parade will be dispersed:
Exact Route to be traveled shown on Attached Map: yes �no
Please attach approximate number of persons, animals, an vehicles participating with description of types of animals
and vehicles.
Parade will occupy all of the width of the street, roadway or sidewalk: Fl yes R no
FOR FIREWORKS:
The following shall be attached to this application:
1) A detailed listing of the type & quantity of fireworks to be used.
2) A detailed written statement outlining all appropriate safety procedures which will be used at fireworks display
in order to protect the safety of the public and all surrounding property.
3) A detailed written statement describing what facilities and containers will be used to store fireworks.
4) If applicable, applicants Federal License number for transporting fireworks across state line.
5) A detailed list of names, addresses, occupations, and backgrounds of all individuals who will be responsible for the
actual display, use or explosion of any fireworks. The backgrounds statement should include a complete history of
the experience of the individuals involved with respect to their use of fireworks, including a detailed list and
explanation of each and every accident resulting from the use of fireworks which the individual has been responsible
for, or involved in.
6) A map showing exact launch point and area of fallout.
Applicant Signature:
Approved by Police Chief
Approved by Public Works Director
Date: 01- 0 8 - J
Date:
Date:
'0
Approved by Fire Chief Date
Approved by Risk Management
Approved by Building Official
Date:
Date:
1 1 ? Z /1 7,
*Any denial and its conditions should be in memorandum form.
City of Ocoee • 150 N Lakeshore Drive • Ocoee, Florida 34761
Phone: 407. 905.3104 • Fax: 407. 905.3155 • www.ococe.org
'Copy of State Permit if State Roadway is used: Flyes Zno
FOR PARADE:
Exact Location of Marshalling and Staging Area:
Time at which units of Parade will begin to arrive:
Time at which units of parade will be dispersed:
Exact Route to be traveled shown on Attached Map: yes nno
Please attach approximate number of persons, animals, an vehicles particip�aa{{i� - n''g with description of types of animals
and vehicles.
Parade will occupy all of the width of the street, roadway or sidewalk: yes Fi no
FOR FIREWORKS:
The following shall be attached to this application:
1) A detailed listing of the type & quantity of fireworks to be used.
2) A detailed written statement outlining all appropriate safety procedures which will be used at fireworks display
in order to protect the safety of the public and all surrounding property.
3) A detailed written statement describing what facilities and containers will be used to store fireworks.
4) If applicable, applicants Federal License number for transporting fireworks across state line.
5) A detailed list of names, addresses, occupations, and backgrounds of all individuals who will be responsible for the
actual display, use or explosion of any fireworks. The backgrounds statement should include a complete history of
the experience of the individuals involved with respect to their use of fireworks, including a detailed list and
explanation of each and every accident resulting from the use of fireworks which the individual has been responsible
for, or involved in.
6) A map showing exact launch point and area of fallout.
Applicant Signature:
Approved by Police Chief
Approved by Public Works Director
Approved by Fire Chief
Date: 0/ 0 8
Date:
Date:
Date:
Approved by Risk Management Date: v� /I a' //-g
Approved by Building Official
Date:
"Any denial and its conditions should be in memorandum form.
City of Ocoee • 150 N Lakeshore Drive • Ocoee, Florida 34761
Phone: 407. 905.3104 • Fax: 407. 905.3155 • www.ococe.org
North West near South Bluford Avenue, Ocoee, FL - Google Maps
Address S Bluford Ave
o� a Ocoee, FL 34761
Page 1 of 1
Get Google Maps on your phone
49 Text the word 'GMAPS "to466453
Z
3
>
Leaps and hands
CD
Leaning center
II
f' wdhero- mamire
H..
W Oakland Ave
E
Oakland Ave
tl N
C
N
v
t
0
z
N
woman s
Y
A Rack Ocoee Cafe �) _
Club of Ocoee
W Me Key St
E Mr-Key St
E McKey St
Performance
RSC a
Trophy a Awards .:.
�
�� LfJCt��ION
gFb�rgt
4
CA
r
N
- O
c
CA
$ .
D
sills Alley
CL
Ocoee Christian
Church tit
Magnoolia st__
N
2
Avon
x
Floral St
Floral St
8 Products
100
2
a
D
02012 Google'- Map data 02012 40gle
http: / /maps. google.comlmaps ?f- source= s_q &hl= en &geocode = &q= North +West +near +S... 3/8/2012
Pierce, Adriana
From: Hayes, Jeff
Sent: Monday, January 28, 2013 3:21 PM
To: Pierce, Adriana
Subject: RE: Lions Club Farmers Market
Adriana,
I have completed my review of this permit application and do not have any conditions or comments, as it occurs off park
property.
Jeff Hayes
From: Pierce, Adriana
Sent: Tuesday, January 22, 2013 2:15 PM
To: Dreasher, Brad; McNeil, Pete; Brown, Charlie; Hayes, Jeff; Williford, V. Gene
Subject: Lions Club Farmers Market
Here is another.
0 DATE: (fAM ?DDIYYYY)
Ac�J`z0 CERTIF OF LIABILITY INSURANCE
,. 02/12/2013
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER N,IAF` John Adams
PHONE 1 800 _31_ 66705... .._..______.- .---- _.._....___.. _ ttn2_...__.._1_888_467 _2373 .
Willis of Illinois, Inc. �Q` "� Ex' -
L iena Ilonsclubs @wlllls com
425 N. Martingale Road, Suite 1100 ADORES,......... ... ...... __.._
Schaumburg IL 601 ! 3 _- �NSURER�AFFOROINGCOVERAGE NAIC0
INSURER A: ACE American Insurance Company 1 22667
— - -- —__ .. ......_._..._._._.._._._._..._.
INSURED INSURER B: ......_.._.—....---._...._..--_-_--_-
INSURER C
Ocoee Lions Club ,v.___.:.:_, �.:_.,... �....._....., �...... �.,...,._...,_...,_..._........_......._..,____., � ....., .__..._ .__....... .
.._..._..__..
Ocoee Florida INSURER D�
Ii•FSURE :R E
INSURER F:
rJGVICInM NIIIMRFR•
'HIS IS TO CERTIFY THAT THE P()LU ;Fti OF INSURANCE 1.ISIED BEE( "; HAVE BEEN ISSUED TO THE I` SI RED NAk cD ABOVE F0411 E POI-if-,Y PFRI(.C;
INDIC:AIED N0T 'IrHtiiANI)lN ANY RE(JUI'k^.€-Ni `ERN1 OR CONI ITIUN C;F ANY CON OR 0; HER 00CIIMEN: IYITH RESFE I ; HIGH 1Hr5
C:ERTIFIC_'AIE MAY BE ISSUED OR NIAY PERTAIN. 1:•1E INSURANCE Ai VC•RDEC+ BY rHE POLICIES' DES( RIEiED HEREIN IS SUb1ECI TU ALL IHE 'Ef.11l
EX_C U`_ IO N S AND C ON DIT10NS OF SUCH POLICIES LIP, TIT `',HCAN MAY H AI /E BEEN R EDUCED B`( PAID t_LAINIS .._
-- _ __. -.. _
�N
----- �rADOLSLfF3R
- -- - - - .. .---- - -- --
- Fol YEFF
(
1 lI:YL %P ii
LIMITS
R
TYPE OF INSURANCE I
S
POLICY NUMBER
Pr1iA +DD.+YYYY
I.iMrDD1YYYY I
A
GENERAL LIABILITY
EA4'Ti �.n:- C.t.RRENCE
S 1,000,000
� C Ea_c rvrncr;
'> 1,000,000
... ...__ . ...... _..
X t.'. >i /.fERC aLGENERv!. .61u v
X
HDOG27012784 ;09101/2012
09/01/2013;
Ct FIMS - MAGF. u OCCUR
i
;:9E f; FXA (anY one rers nn)
5 1,000 --
PERSONA! a ADr,vJURV
s 1,000,000
Aga Per Named insured
1
is $$2.000,000
3ENERAL AG >rE aT-
- ._ ---. -.
s 10 000,000
1
_.._ .._. _ _ _._ __.__._...____._.._...._.___.__ ._
.
PRODUCTS. C"Wfl AGG
s 2,000,000
G E N1 AGGREt3 , - C LII11T APPLIES PER
P C'
X Po' 'Y LOC
.1 ;'7T
c,f�OtizO SNGLE'_I'. +IT
Ea r c < rlt;
S 1 ,000,000
A
AUTOMOBILE LIABILITY
BODI YINJURY(Pcf
5
ISAH08711392
, 09/01/2012
09/01/20131
ANY AUTO
BODI Y INJURY (Per 9r C. ien')
1. t
f F f I1 C?Ar Zt:k
Per icu c nt i
S
5
L - 8�E0 $CF .JLEG
AUI T Al1TR�
_- -
Nr h C• +.'NTi D
{ ,
I
i
t,IRE;D X � AUTOS
i
(
,
.
I—
i
! UMBRt LLA I,Me
EXCESSLIAFi
.�.~
�:.',!
ct.Al. 14 r At;E
f
� A. ,C: f.:_;.ATr
r'
5
DED RETENTIC:
!
t':C: STATU 0714-
S
(
l
WORKERS COMPENSATION
I__.. -TOP . ANTS °3.
.
AND EMPLOYERS LIABILITY YtN
i
El EACH?f lILSE T
S
ANY PRC PRE TO R PARIVER1- .Xc .t'IITI:`u
Of REXCU,DED'
N/A
(Mandatory in NH)
1
i E1 DISEASE EA EMPLO
S
; F.. L DISEiFwE • FK'i.i ;Y Lir•.dl T
It ws' descroe indef
iiES(' R PI ION O;, ORL RAT Oti S !,Oov:
i
I
1
I
I
i,
i
j
DESCRIPTION OF OPERATIONS I LOCATIONS ( VEHICLES (Attach ACORD 101, Additional Remarks Sciradule, it more space is required)
Provisions of the policy apply to the named insureds participation in the following activity during the policy period shown above: Ocoee Lions Farmer \'s Market
City of Ocoee is included as an Additional Insured(s), but only with respect to General Liability arising out of the issuance of permit(s) to the Insured shown above
and not out of the sole negligence of said additional insured.
PROVISIONS OF THE POLICY DO NOT APPLY TO THE SALE OR SERVING OF ALCOHOLIC BEVERAGES
Cityof Ocoee
150 N Lakeshore Dr
Ocoee Florida 34761
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF. NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
CK
AUTHORIZED REPRESENTATIVE
YlnAl All . . 1— . .4
ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD
Center of Good 17-pl.
AGENDA ITEM COVER SHEET
Meeting Date: March 20, 2012
Item #
Reviewed By:
Jim Washington,
Contact Name: Building Official Department Director:
Contact Number: Ext. 1074 City Manager:
Subject: Special Event Staff Update on Farmers' Market
Background Summary:
During the March 6, 2012, City Commission meeting, Mr. Jim Sills, 205 South Lakeshore Drive, approached the
City Commission to allow the Farmer's Market to continue under the direction of the Ocoee Lion's Club and be
relocated to the downtown area of McKey Street. Mr. Sills said the Lion's Club could handle everything and
their membership would volunteer to monitor the event. He stated the only thing they needed are the
barricades to close the street. The Commission voted 5 -0 to close McKey Street every Friday from 3pm -7pm in
the winter months and 4pm -8pm in summer months for the Ocoee Lion's Club and the local vendors to take full
responsibility of the Farmer's Market. Mayor Vandergrift clarified that the city field located on Bluford Avenue
between Oakland Avenue and McKey Street would be used for parking.
Issue:
Should the Honorable Mayor and City Commissioners approve the temporary closing of Mckey Street for the
purpose of the Farmers' Market under the Ocoee Lion's Club Administration?
Recommendations:
Staff recommends that the City Commission approve 1) close McKey Street every Friday from 3pm -7pm in the
winter months and 4pm -8pm in summer months for the 2012 year, and 2) Cooking facilities must be inspected
and approved by Fire Department, and 3) reserve the right to have evaluations of the impact on the community
and 4) reserve the right to modify this agreement as needed for the community and city.
Attachments:
Special Event applications
Financial Impact:
Mr. Sills has requested access to the city power pole located on McKey Street. He advised the Lion's Club will
reimburse the City for all electricity used by the Farmer's Market. Mr. Sill requests using the Parks &
Recreation power cords until April 27, 2012, to allow the Lion's Club sufficient time to acquire suitable power
cords of their own. Finance has provided past invoices for the power pole ranging from $12.53 to $14.36 per
month.
Type of Item: (please mark with an 'k')
Public Hearing
Ordinance First Reading
Ordinance Second Reading
Resolution
X Commission Approval
Discussion & Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ()
N/A
N/A
N/A
H: \City Commission\2010\August 3 \Farmers Market \SR_FarmersMarket.doc
For Clerk's Dept Use.
X Consent Agenda
Public Hearing
Regular Agenda
1A