02-19-13 AgendaOCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee, Florida
February 19, 2013 AGENDA 7:15 P.M.
REGULAR CITY COMMISSION MEETING
A. CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
B. PRESENTATIONS AND PROCLAMATIONS
C. COMMENTS FROM CITIZENS /PUBLIC
D. STAFF REPORTS AND AGENDA REVIEW
E. COMMISSIONERS ANNOUNCEMENTS
F. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE
ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS
DISCUSSION IS DESIRED 13Y A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL
INSTRUCT THE CITY CLERK TO REMOVF, THA 'I' ITEM FROM THE CONSENT AGENDA AND SUCH ITEM
WILL BE CONSIDERED SEPA RATELY.
I Approval of Traffic Enforcement Agreement for Crestwood Heights. (Police
Chief Brown)
A traffic enforcement agreement is required by Florida State Statues 316.006(2) in order for the City of
Ocoee Police Department to have authority to enforce traffic laws upon the private roads within the
limits of the gated or private road subdivision. Crestwood Heights Townhome Owners Association,
Inc. is requesting such an agreement. The term of this agreement shall be two (2) years from the
effective date and will automatically renew for an additional two (2) year period unless terminated by
either party with 60 day written notice. Other than the dates, this is the same agreement previously
updated and reviewed by the City Attorney and approved by the City Commission in 2010.
2. Approval of Resolution to Create a Loan Program for Employees under the City
Principal 457 Deferred Compensation Plan. (Human Resources Director
Williford)
The City provides a Principal 457 Deferred Compensation Plan for employees to tax defer a portion of
their salaries. This loan prograin would allow employees to borrow against their own money.
3. Approval of Resolution to Create a Loan Program for Employees under the City
Great -West 457 Deferred Compensation Plan. (Human Resources Director
Williford)
The City provides a Great -West 457 Deferred Compensation Plan for employees to tax defer a portion
of their salaries. This loan program would allow employees to borrow against their own money.
City Commission Regular Meeting
February 19, 2013
4. Approval of Disposal of Surplus Sanitation Truck. (Public Works Director
Krug)
Per Florida Statute 274, Public Works is requesting Sanitation truck 745 be declared surplus so that the
City can properly dispose of it. The Sanitation Division budget included the purchase of one (1) new
side load collection truck and the subsequent sale of one (1) existing side load truck. Sanitation truck
745 was purchased new in 2006 and has been fully depreciated. Staff is requesting to surplus
Sanitation truck 745, and approve the sale of said truck for $43,500.00 to Truck Component Services
of Stafford, Missouri.
5. Approval of 5 -Year Lease - Purchase Agreement with SunTrust Bank for (8)
Police Vehicles. (Purchasing Agent Tolbert)
The City traditionally purchases Police vehicles outright, and the budget for Fiscal Year 12/13 includes
$40,000 for the purchase of police vehicles. However, with a reduced budget, outright purchases would
not meet the needs for replacement vehicles within the Department. In order to address the fleet needs,
lease /purchasing eight (8) Police vehicles for a five -year term is funded in the approved budget.
6. Approval to Piggyback on Collier County's Contract for Direct Mailing Services
including Utility Bill Printing and Mailing and other Publications. (Purchasing
Agent Tolbert)
In 2008, the City decided an outside vendor would offer a more efficient process and a professional
looking product in generating the monthly utility bills and other publications (i.e., News to You,
Annual Drinking Water report, and Founders' Day flyers) compared to in -house production. Staff
reviewed several quotes and sample utility bill formats from various companies and decided on
Southwest Direct to provide these services in 2008 with a four year contract. They offered a billing
format that fit our needs and the ability to utilize more than two colors of print on the bills. Collier
County utilizes Southwest Direct as their vendor for utility billing and other printing and mailing
needs. Last year the City Commission approved us piggybacking on their contract. Their contract was
a lower price than we were currently paying because their volume is much higher than ours. The
Collier County contract the City is currently piggybacking expires in March, 2013. Collier County
recently awarded RFP No. 12 -5950 to Southwest Direct Inc. for direct mailing services including
utility bill printing and mailing. The contractual rates in the new Collier County contract #12 -5950
have remained the same. The term of the contract is for two (2) years, with three (3) additional one
year renewal periods.
7. Approval of Most Valuable Partnership Grant — Cycle 2012 -13. (Community
Relations Manager Wright)
The Most Valuable Partnership Grants Program has been in operation for several years. The grant
program assists Ocoee neighborhoods and organizations with projects that will enhance property
values and improve the quality of life in Ocoee. The MVP grant program is a matching grant program
held once each year. The maximum matching grant award is $2,000.
Funding is not given up front, but is reimbursed at the completion of the organization's project.
Applicants fund their improvement projects and then get a portion back, up to a maximum of $2,000.
Eight applications were received for this year's cycle. One applicant, Silver Glenn HOA, withdrew
their application. The total amount of grant monies requested from the seven qualified applicants is
$12,150. There is $10,000 funded for this year's MVP grant program.
8. Approval of Community Grant Program — January 2013 Cycle. (Community
Relations Manager Wright)The Community Grant Review Board (CGRB) met on February 6,
2013 to discuss the 15 applications received for the Community Grant Program (formerly the
Community Merit Awards Program). The Community Grant Program provides financial grants of up
to $500 made to Ocoee non - profit organizations and civic groups outside City limits which benefit
residents of Ocoee. The grants are awarded twice yearly to acknowledge excellence and further the
contributions these local organizations bring to the Ocoee community.
There is currently one (1) alternate member position open. An Application has been received by
Catherine Carpenter who has shown an interest on being appointed to the Board of Adjustment for a
term ending May 2016. There are no other applications on file to fill the board opening.
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City Commission Regular Meeting
February 19, 2013
4. Approval of Disposal of Surplus Sanitation Truck. (Public Works Director
Krug)
Per Florida Statute 274, Public Works is requesting Sanitation truck 745 be declared surplus so that the
City can properly dispose of it. The Sanitation Division budget included the purchase of one (1) new
side load collection truck and the subsequent sale of one (1) existing side load truck. Sanitation truck
745 was purchased new in 2006 and has been fully depreciated. Staff is requesting to surplus
Sanitation truck 745, and approve the sale of said truck for $43,500.00 to Truck Component Services
of Stafford, Missouri.
5. Approval of 5 -Year Lease - Purchase Agreement with SunTrust Bank for (8)
Police Vehicles. (Purchasing Agent Tolbert)
The City traditionally purchases Police vehicles outright, and the budget for Fiscal Year 12/13 includes
$40,000 for the purchase of police vehicles. However, with a reduced budget, outright purchases would
not meet the needs for replacement vehicles within the Department. In order to address the fleet needs,
lease /purchasing eight (8) Police vehicles for a five -year term is funded in the approved budget.
6. Approval to Piggyback on Collier County's Contract for Direct Mailing Services
including Utility Bill Printing and Mailing and other Publications. (Purchasing
Agent Tolbert)
The monthly printing and mailing of utility bills and other publications i.e. - News to You, Annual
Drinking Water report, and Founders' Day flyers for the City is provided by an outside vendor. The
City currently piggybacks Collier County's Contract for direct mailing services that expires in March,
2013. Collier County recently awarded RFP No. 12 -5950 to Southwest Direct Inc. for direct mailing
services including utility bill printing and mailing. The contractual rates in the new Collier County
contract #12 -5950 have remained the same. The term of the contract is for two (2) years, with three (3)
additional one year renewal periods.
7. Approval of Most Valuable Partnership Grant — Cycle 2012 -13. (Community
Relations Manager Wright)
The Most Valuable Partnership Grants Program has been in operation for several years. The grant
program assists Ocoee neighborhoods and organizations with projects that will enhance property
values and improve the quality of life in Ocoee. The MVP grant program is a matching grant program
held once each year. The maximum matching grant award is $2,000.
Funding is not given up front, but is reimbursed at the completion of the organization's project.
Applicants fund their improvement projects and then get a portion back, up to a maximum of $2,000.
Eight applications were received for this year's cycle. One applicant, Silver Glenn HOA, withdrew
their application. The total amount of grant monies requested from the seven qualified applicants is
$12,150. There is $10,000 funded for this year's MVP grant program.
8. Approval of Community Grant Program — January 2013 Cycle. (Community
Relations Manager Wright)The Community Grant Review Board (CGRB) met on February 6,
2013 to discuss the 15 applications received for the Community Grant Program (formerly the
Community Merit Awards Program). The Community Grant Program provides financial grants of up
to $500 made to Ocoee non -profit organizations and civic groups outside City limits which benefit
residents of Ocoee. The grants are awarded twice yearly to acknowledge excellence and further the
contributions these local organizations bring to the Ocoee community.
There is currently one (1) alternate member position open. An Application has been received by
Catherine Carpenter who has shown an interest on being appointed to the Board of Adjustment for a
term ending May 2016. There are no other applications on file to fill the board opening.
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City Commission Regular Meeting
February 19, 2013
9. Appointment to the Board of Adjustment. (City Clerk Eikenberry)
Ordinance No. 516 on September 15, 1970, created the Board of Adjustment to hear and decide
appeals for administrative review, to hear and recommend to the City Commission variances to zoning
ordinances. This Board consists of five (5) regular members and two (2) alternate members, all with
three year terms.
There is currently one (1) alternate member position open. An Application has been received by
Catherine Carpenter who has shown an interest on being appointed to the Board of Adjustment for a
term ending May 2016. There are no other applications on file to fill the board opening.
10. Reappointment to the Community Grant Review Board. (City Clerk
Eikenberry)
Members of the Community Grant Review Board serve two -year terms. The Ordinance provides that
the Community Grant Review Board membership shall consist of five (5) members. Currently, the
board has four (4) members and there are no applications on file for this board.
The term of Member Keith Carrington will expire on March 2013. Keith Carrington has indicated an
interest in being considered for reappointment for another term ending March 2015. From 2011-2012,
Member Keith Carrington attended 3 of 4 meetings.
11. Appointment to the Parks and Recreation Advisory Board. (City Clerk
Eikenberry)
Members of the Parks and Recreation Advisory Board serve two -year terms. The Ordinance provides
that the Parks and Recreation Advisory Board membership shall consist of nine (9) members and
whenever possible, appointments to the Board may include one member from each of the following
organizations: Ocoee Little League, Ocoee Youth Soccer League (OYSL), Ocoee Bulldog Pop Warner
Football, and West Orange Senior Citizens Association.
Currently the board has eight (8) members and there is one (1) application on file for this board from
Ocoee resident Judy Rhodes.
12. Approval of Fundraising Event Sponsored by the Ocoee Professional
Firefighters.
a. Special Event Permit- Request for Road and Boat Ramp Closure for the Fire
Fighters BBQ/ Chili Cook Off and Concert. (Deputy Building Official Hall)
In order to temporarily close a public street and boat ramp, the approval of the Honorable Mayor and
City Commission is required. Ocoee Professional Firefighters has made application to the City for a
Special Events Permit for a BBQ /Chili Cook -off and Concert that would require the temporary closing
of City owned streets and Starke Lake Boat Ramp. It would also require the use of Bill Breeze Park.
The event will be held on Friday, March 15, 2013 from 6:00 PM — 10:00 PM (Beer Sales only)
Saturday, March 16, 2013 from 8:00 AM — 8:00 PM and on Sunday, March 17, 2013 from 10:00 AM —
5:00 PM (Rides only). The streets to be closed are a portion of N. Lakeshore Drive and Oakland
Avenue.
b. Special Event Permit to Authorize the Sale and Serving of Alcoholic
Beverages at a City Park. (City Clerk Eikenberry)
c. Request of Waiver of Insurance Requirement (HR Director Williford)
13. Special Event Continuation of Farmers' Market 2013. (Deputy Building Official
Hall)
Jim Sills submitted a Special Event application requesting permission to continue the Farmers' Market
under the direction of the Ocoee Lions Club in the downtown area, and temporary closing of McKey
Street from the intersection of Bluford Avenue to Cumberland Avenue. The Special Event application
does not indicate significant changes to the original approval from 2012. The Lions Club stated the
Farmers' Market has not created a negative impact on any City services and continues to provide
service to many residents. The use of the barricades will still be needed to close McKey Street every
Friday from 2pm -7pm in the winter months and 3pm -8pm in the summer months, including the
occasional use of electricity from the power pole located on McKey Street. The Ocoee Lions Club and
the local vendors will remain responsible of the Farmer's Market. The city field located on Bluford
Avenue between Oakland Avenue and McKey Street will continue as alternative parking.
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City Commission Regular Meeting
February 19, 2013
G. FIRST READING OF ORDINANCES
14. First Reading of Ordinance to Amend Ordinances related to the requirements
for certain violations of the Code. (Second Reading and Public Hearing scheduled for March
5, 2013, Regular Commission Meeting at 7:15 p.m. or soon thereafter). (Assistance City
Attorney Drage)
a. Ordinance Creating Chapter 16
b. Ordinance Amending Portions of Chapters 48, 61, 113, 153, 164, 168 to
Reference the Requirements of Chapter 16
City Staff has determined that it would be beneficial to amend the Code to provide for a new Chapter
16 — Violations, in order to have all of the procedures related to certain code violations in one chapter
of the Code of Ordinances. Under the proposed amendments, the Police Infractions Board will be
renamed as the Violations Board and Article Ill, Chapter 168 will be deleted. In addition to hearing
matters related to certain traffic infractions, the Violations Board will hear cases related to violations of
the following code provisions: Bowfishing, Cemeteries, Noise, Golf Carts on Public Property, Parks
and Recreation, Alcoholic Beverages and Abandoned Property. The requirements for membership on
the Violations Board, fines and procedures for payment of fines and procedures for contesting a Notice
of Violation are included in the proposed ordinance. In addition, each of the foregoing Code chapters
will be amended to reference the new Chapter 16.
15. First Reading of Ordinance to Revise Chapter 38 to Allow Alcohol Sales and
Consumption at City -owned Facilities in Order to Support Rental Operations.
(Second Reading and Public Hearing schedzded for March 5, 2013, Regular Commission Meeting at
7:15 p.m. or soon thereafter). (Support Services Director Butler)
The City has applied for alcohol sales and consumption licenses for three City -owned facilities: Jim
Beech Center, Tom Ison Center, and Vignetti Park. We will seek a license for a fourth facility, the
Community Center Complex, which includes the Withers - Maguire House, when the required
remodeling of the House is completed. In order to provide for the routine use of these licenses and to
facilitate rental of the facilities for private events, Chapter 38 of the Code of Ordinances needs to be
revised.
16. First Reading of Ordinance for Repeal and Replacement of Article I of Chapter
124 of the Code of Ordinances of the City of Ocoee Governing Parks and
Recreation Areas. (Second Reading and Public Hearing scheduled for March 5, 2013, Regular
Commission Meeting at 7:15 p.m. or soon thereafter). (Parks and Recreation Director
Hayes)
City staff completed a review of the current City Code of Ordinance, Chapter 124 — Parks and
Recreation Areas and is recommending that Article I — General Provisions of Chapter 124 be repealed
and replaced. Staff is recommending a comprehensive set of regulations for the City of Ocoee's parks
and recreational facilities to help ensure the public's enjoyment of its parks, and strengthen the City's
ability to enforce the rules and regulations that protect both the residents and the City's interest.
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City Commission Regular Meeting
February 19, 2013
H. SECOND READING OF ORDINANCES - PUBLIC HEARINGS
17. Foundation of Lights. (Advertised in the Orlando Sentinel on Thursday, February 7, 2013).
(Principal Planner Fabre)
The subject property is located on the north and south sides of Floral Street, east of Kissimmee
Avenue, and west of Cumberland Avenue.
The applicant /owner is requesting a "Planned Unit Development" (PUD) zoning in order to allow for
the existing Mosque expansion, daycare and health clinic. Accordingly, the applicant /owner has
submitted a Land Use Plan for the PUD rezoning. The Foundation of Lights Land Use Plan (LUP)
proposes an expansion to the existing Mosque and the Great Hall structure. The total development is
proposed to be developed in two (2) phases. Phase l consists of a 5,647 square feet Mosque expansion
and parking area improvements. Phase 2 consists of a 4,600 square feet expansion of the existing
Great Hall.
a. Second Reading of Ordinance - Rezoning to PUD /Land Use Plan
b. Development Agreement (This is not a Public Hearing)
18. Arden Park PUD. (Advertised in the Orlando Sentinel on Thursday, February 7, 2013).
(Principal Planner Fabre)
The Arden Park PUD was originally approved for a maximum of (595 SFR + 330 TH) 925 dwelling
units. The Land Use Plan originally indicated townhomes on the northern portion of the PUD;
however, due to the current market conditions, the applicant has modified the plan to include only
single- family as the primary residential use. Accordingly, the Land Use Plan was amended to reflect
the Applicant's request.
a. Second Reading of Ordinance - Amendment to the PUD /Land Use Plan
b. Second Amendment to Development Agreement (This is not a Public Hearing)
19. Second Reading of Ordinance Regarding Land Development Code Amendment
— Engineering Standards Manual. (Advertised in the Orlando Sentinel on Thursday,
February 7, 2013). (City Planner Rumer)
The City has implemented many procedures to help streamline development reviews and approvals.
The Engineering Standards Manual is a firm technical guideline for engineering materials' design,
construction, and layout for all improvements that shall be dedicated, owned, and or maintained by the
City of Ocoee. This manual is intended to centralize development policies and changes in requirements
the City has made that is either not referenced in the Land Development Code or is in direct conflict
with the Code. This manual will complement the Land Development Code in its direction and
requirements for building facilities such as stormwater retention, water and sewer utility installation,
and paving of rights of ways and other surfaces.
I. REGULAR AGENDA
20. To Approve or Reject the Collective Bargaining Agreement as Ratified on
February, 11, 2013, by the Police Officers Represented as Members of the Police
Benevolent Association. (Human Resources Director Williford)
The PBA Union has proceeded to a ratification of the terms of a collective bargaining agreement (by
the police officers) and a subsequent vote by the City legislative body (Commission). Since the police
officers voted 24 in favor and 4 against the ratification vote, the City Commission is required to vote to
either approve or reject the collective bargaining agreement as ratified by the members of the PBA
through September 30, 2015.
J. STAFF ACTION ITEMS
K. COMMENTS FROM COMMISSIONERS
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City Commission Regular Meeting
February 19, 2013
ADJOURNMENT
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO
APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS
PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH
INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING
ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE
CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE
MEETING.
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