03-19-13 AgendaOCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee, Florida
March 19, 2013
6:45 P.M. SWEARING IN OF MAYOR AND COMMISSIONERS
7:15 P.M. AGENDA
REGULAR CITY COMMISSION MEETING
A. CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
B. PRESENTATIONS AND PROCLAMATIONS
Impact Fee Study Update. (City Planner Rumer)
C. COMMENTS FROM CITIZENS/PUBLIC
D. STAFF REPORTS AND AGENDA REVIEW
E. COMMISSIONERS ANNOUNCEMENTS
F. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE
ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS
DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL
INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM
WILL BE CONSIDERED SEPARATELY.
1. Approval of Minutes for the Regular Commission Meetings Held March 5, 2013.
(City Clerk Eikenberry)
2. Approval of Fountains at Tivoli Place (FKA Fountains at Highland Park) Final
Subdivision Plan for Phase 1. (City Planner Rumer)
The Fountains at Tivoli Place PUD is approved of a total of seventeen (17) commercial lots to be
developed in three (3) Phases. The Phase 1 Final Subdivision Plan consists of only one buildable lot
(Lot 17) and its associated infrastructure. The infrastructure requirements for this Phase include
utilities, stormwater pond, sidewalks, entrance landscaping, access driveway and an eastbound 145 -
foot left -turn lane into the site on Tomyn Boulevard. Lot 17 is proposed to be 1.63 acres in size and is
located on the southeastern portion of the PUD site.
The Applicant has also submitted a Site Plan for construction of a 12,022 square feet (Primrose
School) Day Care building on Lot 17. Since the proposed construction of Lot 17 is less than 25,000
square feet, it is considered a "Small- Scale" Site Plan and, therefore, subject to administrative review
and approval per Land Development Code, Article IV, Section 4 -3.
Regular City Commission Meeting
March 19, 2013
3. Approval of Contract with Genuine Parts Company (Doing Business as NAPA)
to Provide On -site Management of the Fleet Parts Supply. (Public Works
Director Krug)
Through the City's membership in the National Joint Powers Alliance (NJPA), we are able to contract
the management of the Fleet parts room to Genuine Parts Company (NAPA).
NAPA is able to provide services to the City through their inventory management system designed to
lower the transaction costs, improve efficiency and increase productivity through their purchasing
power as a leader in providing auto and industrial parts. NAPA has reviewed our parts usage and
conservatively anticipates an overall 15% to 20% reduction in costs of parts to the City through its on-
site store. With an annual vehicle parts budget of $596,700.00 for the City, this will equate to an
approximate $75,000.00 to $100,000.00 savings. The existing parts room will be jointly inventoried
by the City and NAPA with a credit issued to the City for the value of the parts on hand which have a
value of approximately $30,000.00. NAPA's inventory management system is compatible with the
City fleet work order system which will enable more accurate tracking of vehicle maintenance costs.
4. Approval of Award of RFP #13 -001 Landscaping, Landscape Maintenance, and
Mowing Services to Valleycrest Landscape Maintenance, Inc. (Purchasing Agent
Tolbert)
The City's current general mowing and landscaping term contract with Valleycrest Landscape
Maintenance Inc. expires April 29, 2013. The cost of the current contract is $211,128.00 annually. In
compliance with the City of Ocoee Purchasing Code Chapter 21, proposals were solicited from
qualified contractors to provide landscaping, landscape maintenance and mowing services. The
services are for Fire Station 25, 26, and 39, City Hall Complex, Heath Center, Ocoee Cemetery, Clarke
Road medians, Maguire Road medians, Silver Star Road medians, Ocoee Crown Point medians, Old
Winter Garden Road medians, McKey Street streetscape, Blackwood Avenue Medians, Palm Park, and
the Ocoee Police Station.
The public RFP Evaluation Committee meeting was held on February 27, 2013, with the Evaluation
Committee evaluating and short- listing the firms on specific evaluation criteria. Staff recommends that
the City Commission award the term contract for RFP #13 -001 Landscaping, Landscape Maintenance,
and Mowing Services to Valleycrest Landscape Maintenance Inc. in the amount of $190,200.00
annually for an initial three (3) year term with two (2) automatic one -year extensions, for a total of five
(5) years.
5. Approval of Contracting with Standard Pacific Homes, Inc. for the Installation
of 12 Inch Reuse Main along Old Clarcona -Ocoee Road in Conjunction with the
Construction of the Arden Park South Subdivision. (City Engineer Wheeler)
The Arden Park South subdivision was approved by the City Commission on November 6, 2007. The
project did not actually go to construction until January of 2012. The project consisted of installing the
infrastructure representative of a residential subdivision for 157 single family homes. The
development has connected to the City's potable and reclaimed water system on Clarke Road and the
sanitary sewer on Nicole Boulevard.
Three portions of the North Service Area Reclaimed Water Main project have already been approved
for construction by the City Commission by including them into other ongoing projects. Columnar
Development is to install approximately 3100 linear feet of 16 inch reuse water main along
McCormick Road along the frontage of the Brynmar and McCormick Woods subdivisions. Dewitt is
installing approximately 600 linear feet of 12 inch reuse main along Ingram Road and under Clarcona -
Ocoee Road as they widen that road for Orange County.
Standard Pacific Homes is being required to install a sidewalk along Clarcona -Ocoee Road, but outside
of the road right -of -way, as a part of their project. They will also be raising the area outside of their
perimeter wall and installing new landscaping at the southwest corner of the intersection of Ingram and
Clarcona -Ocoee Roads. This is a portion of the route and location of the proposed 12 inch reuse main
currently being designed for bid later this year. The City approached Standard Pacific Homes and their
contractor, Boykin Construction, Co. about having them install this additional leg of the reuse pipeline
as part of their project and before they perform their work in this area. The approximate length of this
section of pipe is 300 linear feet.
Standard Pacific's contractor has provided a cost proposal for performing the work in the amount of
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Regular City Commission Meeting
March 19, 2013
$17,845.25. The unit costs are the same for similar material installed in the Arden Park South project.
Standard Pacific Homes has agreed to add a nominal markup which would increase the total cost to
$18,500.00.
G. PUBLIC HEARINGS - None
H. REGULAR AGENDA
6. Code Enforcement Reduction of Fine/Lien for Sun Trust Bank re: 600 Lyman
Ave. (Assistant Director of Support Services Gaines)
This property was cited on April 17, 2009, by Officer Robert Siegrist as a nuisance to the public
health, safety and welfare. Officer Siegrist observed a trailer / shed behind the house in sub - standard
condition and further described as a non - conforming structure. On July 28, 2009, the Code
Enforcement Board issued an order to comply by August 7, 2009 or be fined $250.00 per day. The
location was routinely checked and documented by Officer Siegrist November 2009 — November 2011
and documented as non - compliant with ten signed affidavits. On February 3, 2012, the violations were
observed, corrected, and an affidavit of compliance was issued.
SunTrust Bank, the original mortgage holder, appeared before the code enforcement board on February
26, 2013, and requested not a revision, but a cancellation of the fine /lien amount of $227,000.00 and
the city's cost of $1,098.27. SunTrust Bank claims that they were not noticed about the code
enforcement violation or hearing.
The Code Enforcement Board is recommending the fine /lien be reduced to $10,000.00. The discussion
by the board to reduce the amount was based on testimony and answers from an attorney representing
Sun Trust Bank.
I. STAFF ACTION ITEMS
J. COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO
APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS
PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH
INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING
ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE
CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE
MEETING.
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