Emergency Item - Road Closure for Sawmill Easter Egg Huntbe Center of G°°d tiv f,,
AGENDA ITEM COVER SHEET
Meeting Date
March 19, 2013
Item # rrieraCnc�
,Reviewed By:
Contact Name: James F. Washin ton Department Director: .�
Contact Number: Ext. 1074 City Manager:
Subject: Special Event Permit Request for Road Closure — Sawmill Subdivision Easter Egg
Hunt.
Background Summary:
The Sawmill Subdivision holds an annual Easter Egg Hunt, which typically involves closing a portion of Sawmill
Boulevard (see attached map).
In order to temporarily close a public street the approval of the Honorable Mayor and City Commission is
required. Laura Keller of Sawmill Subdivision has made application to the City for a Special Event Permit for the
Easter Egg Hunt, which will be held on March 23, 2013 starting at 9:00 am to 12:00 pm. and request again that
the portion of Sawmill Blvd. referenced on the attached map be closed for the duration of the event.
Issue:
Should the Honorable Mayor and City Commission approve the temporary closing of a public street for the
purpose of an Easter Egg Hunt?
Recommendations
Staff respectfully recommends approval with the following requirements: 1) All residents that will be affected by
the road closure must be notified in advance; 2) Rural Metro Ambulance must be notified of the road closure in
advance; 3) An emergency lane must be maintained at all times; 5) Roads must be blocked with proper
barricades; 6) Signs to be posted in advance to notify the public of the closure; 7) Public Works will be providing
8 barricades as the additional devices will provide a more visible barrier.
Attachments:
Location Map.
Financial Impact:
Barricades:
There will be no financial impact as Public Works will deliver the barricades during workings hours the Friday
before the event and pick them up during workings hours the following Monday.
Type of Item (please mark with an 'Y')
Public Hearing For Clerk's Dept Use:
Ordinance First Reading Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
X Commission Approval
Discussion & Direction
_ Original Document/Contract Attached for Execution by City Clerk
X Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by
N/A
N/A
N/A
Ce nter of Good L ,
g
Florida
ORGANIZATION HEADQUARTERS
Name:
Address: ���' '6 0 9 II
City: C � State Zip Code: 1 b Phone Number: o JCSJ 1 � �
REPRESENTATIVE
Name: l
Address:
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City: 0 mv-
APPLICANT (if different)
Name:
Address:
City:
State: Zip Code: Phone Number:
Type of Event: Parade Ceremony Exhibitio Show
Concert I Demonstratio Othe L ,gSZ� E6 G 1 4 u Nl
Date (s) and time (s) scheduled:
Name and types of activities: CAS C 919 N I 0 L J) P-6 PVC' C.p ,9
Approximate number of spectators and participants: Y
v
Purpose of Special Event:
Exact Location of Event: w m I L'C
IJ
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Designation of Public Facilities or Equipment to be Used:
Number of Temporary Directional Signs: x $5.00 per sign =
City of Ocoee. 150 N Lakeshore Drive. Ocoee, Florida 34761
Phone:(407) 905 -3104. Fax (407) 905 -3155. www.ocoee.org
Stat , Zip Code. -) `f' - b ) Phone Number 0 ?
r
Copy of State Permit if State Roadway is used:
FOR PARADE:
Exact Location of Marshalling and Staging Area:
Time at which units of Parade will begin to arrive:
Time at which units of parade will be dispersed:
❑ b no
Exact Route to be Traveled shown on Attached Map; [] yes E) no
Please attach approximate number of persons, animals, and vehicles participating with description of tpes of animals and
vehicles.
Parade will occupy all of the width of the street, roadway or sidewalk: ❑ yes [] no
FOR FIREWORKS
The following shall be attached to this application-,
1) A detailed listing of the type &quantity of fireworks to be used.
2) a detailed written statement outlining . all appropriate safety procedures which will be used at fireworks display in order to
protectthe safety of the public and all surrounding property,
3) A detailed written statement describing what facilities and containers will be used to store fireworks.
4) If applicable, applicants Federal License number for transporting fireworks across state fine.
5) A detailed list of nanies, addresses, occupations, and backgrounds of all individuals who will be responsible for the actual
display, use or explosion of any fireworks. The backgrounds statement should include a complete history of the experience
of the individuals involved.with respect to their use of fireworks, including a detailed list and explanation of each and every
accident resulting from the use of fireworks which the individual has been responsible for, or Involved in.
6) A map showing exact launch point and area of fallout.
Applicant Signature:
f
Approved by Police Chief
Approved by Public Works Director
Approved by Fire Chief
Approved. by Risk Management
Date: -3 / ( IS — / P
Date: _ / / )
Date:
Date:
Date:
Approved by 131.111ding Official Date:
' *Any denial and its conditions should be in memorandum form.
City of Ocoee, 150 N Lakeshore Drive. Ocoee, Florida 34761
Phone:(407) 905 -3104, Fax (407) 905 -3155 . www.ocoee.org
Copy of State Permit if State Roadway is used: ❑ yes [] no
FOR PARADE:
Exact Location of Marshalling and Staging Area:
Time at which units of Parade will begin to arrive:
Time at which units of parade will be dispersed:
Exact Route to be Traveled shown on Attached Map: ❑ yes ❑ no
Please attach approximate number of persons, animals, and vehicles participating with description of tpes of animals and
vehicles.
Parade will occupy all of the width of the street, roadway or sidewalk: ❑ yes ❑ no
FOR FIREWORKS
The following shall be attached to this application:
1) A detailed listing of the type & quantity of fireworks to be used.
2) a detailed written statement outlining all appropriate safety procedures which will be used at fireworks display in order to
protect the safety of the public and all surrounding property.
3) A detailed written statement describing what facilities and containers will be used to store fireworks.
4) If applicable, applicants Federal License number for transporting fireworks across state line.
5) A detailed list of names, addresses, occupations, and backgrounds of all individual's who will be responsible for the actual
display, use or explosion of any fireworks. The backgrounds statement should include a complete history of the experience
of the individuals Involved with respect to their use of fireworks, including a detailed list and explanation of each and every
accident resulting from the use of fireworks which the individual has been responsible for, or Involved in.
6) A map showing exact launch point and area of fallout.
Applicant Signature: (, �(/l /t 'e Date: '3b S /ice
Approved by Police Chief
Approved by Public Works Director
Date:
Date:
Approved by Fire Chief ' - � 't%(y Date: i�z
Approved by Risk Management
Date:
Approved by Building Official
Date:
*Any denial and its conditions should be In memorandum form.
City of Ocoee. 150 N Lakeshore Drive. Ocoee, Florida 34761
Phone-.(407) 905 -3104. Fax (407) 905-3155, wwmocoee.org
Copy of State Permit if State Roadway is used: ❑ yes N no
FOR PARADE:
Exact Location of Marshalling and Staging Area:
Time at which units of Parade will begin to arrive:
Time at which units of parade will be dispersed:
Exact Route to be Traveled shown on Attached Map: ❑ yes ❑ no
Please attach approximate number of persons, animals, and vehicles participating with description of tpes of animals and
vehicles.
Parade will occupy all of the width of the street, roadway or sidewalk: ❑ yes ❑ no
FOR FIREWORKS
The following shall be attached to this application:
1) A detailed listing of the type & quantity of fireworks to be used.
2) a detailed written statement outlining all appropriate safety procedures which will be used at fireworks display in order to
protect the safety of the public and all surrounding property.
3) A detailed written statement describing what facilities and containers will be used to store fireworks.
4) if applicable, applicants Federal License number for transporting fireworks across state line.
5) A detailed list of names, addresses, occupations, and backgrounds of all individuals who will be responsible for the actual
display, use or explosion of any fireworks. The backgrounds statement should include a complete history of the experience
of the individuals involved with respect to their use of fireworks, including a detailed list and explanation of each and every
accident resulting from the use of fireworks which the individual has been responsible for, or involved in.
6) A map showing exact launch point and area of fallout.
Applicant Signature: c < (,1/�_/F / Date:
Approved by Police Chief
Approved by Public Works Director
Date:
Date:
Approved by Fire Chief O _ Date: < < I -j
Approved by Risk Management
Approved by Building Official
Date:
Date:
*Any denial and its conditions should be in memorandum form.
City of Ocoee. 150 N Lakeshore Drive. Ocoee, Florida 34761
Phone:(407) 905 -3104. Fax (407) 905 -3155 . www.ocoee.org
Pierce, Adriana
From: Krug, Stephen
Sent: Monday, March 18, 2013 9:11 AM
To: Pierce, Adriana
Subject: RE: Special Event Application
Adriana,
One additional item - we will be providing 8 barricades as the additional devices will provide a more visible barrier.
Thank you,
Steve Krug
From: Krug, Stephen
Sent: Monday, March 18, 2013 9:07 AM
To: Pierce, Adriana
Subject: RE: Special Event Application
Adriana,
There will be no financial impact as Public Works will deliver the barricades during working hours the Friday before the
event and pick them up during working hours the following Monday. The HOA has routinely placed and removed the
barricades themselves for their events and we have had no troubles with this procedure.
Please let me know if you should have any questions.
Thank you,
Steve Krug
Director of Public Works
City of Ocoee
301 Maguire Road
Ocoee, Florida 34761
407 - 905 -3170
407 - 905 -3176 (fax)
From: Pierce, Adriana
Sent: Monday, March 18, 2013 8:05 AM
To: Krug, Stephen
Subject: FW: Special Event Application
Importance: High
Good Morning:
Steve,
Here is the Sawmill Sub. Easter Egg Hunt application, I am preparing an emergency agenda item for tomorrow's meeting,
can you please indicate your financial impact for the barricades. Thank You.
From: Pierce, Adriana
Sent: Friday, March 15, 2013 4:02 PM
To: Dreasher, Brad; McNeil, Pete
Subject: FW: Special Event Application
Hello,
Here is a road closure Special Event Application for the Sawmill Subdivision, I just received and it requires an emergency
agenda item for the next meeting, please send me your comments /approval as soon as possible, I appreciated.
Thank You,
Adriana Pierce
From: Laura Keller [ mailto:laurakeller(d)cfl.rr.com
Sent: Friday, March 15, 2013 3:44 PM
To: Pierce, Adriana
Subject: RE: Special Event Application
Here you go! Let me know if you have any questions.
Thanx, Laura
From: Pierce, Adriana [ mai lto:APierce(a)ci.ocoee.fl.us
Sent: Friday, March 15, 2013 10:46 AM
To: Iaurakeller(a)cfl.rr.com
Subject: Special Event Application
Ms. Keller,
Here is the Special Event form for the Block Party Easter Event, please attached a map or sketch indicating where the
road will be closed and location of tents or other activities to take place on the road.
I will be awaiting your response to send this event for review at Police, Fire, and Building Division, once I receive the
approvals, I will prepare the Agenda Item.
Thank you,
Adriana Pierce
407.905.3104
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