03-05-13MINUTES
March 5, 2013, at 7:15 P.M.
REGULAR CITY COMMISSION MEETING
A. CALL TO ORDER
Invocation — Mayor Vandergrift and video in Honor of Christina Madik
Mayor Vandergrift called the regular session to order at 7:15 p.m. in the Commission
Chambers of City Hall. Mayor Vandergrift played a video in Honor of Christina Madik, lost
her life in Afghanistan, and gave the invocation. City Clerk Eikenberry called roll and
declared a quorum present.
Roll Call: Commissioner Hood, Commissioner Wilsen, Mayor Vandergrift, Commissioner
Johnson, and Commissioner Keller.
Also Present: City Attorney Cookson, City Manager Frank, City Clerk Eikenberry
B. PRESENTATIONS AND PROCLAMATIONS
CACOFD Firefighter of the Quarter Award presentation to Firefighter Paramedic
Cameron Outland
CACOFD Vice Chairperson Wayne Vaughn presented Firefighter Paramedic Cameron
Outland with an award for his help with implementing the Zoll Recording System which is the
new reporting system for the Fire Department. Mr. Outland had everyone in the Fire Department
on the new system by February. Vice Chairperson Wayne Vaughn further shared that the City
is blessed with having many volunteer organizations and he would like to challenge City
residents to see what these organizations are doing and meet with their district commissioner to
inquire about joining.
Commissioner Wilsen thanked Vice Chairperson Vaughn for his time and effort on the
CACOFD.
Volunteer of the Year Award: Dennis Murray
CACOPD Vice Chair Laney honored Dennis Murray with Volunteer of the Year for all his
help in the many events the Police Department hosts in the City. Mr. Murray volunteers every
Tuesday and Thursday to help the Record Department with fingerprinting.
Civilian of the Year Award: Tiffany Shafer
CACOPD Vice Chair Laney honored Tiffany Shafer with the Civilian of the Year Award for
her dedication and hard work as the Evidence Specialist for the Ocoee Police Department and for
all her help with the toy drive.
Officer of the 4th Quarter Award: Officer Stephanie Roberts
CACOPD Vice Chair Laney honored Officer Stephanie Roberts with the Officer of the 4th
Quarter Award for her work in case investigations with students in our local high school. One of
her investigations also helped in saving the life of a student who was suicidal.
Officer of the Year Award: Corporal Jack Davidson
City Commission Regular Meeting
March 5, 2013
CACOPD Vice Chair Laney honored Corporal Jack Davidson with Officer of the Year Award
for his work above and beyond in developing multiple departmental databases. He is also
responsible for expanding the department's social media.
CACOPD Vice Chair Laney briefly recognized and named a few other Officers that were
nominated but did not get elected.
Mayor Vandergrift briefly thanked all the volunteers and civilians for all they do in helping the
City.
Mayor Vandergrift briefly advised that tonight is Commissioner Hood's last meeting and he
would like to thank him for his 7 years of service as Commissioner.
Commissioner Hood announced he is very proud of everything, they as a commission, have
accomplished in his seven years as Commissioner. He would like to thank the elected officials
for working with him during budget times and getting things done in his District. He further
shared the City is very blessed to have great leadership and employees that make good decisions
for the City and have great visions. Everyone on the Commission shares the same passion for
what they want for the City and they have proven that by staying in excellent financial shape.
Commissioner Wilsen shared that it was enjoyable to work with Commissioner Hood and she
appreciates the time that he has spent with them.
Commissioner Hood briefly thanked all the civic organizations and board volunteers in the City.
Further stating that, it is because of the volunteers that these organizations work to benefit the
citizens of Ocoee.
Commissioner Johnson thanked Commissioner Hood for his service and feels he did a great job
of representing not just the citizens of his district but the City as a whole. He has enjoyed serving
with him and knows he will be well missed.
Commissioner Keller shared that it has been a pleasure working with Commissioner Hood and
feels he really has the heart of Ocoee. He did a tremendous job with District 1 and would also
like to thank him for his service.
Mayor Vandergrift shared that he appreciates Commissioner Hood for volunteering his time to
be a Commissioner since it is not a high paying job.
Presentation on Gateway Signage
CRA Administrator Wagner provided a presentation and gave an update of the city signage
that staff is requesting direction on. A location map was displayed showing potential gateway
sign locations. Currently Blackwood Avenue and Clarke Road have the landmark signage that
was provided by the CRA and another sign is currently in permitting for the location on the west
end of town near the 429. CRA Administrator Wagner advised that the CRA does not have the
funds to cover any other new signage so the City will have to cover the cost. Examples of
different versions of gateway signs and monument signs were shown. CRA Administrator
21Page
City Commission Regular Meeting
March 5, 2013
Wagner said he is recommending that the commission make a sign selection and move forward
with a sign on Good Homes Road, as well as, the other five entry points mentioned in the
presentation. The CRA is prepared to move forward if the Commission can budget the money
needed for those signs.
Mayor Vandergrift commented that it would come down to costs which he believes they do not
have budgeted. Commissioner Hood inquired if the funds would be coming out of the CRA or
does it have to be the City's budget. City Manager Frank said any of the signage they consider
tonight would come out of the general fund budget. He further said the entry signs were
budgeted last year and the year before but he cannot recall if they budget them for this year.
Certainly some type of funding mechanism can be done if needed. City Manager Frank said
they are recommending if some type of direction or agreement, on what type of signage they
would like, so staff can come up with ideas. He anticipates they will be coming back before them
with more refined drawings once it is narrowed down. Further discussion ensued on pricing and
material make -up of the signs.
Commissioner Johnson said they need to first decide on the logo so they stay consistent. A poll
was taken on whether the City logo would be the passion flower or stay as is with the Center of
Good Living logo. Commissioner Keller inquired if any survey work had been done to see
which emblem brands better. CRA Administrator Wagner said they have not but the purpose
of the passion flower was to come up with a brand that was distinctive and contemporary. After
discussion, consensus was to use the passion flower logo; bring back gateway designs based on
the recommendations mentioned tonight and for staff to bring back cost.
C. COMMENTS FROM CITIZENS /PUBLIC
D. STAFF REPORTS AND AGENDA REVIEW
City Clerk Eikenberry announced an election will be held Tuesday, March 12, 2013, for the
purpose of electing a District #1 Commissioner. The candidates will be John Grogan and Danny
Howell. Polls will be open at the Jim Beech Recreation center from 7:00 am — 7:00 pm. Another
option to participate in the election is to early vote, this week, at the Supervisor of Elections
Office. Their office hours are 8am -5 -pm, Monday- Friday. Absentee ballots can still be requested
up until March 6th if you are not able to make it to the polls.
E. COMMISSIONERS ANNOUNCEMENTS
Commissioner Keller'- read a letter from Chris Sego regarding lights out for Earth Hour. This
is annual campaign to help raise awareness of environmental challenges we all face such as
climate change. Mr. Sego is urging the community to participant by turning off all non - essential
lights in or around our government buildings, helping promote the evening and event by asking
businesses in the community to also join in. Commissioner Keller inquired about having the
City participate with this event that will take place on March 23 Mayor Vandergrift inquired
if they could look into posting this information on the City's webpage advising that the City will
be participating and the City would like to encourage the citizens to participate as well. City
311�a
City Commission Regular Meeting
March 5, 2013
Manager Frank said they certainly can. 2) reminder that March 15 16 and 17 (chili cook -
off for this event is on March 16 is the St. Patrick's Day event being hosted by the Ocoee
Professional Firefighters.
Commissioner Johnson — None
Commissioner_Wilsen — 1) announced the City of Ocoee Fire Department would like to extend
local residents the opportunity to participate in their inaugural Citizen's Fire Academy. The first
Citizens Fire Academy will consist of five, three -hour sessions to be held on consecutive
Wednesday evenings running from April 3, 2013 thru May 1, 2013. She personally signed up for
it and would like to see others participate as well. For more information please contact Lt. Tom
Smothers at 407 - 905 -3100 ext. 2006 or go to the City's website. 2) 9 th Annual Spring Fling,
Saturday, March 23, 2013, from 10:00a.m. to 3:00p.m. It is a fun - filled day to help educate
citizens. This is a free event with food (hotdogs, popcorn, and drinks) and tons of activities for
the family and children. Education to residents ranges from fraud awareness to recycling.
Commissioner Hood — None
Mayor Vandergrift — None
F. CONSENT AGENDA
Commissioner Hood, seconded by Commissioner Keller, moved to approve the
Consent Agenda Items #1 through #8. Motion carried 5 -0.
Approval of Minutes for the Regular Commission Meetings Held February 5, 2013.
(City Clerk Eikenberry)
Approved on Consent. Motion carried 5 -0.
..........................
2. Approval of Minutes for the Regular Commission Meetings Held February 19, 2013.
(City Clerk Eikenberry)
Approved on Consent. Motion carried 5 -0.
3. Approval of Election Contract between the City of Ocoee and the Orange County
Supervisor of Elections Office for the March 2013 Municipal Election. (City Clerk
Eikenberry)
The Supervisor of Elections Office submitted a contract for the March 12, 2013, General Municipal Election.
Approved on Consent. Motion carried 5 -0.
4. Appointment to the Community Grant Review Board. (City Clerk Eikenberry)
Members of the Community Grant Review Board serve two -year terms. The Ordinance provides that the
Community Grant Review Board membership shall consist of five (5) members. Currently, the board has four
(4) members and there are no other applications on file for this board.
Tim Henderson has expressed his interest in serving on the Community Grant Review Board. He was also
recently appointed to the Human Relations Diversity Board in which he will remain.
Approved on Consent. Motion carried 5 -0.
41Page
City Commission Regular Meeting
March 5, 2013
5. Appointment to the Planning & Zoning Commission. (City Clerk Eikenberry)
On February 9, 1999, Ordinance No. 99 -09, was adopted requiring nine (9) members that must be City residents
for the Planning and Zoning Commission. Currently, the board has (8) members and there are no other
applications on file for this board.
Gregory Keethler has expressed his interest in serving on the Planning & Zoning Commission.
Approved on Consent. Motion carried 5 -0.
6. Approval of Lake Olympic Townhouses Lift Station & Gravity Collection System
Service and Maintenance Agreement. (Utilities Director Smith)
The Lake Olympic Townhouses Association (HOA) has a private sanitary sewer collection and pumping (lift)
station that collects and conveys the homeowners' wastewater flow into the City's collection system.
Historically, the City has provided emergency support to the HOA during utility system failures and for routine
maintenance of the station. In addition, Utility staff would make repairs to the station and obtain
reimbursement from the HOA for any hard costs. Both the Utilities Department and the HOA wish to formalize
a maintenance relationship through the acceptance of an Agreement. A second Agreement for the City to
provide maintenance and emergency repair service for the HOA's water system will follow, based on results of
this action.
The Agreement establishes the terms of the services provided by the City, parties' responsibilities, and a
monthly maintenance fee of $406.20. The Agreement provides indemnification for the City as a result of third
party actions, and maintains that the City's responsibility for costs shall not exceed $500 for the first thirty six
(36) months.
Approved on Consent. Motion carried 5 -0.
7. Approval of the Vineyards Homeowners Association Agreement for Upgraded Street
Lights. (City Engineer Wheeler)
The Homeowners Association Agreement for Upgraded Street Lights was proposed by Staff and Legal Council
and agreed to by the Vineyards HOA. Once the Agreement is executed by the City, the HOA will pay the
upgraded street light cost differential and pursue the replacement of the lights with Progress Energy. The City
began billing the HOA for the cost differential 17 months ago when a review of all subdivisions and street lights
was conducted. Therefore, the City will need to waive the past bills plus the next three months to the Vineyards
HOA for the monthly cost differential for the current street lights. The street light payments from the HOAs are
not listed as a revenue stream in the City's Budget but are credited against the expense line item in the Budget
for payments to Progress Energy for all street lights in the City.
Approved on Consent. Motion carried 5 -0.
8. Approval of McCormick Woods Phase 3 Plat. (City Engineer Wheeler)
This plat is for phase 3 of the McCormick Woods subdivision, the final phase of this development. The
McCormick Woods subdivision is located at the southwest corner of Ingram and McCormick Roads. The
overall subdivision contains 212 single family lots on 79.77 acres; and phase 3 comprises 30 of those lots on
9.87 acres of the development.
Approved on Consent. Motion carried 5 -0.
51Page
City Commission Regular Meeting
March 5, 2013
G. SEC OND READING OF O - PUBLIC HEARINGS
9. Second Reading of Ordinance to Amend Ordinances Related to the Requirements for
Certain Violations of the Ocoee Code of Ordinances. (4dvertised in the Orlando Sentinel on
Sundae, Februa,) 2 -1, 2013)., (Assistant City Attorney Drage)
City Staff has determined that it would be beneficial to amend the Code to provide for a new Chapter 16 —
Violations, in order to have all of the procedures related to certain code violations in one chapter of the Code of
Ordinances. Under the proposed amendments, the Police Infractions Board will be renamed as the Violations Board
and Article III, Chapter 168 will be deleted. In addition to hearing matters related to certain traffic infractions, the
Violations Board will hear cases related to violations of the following code provisions: Bowfishing, Cemeteries,
Noise, Golf Carts on Public Property, Parks and Recreation, Alcoholic Beverages and Abandoned Property. The
requirements for membership on the Violations Board, fines and procedures for payment of fines and procedures for
contesting a Notice of Violation are included in the proposed ordinance. In addition, each of the foregoing Code
chapters will be amended to reference the new Chapter 16.
a. Ordinance Creating Chapter 16
City Attorney Cookson read the title of the Ordinance.
City Attorney Cookson briefly explained these two ordinances are intended change the Police
Infraction Hearing Board to a Violations Board that will hear all violations within the City; it
required a clean up the other Chapters of the Code to make everything consistent and uniform
and to be heard before the Violations Board.
Mayor Pro Tem Hood opened the public hearing, as no one wished to speak, the public hearing
was closed.
Commissioner Johnson, seconded by Commission Wilsen moved to adopt
Ordinance No. 2013 -005 creating Chapter 16 of the City of Ocoee Code of
Ordinances and restructuring the Police Infraction Hearing Board to the
Violations Hearing Board. Motion carried 4 -0 with Mayor Vandergrift away from
the dais.
The ordinance as adopted on second reading carries the following title:
ORDINANCE NO. 2013-005
AN ORDINANCE OF THE CITY OF OCOEE, FLORIDA DELETING IN ITS ENTIRETY ARTICLE II OF
CHAPTER 168,; PROVIDING FOR THE RENAMING OF THE POLICE INFRACTION BOARD TO THE
VIOLATIONS HEARING BOARD; ADOPTING A NEW CHAPTER 16 OF THE CODE OF ORDINANCES
OF THE CITY OF OCOEE, ENTITLED VIOLATIONS; PROVIDING FOR REQUIREMENTS RELATED
TO MEMBERSHIP, MEETINGS, POWERS AND DUTIES OF THE VIOLATIONS HEARING BOARD;
PROVIDING FOR NOTICE OF VIOLATION REQUIREMENTS; PROVIDING FOR NOTICE OF
VIOLATION FINES AND PROCEDURES; PROVIDING FOR HEARINGS TO CONTEST NOTICES OF
VIOLATIONS; PROVIDING FOR FINE COLLECTION PROCEDURES; PROVIDING FOR
SEVERABILITY; PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE.
61Page
City Commission Regular Meeting
March 5, 2013
b. Ordinance Amending Portions of Chapters 48, 61, 113, 153, 164, 168 to Reference
the Requirements of Chapter 16
City Attorney Cookson read the titles of the Ordinance.
Mayor Pro Tem Hood opened the public hearing, as no one wished to speak, the public hearing
was closed.
Commissioner Johnson, seconded by Commissioner Keller, moved to adopt
Ordinance No. 2013 -004 amending Portions of Chapters 48 61, 113, 153,164, and
168 of the City of Ocoee Code of Ordinances to Reference the Requirements of
Chapter 16. Mo tion carried 4 -0 with Mavor Vanderqrift awav from the dais.
The ordinance as adopted on second reading carries the following title:
ORDINANCE NO. 2013-004
AN ORDINANCE OF THE CITY OF OCOEE, FLORIDA AMENDING CERTAIN PROVISIONS OF THE
CODE OF ORDINANCES; AMENDING ARTICLE III OF CHAPTER 48 RELATING TO BOWFISHING TO
PROVIDE FOR UNIFORM REQUIREMENTS FOR VIOLATIONS OF THE CODE; AMENDING
CHAPTER 61 RELATING TO CEMETERIES TO PROVIDE FOR UNIFORM REQUIREMENTS FOR
VIOLATIONS OF THE CODE; AMENDING ARTICLE I OF CHAPTER 113 RELATING TO LOUD,
UNNECESSARY OR DISTURBING NOISE TO PROVIDE FOR UNIFORM REQUIREMENTS FOR
VIOLATIONS OF THE CODE; AMENDING ARTICLE III OF CHAPTER 153 RELATING TO GOLF
CARTS ON PUBLIC STREETS TO PROVIDE FOR UNIFORM REQUIREMENTS FOR VIOLATIONS OF
THE CODE; AMENDING CHAPTER 164 RELATING TO REGISTRATION, MAINTENANCE AND
SECURITY OF ABANDONED REAL PROPERTY TO PROVIDE FOR UNIFORM REQUIREMENTS FOR
VIOLATIONS OF THE CODE; AMENDING ARTICLE I OF CHAPTER 168 RELATING TO GENERAL
PROVISIONS OF VEHICLES AND TRAFFIC TO PROVIDE FOR UNIFORM REQUIREMENTS FOR
VIOLATIONS OF THE CODE, TO PROVIDE FOR REMOVAL OF ABANDONED, UNATTENDED, OR
UNOCCUPIED VEHICLES FORTY -EIGHT HOURS AFTER WARNING AND PROVIDING FOR A
RATING CAPACITY DEFINITION FOR COMMERCIAL VEHICLES; PROVIDING FOR
SEVERABILITY; PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE.
10. Second Reading of Ordinance to Revise Chapter 38 to Allow Alcohol Sales and
Consumption at City -owned Facilities in Order to Support Rental Operations. (Advertised
in the Orlando Sentinel on Sunday, February 24, 2013). (Support Services Director Butler)
The City has applied for alcohol sales and consumption licenses for three City-owned facilities: Jim Beech
Center, Tom Ison Center, and Vignetti Park. We will seek a license for a fourth facility, the Community Center
Complex, which includes the Withers- Maguire House, when the required remodeling of the House is
completed. In order to provide for the routine use of these licenses and to facilitate rental of the facilities for
private events, Chapter,38 of the Code of Ordinances needs to be revised.
City Attorney Cookson read the title of the Ordinance.
Support Services Director Butler briefly explained that we are making changes to be consistent
with the City acquiring the alcoholic beverage license. Under the current statutes (Code ?) there
is no provision to permit use of alcoholic beverages at City facilities and with increased
emphasis on rental activities. What we are trying accomplish is to 1) eliminate the need for
special events permit each time someone wishes to serve alcohol. The City Manager would be
authorized to approve the use of alcohol. 2) change the law so the hours of service don't apply to
the city events, and 3) to allow the consumption of beverages outside such as Bill Breeze Park,
Maguire House grounds, etc.
71Page
City Commission Regular Meeting
March 5, 2013
Mayor Pro Tem Hood opened the public hearing, as no one wished to speak, the public hearing
was closed.
Commissioner Keller, seconded by Commissioner Johnson moved to adopt
Ordinance No. 2013 -007 Revising Chapter 38 City of Ocoee Code of Ordinances to
Allow Alcohol Sales and Consumption at City -owned Facilities in Order to
Support Rental Operations. Motion carried 4 -0 with Mayor Vandergrift away from
the dais.
The ordinance as adopted on second reading carries the following title:
ORDINANCE NO. 2013-007
AN ORDINANCE OF THE CITY OF OCOEE, FLORIDA AMENDING CHAPTER 38,
ALCOHOLIC BEVERAGES; PROVIDING REQUIREMENTS FOR CONSUMPTION OF
ALCOHOLIC BEVERAGES ON PUBLIC PROPERTY; PROVIDING REQUIREMENTS FOR
CONSUMPTION OF ALCOHOLIC BEVERAGES IN PUBLIC PLACES FOR CITY
SPONSORED EVENTS OR BY AUTHORIZED PERSONS OR ORGANIZATIONS; PROVIDING
FOR AN EXEMPTION FROM THE HOURS OF SALE AND CONSUMPTION OF ALCOHOLIC
BEVERAGES DURING CITY SPONSORED EVENTS UPON AUTHORIZATION BY THE CITY
MANAGER; PROVIDING FOR SEVERABILITY; PROVIDING FOR CODIFICATION;
PROVIDING AN EFFECTIVE DATE.
11. Second Reading of Ordinance Repealing and Replacing Article I of Chapter 124 of the
Code of Ordinances of the City of Ocoee Governing Parks and Recreation Areas.
01dvertised in the Orlando Sentinel on Sunday, February 24, 2013), (Parks and Recreation Director
Hayes)
City staff completed a review of the current City Code of Ordinance, Chapter 124 - Parks and Recreation Areas
and is recommending that Article I — General Provisions of Chapter 124 be repealed and replaced. Staff is
recommending a comprehensive set of regulations for the City of Ocoee's parks and recreational facilities to
help ensure the public's enjoyment of its parks, and strengthen the City's ability to enforce the rules and
regulations that protect both the residents and the City's interest. Changes made by the Parks and Recreation
Advisory Board were also incorporated into the ordinance.
City Attorney Cookson read the title of the Ordinance.
Parks and Recreation Director Hayes briefly explained that the Parks and Recreation met with
City staff, the Parks and Recreation Advisory Board, the City Managers Officer, etc. to formulate
the proposed ordinance which details more thoroughly the desired rules and regulations for the
use of city parks and facilities, recommends new hours for neighborhood parks, and establishes a
formal procedure for requesting and using parks and facilities in the City. A schedule of fines
and fees will also be presented tonight to be adopted by resolution.
Mayor Pro Tem Hood opened the public hearing, as no one wished to speak, the public hearing
was closed.
Commissioner Keller, seconded by Commissioner Wilsen, moved to adopt
Ordinance No. 2013 -006 Repealing and Replacing Article I of Chapter 124 of the
Code of Ordinances of the City of Ocoee Governing Parks and Recreation Areas.
Motion carried 4 -0 with Mayor Vandergrift away from the dais.
81 ,,
City Commission Regular Meeting
March 5, 2013
The ordinance as adopted on. second reading carries the following title:
ORDINANCE NO. 2013 -006
AN ORDINANCE OF THE CITY OF OCOEE, FLORIDA, REPEALING AND RESTATING
ARTICLE I OF CHAPTER 124 OF THE CODE OF ORINANCES OF THE CITY OF OCOEE;
REPEALING CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR
CODIFICATION; PROVIDING FOR AN EFFECTIVE DATE.
H. REGULAR AGENDA
12. Resolution Establishing Fines and Fees for Notices of Violations. (Assistant City
Attorney Drage)
The new Chapter 16, Violations, provides that violations of certain Code provisions will be subject to a fine and
that the fines will be established by Resolution. In addition, Chapter 16 provides that certain fees related to
hearings to contest a Notice of Violation will be adopted by Resolution. The fines and fees to be adopted in
this Resolution are related to the following Code provisions: Bowfishing; Cemeteries; Noise; Parks, Recreation
and other Community Facilities; Golf Carts on public streets; Abandoned Property; Vehicles and Traffic.
City Attorney Cookson read the title of the Resolution.
City Attorney Cookson briefly explained that this is in conjunction with the new ordinance
adopted tonight creating Chapter 16; Violations. We felt it would be appropriate to adopt the fee
and fines schedule by resolution so they can be adjusted from time to time without amending the
ordinance. This resolution implements the initial fines and fee schedule for those violations of
Chapter 16.
Commissioner Wilsen, seconded by Commissioner Keller, moved to adopt
Resolution 2013 -005, Establishing Fines and Fees for Notices of Violations.
Motion carried 4 -0 with Mayor Vandergrift away from the dais.
The resolution as adopted carries the following title:
RESOLUTION NO. 2013-005
AN ORDINANCE OF THE CITY OF OCOEE, FLORIDA, REPEALING AND RESTATING
ARTICLE I OF CHAPTER 124 OF THE CODE OF ORINANCES OF THE CITY OF OCOEE;
REPEALING CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR
CODIFICATION; PROVIDING FOR AN EFFECTIVE DATE.
13. Discussion and Direction on MVP Grant Award to Ocoee High School Public Safety
Applicant. (Community Relations Manager Wright)
Community Relations Manager briefly explained that this was brought forward from the last
meeting with regard to an MVP grant application. Commissioner Wilsen had discussions with
her with regard to three booths that she wanted to have at the Spring Fling and the City was not
able to accommodate those things; therefore the MVP grant applicant, Angela Sewell, sent an
email withdrawing her application. Support Services Butler explained that staff recommends
that the $1500 that was reserved for this MVP grant be moved to the next cycle of the CMA
grants to make up for funding taken from that cycle at the February 19 Commission Meeting.
Commissioner Wilsen, seconded by Commissioner Hood, moved to accept the
withdrawal of the MVP grant application and move the $1500 from the MVP grant
awards to the to the next Cycle of the Community Grant Awards. Motion carried
4 -0 with Mayor Vandergrift away from the dais.
91Page
City Commission Regular Meeting
March 5, 2013
I. STAFF ACTION ITEMS
None
J. COMMENTS FROM COMMISSIONERS
Commissioner Keller — said he spoke to City Engineer Wheeler who received quotes for the
fence /gate that is to go on Rich Drive once the school and construction on Hackney Prairie Road
are finished. He said the quotes are as follows:
1) $2,375 for 24 feet of 6- foot -high galvanized chain link fence, with 20 foot double swing
gate. The poles will be set in sleeves for removal if needed.
2) $2075 for (5) 4' high bollards, 3 in the road, and one on each side of the road with a chain
between them.
3) $1600 for (2) bollards, one on each side of the road with a chain across and a sign on the
chain stating the road is closed.
4) Similar to item #3, but doing it in -house (Public Works)
There was discussion as to how they could be removed for emergency traffic. City Engineer
Wheeler said the bollards would be in sleeves that lock; they can be pulled out. Commissioner
Wilsen felt it sounded like it would not be easy for emergency vehicles. Mayor Vandergrift
asked if there was a gate for the children, to which Mr. Wheeler responded the sidewalk will be
open. The Mayor asked that it is framed in such a way that a motorcycle can't get through.
There was also discussion as to the size of the pass thru; it needs to be such that a handicapped
person in a wheelchair could get through as well as those on foot. It was noted that the road
construction is supposed to be done at the end of May and the school is opening for the next
school year
Commissioner Keller, seconded by Commissioner Wilsen, moved to approve
$2,375.00 to be taken from contingency, to purchase the fence and pate as
described in option #1. Motion carried 5 -0
Commissioner Johnson — 1) said that a couple of weeks ago he asked that city staff check into a
situation with a water deposit for 3157 Kentshire Blvd. He said he felt the owner should be
credited back the $60 deposit because they didn't move from the house; she is a good customer
and has lived in the City 15 years.
Commissioner Johnson, seconded by Commissioner Wilsen, moved to credit $60
back to the homeowner for her water deposit. Motion carried 5 -0
2) reminded everyone about the St. Paddy's Day Chili Cook Off and Charity event.
Commissioner Wilsen — 1) reminded everyone about the Citizen Fire Academy 2) thanked the
Building Department for their efforts in moving their trucks from being parked at the Maguire
house, it looks much better there now 3) Spring Fling on March 23, 2013 4) announced the Food
Truck and Movie in the Park is Friday, March 15 5) advised that she will not be at the next
meeting; she will be attending Legislative Days in Tallahassee.
lO1Page
City Commission Regular Meeting
March 5, 2013
Commissioner Hood — thanked everyone again for all the well wishes as he leaves the
Commission. He will stay in touch. Mayor Vandergrift stated his service has been appreciated.
Mayor Vandergrift — said he noticed with the Multi Model Mobility Study, he noticed there are
not many bike trails planned for the City. He said in the past he has set up volunteer committees
look into such things. He would like to see the Clarke Road sidewalks connect with bike paths
and the West Orange Trail. He would like staff look into ways we could get more bike trails. He
would also like to add golf cart crossings so that they could legally move around the City more.
Commissioner Keller said most of the developers on the west side of Clarke, north of AD Mims
Rd. have agreed to 8' sidewalks so continuing that down on the west side would make a great
bike path.
ADJOURNMENT
Meeting adjourned at 8:45p.m.
Attest:
IRI -
APPROVED:
City of Ocoee
S. Cott andergrift, or
11 IPage