04-16-13 AgendaOCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee, Florida
April 16, 2013 AGENDA 7:15 P.M.
REGULAR CITY COMMISSION MEETING
A. CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
B. PRESENTATIONS AND PROCLAMATIONS
April 2013 Proclamations. (Mayor Vandergrift)
➢ PowerTalk 21 Day — April 21
➢ Arbor Day — April 26
➢ Water Conservation Month
➢ Building Safety Month
Presentation of Check from the Founder's Day Committee to Saving Young Hearts
and Ocoee Professional Firefighters Local 3623. (Commissioner Johnson)
Presentation of Gateway Signage and City Logo. (CRA Administrator Wagner)
C. COMMENTS FROM CITIZENS /PUBLIC
D. STAFF REPORTS AND AGENDA REVIEW
E. COMMISSIONERS ANNOUNCEMENTS
F. CONSENT AGENDA
ALI, MATTERS LISTED UNDER THE' CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE
ACTED UPON BY ONE MOTION. THERE WILL 13E NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS
DISCUSSION IS DESIRED 13Y A MFM13EIZ OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL
INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM
WILL BE CONSIDERED SEPARATELY.
1. Approval of Minutes for the Regular Commission Meeting Held April 2, 2013.
(City Clerk Eikenberry)
2. Arden Park South. (City Engineer Wheeler)
The Arden Park South subdivision is located on the south side of Clarcona -Ocoee Road between
Ingram and Clarke Roads. This development contains 157 single family lots on 98.52 acres; this
includes 18.52 acres of wetlands. Arden Park South was designed and developed as a stand -alone
subdivision; however Standard Pacific Homes owns the 313.94 acres on the north side of Clarcona-
Ocoee Road and plans to develop them as subsequent phases of a large Planned Unit Development.
The Arden Park South subdivision is a gated community; therefore the developer has executed the
Traffic Enforcement Agreement to allow for police jurisdiction within the subdivision. As a gated
community, the proposed upgraded street lights are to be owned and maintained completely by the
developer and Home Owners Association.
a. Plat Approval
b. Traffic Enforcement Agreement
Regular City Commission Meeting
April 16, 2013
G. FIRST READING OF ORDINANCE
3. Park Place (FKA Lake Butler Professional Campus) — Rezoning to PUD. (Second
Reading and public Hearing scheduled for May 21, 2013, Regular Commission Meeting at 7:15 p.m.
or soon thereafter). (City Planner Rumer)
The proposed rezoning to PUD and associated PUD Land Use plan is a second request from the
applicant in a six (6) month time period. The original application was denied by the city commission
on October 2, 2012, by a vote of 3 -1 with the Mayor absent. The applicant is not proposing changes to
the PUD land use plan for this second application.
The subject property is zoned C -3 (General Commercial) and has an approved site plan and
development agreement for the Lake Butler Professional Campus. The Lake Butler Professional
Campus was originally approved in 2008, and was proposed to be developed with the following uses
on the Property: Lot 1 will consist of a mix of professional and medical offices; Lot 2 is proposed in
the southwest corner of the property and will consist of a mix of retail and restaurant uses (see site plan
attached). The proposed Park Place PUD will include 242 multi - family units on 11.34 acres and 2.60
acres of commercial and retail. The rezoning from C -3 (General Commercial) to Planned Unit
Development allowing high density residential in a Commercial Future Land Use designation is
permitted via the City of Ocoee Comprehensive Plan. Therefore, no land use change is being
requested.
H. PUBLIC HEARINGS
4. Armstead Variance. (Advertised in the West Orange Times on Thursday, April 4, 2013). (City
Planner Rumer)
The applicant, Rodney Armstead, is requesting a variance to encroach 10.2 feet into the 50 foot
setback to the normal high water level for a proposed retaining wall and a brick paver patio addition.
I. REGULAR AGENDA
5. Approval to Award the Contract for Website Development and Support to Icon
Enterprises, Inc. d /b /a CivicPlus in the amount of $30,501.00. (Support Services
Director Butler)
The FY 2013 Budget includes an allocation of $31,000 to develop and host a new website for the City
to better interact with its citizens. Support Services staff explored the two basic options of building a
new City website from scratch using all custom code or creating a website using a commercially
available platform. Given the cost of custom coding and the continuing need for consulting services to
stay up to date with web technology, it was determined that the lower cost approach was to base a new
website on an existing commercial platform that provides core functionality and the individual look of
custom coding. Support Services staff then reviewed a number of commercial products and selected
CivicPlus from Icon Enterprises, Inc. (Manhattan, KS) as the platform providing the greatest existing
functionality and custom appearance while also being within the established budget.
The proposed procurement, at a cost of $30,501, is within the available project budget of $31,000.
This procurement complies with City Purchasing Rules in that CivicPlus is available through the U.S.
General Services Administration and the proposed contract pricing is consistent with the GSA terms of
procurement by local governments under Schedule 70 and Contract No. GS- 3517- 0124U.
6. Approval of Resolution 2013 -007, Amending Resolution 2010 -10 and Adopting
Changes to the HRDB General Purposes and By -Laws. (Support Services
Director Butler)
The City of Ocoee created the Human Relations /Diversity Board (HRDB) in 2004 through City
Commission Resolution 2004 -11, which provided the general purposes of the advisory board and
established its initial Bylaws. The City Commission modified the resolution and Bylaws through
Resolution 2010 -10, thereby revising the statement of general purposes and Bylaws. More recently,
the HRDB has undertaken a review of its operating principles and practices and seeks to secure City
Commission concurrence with several amendments to the statement of general purpose and HRDB
211'aoc
Regular City Commission Meeting
April 16, 2013
Bylaws. These changes are intended to provide for the logical progression and transition in leadership
of the Board, better inform potential members regarding the operation of the Board, and clarify various
aspects of the Board's structure and operation.
J. STAFF ACTION ITEMS
K. COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO
APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS
PURPOSE MAV NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH
INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING
ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE
CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE
MEETING.
3111age
Center of Good
Proclamation
3V4)CE3 T he City of Ocoee recognizes the importance of parents talking with
their teens about alcohol; and
Jo igh school students who use alcohol or other substances are five times
more likely to drop out of school or believe good grades are not
important; and
Teen alcohol use kills about 6,000 people each year, more than all other
?Ame�fte, I, S. Scott Vandergrift, Mayor of the City of Ocoee, do hereby proclaim April 21,
2013 as
POWERTALK 21TM DAY
in the City of Ocoee, and urge all citizens to join in the local and national efforts
to raise awareness of the importance of parents and teens talking together about
alcohol in order to reduce the risks and dangers posed to teens and
communities.
IN WITNESS WHEROF, I hereunto have
Set my hand and caused the Seal of the
City of Ocoee, Florida to be affixed this
16 day of April 2013.
S. Scoff `Uand"pdit, JLacJ"
illegal drugs combined; and
VAC RCE01ffi,
the majority of kids say their parents are their primary influence when
it comes to decisions about drinking alcohol; and
VRAH EZ16,
V'owerTalk 210 day is established on April 21, 2013 to encourage
parents and caregivers to embrace their important role in influencing
America's youth and their decisions about drinking alcohol; and
�CEC�
T o equip parents to talk with their teens about alcohol, MADD Central
Florida Affiliate will offer a free community parent workshop to give
parents the tools in a parent handbook to effectively talk to their teens
about alcohol;
�Cg CEO,
'These local parent workshops, also replicated across the country, will
offer parents a research -based parent handbook to help them talk with
their teens about alcohol and encourage adults to consider creating a
safer community by becoming involved in reducing underage drinking;
and
?Ame�fte, I, S. Scott Vandergrift, Mayor of the City of Ocoee, do hereby proclaim April 21,
2013 as
POWERTALK 21TM DAY
in the City of Ocoee, and urge all citizens to join in the local and national efforts
to raise awareness of the importance of parents and teens talking together about
alcohol in order to reduce the risks and dangers posed to teens and
communities.
IN WITNESS WHEROF, I hereunto have
Set my hand and caused the Seal of the
City of Ocoee, Florida to be affixed this
16 day of April 2013.
S. Scoff `Uand"pdit, JLacJ"
be C of Good Lw
OCDE
Proclamation
N)JOCRQU16, In 1872, J. Sterling Morton proposed to the Nebraska Board
of Agriculture that a special day be set aside for the planting of
in the City of Ocoee, and urge all citizens to support efforts to protect our trees and
woodlands and to support our City's urban forestry program, and
FURTHER, I urge all citizens to plant trees to gladden hearts and promote the well
being of present and future generations.
IN WITNESS WHEROF, I hereunto have
Set my hand and caused the Seal of the
City of Ocoee, Florida to be affixed this
16` day of April 2013.
S. Scutt `UandecgW t, Atcujv,%
trees, and
V31)(93AVIO,
This holiday, called Arbor Day, was first observed with the
planting of more than a million trees in Nebraska, and
Ivil)(meab,
Zlrbor Day is now observed throughout the nation and the
world, and
IV 31) QffRQe 36,
Trees can reduce the erosion of our precious top soil by wind
and water, cut heating and cooling costs, moderate the
temperature, clean the air, produce oxygen and provide
habitat for wildlife, and
3VJb(1R(U(b,
Trees are a renewable resource giving us paper, wood for our
homes, and countless other wood products, and
3V3b(f3( ZN §,
Trees in our city increase property values, enhance the
economic vitality of business areas, and beautify our
community, and
VJ1013MEZU4,
Trees, wherever they are planted, are a source of joy and
spiritual renewal.
746W#W, Therefore,
I, S. Scott Vander -rift, Mayor of the City of Ocoee, do
hereby proclaim April 26, 2013 to be
in the City of Ocoee, and urge all citizens to support efforts to protect our trees and
woodlands and to support our City's urban forestry program, and
FURTHER, I urge all citizens to plant trees to gladden hearts and promote the well
being of present and future generations.
IN WITNESS WHEROF, I hereunto have
Set my hand and caused the Seal of the
City of Ocoee, Florida to be affixed this
16` day of April 2013.
S. Scutt `UandecgW t, Atcujv,%
lftreaO, The City of Ocoee is working with all of the citizens and visitors to increase
the awareness of the importance of water conservation for the present and all
future generations, and
Iftre10, Ehe City of Ocoee is actively engaged in a water conservation campaign to
promote the awareness of the necessity to conserve water, a natural and vital
resource, and has continued to sustain the POWR program to assist in promoting
water preservation through education to the citizens and visitors of Ocoee
through alternative methods and ideas, and
if ereao, On April 5, 2013, the Governor and Cabinet of the State of Florida designated
the month of April as "Water Conservation Month" in the State of Florida, and
urged every resident and visitor to become more aware of the need to save
water and to take appropriate actions to conserve and protect this natural
resource, and
lPbereao, The month of April, a typically dry month when water demands are most acute,
shall be designated as "Water Conservation Month" in the City of Ocoee and the
City will actively promote ideas and instruction to residents and visitors about
how they can help save Florida's precious resources, and
30bereao, very business, visitor, and homeowner can make a difference when it comes to
conserving water, which is a natural resource that is essential to all living things.
7100 74 eow I, S. Scott Vandergrift, Mayor of the City of Ocoee, Florida, in
recognition of this important initiative, do hereby proclaim April 2013, as
"WATER CONSERVATION MONTH"
in the City of Ocoee, and urge citizens to participate in this important plan to conserve water.
IN WITNESS WHEROF, I hereunto have
Set my hand and caused the Seal of the
City of Ocoee, Florida to be affixed this
16th day of April 2013.
S. Scott `UandeWmdft, JliC uj"
Proclamation
3VJ[)Q1R(V( *, The City of Ocoee's continuing efforts to address the critical issues of
safety, energy efficiency, and sustainability in the building environment that
affects our citizens, both in everyday life and in times of natural disaster,
gives us confidence that our structures are safe and sound; and
IDJE)e3mulb, Tbje Florida Building Codes adopted and used by the State of Florida and
Ocoee include safeguards to protect the public from natural disasters that can
occur such as hurricanes, tornadoes, wildfires, and flooding; and
VA)VACM0, 3ftitbiDtg Safety Month is sponsored by the International Code Council and
International Code Council Foundation, to remind the public about the
critical role of our communities' largely unknown guardians of public
safety —our local code officials and building officials —who assure us of
safe, efficient and livable buildings; and
VAMMOW The theme for Building Safety Month 2013 is "Code Officials Keep You
Safe ", and we encourage everyone to take appropriate steps to ensure that
the places where we live, learn, work, worship and play are safe and
sustainable, and recognizes that countless lives have been saved due to the
implementation of the safety codes.
74m ?Wewe m, Therefore, I, S. Scott Vandergrift, Mayor of the City of Ocoee, do hereby
Proclaim May, 2013 to be
BUILDING SAFETY MONTH
in the City of Ocoee, and I urge all citizens to consider projects to improve building safety and
sustainability.
IN WITNESS WHEROF, I hereunto have
Set my hand and caused the Seal of the
City of Ocoee, Florida to be affixed this
April 16, 2013.