Item #03 Approval of Contract B14-01 - Change Order No. 1 for Peach Lake Manor Phases 3, 4, & 5I 4ks\ %/�
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AGENDA ITEM COVER SHEET
Meeting Date: May 6, 2014
Item # 3
Reviewed By
Contact Name: Stephen C. Krug Department Director:
Contact Number: 6002 City Manager:
Subject: Peach Lake Manor Phases 3, 4 & 5. Contract B14 -01, Change Ord r No. 1.
Commissioner Grogan, District 1.
Background Summary:
The City Commission awarded the Peach Lake Manor Project Phases 3, 4 & 5 to Dewitt Excavating,
Inc. (Dewitt) on December 3, 2013. This project incorporates drainage improvements on Sal Street,
Jemima Avenue, Lady Avenue and portions of Mona and Maureen Avenues. As the project
progressed, Dewitt and Public Works discovered a discrepancy between contract bid quantities and the
actual field quantities required per the contract plans in certain pipe and concrete items. The
appropriated budget for this phase of construction was based on the contract plan quantities. This
change order will conform contract quantities with the actual field quantities required to complete the
project as projected in the budget. The adjustment in quantities is made at the contract unit prices. No
additional contract time is required for the change order.
Public Works recommends approving Contract B14 -01 Change Order No. 1 in the amount of
$219,691.50, with Dewitt Excavating, Inc. This change order will provide a new contract price of
$1,487,153.56 which remains below the budget/Engineer's estimate of $1,516.000.00. The change
order is adequately funded in the Stormwater budget.
Issue:
Request the City Commission to approve Peach Lake Manor Phases 3, 4 & 5 Change Order No. 1 with
Dewitt Excavating, Inc.
Recommendations:
Recommend to approve Peach Lake Manor Phases 3, 4 & 5, Contract No. 1314 -01, Change Order No. 1
in the amount of $219,691.50 with Dewitt Excavating, Inc., of Winter Garden, Florida.
Attachments:
B14 -01 Change Order No. 1.
Financial Impact:
The $219,691.50 change order is adequately funded in the Stormwater Division's CIP budget under
the Peach Lake Manor drainage improvements.
Type of Item: (please mark with an `x')
Public Hearing For Clerk's Dept Use:
Ordinance First Reading Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
X Commission Approval
Discussion & Direction
Original Document/Contract Attached for Execution by City Clerk
X Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. N/A
Reviewed by A ) N/A
2
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florida
CITY OF OCOEE
150 North Lakeshore Drive
Ocoee, Florida 34761
*This Change Order Requires Action by the City Commission*
PEACH LAKE MANOR PHASES 3,4 & 5
BID NO. B14 -01
CHANGE ORDER NO. 1
DATE: 3/24/2014
PURCHASE ORDER: 1422408
The following changes are hereby made to the CONTRACT DOCUMENTS.
Original CONTRACT PRICE $1,267,462.06
Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDERS
Net Increase O Resulting from this CHANGE ORDER
The current CONTRACT PRICE including this CHANGE ORDER
Original CONTRACT COMPLETION DATE:
Current CONTRACT COMPLETION DATE adjusted by previous
CHANGE ORDERS
Net Increase Resulting from this CHANGE ORDER
Current CONTRACT COMPLETION DATE including this
CHANGE ORDER
$0.00
$219,691.50
51,487,153.56
February 20, 2015
February 20, 2015
1 01 days
February 20, 2015
CHANGES ORDERED:
REQUIRED CHANGES
(1) Bid Item No. 430- 171 -115 Pipe Conc. Culv. (15 ") Phase 4 Bid Form; Conform Bid
Quantity of 21 LF to Construction Plan Quantity of 218 LF.
(2) Bid Item No. 430 -171 -118 Pipe Conc. Culv. (18 ") Phase 4 Bid Form; Conform Bid
Quantity of 43 LF to Construction Plan Quantity of 431 LF.
(3) Bid Item No. 430- 171 -124 Pipe Conc. Culv. (24 ") Phase 4 Bid Form; Conform Bid
Quantity of 31 LF to Construction Plan Quantity of 341 LF.
(4) Bid Item No. 430 -171 -142 Pipe Conc. Culv. (42 ") Phase 4 Bid Form; Conform Bid
Quantity of 85 LF to Construction Plan Quantity of 853 LF.
(5) Bid Item No. 430 -171 -148 Pipe Conc. Culv. (48 ") Phase 4 Bid Form; Conform Bid
Quantity of 55 LF to Construction Plan Quantity of 63 LF.
(6) Bid Item No. 430 -171 -118 Pipe Conc. Culv. (18 ") Phase 5 Bid Form; Conform Bid
Quantity of 29 LF to Construction Plan Quantity of 308 LF.
(7) Bid Item No. 522 -1 Concrete Sidewalk 4" Thick Phase 5 Bid Form Conform Bid
Quantity of 20 SY to Construction Plan Quantity of 200 LF.
(8) Bid Item No. 522 -2 Concrete Sidewalk 6" Thick Phase 5 Bid Form Conform Bid
Quantity of 34 SY, Construction Plan Quantity of 340 LF.
II. JUSTIFICATION
DeWitt Excavating and Public Works discovered a discrepancy between contract bid
quantities and the actual field quantities required per the contract plans in certain pipe and
concrete items. The appropriated budget for this phase of construction was based on the
contract plan quantities. This change order will bring the quantities in line with the actual
field quantities required to complete the project at the contract unit price. No additional
contract time is required for this work.
III. NARRATIVE OF NEGOTIATIONS
Quantities were adjusted at the contract unit prices.
IV. PAYMENT
Refer to Table 1 Modified Bid Item Quantities and New Bid Items
V. APPROVAL AND CHANGE AUTHORIZATION
The original project and funding allocation was established by issuance of a CITY purchase
order, subject to the terms and conditions contained in the CITY's solicitation, Project Manual,
Drawings, Specifications, and /or the CONTRACTOR's service and price proposal, which
collectively form the terms of an agreement between the CITY and the CONTRACTOR for the
performance of the Work. This proposed change to the agreement requires approval by the City
Commission under the CITY's Purchasing Rules and Regulations and is consistent with any
prior action by the City Commission to award the Work to the CONTRACTOR. It is expressly
understood and agreed that the approval of the Change Order shall have no effect on the original
agreement other than matters expressly provided herein.
Peach Lake Manor Phase 3, 4 and 5, Change Order #_1
CONTRACTOR acknowledges, by its execution and acceptance of this Change Order, that the
adjustments in contract price and time shown hereon constitute frill and complete compensation
and satisfaction for all costs and modifications of performance time incurred by the
CONTRACTOR as a result of this Change Order. No other claim for increased costs of
performance or modifications of time will be granted by the CITY for the Work covered by this
Change Order. The CONTRACTOR hereby waives and releases any further claims for cost or
time against the CITY arising from or relating to the matters or Work set forth or contemplated
by this Change Order.
[Balance of this page was left blank intentionally]
Peach Lake Manor Phase 3, 4 and 5, Change Order #_l
RECOMMENDED BY:
CITY OF OCOE RIDA
By:
Signature
Date: 9 ' 1.55, ` l 9-
Title: iP t-J J2 / F -Ec-1
APPROVED BY:
CITY OF OCOEE. FLORIDA
By:
S. Scott Vandergrift, Mayor
ACCEPTED BY:
DeWitt Excavating /
By:
Signature
Date: 7�i �� —
Title:
Date:
Attest:
FOR USE AND RELIANCE ONLY BY THE
CITY OF OCOEE, APPROVED AS TO FORM
AND LEGALITY THIS DAY OF
By:
,4v
City Attorney
Beth Eikenberry, City Clerk
APPROVED BY THE CITY OF OCOEE
COMMISSION IN A MEETING HELD ON
20_ UNDER
AGENDA ITEM NO.
Peach Lake Manor Phase 3, 4 and 5, Change Order #_I
TABLE I
Modified Bid Item Quantities & New Bid Items
Item No.
Description
Units
Unit Price
Original
(Bid)
Quanti
Revised
(Conformed)
Quantity
Original
Total Price
Revised
Total Price
Difference
in Price
Phase 4 Construction
430 -171-
115
pipe Conc. Culy. (15 ")
LF
$60.50
21
218
$1,270.50
$13,189.00
$11,918.50
430 -171-
118
Pipe Conc. Culy. (18 ")
LF
$71.00
43
431
$3,053.00
$30,601.00
$27,548.00
430 -171-
124
pipe Conc. Culy. (24 ")
LF
$80.50
31
341
$2,495.50
$27,450.50
$24,955.00
430-171-
Pipe Conc. Culy. (42 ")
LF
$155.00
85
853
$13,175.00
$132,215.00
$119,040.00
4304871-
Pipe Conc. Culy. (48 ")
LF
$175.00
55
63
$9,625.00
$11,025.00
$1,400.00
Phase 5 Construction
430 -171-
118
pip Conc. Culy. (18 ")
LF
$71.00
29
308
$2,059.00
$21,868.00
$19,809.00
522 -1
Concrete Sidewalk (4 ")
SY
$23.95
20
200
$479.00
$4,790.00
$4,311.00
522 -2
Concrete Sidewalk (6 ")
SY
$35.00
34
340
$1190.00
$11,900.00
$10,710.00
Net Change in Contract Price
$219.691.50
Peach Lake Manor Phase 3, 4 and 5. Change Order #_I_