Item #04 Approval to Reject all Bids for #B14-02 Lift Station #10 Relocation & Replacement; and Lift Station #9 Removal ProjectI I W4 � k Z. t
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Florida
AGENDA ITEM COVER SHEET
Meeting Date: May 6, 2014
Item #
Reviewed By:
Contact Name: Joyce Tolbert Department Director:
Contact Number: 1516 City Manager:
Subject: Reject all Bids for B14 -02 Lift Station #10 Relocation & Replacement; and Lift Station
#9 Removal Project (District 3: Johnson)
Background Summary:
The City intended to award a contract for the Lift Station #10 Relocation & Replacement; and Lift Station #9
Removal Project. The bid was publicly advertised on January 12, 2014, and opened on February 11, 2014. There
was a total of three (3) bids received ranging from $519,884.89 to $712,535.00. Attached is the bid tabulation.
The original bids and project specifications are available in the Finance Department for your review.
The Utilities and Finance Departments reviewed all bids received. Staff recommends rejecting all bids due to the
low bid exceeding the remaining available budget amount of $337,470.75 by $182,414.14; and due to value
engineering of the plans and the need to add 280 feet of gravity main to the work has resulted in significant
changes to the scope of work, per the attached recommendation from Charles Smith, Utilities Director. Staff
considers it to be in the best interest of the City to re -bid this project with the revised scope of work and plans.
Issue:
Should the City Commission reject all bids for the Lift Station #10 Relocation & Replacement; and Lift Station #9
Removal Project, as recommended by the Utilities Director?
Recommendations:
Staff recommends that the City Commission reject all bids for the Lift Station #10 Relocation & Replacement; and
Lift Station #9 Removal Project. Staff intends to revise the bid documents and re -bid this project.
Attachments:
1. Bid Tabulation
2. ITB #B14-02
3. Rejection Recommendation from Utilities Director
Financial Impact:
N/A
Type of Item (please mark with an 'k')
Public Hearing
Ordinance First Reading
For Clerk's Dept Use:
Consent Agenda
Ordinance Second Reading
Resolution
X Commission Approval
Discussion & Direction
Public Hearing
Regular Agenda
Original Document/Contract Attached for Execution by City Clerk
X Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. N/A
Reviewed by ( ) N/A
2
Mayor
S. Scott Vandergrift
City Manager
Robert Frank
11IN4 4.af�
000(?-(?
tlorfdo
MEMORANDUM
Commissioners
John Grogan, District 1
Rosemary Wilsen, District 2
Rusty Johnson, District 3
Joel F. Keller, District 4
TO: JOYCE TOLBERT
FROM: CHARLES K. SMITH P.E.
DATE: April 28, 2014
RE: Award of B14 -02 Liftstation 410 Relocation and Replacement; and
Liftstation #9 Removal
The Utilities Department is recommending the rejection of the Liftstation 410 Relocation and
Replacement, and Liftstation #10 Removal Project. Basis of the rejection are 1) all bids exceed
budgetary resources; and 2) value engineering of the plans and the need to add 280' of gravity
main to the work has resulted in significant changes scope of work.
Charles K. Smith P.E.
Director of Utilities
City of Ocoee Utilities • 1800 A.D. Mims Road o Ocoee, Florida 34761
Phone: (407) 905 -3159 - Fax: (407) 877 -5899 • www.ocoee.org
BID TABULATION 2111114 2:00 P.M.
Rin SR1A_n7 I IFT RTATIt1N ttln RFI ACATION ANn RFPI ACFMFNT ANTI I IFT RTATIt1N 89 RFMr)VAI
BID TAB
1_7 Construction, Inc.
Southern Road & Bridge, LLC
TLC Diversified, Inc.
Acknowledged Addenda #1 and #2
✓
✓
✓
Bid Security
Bid Bond
Bid Bond
Bid Bond
License Check
Active
Active
Active
Required Forms
✓
✓
✓
DESCRIPTION
ESTD QTY.
UNIT PRICE
TOTAL PRICE
UNIT PRICE
TOTAL PRICE
UNIT PRICE
TOTAL PRICE
Mobilization & General Conditions
1.0
$29,000.00
$29,000.00
$8,190.00
$8,190.00
$71,000.00
$71,000.00
Survey (Horizontal and Vertical Controls & As- Built)
1.0
$2,999.00
$2,999.00
$4,410.00
$4,410.00
$4.700.00
$4,700.00
Maintenance of Traffic
1.0
$22,000.00
$22,000.00
$3,780.00
$3,780.00
$1,500.00
$1,500.00
Pavement Removal and Replace Pavement
1036.3
$45.00
$46,633.50
$78.90
$81,764.07
$70.00
$72.541.00
Structural Asphaltic Concrete Leveling Course
5.2
$130.00
$676.00
$375.58
$1,953.02
$130.00
$676.00
Remove and Replace FDOT Type "F" Curb and Drop
Curb
520.7
$20.00
$10,414.00
$23.61
$12,293.73
$25.00
$13.017.50
Remove and Replace FDOT Type Valley Curb
20.0
$30.00
$600.00
$71.61
$1,432.20
$50.00
$1,000.00
Remove and Replace Straight Curb
30.3
$22.00
$666.60
$49.97
$1,514.09
$40.00
$1,212.00
Construct Straight Curb
78.3
$13.00
$1,017.90
$21.17
$1,657.61
$20.001
$1,566.00
Remove and Replace 4" Thick Concrete Sidewalk
24.5
$84.00
$2,058.00
$65.27
$1,599.12
$85.00
$2,082.50
Construct 4" Thick Concrete Sidewalk
75.4
$50.00
$3,770.00
$50.13
$3,779.80
$45.00
$3,393.00
Abandon In -place 4" or Less Diameter Forcemain
Including Grouting of Main.
482.0
$3.00
$1,446.00
$5.30
$2,554.60
$5.00
$2,410.00
Abandon and Remove 6" PVC Forcemain
44.0
$31.00
$1,364.00
$55.98
$2,46312
$117.00
$5.148.00
Abandon In -place 15 "Gravity Main Including Grouting of
Main
278.0
$11.00
$3,058.00
$21.88
$6,082.64
$18.00
$5,004.00
Abandon In -place 18" Gravity Main Including Grouting of
Main
365.0
$13.00
$4,745.00
$18.39
$6,712.35
$18.00
$6,570.00
Removal of Existing 18" Gravity Main Between
Structures #2 and x -#4
48.3
$438.00
$21,155.40
$57.52
$2,778.22
$90.00
$4,347.00
6" Sanitary Sewer Service Lateral Including Tie-in to
Existing Lateral and Cleanout at Property Line.
1.0
$5,800.00
$5,800.00
$3,704.83
$3,704.83
$2,400.00
$2.400.00
6" PVC Gravity Sewer Main (Single Service Between
Structures x - #9 and x-18 )
10.0
$590.00
$5,900.00
$190.091
$1,900.90
$450.00
$4,500.00
8" PVC Gravity Sewer Main
9
$580.00
$5,394.00
$242.98
$2,259.71
$490.00
$4.557.00
10" PVC Gravity Sewer Main
391.8
$100.00
$39,180.00
$32.10
$12,576.78
$100.00
$39,180.00
15" PVC Gravity Sewer Main
117.1
$185.00
$21,663.50
$76.23
$8,926.53
$120.00
$14,052.00
2" P.E. Service Forcemain
366.0
$9.00
$3,294.00
$11.70
$4,282.20
$17.00
$6,222.00
Connect 2" P.E. Service Forcemain to Existing 3
Forcemain
1.0
$1,000.00
$1,000.00
$1,035.41
$1,035.41
$500.00
$500.00
New 6' Diameter Receiving Manhole (Str -#1)
1.0
$31,000.00
$31,000.00
$16,266.54
$16,266.54
$29,000.00
$29,000.00
New 4' Diameter Receiving Manhole (Str -#2, Str -#3, Str-
#5 & Str -#7)
4.0
$7,100.00
$28,400.00
$7,759.95
$31,039.80
$7,100.00
$28,400.00
Modify Existing Manhole (Str -x-#4)
1.0
$1,400.00
$1,400.00
$2,367.62
$2,367.62
$5,100.00
$5,100.00
Demolish and Remove Existing Manhole (Str -x-#6)
1.0
$5,000.00
$5,000.00
$1,642.10
$1,642.10
$6.400.001
$6,400.00
Modify Existing Manhole (Str -x-#8)
1.0
$2,000.00
$2,000.00
$3,914.19
$3,914.19
$5,600.00
$5,600.00
Modify Existing Fiberglass Liftstation (Str -x-#9)
1.0
$600.00
$600.00
$5,367.29
$5,367.29
$9,500.00
$9,500.00
Abandon In -place Existing Manhole (Slr- x-#10)
1.0
$1,200.00
$1,200.00
$2,493.62
$2,493.62
$5,300.00
$5,300.00
Abandon In -place Existing Manhole (Str- x-#11)
1.0
$1,200.00
$1,200.00
$2,367.62
$2,367.62
$5,300.00
$5,300.00
Abandon In -place Junction Box (old liftstation) (Str -x-
#12 )
1.0
$2,200.00
$2,200.00
$821.05
$821.05
$5, 0.001
$5,700.00
Abandon and Remove Existing Valve Vault (Str- x-#13)
1.0
$1,300.00
$1,300.00
$1,642.10
$1,642.10
$6,800.00
$6,800.00
Abandon and Remove Existing Liftstation (Str- x-#14)
1.0
$2,400.001
$2,400.00
$4,103.19
$4,103.19
$9,200.00
$9,200.00
BID TABULATION 2/11/14 2:00 P.M.
RID itR9d_09 I IFT STATION tiro RFI OCATION AND Ri ACFMFNT AND I IFT STATION 99 REMOVAL
BID TAB
L7 Construction, Inc.
Southern Road & Bridge, LLC
TLC Diversified, Inc.
DESCRIPTION
ESTD QTY.
UNIT PRICE
TOTAL PRICE
UNIT PRICE
TOTAL PRICE
UNIT PRICE
TOTAL PRICE
New Liftstation
1.0
$247,000.00
$247,000.00
$235,231.37
$235,231.37
$289,000.00
$289.000.00
6' High Chain Link Fencing Including Terminal Post
126.0
$22.00
$2,772.00
$27.01
$3,403.26
$32.00
$4,032.00
Relocate Existing Fence Terminal Post and Re- connect
Existing Fence
1.0
$1,400.00
$1.400.00
$3,640.52
$3,640.52
$200.00
$200.00
14' Slide Gate
2.0
$1,600.00
$3.200.00
$1,789.20
$3,578.40
$2,300.DO
$4,600.00
26' Slide Gate
1.0
$2,000.00
$2,000.00
$2,471.25
$2,471.25
$1,800.00
$1,800.00
Solid Sodding
405.0
$4.00
$1,620.00
$3.78
$1,530.90
$5.00
$2,025.00
By -Pass Pumping
1.0
$23,000.00
$23,000.00
$20,353.14
$20,353.14
$27.000.00
$27,000.00
TOTAL
1 $591.526.90
$519,884.89
$712,535.00
Bids are listed in alphabetical order.
' Highlighted amounts are price discrepancies on bid form.
SECTION 00020
INVITATION TO BID #1314 -02
Lift Station # 10 Relocation and Replacement; and
Lift Station # 9 Removal Project
OCOEE, FLORIDA
Sealed bids, in duplicate, will be received at the office of the Purchasing Agent, Finance
Department /Purchasing, City of Ocoee, Second Floor, 150 North Lakeshore Drive, Ocoee, Florida
34761, until 2:00 pm, local time, on Tuesday, February 11, 2014. Sealed bids must be date and
time stamped at the office of the Purchasing Agent before that time. Bids received after that time
will not be accepted under any circumstances. Any uncertainty regarding the time a bid is received
will be resolved against the bidder. Bids submitted after the designated time will be returned
unopened. All bids received before the due date and time will be publicly opened and read aloud by
the Purchasing Agent or her designee in the City of Ocoee City Hall Conference Room at
approximately 2:01 pm.
Description of Work All work for the project shall be constructed in accordance with the drawings
and specifications prepared by City of Ocoee Utilities Department, as subsequently modified by the
City of Ocoee. The proposed project will be awarded and constructed, if an award is made, in
conformance with the plans and specifications. Bids shall be deemed to include all items necessary
for the furnishing, delivering, and installing of all materials, equipment, incidentals, and services,
including all labor for the work which is generally described as the following:
The in -place demolition of the existing lift station #10, its valve vault and gravity mains (2)
including structures (3) north of the Enterprise roadway, and replacement with a new
station just north of roadway; and the decommissioning of lift station #9 by the
conversation of the small station to a junction manhole, and 15" PVC (117'), 10" PVC
(392'), 8" PVC (9') and 6" PVC (10') gravity mains and 4 — 4' diameter manholes. Also
include all restoration of roadway, pavement curbing, and disturbed ground associated with
the work. All work is to be conducted in accordance with the Bidding Documents.
Prospective bidders may secure a copy of the documents required for submitting a bid through
Onvia/DemandStar by accessing the City's website at:
http:// www. ocoee. or�,I Departmeiits /FinanceIPurchasing/home.httn
Partial sets of the documents required for submitting a bid will not be issued. By using
Onvia/DemandStar, prospective bidders will be provided with all addendums and changes to the
project requirements; Fees may apply for non - members. Membership with Onvia/DemandStar is
not required to submit a bid.
Lift Station # 10 Relocation and Replacement; and
Lift Station #9 Removal Project
B 14 -02
00020 -1
Persons other than prospective bidders may inspect the documents required for submitting a bid at
the Ocoee City Hall City Clerk's Office, 150 N. Lakeshore Drive, Ocoee, FL 34761. These persons
will be required to pay a copying fee as prescribed by statute. Checks should be made payable to the
City of Ocoee.
Prospective bidders shall prepare their bids by reviewing complete, full -size contract documents.
Addenda will be posted on DemandStar. DemandStar will transmit addenda to all holders of
complete contract documents not later than twenty -four (24) hours before bid time via facsimile or
U.S. mail, as determined by the City of Ocoee. It shall be the bidder's responsibility to verify
addendums and acknowledge receipt of all addenda in the bid submittal.
Pre -bid Conference: A pre -bid conference is scheduled for 10:00 A.M. on January 28, 2014 in the
City Commissions Chamber, 150 N. Lakeshore Drive, Ocoee, FL 34761.
Bid Bond: A certified check or bid bond shall accompany each bid. The certified check or bid bond
shall be for an amount not less than five percent (5 %) of the bid price, and shall be made payable to
the City of Ocoee as a guarantee that the Bidder will not withdraw for a period of ninety (90) days
after bid closing time.
Bid Submittal: A single bid package containing the Base Bid and Bid Alternate prices shall be
submitted for the work by each proposing contractor. The contract will be awarded pursuant to the
requirements of applicable state and federal laws and regulations and pursuant to any applicable City
of Ocoee purchasing rules and procedures and the contract documents.
Bids shall be on the bid form provided in the bidding documents and enclosed within a sealed
envelope, with the words "Bid No. B 14 -02 for the Lift Station # 10 Relocation and Replacement; and
Lift Station #9 Removal Project" and the bidder's name, address, and State of Florida contractor's
license number clearly shown on the outside thereof. Bidders must acknowledge receipt of all
addenda in the prescribed bid form. Bids must be signed by an authorized representative of the
bidder. Failure to comply with either condition shall be cause for bid disqualification. Mailed bids
shall be sent to the attention of the Purchasing Agent, City of Ocoee, 2 nd Floor, 150 North Lakeshore
Drive, Ocoee, FL 34761.
CONVICTED VENDOR LIST (PUBLIC ENTITY CRIME). A person or affiliate who has been
placed on the convicted vendor list following a conviction for a public entity crime may not submit a
bid on an award to provide any goods or services to a public entity, may not submit a bid on an
award with a public entity for the construction or repair of a public building or public work, may not
submit bids on leases of real property to a public entity, may not be awarded or perform work as a
Contractor, Supplier, Subcontractor, or Consultant under a award with any public entity, and may not
transact business with any public entity in excess of the threshold amount provided in section
287.017 for Category Two for a period of 36 months from the date of being placed on the convicted
vendor list. [See s. 287.133(2)(a), Florida Statutes.]
Lift Station # 10 Relocation and Replacement; and
Lift Station #9 Removal Project
B 14 -02
00020 -2
The City reserves the right to accept or reject any or all bids, to waive formalities,
technicalities or irregularities, to request clarification of information submitted in any bid, or
to re- advertise for new bids. The City may accept any item or group of items of any bid, unless
the Bidder qualifies its bid by specific limitations. The City may accept one or more bids if, in
the City's discretion, the City determines that it is in the City's best interest to do so.
The City reserves the right to award the contract to the Bidder which, in the City's sole
discretion, is the most responsive and responsible Bidder. The City reserves the right, as an
aid in determining which bid is responsible, to require a bidder to submit such additional
evidence of Bidder's qualifications as the City may deem necessary, and may consider any
evidence available to the City of the financial, technical, and other qualifications and abilities
of a Bidder, including past performance (experience) with the City and others. The City
Commission shall be the final authority in the selection of any and all bids.
City Clerk OCOEE, FLORIDA January 12, 2014
END OF SECTION
Lift Station # 10 Relocation and Replacement; and
Lift Station #9 Removal Project
B 14 -02
00020 -3