Item #12 Designation of Voting Delegate - Florida League of Cities, Inc. Annual Conference``%
Ocoee
florida
AGENDA ITEM COVER SHEET
Meeting Date: June 17, 2014
Item # I a
Reviewed By:
Contact Name: Beth Eikenberry Department Director:
Contact Number: Ext #1022 City Manager:
Subject: Designation of Voting Delegate — Florida League of Cities, Inc. Mnual Conference.
Background Summary:
The Florida League of Cities (FLC) is holding their 88 Annual Conference at the Westin Diplomat, Hollywood,
Florida, on August 14 -16, 2014. The FLC is requesting that any proposed resolutions are received before July
9, 2014, and that the City of Ocoee's Voting Delegate is designated and received by August 11, 2014.
Issue:
Designation of a Voting Delegate for the 88 Annual FLC conference. One official from each municipality will
make decisions that determine the direction of the League.
Recommendations
Staff recommends the City Commission designation a Voting Delegate for the 88 Annual FLC Conference.
Attachments:
Florida League of Cities, Inc. Letter with Procedure for Submitting Resolutions;
and Voting Delegate Designation Form
Financial Impact:
None
Type of Item: (please mark with an z')
Public Hearing
For Clerk's Dent Use
Ordinance First Reading
Consent Agenda
Ordinance Second Reading
Public Hearing
Resolution
Regular Agenda
Commission Approval
Discussion & Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
N/A
Reviewed by Finance Dept.
N/A
Reviewed by Q
N/A
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V06 U E op
301 South Bronough Street • Suite 300 • P.O. Box 1 1 757 • Tallahassee, FL 32302 -1757 • (850) 222 -9684 ^ Fax (850) 222 -3806 • www.floridaleagueofcities.com
TO: Municipal Key Official_A,,�
FROM: Michael Sittig, Executive Director
DATE: May 19, 2014
SUBJECT: 88th Annual FLC Conference — "Cities take on Technology"
VOTING DELEGATE AND RESOLUTION INFORMATION
August 14 -16, 2014 — Westin Diplomat, Hollywood
As you know, the Florida League of Cities' Annual Conference will be held at the Westin
Diplomat, Hollywood, Florida on August 14 -16. This year we are celebrating "Cities take on
Technology", which will provide valuable educational opportunities to help Florida's municipal
officials serve their citizenry more effectively.
It is important that each municipality designate one official to be the voting delegate. Election of
League leadership and adoption of resolutions are undertaken during the business meeting. One
official from each municipality will make decisions that determine the direction of the League.
In accordance with the League's by -laws, each municipality's vote is determined by population,
and the League will use the Estimates of Population from the University of Florida for 2013.
Registration materials will be sent to each municipality in the month of June. Materials will also
be posted on -line. Call us if you need additional copies. The League adopts resolutions each year
to take positions on commemorative, constitutional or federal issues. We have attached the
procedures your municipality should follow for proposing resolutions to the League membership.
A resolution is not needed to become a voting delegate. If you have questions regarding
resolutions, please call Allison Payne at the League at (850) 701 -3602 or (800) 616 -1513,
extension 3602. Proposed resolutions must be received by the League no later than July 9,
2014.
If you have any questions on voting delegates, please call Gail Dennard at the League (850) 701-
3619 or (800) 616 -1513, extension 3619. Voting delegate forms must be received by the
League no later than August 11, 2014.
Attachments: Form Designating Voting Delegate
Procedures for Submitting Conference Resolution
President P.C. Wu, CouncilinemiDer, Pensacola
First Vice President Lori C. Moseley, Mayor, Miramar d Second Vice President Matthevv D. Surrency, Mayor, Hawthorne
Executive Director Michael Sittig • General Counsel Harry Morrison, Jr.
88th Annual Conference
Florida League of Cities, Inc.
August 14 -16, 2014
Hollywood, Florida
It is important that each member municipality sending delegates to the Annual Conference of the
Florida League of Cities, designate one of their officials to cast their votes at the Annual
Business Session. League By -Laws requires that each municipality select one person to serve as
the municipalities voting delegate. Municipalities do not need to adopt a resolution to designate
a voting delegate.
Please fill out this form and return it to the League office so that your voting delegate may be
properly identified.
Designation of Voting Delegate
Name of Voting Delegate:
Title:
Municipality of:
AUTHORIZED BY:
Name
Title
Return this form to:
Gail Dennard
Florida League of Cities, Inc.
Post Office Box 1757
Tallahassee, FL 32302 -1757
Fax to Gail Dennard at (850) 222 -3806 or email gdennard@a flcities.conz
Procedures for Submitting Resolutions
Florida League of Cities' 88th Annual Conference
Westin Diplomat
Hollywood, Florida
August 14 -16, 2014
In order to fairly systematize the method for presenting resolutions to the League
membership, the following procedures have been instituted:
(1) Proposed resolutions must be submitted in writing, to be received in the League office
by July 9, 2014, to guarantee that they will be included in the packet of proposed
resolutions that will be submitted to the Resolutions Committee.
(2) Proposed resolutions will be rewritten for proper form, duplicated by the League
office and distributed to members of the Resolutions Committee. (Whenever possible,
multiple resolutions on a similar issue will be rewritten to encompass the essential
subject matter in a single resolution with a listing of original proposers.)
(3) Proposed resolutions may be submitted directly to the Resolutions Committee at the
conference; however, a favorable two - thirds vote of the committee will be necessary
to consider such resolutions.
(4) Proposed resolutions may be submitted directly to the business session of the
conference without prior committee approval by a vote of two - thirds of the members
present. In addition, a favorable weighted vote of a majority of members present will
be required for adoption.
(5) Proposed resolutions relating to state legislation will be referred to the appropriate
standing policy committee. Such proposals will not be considered by the Resolutions
Committee at the conference; however, all state legislative issues will be considered
by the standing policy councils and the Legislative Committee, prior to the
membership, at the annual Legislative Conference each fall. At that time, a state
Legislative Action Agenda will be adopted.
(6) Proposed resolutions must address either federal issues, state constitutional issues,
matters directly relating to the conference, matters recognizing statewide or national
events or service by League officers. All other proposed resolutions will be referred
for adoption to either the Florida League of Cities Board of Directors or FLC
President.
Municipalities unable to formally adopt a resolution before the deadline may submit a letter
to the League office indicating their city is considering the adoption of a resolution, outlining
the subject thereof in as much detail as possible, and this letter will be forwarded to the
Resolutions Committee for consideration in anticipation of receipt of the formal resolution.
Important Dates
May 2014
Notice to Local and Regional League Presidents and Municipal Associations
regarding the Resolutions Committee
June 2014
Appointment of Resolutions Committee Members
July 9th
Deadline for Submitting Resolutions to the League office
August 14th
League Standing Council Meetings
Resolutions Committee Meeting
Voting Delegates Registration
August 16th
Immediately Following Breakfast — Pick Up Voting Delegate Credentials
Followed by Annual Business Session