08-15-06 Agenda
OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee, Florida
August 15, 2006 AGENDA 7:15 P.M.
REGULAR CITY COMMISSION MEETING
I A. CALL TO ORDER I
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
I B. PRESENTATIONS AND PROCLAMATIONS I
Presentation - Recognition of Police Officers for their Assistance in Responding to
an Alarm at Ocoee High School on June 17th - Sonitrol (Alarm Company). (Mayor
Vandergrift)
~ Communications Officer Kim Deloach
~ Communications Officer Mindie Stephenson
~ Sergeant William Wagner
~ Officer Paul Vega
~ Detective Granger Prunier
Presentation by Glenn Sangiovanni Former Mayor of St. Cloud, Florida. (Mayor
Vandergrift)
Proclamation - Butterfly Season - August - October. (Mayor Vandergrift)
I C. COMMENTS FROM CITIZENS/PUBLIC I
I D. COMMISSIONERS ANNOUNCEMENTS I
E. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE
ACTED UPON BY ONE MOTION. THERE WILL BE NO SEP ARA TE DISCUSSION OF THESE ITEMS UNLESS
DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT
THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE
CONSIDERED SEP ARA TEL Y.
1. Approval and Acceptance of the Regular City Commission Minutes of August 1,
2006. (City Clerk Eikenberry)
2. Reappointment to the Ocoee School Advisory Board. (City Clerk Eikenberry)
Members of the Ocoee School Advisory Board serve two-year terms. Currently the Ocoee School
Advisory Board has nine (9) members and their resolution allows no less than seven (7) members and
no more than fifteen (15) members. The two-year term of Sheila Grammer ends August 31, 2006.
Mrs. Grammer has indicated she is willing to serve another two-year term, if reappointed. Mrs.
Grammer has attended fourteen (14) out of seventeen (17) meetings with only 1 absence unexcused.
There are no applications on file for residents interested in serving on the board. Staff recommends
that the Honorable Mayor and City Commissioners reappoint Sheila Grammer to serve another two-
year term on the Ocoee School Advisory Board with a term ending August 2008.
City Commission Regular
August 15, 2006
3. Reappointment to the Board of Adjustment. (City Clerk Eikenberry)
Ordinance No. 516 on September 15, 1970, created the Board of Adjustment to hear and decide
appeals for administrative review, to hear and recommend to the City Commission variances to zoning
ordinances. This Board consists of five (5) regular members and two (2) alternate members. At this
time there are five (5) regular members and no alternate members. The three-year term of Bob
Colburn and Patrica Tice ended May 2006. Mr. Colburn has indicated he is willing to serve another
term, if reappointed. Ms. Tice does not wish to be reappointed. Member Colburn has attended two out
of three meetings during his current term beginning May 2003. Staff recommends that the Honorable
Mayor and City Commissioners reappoint Bob Colburn to serve another three-year term on the Board
of Adjustment with a term ending May 2009. Currently there are no applications on file to fill the
board openings.
4. Reappointment of Trustee for the Police Officers'/Firefighters' Retirement Trust
Fund. (City Clerk Eikenberry)
Trustees for the Pension Boards serve two-year terms. Two of the trustees are appointed by the City
Commission, two are elected from the employee body, and the fifth trustee is chosen by those four
trustees and presented to the City Commission for certification of the appointment as a ministerial act.
Trustees of the Police Officers'/Firefighters' Retirement Trust Fund respectfully request this
Commission to certify the reappointment of Nora Gledich to serve another term ending September 30,
2008. Trustee Gledich has indicated she is willing to serve another term if appointed. At this time no
other applications were received for serving on this board.
5. Reappointment to the Community Merit A wards Review Board. (City Clerk
Eikenberry)
On January 15, 2002, Resolution No. 2004-09, was adopted creating the Community Merit Awards
Review Board, requiring five (5) members all serving two-year terms. The two-year term of Jim Sills
expired in March of 2006. Mr. Sills has indicated that he is willing to serve another term, if
reappointed. Staff recommends that the Honorable Mayor and City Commissioners reappoint Jim Sills
to serve another two-year term on the Community Merit Awards Review Board ending March 2008.
6. Approval of Change Order No.3 Britt Construction for Public Works Facility.
(Public Works Director Krug)
This Change Order #3 in the amount of $3,910.45, is for the addition of items not included in the
original bid which includes (1) relocation of the electrical for the welder in the Fleet shop (2) addition
of electrical for proposed heavy equipment lift, and (3) additional electrical for proposed brake lathe.
A 5-calendar day time extension will also be required for Change Order #3.
7. Approval of Waiver of Minimum Purchasing Standards. (Fire Chief Firstner)
In the 2005/2006 Capital Equipment budget, $33,547 was approved for the replacement of the Hurst
hydraulic rescue tool. A committee of Fire Department personnel has selected Holmatro Rescue
System after review and demonstrations by four (4) different tool manufacturers. Their selection was
based on fit and function, warranty, and local sales and service. The Holmatro tool was selected as the
best overall performance, with local service available. Staff recommends that the City Commission
waive the minimum purchasing standards and approve the purchase of the Holmatro Rescue System
from Ten-8 Fire Equipment Inc. which is the only authorized Holmatro dealer in Central Florida, for
the total purchase price of $33,000.
8. Approval of Amendment Extending the Term for Commercial And Multi-
Family Solid Waste Collection Franchise Agreement With Onyx Waste Services
for An Additional Two-Year Term. (Public Works Director Krug)
On May 31, 2006, and pursuant to the franchise agreement with Onyx Waste Services, both parties
should have agreed to extend the term of the agreement for two years. Staff is recommending we
proceed forward with approving an amendment to the agreement extending it for an additional 2 year
term.
9. Approval of Progress Energy Lighting Proposals for Lakeshore Drive and
Rachel's Ridge Loop. (Public Works Director Krug)
On June 7, 2005, staff presented the cost proposals submitted by Progress Energy for street lighting on
South Maguire Road. At that time City Commission instructed staff to evaluate other significant street
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City Commission Regular
August 15, 2006
lighting candidate locations in the order of priority for inclusion in future CIP program. At the City
Commission Meeting on July 19, 2005, staff recommended the following locations which City
Commission later approved at the Budget Workshops in August of2005, Orlando Avenue, A.D. Mims
Road, and Maguire Road. City Commission also included asking City Staff to get proposals for
Lakeshore Drive and Rachel's Loop. The HOA on Rachel's Loop within the White Hill Subdivision
has asked for decorative lights, which is an upgrade; the City will only pay the cost for standard
lighting with Rachel's Loop's HOA being responsible for the balance due to the upgrade to decorative
lighting. The Rachel's Ridge Proposal calls for the addition of 3 lights and light poles. The
Lakeshore Drive proposal calls for 6 additional poles at the end of Lakeshore Drive behind the school
and close to Strake Lake. The cost for the installation of new lights and poles for Lakeshore Drive is
$3,500 and the City's portion for Rachel's Loop is $3,000. Also, there are additional monthly rental
charges depending upon type of fixtures chosen for implementation. Staff respectfully recommends
the City Commission approve the Progress Energy proposals for Lakeshore Drive and Rachel's Ridge.
IF. PUBLIC HEARINGS - SECOND READING I
10. Proposed Ordinance Chapter 136 - Sexual Offenders and Sexual Predators -
Child Protection Recommendation Committee. (Second Reading and Public Hearing
should be continued until September 5, 2006, to allow time for Advertisement of Public Hearing.)
(Deputy Police Chief Goclon)
The Child Protection Recommendation Committee (CPRC - a citizen board authorized by the City
Commission to make recommendations to help keep children in the community safe) is deeply
concerned about recent occurrences in our state and elsewhere, whereby convicted sexual offenders
and sexual predators who have been released from custody repeat the unlawful acts for which they had
originally been convicted. The CPRC recommends City adoption of an ordinance that provides
heightened protection of the lives and persons in the City of Ocoee and would prohibit sexual
offenders and sexual predators from establishing a residence within two thousand five hundred (2,500)
feet of certain locations within the City. The Child Protection Recommendation Committee
recommends that the Honorable Mayor and Board of City Commissioners adopt the proposed City
Ordinance Chapter 136 - Sexual Offenders and Sexual Predators and that the City implement a
background check application for people who volunteer for City boards and who help with City
programs. The ordinance allows for a $1000.00 a day penalty for violations of the ordinance. As
violations could result in imprisonment, the cases have to be heard by a criminal court judge. Nominal
court fees may be assessed to the City if the violator is found "not guilty."
I G. REGULAR AGENDA I
11. Discussion Regarding Creation of Landscape Committee.
12. Discussion Regarding Schools. (Mayor Vandergrift)
I H. STAFF REPORTS I
Report on Cemetery Conditions. (City Clerk Eikenberry, Human Resources
Director Carnicella, and Parks and Recreation Director Hayes)
I I. COMMENTS FROM COMMISSIONERS I
I ADJOURNMENT I
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES Z86.0105: ANY PERSON WHO DESIRES TO APPEAL ANY
DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO
ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND
EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE Z86.Z6: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO
PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N.
LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING.
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