Item #05 Funding Approval for the Extension of a Contract with BeatCreative Marketing LLClk4
000( (>-
fIorida
AGENDA ITEM COVER SHEET
Meeting Date: July 1, 2014
Item #
Reviewed By:
Contact Name: Jeffrey Hayes Department Director:
Contact Number: City Manager:
Subject: Funding approval for the extension of a contract with BeatCrea ve Marketing LLC.
Background Summary:
On May 6, 2014 the City Commission approved the extension of a contract with BeatCreative Marketing LLC for
an additional four month period of time to provide marketing, promotional assistance and website assistance for
the Lakeshore Center. At that time it was believed there were sufficient funds remaining in the original contract
to cover the four month extension of that contract, and therefore, no additional funds were recommend or
approved. The work associated under the original contract and the first two months of the extended contract
period has now reached the full level of funding for the original contracted period, which was $13,000.
Therefore, in order for the City to continue utilizing the services of BeatCreative Marketing LLC it will need
approve additional funding to complete the remaining two months of the extended contract period.
The amount required to fully fund the remaining two months of the contract extension totals $2,800. The original
contract was approved by the City Commission on August 20, 2013 along with the approved funding source for
the contract, which was the contingency fund. At this time there are no additional funds available in the
contingency fund, therefore, the Parks and Recreation Department is seeking approval to transfer $2,800 from
the Recreation Account No. 001 - 572 -00 -1200 to cover the costs for the remaining two months of the contract.
Issue:
Should the City Commission authorize the funding of the remaining two months of the contract with
BeatCreative Marketing LLC in the amount of $2,800 with funds from the Recreation Account No. 001- 572 -00-
1200.
Recommendations
Staff recommends the City Commission authorize the funding of the remaining two months of the contract with
BeatCreative Marketing LLC in the amount of $2,800 with funds from the Recreation Account No. 001- 572 -00-
1200
Attachments:
Financial Impact:
The Parks and Recreation Department will transfer $2,800 from the Recreation Account No. 001 - 572 -00 -1200
to the Recreation Account No. 001 - 572 -00 -3128.
Type of Item: (please mark with an 'Y)
Public Hearing
For Cleric's Dept Use:
Ordinance First Reading
Consent Agenda
Ordinance Second Reading
Public Hearing
Resolution
Regular Agenda
X Commission Approval
Discussion & Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
N/A
Reviewed by Finance Dept.
N/A
Reviewed by ()
N/A
2