Item #08 Approval of Utilities Vacuum Truck Re-BuildUWee
florida
AGENDA ITEM COVER SHEET
Meeting Date: December 2, 2014
Item # Z
Reviewed By:
Contact Name: Stephen C. Krug Department Director:
Contact Number: 6002 City Manager:
Subject: Utilities Vacuum Truck Re- Build.
Background Summary:
The approved Utilities' Water Field Operations Division's 2014/2015 budget included funding for the re-
build of the 2005 VAC -CON truck, unit 815. This scheduled work is due to the normal wear on the
equipment from regular use. The authorized VAC -CON dealer in Florida is Southern Sewer Equipment
Sales, in Fort Pierce, which provided an estimate of $103,920.80 to complete the work. Southern
Sewer Equipment Sales is the sole source dealer for this brand of vacuum truck in Florida, however the
pricing is in line with recent rebuild costs for the Stormwater Division's Vactor model.
Public Works recommends awarding the work to Southern Sewer Equipment Sales.
Issue:
Request the City Commission to approve awarding a purchase order to Southern Sewer Equipment
Sales for the Utilities VAC -CON truck re- build.
Recommendations:
Recommend approval to award a purchase order for the re -build of VAC -CON truck, Unit 815, to
Southern Sewer Equipment Sales in the amount of $103,920.80, and authorize the City Manager to
approve additional work to this purchase order up to the limit of his purchasing authority up to the
budgeted $150,000.00 amount for any unforeseen additional repairs that may be discovered during the
re -build process.
Attachments:
Quote - Southern Sewer Equipment Sales.
Financial Impact:
The work is adequately funded in the Utilities' Waste Water Field Operations Division.
Type of Item (please mark with an z')
Public Hearing
For Clerk's Dept Use:
Ordinance First Reading
Consent Agenda
Ordinance Second Reading
Public Hearing
Resolution
Regular Agenda
X Commission Approval
Discussion & Direction
Original Document/Contract Attached for Execution by City Clerk
X Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
N/A
Reviewed by Finance Dept.
N/A
rv�
Reviewed by ( )
N/A
2
Memorandum
To: Debbie Love
CC: Steve Krug
From: Bill Simmons
Date: 09/15/2014
-� p1%
Re: PO request
VEHICLE REFURBERISHMENT PO REQUEST FOR- WATER FIELD OPS- 401 - 535.10
UNIT 815 2005 STERLING VA `�ON
FACTORY REFURBISHMENT PROGRAM LEVEL 3
COST $- 75,000.00
ADDITIONAL 12 YD DEBRIS TANK REPLACEMNT- $28,920.80
TOTAL= $103,920.80
1
11.17.201415:59 CITY OF OCOEE Page 1 of 1
rg16O_pg.php /Job No: 39190 Requisition Print (PW003641) USER: DLOVE
Initiator: DLOVE
Created By: DLOVE
Created: 11.11.2014
Last Action: DLOVE
Action On: 11.11.2014
Fiscal Year: 2015
Status: Initial
Possesion: DLOVE
Req Total: 103,920.80
Line Qty UOM
Unit Price
Ext Price I Stock #
Vendor / O/L Account
Date
1 1.00 EA
75,000.00
75,000.00
G /L: 401 - 535 -10 -6401 V:
20230 - SOUTHERN SEWER EQUIPMENT
SOLE SOURCE VENDER FOR THIS VEHICLE
Date
PARTS AND LABOR NEEDED
TO
11.11.2014
DLOVE
REBURBISH UNIT 815 2005
STERLING VAC CON
LEVEL 3 PROGRAM
2 1.00 EA
28,920.80
28,920.80
G /L: 401 - 535 -10 -6401 V:
20230
ITEM 711 -0717
12 YD DEBRIS TANK GROUP
WITH REAR DOOR ASSEMBLY
103,920.80
Date
By
Attach
INotes
11.11.2014
DLOVE
SOLE SOURCE VENDER FOR THIS VEHICLE
Date
By
Actions
11.11.2014
DLOVE
Created
By: Debbie Love
Southern Sewer Equipment Sales
3409 Industrial 27th Street
Fort Pierce, FL 34946
"A CERTIFIED MBE WOMAN OWNED BUSINESS"
BILL TO
CITY OF OCOEE
FINANCE DEPARTMENT
150N. LAKESHORE DRIVE
OCOEE, FL 34761 -2258
Q
Date S.O. No
10/29/2014 131606
PH. NUMBER
407 - 427 -3067
PLEASE REFER TO QUOTE NUMBER WHEN PLACING ORDER
Phone #
Fax #
E -mail
Web Site
800 - 782 -4134
772 - 595 -9171
info @southernsewer.com
www.southemsewer.com
P.O. No.
Terms
SHIP VIA
CUSTOMER
NET 10 DAYS
Gary Glecson
QTY.
PART NUMBER
DESCRIPTION
EACH
TOTAL
0
MILEAGE
DATE/TEvIE:01 /14/2014
1.57
0.00
VAC- CON:02053922
MODEL # V312LHA
MILEAGE:
PONY MOTOR:
CHASSIS HOURS:
FMC L1614SC #1221040013002
REFERB QUOTE ALSO
LEVEL #3
1. WASH AND DEGREASE ENTIRE UNIT
75,000.00
75,000.00
2. DOT INSPECTION
3. VAC -CON SERVICE INSPECTION
4. REPLACE IN-OUT SEALS
5. REPLACE REAR DOOR SEALS
6. REPLACE VACUUM BREAKER DOOR SEALS
7. REPLACE TELESCOPIC BOOM SEALS
8. REPLACE REED VALVE RUBBERS
9. REPLACE REAR DOOR PLATE
10. REPLACE ALL KANAFLEX SUCTION HOSE AND POWER
CLAMPS
11. REPLACE MUD FLAPS
12. REPLACE HYDROSTATIC PUMP BELT
13. REPLACE HOSE ENDS
14. REPLACE HYDRAULIC TANK SUCTION STRAINER
15. CHANGE HYDRAULIC OIL
16. CHANGE ALL VAC -CON OIL FILTERS
Subtotal
CREDIT CARD PAYMENTS WILL NOT BE ACCEPTED ON INVOICES OVER $5000
Sales Tax (0.0 %)
A 25% RESTOCK WILL BE CHARGED ON ALL RETURNED ITEMS.
QUOTES ARE VALID FOR 30 DAYS
Total
Page 1
Southern Sewer Equipment Sales
3409 Industrial 27th Street
Fort Pierce, FL 34946
"A CERTIFIED MBE WOMAN OWNED BUSINESS"
BILL TO
CITY OF OCOEE
FINANCE DEPARTMENT
150N. LAKESHORE DRIVE
OCOEE, FL 34761 -2258
QUOTE
Date S.O. No.
10/29/2014 131606
PH. NUMBER
407 - 427 -3067
PLEASE REFER TO QUOTE NUMBER WHEN PLACING ORDER
Phone #
Fax #
E -mail
Web Site
800 - 782 -4134
772 - 595 -9171
info @southernsewer.com
www.southemsewer.com
P.O. No.
Terms
SHIP VIA
CUSTOMER
NET 10 DAYS
Gary Gleeson
QTY,
PART NUMBER
DESCRIPTION
EACH
TOTAL
17. CHANGE AUX. ENGINE OIL AND FILTERS
18. LUBRICATE ENTIRE UNIT
19. CHANGE WATER PUMP OIL
20. REPLACE ALL BALL VALVES
21. REPLACE UPPER WATER TANK FACE PLATES
22. INSTALL COMPLETE DECAL PACKAGE
23. REPLACE NEEDED PRESSURE GAUGES
24. OPEN AND CLEAN OUT HYDRAULIC OIL RESERVOIR * **
25. ADJUST/ LUBRICATE BOOM ROTATION ASSEMBLY
26. TRACE AND REPAIR VAC -CON ELECTRICAL WIRING
ISSUES
27. REPLACE HANDGUN RELIEF VALVE
28. REPLACE ROTARY UNION
29. REPLACE HOSE REEL BEARINGS
30. REPLACE AUXILIARY ENGINE/WATER PUMP DRIVE
BEARINGS
31. REBUILD HYDRAULIC BANK UNDER BOOM
32. REPLACE LAY FLAT HOSE
33. REPLACE FILL HOSE
34. REPLACE WATER PUMP SUCTION HOSES
35. REPLACE BOOM ELBOW
36. REPLACE INLET ADAPTER TO IN/OUT BOX
37. REPLACE DEBRIS TANK SCREENS AND FLOAT ARM
38. REPLACE THROTTLE CABLES
39. REBUILD HIGH PRESSURE RELIEF VALVE
40. REBUILD THREE STAGE BLOWER
Subtotal
CREDIT CARD PAYMENTS WILL NOT BE ACCEPTED ON INVOICES OVER $5000
Sales Tax (0.0 %)
A 25% RESTOCK WILL BE CHARGED ON ALL RETURNED ITEMS.
QUOTES ARE VALID FOR 30 DAYS
Total
Page 2
Southern Sewer Equipment Sales
3409 Industrial 27th Street
Fort Pierce, FL 34946
"A CERTIFIED MBE WOMAN OWNED BUSINESS"
BILL TO
CITY OF OCOEE
FINANCE DEPARTMENT
150N. LAKESHORE DRIVE
OCOEE, FL 34761 -2258
Q UOTE
Date S.O. No.
10/29/2014 131606
PH. NUMBER
407 - 427 -3067
PLEASE REFER TO QUOTE NUMBER WHEN PLACING ORDER
Phone #
Fax #
E -mail
Web Site
800 - 782 -4134
772- 595 -9171
info @southemsewer.com
www.southemsewer.com
P.O. No.
Terms
SHIP VIA
CUSTOMER
NET 10 DAYS
Gary Gleeson
QTY.
PART NUMBER
DESCRIPTION
EACH
TOTAL
41. COMPLETE WATER END WATER PUMP REBUILD
42. REPLACE WATER PUMP BELTS, & DRIVE PARTS (AS
NEEDED)
43. REPLACE RODDER HOSE
44. REPLACE BLOWER FLEX COUPLER
45. REPLACE FRONT DRI VELINE
46. REPLACE SOME DETERIORATED SURFACE METAL &
PREPARE
47. REPLACE HOSE REEL PIVOT PIN AND BUSHINGS
48. REPLACE ELECTRIC SWITCHES AND GAUGES AS NEEDED
49. REPLACE NEEDED UPPER WATER TANK BRACKETS
50. REPLACE NEEDED LOWER WATER TANK BRACKETS
51. REPLACE NEEDED LOWER WATER TANK SKID
WELDMENTS
52. INSTALL NEW FLEX COUPLER ON VAC -CON BLOWER
53, INSTALL REBUILT REXROTH DRIVE MOTOR ON VAC -CON
BLOWER
NOTE: OTHER PARTS AND REPAIRS MAY BE FOUND WHEN
DISMANTLED. IF OTHER NEEDED REPAIRS ARE FOUND ON
YOUR EQUIPMENT, YOU WILL BE NOTIFIED AS SOON AS
POSSIBLE. THIS IS NOT A COMPREHENSIVE LIST.
ADDITIONAL * * **
* * * * ** BELOW ARE ADDITIONAL ITEMS THAT HAVE NOT BEEN
0.00
0.00
INCLUDED BEFORE. * **
1
711 -0717
12 YD DEBRIS TANK GROUP WITH REAR DOOR ASSEMBLY
28,920.80
28,920.80
GGLEASON @CI.00OEE.FL.US
Subtotal
CREDIT CARD PAYMENTS WILL NOT BE ACCEPTED ON INVOICES OVER $5000
Sales Tax (0.0 %)
A 25% RESTOCK WILL BE CHARGED ON ALL RETURNED ITEMS.
QUOTES ARE VALID FOR 30 DAYS
Total
Page 3
Southern Sewer Equipment Sales
3409 Industrial 27th Street
Fort Pierce, FL 34946
"A CERTIFIED MBE WOMAN OWNED BUSINESS"
BILL TO
CITY OF OCOEE
FINANCE DEPARTMENT
150N. LAKESHORE DRIVE
OCOEE, FL 34761 -2258
QUOTE
Date S.O. No.
10/29/2014 131606
PH. NUMBER
407 - 427 -3067
PLEASE REFER TO QUOTE NUMBER WHEN PLACING ORDER
Phone #
Fax #
E -mail
Web Site
800 - 782 -4134
772 -595 -9171
info @southemsewer.com
www.southemsewer.com
P.O. No.
Terms
SHIP VIA
CUSTOMER
NET 10 DAYS
Gary Gleeson
QTY.
PART NUMBER
DESCRIPTION
EACH
TOTAL
BSIMMONS @OCOEE.ORG
Subtotal $103,920.80
CREDIT CARD PAYMENTS WILL NOT BE ACCEPTED ON INVOICES OVER $5000
A 25% RESTOCK WILL BE CHARGED ON ALL RETURNED ITEMS.
QUOTES ARE VALID FOR 30 DAYS
Sales Tax (0.0 %) $0.00
Total $103,920.80
Page 4