11-04-14MINUTES
November 4, 2014, at 7:15 P.M.
REGULAR CITY COMMISSION MEETING
A. C ALL TO ORDER _
Mayor Vandergrift called the regular session to order at 7:17 p.m. in the Commission
Chambers of City Hall. Resident, Victoria Laney gave the invocation, followed by the Pledge
of Allegiance to the Flag, led by Commissioner Wilsen. City Clerk Eikenberry called roll and
declared a quorum present.
Roll Call: Commissioner Grogan, Commissioner Wilsen, Mayor Vandergrift, Commissioner
Johnson, and Commissioner Keller.
B. P RESENT A TIONS A ND PROCLAMATIONS
Proclamation - Week of the Family — November I s'- 8 1
Commissioner Wilsen read the proclamation which Mayor Vandergrift proclaimed November
l — 8"' as Week of the Family. Victoria Laney briefly spoke about the Week of the Family
event that occurred on November 2 nd at the West Oaks Mall located in Ocoee. She further shared
the Ocoee Founder's Day event scheduled for this weekend is also listed as one of the events for
the Week of the Family.
Proclamation - Pedestrian Safety Month
Commissioner Keller read the proclamation which Mayor Vandergrift proclaimed November as
Pedestrian Safety Month.
Proclamation - Adoption Month
Mayor Vandergrift read and proclaimed November as Adoption Month. The Poch6 Family was
recognized and presented with the proclamation.
C. CO MMENTS FROM CITIZENS /PUBLIC
Bruni Massa, 611 E. Lakeshore Drive, shared an article from the West Orange Times regarding
Ocoee dispatch services being moved to Winter Garden. She inquired how the cost proportion
was divided up between the cities. The City Manager explained the current Ocoee Police
Department communications cost is $564,739 with Apopka and entering into a contract with
Winter Garden will reduce cost for communications services. This move would be a cost savings
to the City and is a better deal for the residents.
Commissioner Wilsen made a motion to remove item #9 a and b from the consent
agenda to be heard for separate consideration. Motion died to lack of second.
Mayor Vandergrift inquired if the Town of Oakland is contracted with Winter Garden. City
Manager Frank answered affirmatively. Police Chief Brown confirmed that currently the
Town of Oakland does have a contract with the City of Winter Garden. This would allow them to
have a State Road 50 Corridor from Lake County to Good Homes Road. The cost savings benefit
was discussed again.
Regular City Commission
November 4, 2014
D. STAFF REPORTS AND AGENDA REVIEW
City Manager Frank announced the following:
1) Toys for Children in Need Program — Families begun registration for children that will
participate in the program this past November 3rd. To register, please stop by the Ocoee
Police Department with the children's names and age. In 2013, the event had
approximately 100 participants which helped the Holiday Toys for Kids in Need
program. It enabled more than 500 children to receive toys, school supplies, clothing, and
in some cases food baskets. As the City Of Ocoee grows, so does the number of families
that seek assistance from this program. If you have any questions, please contact Officer
Patera Scott -Marsh at (407) 905 -3160 ext. 3024 or Patera.scott2ocoee.org
2) Reminded the Commission that they cancelled the November 18 and December 16
Regular Commission Meetings.
E. C OMMISSIONERS ANNOUNC 1
Commissioner Keller — announced Operation Santa will begin on December 2"' and
information for this event can be found on the City's website.
Commissioner Johnson — announced the City of Ocoee's 21 Annual Founders' Day Festival
will be held Friday, November 7th and Saturday, November 8th. This year's entertainment will
feature Kellie Pickler, Spayed Koolie and Josh Thompson on Friday, and Chris Young, Swon
Brothers, Courtney Cole and the Bellamy Brothers on Saturday. There will be Carnival Rides,
Food Vendors, a "Chick- fil -A" 5K Race, Fireworks, Marketplace Arts n' Crafts, Fishing
Tournament, Classic Car Show and much more.
Commissioner Wilsen — announced the Marketplace Arts n' Crafts will begin from 9am- 6pm
on Saturday. There will be some vendors on Friday night along Oakland Avenue where there is
lighting.
Sgt. Mireya Iannuzzi gave a brief overview of the Poker Run sharing that they had 75 bikes
participate and raised over $4,000 which will go toward their Holiday Toys for Kids in Need
program. Commissioner Grogan confirmed that they are still collecting toys and contributions.
Sgt. Iannuzzi answered affirmatively and shared they began registration for the program on
Monday which will continue until December 5 ". To register, a resident can stop by the Ocoee
Police Department with birth certificate and proof of Ocoee residency during the hours of 8am-
4pm on Monday, Tuesday, Thursday and Friday.
Commissioner Grogan — thanked David Wheeler for putting on another successful Founders'
Day Golf Tournament. David Wheeler shared that they had 30 teams participate and there was
plenty of prizes awarded. He further briefly thanked the Forest Lake Golf Course for allowing
them to use their course.
F. CONSENT AGENDA
Commissioner Wilsen, seconded by Commissioner Johnson, moved to approve
the Consent Agenda Items #1 through #9. Motion carried 5 -0.
1. Approval of Minutes for the Regular Commission Meeting Held October 21, 2014. (City
Clerk Eikenberry)
Approved on Consent. Motion carried 5 -0.
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November 4, 2014
2. Approval for Intent to Annex for Water Service for Maria Cisneros at 203 16 Avenue.
(City Engineer Wheeler)
Ms. Cisneros owns the property which is located at 203 16th Avenue and has approached the City for utility
service. The property was platted as a part of the North Ocoee Addition No. 1 subdivision and has one single
family residence on the property. The property is currently within unincorporated Orange County and is not
contiguous to the City Limits. However the property is inside the City's JPA boundary, Water & Sewer
Territorial Boundary, and City Limits. Sanitary sewer service from the City is not available at this time;
therefore, this is just Intent to Annex for water service.
Approved on Consent. Motion carried 5 -0.
3. Approval to Use State of Florida Contract for Procurement of Computer Hardware,
Software, and Maintenance Services. (Support Services Director Butler)
The city has purchased Dell computers under the contract secured by the Florida Department of Management
Services for use by state and local government agencies as part of the Western States Contracting Alliance
(Master Price Agreement B27160). Under this agreement, all participating governmental agencies are seen as a
single entity for volume discount pricing. As noted on p. 14 of the Master Price Agreement, "The Purchasing
Entities shall pay the lower of the prices contained in the [Product and Services Schedule] or an Announced
Promotion Price, Education Discount Price, General Price Reduction price, Trade -in price, Standard
Configuration price or Per Transaction Multiple Unit Discount." This contract also covers products from
Apple, Fujitsu, Hewlett Packard, Lenovo, and Panasonic under the same terms. This contract primarily covers
hardware, such as desktop computers, servers, and laptops, but may also cover related software and services,
such as warranty coverage, product maintenance, technical assistance, and installation. As the new fiscal year is
now underway, staff seeks City Commission renewal of its authority for the continued use of this purchasing
mechanism.
Approved on Consent. Motion carried 5 -0.
4. Approval to Purchase New Truck Tires and Sole Source Truck Tire Recapping. (Public
Works Director Krug)
The Fleet Division budget for Fiscal Year 2014/2015 includes the replacement of truck tires. The City has
researched pricing and found Boulevard Tire Center provides the lowest pricing available through the Florida
Sheriffs Association Cooperative Bid No. 14/15 -06 -0131 for Tires & Related Services. The majority of the
truck tires replaced during the year are for the Sanitation Division's fleet.
Approved on Consent. Motion carried 5 -0.
5. Approval to Purchase Video Detection System for the Bluford Avenue & Orlando
Avenue Intersection. (Public Works Director Krug)
The existing video detection system for the traffic signal located at the intersection of Bluford Avenue and
Orlando Avenue relies on loop- detectors buried in the asphalt to determine when vehicles are present. The City
is preparing to bid the construction of the storm drainage improvements at the Bluford - Orlando intersection,
which will cut the existing loops, making them ineffective. Public Works included the cost of a video detection
system in the project budget to maintain vehicle detection throughout the construction process and provide an
upgraded system as this intersection is also the main exit for Fire Station 25.
Public Works has previously researched FDOT approved qualified products for signalized intersection video
detection systems and determined the "Aldis GridSmart" system best meets the needs of the City as a standard
by utilizing a single or dual 360 degree camera(s) to provide comprehensive vehicle detection at a lower cost of
ownership over multi- camera systems.
Approved on Consent. Motion carried 5 -0.
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6. Approval to Purchase Upgraded Video Detection System for the Maguire Road —
Roberson/Moore Road Intersection. (Public Works Director Krug)
The existing video detection system for the traffic signal located at the intersection of Maguire Road and
Roberson /Moore Roads requires replacement. The existing system has several pieces of equipment which have
failed, including some of the detection cameras. Replacement cost for only the existing non - functioning
components is estimated at $18,305.00.
Public Works has previously researched FDOT approved qualified products for signalized intersection video
detection systems and determined the "Aldis GridSmart" system best meets the needs of the City as a standard
by utilizing a single or dual 360 degree camera(s) to provide comprehensive vehicle detection at a lower cost of
ownership over multi - camera systems.
Approved on Consent. Motion carried 5 -0.
7. Approval of City Wide Holiday Decorations with Clark Sales Display, Inc. (Public
Works Director Krug)
The City has utilized the services of Clark Sales Display, Inc., (CSDI) in previous years as they have provided
the lowest pricing and most responsive service. Public Works has researched pricing again this year and found
CSDI to have the lowest pricing available through an existing contract with the City of St. Petersburg. Public
Works recommends utilizing this contract to install 242 lighted decorations on light poles on the referenced
roads for a total of $42,350.00. CSDI is maintaining the same pricing as last year.
Approved on Consent. Motion carried 5 -0.
8. Approval of Extension of Exclusive Commercial & Multi- Family Solid Waste Collection
Franchise, .RFP 909 -004. (Public Works Director Krug)
The current City of Ocoee Exclusive Commercial & Multi - Family Solid Waste Collection Franchise expires on
December I, 2014. The City has advertised, received and reviewed the new request for proposals to provide
this service. Due to the franchise public notice requirements for bringing the recommendation to the City
Commission, we are requesting the current contract be extended 30 days. The requested extension will allow
the Commission adequate time to award the new franchise and avoid any lapse in contracted services. Public
Works recommends approval of the extension.
Approved on Consent. Motion carried 5 -0.
9. Police Dispatching Services with the City of Winter Garden. (Police Chief Brown)
a. Approval of Interlocal Agreement.
The police department is asking to enter into a contract with the City of Winter Garden for police
communication services. The current Ocoee Police Department communications cost is $564,739. Based on
the City of Apopka's proposed contract the price will increase by 5.5% each additional year. In order to reduce
the cost, while maintaining the same level of communication services, the City of Ocoee has researched new
contract options. It has been determined the City of Winter Garden to provide same communications services,
as currently being provided by the City of Apopka, through the City of Winter Garden Communications
Division.
The City of Winter Garden Commission approved the proposed contract at their October 23, 2014, Commission
Meeting. The first year of the City Winter Garden Contract will be prorated and entering into a contract with
the City of Winter Garden for comnumication services will reduce cost for communications services.
b. Approval of Police Software and Services Agreement from CTS America and the
City of Winter Garden for Computer Aided Dispatch and Records Management
System.
The police department is asking to enter into a Software and Services Agreement with CTS America and the
City of Winter Garden for police computer aided dispatching (CAD) and records management system (RMS)
software and services. Currently, the City of Ocoee Police Department is utilizing CISCO for CAD and RMS
software and services. The company that originally designed the software was sold to Global Software in 2011.
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Since that time the CISCO product has not been brought to the functionality of a modern RMS and CAD. This
has caused Global Software to resign itself to creating an entirely new software product. This new product is
still in development. In anticipation of the need of a new RMS and CAD software and service, the City of
Ocoee budgeted for purchases of new licenses and supporting services.
Approved on Consent. Motion carried 5 -0.
G. FIR READING O O RDINA N CE S
10. McCormick Reserve. (Second Reading and Public Hearing scheduded for December 2, 2014, Regular
Commission Meeting at 7:15 p. in. or soon thereafter). (Principal Planner Fabre)
The subject property is located on the south side of McCormick Road, east of Ingram Road and west of N.
Clarke Road. The subject site is approximately 45.09 acres in size of which 43.57 acres are uplands and 1.52
acres are designated as wetlands. The site is currently undeveloped with planted pine trees, a SFR with
accessory buildings (programmed to be removed when the property develops), wetlands and 100 -year
floodplain areas.
The McCormick Reserve PUD /Land Use Plan is a planned residential subdivision that proposes a total of 133
single - family detached residential lots with a requested density of 2.95 units per acre. The residential streets
(50' wide) are planned to be designated as public right -of -ways. The residential lots will be approximately (106)
50 feet by 120 feet and (27) 60 feet by 120 feet. The PUD has a minimum living area set at 1,500 square feet.
The development is proposed to be developed in two (2) phases. There are some waivers from the Land
Development Code that is currently requested. Most of the waivers were requested by staff to aid in the
hydrology of Trout Lake. Staff supports these waiver requests as presented.
a. Annexation Ordinance
b. Rezoning Ordinance to PUD
c. Land Use Plan
City Attorney Cookson read the title of the Ordinances. Mayor Vandergrift announced the
second readings and public hearings will be held on December 2, 2014, Regular Commission
Meeting at 7:15 p.m. or soon thereafter.
11. Homes In Partnership — 2 nd Street. (Second Reading and Public Hearing scheduled for December 2, .
2014, Regular Commission Meeting at 7:15 p.m. or soon thereafter). (City Planner Rumer)
The subject properties are located on the west side of 2nd Street and approximately 250 feet north of the
intersection of Nay Avenue and 2nd Street. The subject property is located within the Ocoee - Orange County
Joint Planning Area (JPA) and is being considered for annexation as outlined in the JPA Agreement. City staff
is concurrently requesting rezoning of the property to R -1 (Single- Family Dwelling). Orange County has been
notified of this petition in accordance with Section 171.044(6) FS and Subsection 13 -A of the City of Ocoee -
Orange County Joint Planning Area Agreement.
a. Annexation Ordinance
b. Rezoning Ordinance
City Attorney Cookson read the title of the Ordinances. Mayor Vandergrift announced the
second readings and public hearings will be held on December 2, 2014, Regular Commission
Meeting at 7:15 p.m. or soon thereafter.
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12. Homes In Partnership — 2 °d Street and Whittier Avenue Annexation Ordinance. (Second
Reading and Public Hearing scheduled for December 2, 2014, Regular Commission Meeting at 7:15 p. in. or
soon thereafter). (City Planner Rumer)
The subject properties are located on the west side of 2nd Street and east side of Whittier Avenue,
approximately 150 feet north of Silver Star Road. The subject property is located within the Ocoee - Orange
County Joint Planning Area (JPA) and is being considered for annexation as outlined in the JPA Agreement.
City Attorney Cookson read the title of the Ordinance. Mayor Vandergrift announced the
second reading and public hearing will be held on December 2, 2014, Regular Commission
Meeting at 7:15 p.m. or soon thereafter.
13. Comprehensive Plan Amendment Ordinance — Capital Improvements Element Update.
(Second Reading and Public Hearing scheduled for December 2, 2014, Regular Commission Meeting at 7:15
p.m. or soon thereafter). (City Planner Rumer)
The Capital Improvement Element (CIE) of the City of Ocoee Comprehensive Plan is a requirement of Chapter
163, Florida Statutes (FS) and enables implementation of the Plan goals, objectives, and policies needing capital
funding for a 5 -20 year planning horizon. Each year, the table section of the CIE will be updated to ensure that
the adopted list of capital projects in the CIE matches the City's newly adopted fiscal year budget and approved
five year Capital Improvements Pro grain (CIP). The CIE does not propose any new projects not previously
reviewed and approved by the Commission.
The Florida Legislature enacted legislation allowing adoption of the annual amendment to the CIE to be
accomplished with a single public adoption hearing. Additionally, State Statute no longer requires a copy of the
Ordinance to be transmitted to the Florida Department of Economic Opportunity (FKA: Department of
Community Affairs "DCA "). Therefore, adoption of this Ordinance is final in its form and content.
City Attorney Cookson read the title of the Ordinance. Mayor Vandergrift announced the
second reading and public hearing will be held on December 2, 2014, Regular Commission
Meeting at 7:15 p.m. or soon thereafter.
14. Ocoee Pines Parcels E -F. (Second Reading and Public Hearing scheduled for December 2, 2014,
Regular Commission Meeting at 7:15 p. in. or soon thereafter). (Principal Planner Fabre)
The subject parcels are vacant and undeveloped. The subject land parcels are remnants of a historic (circa
1920s) residential subdivision that was never developed. hi 2006, the surrounding property was re- platted as
"Ocoee Pines" and annexed into the City of Ocoee. The subject parcels were not included as part of the Ocoee
Pines annexation completed in 2006 because of lack of ownership at that time. The subject two (2) parcels are
now owned by the Ocoee of Ocoee through eminent domain. The parcels are planned to be incorporated into the
Ocoee Pines PUD with the stipulation to be used (right -of -way, recreation, public facility, et. al.) for a public
purpose.
a. Annexation Ordinance
b. Rezoning Ordinance to PUD
City Attorney Cookson read the title of the Ordinances. Mayor Vandergrift announced the
second reading and public hearing will be held on December 2, 2014, Regular Commission
Meeting at 7:15 p.m. or soon thereafter.
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15. Ocoee Pines Parcels A -D. (Second Reading and Public Hearing scheduled for December 2, 2014,
Regular Commission Meeting at 7:15 p. in. or soon thereafter). (Principal Planner Fabre)
The subject parcels are vacant and undeveloped. The subject land parcels are remnants of a historic (circa
1920s) residential subdivision that was never developed. In 2006, the surrounding property was re- platted as
"Ocoee Pines" and annexed into the City of Ocoee. The subject parcels were not included as part of the Ocoee
Pines annexation completed in 2006 because of lack of ownership at that time. The subject parcels are now
owned by the Ocoee Pines (JTD Land at Ocoee, LLC) developers and are being requested be part of the existing
Ocoee Pines PUD.
a. Annexation Ordinance
b. Rezoning Ordinance to PUD
City Attorney Cookson read the title of the Ordinance. Mayor Vandergrift announced the
second reading and public hearing will be held on December 2, 2014, Regular Commission
Meeting at 7:15 p.m. or soon thereafter.
16. Ocoee Pines — Amendment to PUD Land Use Plan Ordinance. (Second Reading and Public
Hearing scheduled for December 2, 2011, Regular Commission Meeting at 7:15 p.m. or soon thereafter).
(Principal Planner Fabre)
The Ocoee Pines PUD property includes approximately 101 acres of land and is generally located northwest of
Clarcona -Ocoee Road and southeast of Forest Lake Golf Course. The property is currently vacant, wooded and
undeveloped. The property was originally a remnant of a historic (circa 1920s) residential subdivision (West
Orange Park) that was never developed. Basically, the site is a redevelopment of this historic platted
subdivision. It was determined that the historic plat could have potentially been vested for 352 residential units.
On July 17, 2007, the Ocoee Pines PUD was officially approved by the City Commission with a mixture of
single - family residence (SFR) and a Townhome (TH) component. On November 4, 2008, the Final Subdivision
Plan (FSP) was approved by the City Commission for a maximum of (189 SFR + 154 TH) 343 dwelling units.
The site is partially cleared but never finished due to the previous owner /developer defaulting on the FSP
project. Currently, Orange County has completed the major roadway realignment improvements for Clarcona-
Ocoee Road which now runs through the subject site. The Land Use Plan originally indicated townhomes on the
northeast portion of the PUD; however, due to the current market conditions, the applicant has modified the
plan to include only single - family as the primary residential use. As a result, the overall density has been
reduced (62 units less) to a total of 281 SFR.
City Attorney Cookson read the title of the Ordinance. Mayor Vandergrift announced the
second reading and public hearing will be held on December 2, 2014, Regular Commission
Meeting at 7:15 p.m. or soon thereafter.
H. R EGULAR AGENDA
Item #21 was moved up and heard out of agenda order.
17. Ocoee Pines Boundary Line Agreement and Associated Documents. (City Attorney
Cookson)
In connection with the intended development of the Ocoee Pines PUD it was discovered that there was a
discrepancy in the legal descriptions along the western boundary of the Ocoee Pines PUD and the eastern
boundary of the City -owned Forest Lake Golf Course. To correct the discrepancy, City Staff and the Ocoee
Pines PUD developer established an agreed -upon boundary line between the two properties. The Boundary
Line Agreement establishes the new boundary.
In addition to the Boundary Line Agreement and the execution of the deeds establishing the new common
boundary, there are several other documents that relate to the new common boundary.
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City Attorney Cookson explained that earlier in the meeting the titles for several ordinances
relating to the first readings for Ocoee Pines were read. This property is adjacent to the Forest
Lake Golf Course. One of the issues that have come up as part of the development of Ocoee
Pines is that there is a discrepancy in the legal descriptions along the western boundary of the
Ocoee Pines PUD and the eastern boundary of the City -owned Forest Lake Golf Course. To
correct the discrepancy, City Staff and the Ocoee Pines PUD developer established an agreed -
upon boundary line between the two properties. The Boundary Line Agreement establishes the
new boundary. Another document as part of the Boundary Line Agreement is a lease with Forest
Lake Golf Course LLLP.
City Engineer Wheeler interjected and briefly explained the surveys they received and how it
affects the City. He further shared that one of the concerns of the golf course is the insurance
liability of people hitting golf balls into the Ocoee Pines property so they are looking into a 15
foot landscape easement mostly on the golf course side. Commissioner Johnson inquired if
there would be a fence. City Engineer Wheeler said there will be a 6 foot high fence and in
some areas there will be a solid block wall or columns. City Attorney Cookson advised the
operator of the Forest Lake Golf Course will also contribute $38,600 to relocate the cart paths
along the fairway. Also, as part of the Boundary Line Agreement they will amend the lease
agreement with Forest Lake Golf Club, LLLP and they will enter into a utility easement
agreement.
Commissioner Johnson inquired how the cart path would be moved. City Engineer Wheeler
offered to take the Commissioner over to the golf course to show hirn what is being proposed.
Mayor Vandergrift inquired if this is costing the City anything. City Engineer Wheeler
advised it was not. Mayor Vandergrift further inquired how much money the City was making
off the golf course with the lease agreement. Commissioner Johnson said he thought it was
$20,000 a year.
Commissioner Johnson, seconded by Commissioner Grogan, moved to approve
the Boundary Line Agreement and the Associated Agreements subject to City
staff confirming the legal description for those documents. Motion carried 5 -0.
18. Ocoee Pines Conveyance of City's Remnant 'Tracts. (City Attorney Cookson)
The Ocoee Pines PUD is an assemblage of a number of different tracts. The current owner and the prior
owner(s) assembled the tracts over several years. The City of Ocoee, in assisting a prior owner in the
assemblage, acquired title to two tracts within the property (Parcels E and F). In order for the orderly and
proper development of the Ocoee Pines PUD, it is necessary for the City to convey Parcels E and F to the owner
of the Ocoee Pines PUD so that those parcels can be included within the PUD.
The conveyance of Parcels E and F will be by quit claim deed. The quit claim deed contains language that such
parcels must be used for right of way or a public purpose. The developer has agreed to pay to the City the sum
of $39,010.50 for the conveyance. Said amount reimburses the City the City's costs in acquiring the parcels.
City Attorney Cookson explained the City of Ocoee, in assisting a prior owner in the
assemblage, acquired title to two tracts within the property (Parcels E and F) by eminent domain
with the intention that the City would convey those parcels to the developer once we acquired
them. The conveyance of Parcels E and F will be by quit claim deed. The developer has agreed
to pay to the City the sum of $37,718.00 (this amount is different than what was reflected on the
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staff repor l) for the conveyance. Said amount reimburses the City the City's costs in acquiring
the parcels. The parcels will be included into the PUD with a restriction in the deed that the
parcels continue to be used for public purpose.
Commissioner Johnson inquired the size of the parcels. It was advised that it is almost a quarter
acre which will be incorporated into either a right -of -way or a park. Further discussion ensued.
Commissioner Keller, seconded by Commissioner Grogan, moved to approve the
conveyance of Parcels E and F in connection with the Approved PUD Land Use
Plan for Ocoee Pines per staff's recommendation. Motion carried 5 -0.
19. Approve or Reject the Collective Bargaining Agreement as Ratified on October 16,
2014, by the Police Sergeants Represented as Members of the Police Benevolent
Association. (Human Resources Director Williford)
The PBA Union has proceeded to a ratification vote of the terms of a collective bargaining agreement (by the
Police Sergeants) and a subsequent vote by the City legislative body (Commission). Since the Police Sergeants
voted 5 in favor and 4 against the ratification vote, the City Commission is required to vote to either approve or
reject the collective bargaining agreement as ratified by the members of the PBA.
Human Resources Director Williford explained the Sergeants from the Police Department
voted earlier this year to form a union. The Police Sergeants' Collective Bargaining Agreement
is very similar in most respects to the Police Officers' contract. The contract is for one year since
they are considering doing a master contract this coming year which would be somewhat similar
to the Fire Department contract.
Commissioner Wilsen, seconded by Commissioner Keller, moved to approve the
Collective Bargaining Agreement as Ratified on October 16, 2014, by the Police
Sergeants Represented as Members of the Police Benevolent Association. Motion
carried 5 -0.
20. Proposed Costs for Lighting Trees along Starke Lake and Lakeshore Drive. (Parks and
Recreation Director Hayes)
The City Commission at its previous meeting of October 21, 2014, had requested city staff to obtain pricing to
have Christmas lights placed in the trees that are located along Lakeshore Drive at the Ocoee Lakeshore Center.
Parks and Recreation staff have looked at the site and recommend lighting only the trees with a power source
within close proximity to each tree; this would include eight Tabebuia trees which are located in the boulevard
along the east side of street and two Tabebuia trees located just south of the boat ramp, along with the four Alee
Elm trees that are in the four planters located in the parking lot on the west side of the street. Each tree would
require 20 strands of warm white LED lights that would be strung throughout the canopy and around the trunk
and major limbs of the tree. The cost to do this level of lighting would be approximately $300 to $400 per tree,
with a total cost of $4,200 to $5,600 for the fourteen trees.
Parks and Recreation Director Hayes explained that the City Commission at its previous
meeting of October 21, 2014, had requested city staff to obtain pricing to have Christmas lights
placed in the trees that are located along Lakeshore Drive at the Ocoee Lakeshore Center. Parks
and Recreation staff has looked at the site and recommend lighting only the trees with a power
source within close proximity to each tree. The cost to do this level of lighting would be
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approximately $300 to $400 per tree, with a total cost of $4,200 to $5,600 for the fourteen trees
(tabebuia trees and elm trees).
There was a lengthy discussion about cost and equipment needed to install the lights initially and
maintain them. There was also discussion about the availability of electricity.
Consensus of the Commission is to have Parks and Recreation Directory Hayes
come back with a design plan and full costs of lighting, installation, and year
round maintenance.
21. Approval of Ocoee Crown Point PUD Sale of Residential Tracts. (Assistant City
Manager Shadrix)
The acquisition of the Crown Point PUD property fi the Coca -Cola Company was completed with the
expectation that the sale of various parcels to private developers would be the easiest method to realize
recoupment of the costs and minimize financial impacts to the City. Most recently, the City could not come to
terms with Taylor Morrison Homes and ultimately rejected their proposal for purchase. Unfortunately, the
market had already slowed and the product that could be developed based on their original offer did not meet
the expectations of the City Commission.
Staff was directed by the City Commission to reassess and propose a method of selection that could be more
responsive and expeditious. The City utilized the services of Trammell Webb to create a more informal process
that followed State Law and the City's Charter. Trammell Webb contacted builders and identified the design
criteria as similar to those in the Horizon's West development in Orange County (minimum 50% with offset
garage, front porch, etc.) and asked for offer letters that could then be taken to the City Commission. Staff
recommended the top two offers, provided by Mattamy Homes and Pulte Homes for consideration of the City
Commission.
Assistant City Manager Shadrix explained the process that has occurred over the last year for
the sale of the residential portion of the Coca -Cola property. We failed to reach terms with the
builder that was selected a year ago, and the commission directed staff to go back and find a
better process. We tools a more informal route this time, and with the assistance of Trammell
Webb contacted builders to get Letters of Intent. Staff vetted four offers which included Beazer
Homes, Surrey Homes, Pulte Homes, and Mattamy Homes. The top two offers from Pulte
Homes and Mattamy Homes are included in the packet and they have been invited here tonight
to present their best and final offer. The Commission can select one of them to proceed with, or
direct staff to start a different process.
Chip Webb, or Trammel Webb explained the less formal process that was used this time to
solicit good builders who would make an offer based on what they city was looking for on this
property. City Attorney Cookson explained that if they select a builder today, it would be to
direct city staff to bring back a negotiated contract with the builder at a later date.
Keith Trace presented for Mattamy Homes. He introduced those with him from Mattamy
Homes: Torn McCarthy, Vice President of Land, and David Koon, Corporate vice President of
Finance. He gave a PowerPoint presentation with some background on Mattamy Homes and
various communities they have built in the area. He gave some samples of appearance the whole
community, community parks and other features, elevations, front porch options, varying
setbacks for garages and porches, etc.
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Regular City Commission
November 4, 2014
R.P. Monaekey, 1820 Prairie Lake Blvd, confirmed the lot size on a specific home in the
diagram was a 55' lot. He further said he does not understand the houses being so close together.
Commissioner Wilsen confirmed with Mr. 'Trace that the price they are offering is 7.5 million,
plus the additional $250,000 for the waterfront park.
Commissioner Wilsen said that she was very impressed with the developer; they were very
cordial and had meetings with the neighbors. City Attorney Cookson asked if they could
explain the closing and the take down that they are proposing. Mr. Trace said they have two
take downs, 150 lots on the first closing with all the entitlements and then 18 months later close
on the remainder of the homes (170 lots). City Attorney Cookson confirmed that the deposit
would be $50,000 and then $500,000 after the end of the 60 day inspection period.
Tom Sullivan with Gray Robinson was present to represent Pulte Homes. He gave some
background information on Pulte I tomes. He requested that the commission make a continuance
on this item. He said the Pulte Homes wanted more time to tailor the proposal to the city's
needs. They are proposing a single take down. They have determined that a Traditional
Neighborhood Design (TND) would be the best thing for the city to set it apart and to meet with
the city's vision. They would like to get a market analysis geared toward the TND product and
make a final presentation in January.
Commissioner .Johnson confirmed with Chip Webb that they have being going through this
process with them for about 3 -4 months, so there was enough time to get an offer together.
There was discussion among the commission with regard to the time frame, unnecessary delays
of the process, possibility of continuing the process to a later date, and the offer from Pulte
Homes.
Mr. Sullivan, representing Pulte Homes, confirmed that they are now looking at pricing for a
TND Community which would raise the price, but would like to present that in January.
City Planner Rumer noted that he has been meeting with the builders on both sides; the
consultant has guided us through this process for the third go- around and we are here today to
get the commission's direction. Mr. Shadrix added that an argument could be made for either
style of community. He also noted that staff, as well as Mr. Webb have been available for both
builders throughout the process.
Mr. Trace, of Mattamy Homes, explained the 7.5 million dollar offer was in keeping with the
requirements of the RFQ, but they felt the commission would like to see the TND product so
they included that as a second option.
Further discussion ensued. Commissioner Wilsen confirmed that if they do not like the product
type that they bring, can we choose not to move forward. City Planner Rumer said that is correct;
the plans will be brought to the commission for approval. Mr. Webb said he cautions the
commission not to get into the exact product appearance as much as just giving guidelines and
standards.
Commissioner Grogan, seconded by Commissioner Keller, moved to direct staff
move forward with contract negotiations with Mattamy Homes for the Ocoee
Crown Pointe PUD property.
11 I Page
Regular City Commission
November 4, 2014
Commissioner Johnson inquired if Mattamy Homes could give the city a $100,000 deposit
instead of a $50,000 deposit, to which Mr. Trace responded affirmatively.
Motion carried 5 -0.
I. STAFF ACTION ITEMS - None
J. COMMENTS FROM COMMISSIONERS
Commissioner Wilsen - 1) announced the Veteran's Day Ceremony is November 11"' at 11 am
at the Ocoee Lakeshore Center. 2) announced the Christmas Parade is December 6 which
Ocoee will be hosting the afternoon parade this year. Also that same evening will be the Light up
Ocoee event.
Commissioner Keller - announced he hopes to see everyone at Founder's Day!
Commissioner Johnson - None
Commissioner Grogan - None
Mayor Vandergrift - None
rADJOURNMENT
Meeting adjourned at 9:43 p.m.
APPROVED:
Attest:
City of Ocoee
li th-FAkenberry, -City Clerk
rac i v \C
�=5-54
S. Scott Vandergrift, M yor
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