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Item #05 Approval of Contracting with IBI Group (Florida) Inc. for the Installation of an 8 inch Reuse Main in Conjunction with the Spring Lake Reserve Subdivision141awk 0C(-) 'E> florida AGENDA ITEM COVER SHEET Meeting Date: January 6, 2015 Item # 5— Reviewed By: Contact Name: David A. Wheeler, P.E. Department Director: Contact Number: 407 - 905 -3100, e xt. 1504 City Manager: / - 0 Subject: Contracting with IBI Group (Florida) Inc. for the Installation of an 8 inch Reuse Main in Conjunction with the Spring Lake Reserve Subdivision (District 3 – Commissioner Rosemary Wilsen) Background Summary: The Spring Lake Reserve subdivision was approved by the City Commission on July 1, 2014, and began construction shortly afterward. The IBI Group (Florida) Inc. project consisted of installing the infrastructure representative of a residential subdivision for 97 single family homes. The development has connected to the City's potable system on A.D. Mims Road and an extension off of Sparkling Water Circle in the Reflections subdivision and the sanitary sewer lift station located in the Reflections subdivision on Sparkling Water Drive. Connection to the City's reuse system was made to the pipeline on A.D. Mims Road. The Ocoee Utilities Department has been experiencing some low pressures along Sparkling Water Circle and has determined that connecting the Spring Lake Reserve reuse piping to the reuse system on Sparkling Water Circle will alleviate these low pressures and allow for proper operation and coverage of the residents irrigation systems. The Reflections subdivision is supplied reuse water through connections from Clarke Road. Based upon hydraulic modeling, this third connection into the "backside" of Reflections will alleviate the low pressure issue. IBI Group was approached about installing this connection between the subdivisions. Their contractor agreed to perform the work based upon prices established for his constructing the Spring Lake Reserve infrastructure. IBI Group has offered to not add any mark up on their contractor's proposal. Therefore the cost to install this 8 inch reuse pipeline will be $19,183.79. Issue: Should the City Commission approve the contracting with IBI Group (Florida) Inc. to install this additional 8 inch reuse pipeline to connect the Spring Lake Reserve and Reflections Subdivisions? Recommendations The Engineering and Utility Departments recommend that the City Commission approve this project to connect the Spring Lake and Reflections subdivisions and authorize staff to issue a purchase order to IBI Group (Florida), Inc. in the amount of $19,183.79. Attachments: Proposal from Blue Ox Land Service, Inc. through IBI Group (Florida), Inc. Financial Impact: The Utility Department has included a line item in the CIP program for this fiscal year to fund upgrades, enhancements, or additions to utility systems associated with development projects. This project will be funded from Wastewater Operations' Sewer /Reclaim Line Upsize Associated with Development (401- 535 -10 -6302) in the amount of $19,183.79. Upon approval of this project, the available funding in Wastewater Operations (401- 535 -10 -6302) $22,816.21. Type of Item: (please mark with an 'Y) Public Hearing Ordinance First Reading Ordinance Second Reading Resolution Commission Approval Discussion & Direction For Clerk's Dept Use. Consent Agenda Public Hearing Regular Agenda Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney N/A Reviewed by Finance Dept. N/A Reviewed by Q N/A 2 Blue Ox Enterprises, L_C 500 North Way Sanford, FL 32773 PH 339 -4800 FAX 339 -4839 Proposal For City of Ocoee Attn: Dave Wheeler 150 North Lakeshore Dr. Ocoee, FL_ 34761 1 2 3 4 5 6 7 8 DFSCRIPTION 8" PVC 8° Gate Valve 8x8 Wet Tap Includes Tapping Valve Fittings and Testing FIoratam Sod Rock Clean up at Lift Station SideWalk Remove and Replace Reuse TotaI $19,183.79 Terms'. Net 30 Days City of Ocoee Accepted By DATE: 11/1712014 OTY. UN ITS PRICE TOTAL 745 L F. $15.54 $11,577.30 1 FA. $1,499,00 $1,499,00 1 EA $3,987.24 $3,987.24 1 L.S. $982.75 $982.75 111 SY $3,50 $388.50 1 Load $365.00 $365.00 1 LS $120,00 $120,00 12 LF $22.00 $264,00 Title Print Name Date: