02-03-15 AgendaOCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee, Florida
February 3, 2015
6:00 P.M. EXECUTIVE SESSION — IAFF CONTRACT
7:15 P.M.
AGENDA
REGULAR CITY COMMISSION MEETING
A. CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
B. PRESENTATIONS AND PROCLAMATIONS
Proclamations — February 2015. (Mayor Vandergrift)
➢ Black History Month
➢ Crossing Guard Appreciation Week — February 6th — February 13
Presentation of Check to BASE Camp from the Ocoee Professional Fire Fighters
Local 3623 — Fire Lt. James Kelley
Presentation for 2014 Ocoee Tennis Players of the Year - Jack Vinson
Presentation of Financial Report for Founders' Day Event and Awarding of
Certificates to Founders' Day Event Volunteers. (Commissioner Johnson)
C. COMMENTS FROM CITIZENS/PUBLIC
D. STAFF REPORTS AND AGENDA REVIEW
E. COMMISSIONERS ANNOUNCEMENTS
F. CONSENT AGENDA
ALL, MATTERS LISTED UNDER THE CONSI;N "T AGENDA ARE CONSIDERED TO I3E ROUTINE AND WILL BE
ACTED UPON 13Y ONE MOTION. THERE WILL BE NO SF,PARATF, DISCUSSION OF 'THESE ITEMS UNLESS
DISCUSSION IS DESIRED 13Y A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL
INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM
WILL 13E CONSIDERED SEPARATELY.
1. Approval of Minutes for the Regular Commission Meeting Held January 20,
2015. (City Clerk Eikenberry)
2. Approval of Reappointment to the Community Grant Review Board. (City
Clerk Eikenberry)
Members of the Community Grant Review Board serve two -year terms. Keith Carrington has a term
expiring March 2015 and has stated his interest in being reappointed for another term ending March
2017. There are currently no applications on file of interested persons for this board.
Regular Commission Meeting
February 3, 2015
3. Approval of Reappointments to the Planning and Zoning Commission. (City
Clerk Eikenberry)
Three members have terms expiring February 2015, and only two wish to be reappointed. Jim Sills and
Don Marcotte have stated their interest in being reappointed for another term; however, Glenda Dunn
declined reappointment, hence leaving one vacant position on the board. There are currently no
applications on file of interested persons for this board.
4. Approval to Increase the Project Budget in Order to Implement Needed
Equipment Purchases and Installation Services to Upgrade the City Commission
Chambers Broadcast System. (Support Services Director Butler)
The City Commission established a capital construction project to rebuild and upgrade the audiovisual
and broadcast equipment in the City Commission Chambers, Job No. 30611, at its October 7, 2014,
regular meeting with a budget of $30,000. The related agenda item also included a price proposal from
Infinity AV & Security for replacement of the podium electronics and the addition of large HDTV
monitors on the side walls of the Commission Chambers for viewing by City Commissioners and
others on the dais. Toward that objective, the city issued a purchase order for $17,721.00 to the
company that was subsequently increased by $1,423.72 to cover the cost of revisions to microphone
wiring.
With $19,144.72 encumbered to Infinity AV & Security, funding of $10,855.28 remains in the project
budget for the balance of the work, which is to put the broadcast booth into a sustainable condition.
Staff seeks City Commission authority to allocate up to $15,000 from Account No. 001 - 516 -00 -5235
(Computer Equipment /Software) for Job No. 30611 (Audiovisual Equipment for City Commission
Chambers) and to accept the January 21, 2015, price proposal from Enlighten Digital (Quote No.
BRIQI 181) in the amount of $23,352.60.
5. Approval of Fuel Monitoring System Upgrade. (Public Works Director Krug)
The existing fuel monitoring system utilized by the City has been in use for over ten (10) years. The
system is a necessary accounting auditing tool for tracking fuel deliveries and usage by Departments at
the Public Works Complex and City Fire Stations. Public Works has been satisfied with the current
TRAK Engineering system, however it utilizes obsolete technology and can no longer be supported by
the manufacturer, nor the new IP phone system being implemented City wide. Public Works
investigated the options available to upgrade the monitoring system and determined other vendors
offer similar updated technology. Other vendors have provided estimates for over $100,000.00 to
install their new systems. TRAK estimates the cost to install a totally new system would be
$64,788.97; however TRAK can provide the upgrade for $33,707.00, a substantial savings due to
having their proprietary infrastructure already in place. Public Works is requesting the City
Commission waive the bid process and award the fuel monitoring system upgrade to TRAK
Engineering, manufacturer of our current system, in order maintain a continuity of service at a
substantial savings to the City.
G. FIRST READING OF ORDINANCE
6. First Reading of Ordinance for Amendment to Article 1, Chapter 153 of the City
of Ocoee Code, Relating to Access Provisions to Gated Communities. (Second
Reading and Public Hearing schedided for February 17, 2015, Regular Commission Meeting at 7:15
p.m. or soon ]hereafter). (Police Chief Brown)
The City of Ocoee desires to ensure the safety of the citizens and provided the most expedient and
effective response to emergencies and calls for service in gated communities.
This ordinance change is proposed to ensure that new subdivisions and those with existing emergency
vehicle access system shall have those systems updated, modified, or replaced in light of changes in
technology, policy, or change in equipment used by the police department or fire department for gated
subdivision entry.
H. PUBLIC HEARINGS - None
21Page
Regular Commission Meeting
February 3, 2015
I. REGULAR AGENDA
F J. STAFF ACTION ITEMS
K. COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO
APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS
PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH
INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING
ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE
CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE
MEETING.
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