Item #05 Approval of Re-assignment of Reimbursement of 200' of 20" Forcemain, which is a Portion of the Downtown - Western Transmission Main Project from SB Ocoee FDS, LLC to Stephens Barios, LLC 4';
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AGENDA ITEM COVER SHEET
Meeting Date: February 17, 2015
Item #
Reviewed By: )1;
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Contact Name: Charles K. Smith, P.E. Department Director: Charl_: S ►;' ►,::r'
Contact Number: (407) 905 -3159 City Manager: Robert Fra' "1 '
Subject: Re- assignment of reimbursement of 200' of 20" forcemain, which is a portion of the Downtown —
Western Transmission Main Project from with SB Ocoee FDS, LLC. to Stephens Barrios, LLC (District 1 —
Commissioner John Grogan)
Background Summary:
SB Ocoee FDS, LLC developed the Family Dollar Store on Wurst Road where the construction causes
improvements (driveway, curb and sidewalks) to be constructed within the Wurst Road right -of -way. The
Downtown — Western Transmission Main Project scheduled for construction the summer of 2015, routes a 20"
transmission main in the Wurst Road right -of -way under said improvements. Thus for mutual benefits to both
parties, SB Ocoee FDS constructed the portion of the pipeline under said improvements and the City agreed to
reimburse SB Ocoee FDS cost of the installation. City Commission approved the reimbursement at is August
5, 2014 meeting in the amount of $22,267.00 and the work was completed the fall of 2014.
Stephens Barrios, LLC is the primary operating company, which oversees Barrios Engineering, LLC. SB Ocoee
FDS, LLC. Barrios Engineering, LLC. is a design firm for civil engineering projects such as Family
Dollar. Occasionally, Stephens Barrios, LLC. Creates limited liability corporations for specific purposes with
limitation in life (less than 1 yr.) An example was the creation of SB Ocoee FDS, LLC used in the development
of the Family Dollar Store. Due to the nature of these specific purpose entities (SPE's), liability insurances are
limited in scope and magnitude, insuring individually for a specific project. Thus Stephens Barrios LLC. Is
requesting the reassignment to the parent company, which maintains insurance levels consistent with City
requirements.
Issue:
Should the City reassign the contracting of reimbursement of 200' of 20" Forcemain constructed with Dollar
General Development from SB Ocoee FDS, LLC to Stephens Barrios, LLC. In the amount of $22,267.00?
Recommendations:
The Utilities Department recommends the reassignment of the reimbursement for the construction of 200' of 20"
forcemain, which is a portion of the Downtown — Western Transmission Main Project from with SB Ocoee FDS,
LLC. To Stephens Barrios, LLC in the amount of $22,267.00.
Attachments:
1) August 5, 2014 (Original Approved) Agenda Cover
2) Letter requesting reassignment by Carlos A. Barrios, P.E., Barrios Engineering, LLC.
Financial Impact:
There are no financial changes as a result approval on the recommendation.
Type of Item: (please mark with an "x")
Public Hearing For Clerk's Dept Use:
Ordinance First Reading XX Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
Commission Approval
Discussion & Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. N/A
Reviewed by () N/A
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AGENDA ITEM COVER SHEET
Meeting Date: August 5, 2014
Item # 1 0
Reviewed By:
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Contact Name: David A. Wheeler, P.E. Department Director: � 4' 7
Contact Number: (407) 905 -3100, ext. 1504 City Manager:
Subject: Contract with SB Ocoee FDS, LLC to install a portion of the Downtown Sew r System Project as a
part of the Family Dollar project (District 1 — Commissioner John Grogan)
Background Summary:
SB Ocoee FDS, LLC is developing the Family Dollar Store on Wurst Road. As part of that development, they
are constructing a right turn lane into a combined driveway to the Family Dollar and the adjacent Kangaroo
Express service station. The engineer for the development was employed by the City to design the portion of
the new Downtown Sewer System to be run from the Family Dollar Store east to the A.D. Mims Road
Wastewater Treatment Facility (WWTF).
The design of the force main shows the pipeline being planned to go along the southern side of the road right -
of -way. That portion of the new force main in front of the Family Dollar Store could go under the planned turn
lane to be constructed by Family Dollar. Family Dollar is responsible for the building of the turn lane, so the City
looked at having SB Ocoee FDS, LLC install that short portion of the pipeline under the turn lane.
The attached proposal is the cost associated with the installation of approximately 200 linear feet of 20 inch
force main. The costs do not include any work associated with the construction of the turn lane and does not
include any mark -up by the developer. While the costs per linear are slightly higher, it is because of the small
amount of pipe being installed. Staff feels that these costs are representative of the nature of the project. The
proposed cost for this portion of the force main is $22,267.00.
The remainder of this portion of the project will be brought to the City Commission in the near future upon
permitting of the railroad crossing. The larger portion of the Downtown Sewer System project is in the process
of securing consulting engineering services at this time. That design proposal will be brought to the City
Commission next fiscal year.
Issue:
Should the City contract with SB Ocoee FDS, LLC to install a portion of the Downtown Sewer System pipeline
as a part of the Family Dollar project?
Recommendations:
The Engineering and Utilities Department recommends that the City Commission approve contracting with SB
Ocoee FDS, LLC to install approximately 200 linear feet of 20 inch force main to be installed under the to be
constructed turn lane for the Family Dollar Store and authorize staff to proceed through the Purchase Order
process to complete the work.
RARRtOS
ENGlNEERINC,, LLC.
February 10, 2015
City of Ocoee
Utility Department
Charles Smith, PE - Director
1800 A.D. Mims Road,
Ocoee, FL 34761
RE: Reassignment of contract from SB Ocoee FDS, LLC to Stephens Barrios, LLC
Mr. Smith,
Due to the Insurance Requirements from the City of Ocoee, we respectfully request to assign the
contract to install 200 LF 20" Force Main Force Main Project as a part of the Family Dollar project
from SB Ocoee FDS, LLC to Stephens Barrios, LLC. Stephens Barrios, LLC carries all the insurances
required by the City of Ocoee.
I want to thank you in advance and apologize for the inconvenience.
Sincerely,
Carlos A. Barrios, PE
Partner