Item #06 Approval for Separate Surplus Auction of Computing and Audiovisual Equipment 404
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florida
AGENDA ITEM COVER SHEET
Meeting Date: March 3, 2015
Item # (P
Reviewed By:
Contact Name: Al Butler, Support Services Department Director:
Contact Number: 407 - 905 -3100, ext. 1543 City Manager:
Subject: Approval for separate surplus auction of computing and audiovisual equipment.
Background Summary:
As previously approved by the City Commission, the city is undertaking a number of technology -based
activities. These projects include revamping its programming and broadcast equipment in City Hall,
upgrading the performance and reliability of the city's computer network, and replacing portions of the
Police Department's computer hardware and software in preparation for switching to Winter Garden
dispatch services. All of this work has created a fairly sizable collection of obsolete and /or broken
equipment that needs to be sold soon to free office space. As with the previously approved separate
auction for telecommunications equipment, commercial markets exist for the sale of the surplus IT and
AV equipment, too.
Issue:
Should the City Commission approve staff's request to sell surplus IT and AV equipment through a
special auction process?
Recommendations
Staff recommends the City Commission authorize the sale of surplus IT and AV equipment on the
secondary market. Much of this equipment has already been identified and removed from service and
can be sold immediately upon City Commission authority to do so. However, some additional equipment
will be taken out of service and become surplus as more work is completed. Staff recommends that the
city be authorized to also sell or otherwise dispose of surplus equipment of a similar nature as it is
identified through the rest of the fiscal year. Staff will work with its network consultant to offer the
products for sale and facilitate the best opportunity to generate revenue for the city.
Attachments:
Current list of surplus equipment. Note that additional equipment may be added to the list of items for
sale as the work progresses. Support Services staff will work with the Finance Department to track the
disposition of all assets.
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Financial Impact:
The sale of the IT and AV equipment will generate funds for the city.
Type of Item: (please mark with an "x")
Public Hearing For Clerk's Dept Use:
Ordinance First Reading Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
X Commission Approval
Discussion & Direction
Original Document/Contract Attached for Execution by City Clerk
Reviewed by City Attorney N/A
Reviewed by Finance Dept. N/A
2
QTY. MAKE MODEL SERIAL # DESCRIPTION ASSET #
1 APC PRO 1000 UPS
1 APPLE COMPUTER /MONITOR
1 BROTHER ML100 TYPEWRITER
1 BROTHER INELLIFAX 4100 FAX MACHINE
1 CISCO CATALYST 2950 CPU 0672
1 CISCO CATALYST 3560 POE -48 CPU 0632
1 DELL HPJKVK1 LAPTOP CPU 0982
1 DELL GPJKVK1 LAPTOP CPU 0936
1 DELL OPTIPLEX 780 DESKTOP CPU 0979
1 DELL OPTIPLEX 780 DESKTOP CPU 0981
1 DELL OPTIPLEX 760 CH6GDK1 DESKTOP (PWSTORM1 -I) -
1 DELL OPTIPLEX 760 BHWTBK1 DESKTOP
1 DELL OPTIPLEX 780 J5NWNM1 DESKTOP CPU 0982
1 DELL OPTIPLEX 760 43NL9C1 DESKTOP CPU 0801
1 DELL OPTIPLEX GX620 JTFTBC1 DESKTOP CPU 0820
1 DELL LATITUDE E6400 SQJKVK1 LAPTOP CPU 0940
1 DELL LATITUDE D630 LAPTOP CPU 0899
1 DELL LATITUDE E6400 JPJKV LAPTOP CPU 0943
1 DELL LATITUDE D630 LAPTOP CPU 0878
1 DELL LATITUDE D630 8MJ3HH1 LAPTOP -
1 DELL LATITUDE D630 D6CDDF1 LAPTOP CPU 0879
1 DELL LATITUDE D520 B3JZ4C1 LAPTOP CPU 0772
1 DELL LATITUDE D630 1WX2HH1 LAPTOP CPU 0900
1 DELL LATITUDE D520 C2470C1 LAPTOP CPU 0760
1 DELL LATITUDE D520 BH5K9B1 LAPTOP CPU 0721
1 DELL LATITUDE E6400 3QJKVK1 LAPTOP CPU 0942
1 DELL LATITUDE E5500 CT104M1 LAPTOP -
1 DELL LATITUDE D820 DKOD9B1 LAPTOP CPU 0810
1 DELL LATITUDE E6400 6QJKVK1 LAPTOP CPU 0941
1 DELL OPTIPLEX GX620 CCMN9C1 DESKTOP -
1 DELL OPTIPLEX 745 IG8J8C1 DESKTOP CPU 0843
1 DELL PRECISION 490 F5WW3F1 DESKTOP CPU 0863
1 DELL PRECISION 490 5BRP831 DESKTOP CPU 0534
1 DELL VOSTRO 200 4LP3VF1 DESKTOP CPU 0892
1 DELL 7HFD7D1 SERVER CPU 0857
DELL TL2000 MX- ODX120 TAPE BACKUP CPU 0855
1 DELL OPTIPLEX GX620 4CMN9C1 DESKTOP CPU 0805
1 DELL OPTIPLEX 760 CH6KDK1 DESKTOP CPU 0945
1 DELL OPTIPLEX 755 4BSJ1JI DESKTOP CPU 0911
1 DELL OPTIPLEX 780 J5POPM1 DESKTOP CPU 0983
1 DELL OPTIPLEX 755 3VGFDF1 DESKTOP CPU 0884
1 DELL OPTIPLEX 755 9ZLCMJ1 DESKTOP CPU 0920
1 DELL OPTIPLEX 760 FH2TBK1 DESKTOP CPU 0931
9 DELL MONITOR
1 DELL OPTIPLEX 755 2BSJ1J1 DESKTOP CPU0909
1 DELL OPTIPLEX 760 7TOM4K1 DESKTOP CPU 0923
1 DELL OPTIPLEX 760 CTOM4K1 DESKTOP CPU 0926
1 DELL OPTIPLEX 755 31V57J1 DESKTOP CPU 0916
1 DELL OPTIPLEX 760 GH2TBK1 DESKTOP CPU 0933
1 DELL OPTIPLEX 755 11V57J1 DESKTOP CPU 0914
1 DELL DOCKING STATION CPU 0774
1 DELL DOCKING STATION CPU 0771
1 DELL DOCKING STATION CPU 0769
1 DELL DOCKING STATION CPU 0950
1 DELL DOCKING STATION CPU 0772
QTY. MAKE MODEL SERIAL # DESCRIPTION ASSET #
3 DELL DOCKING STATION
1 DELL LATITUDE E6400 OU344C LAPTOP
1 DELL LATITUDE E6500 OHY385 LAPTOP
1 DELL LATITUDE D630 LAPTOP CPU 0891
1 DELL LATITUDE D630 3MJHH1 LAPTOP
1 DELL LATITUDE D520 1RJ5DB1 LAPTOP CPU 0732
1 DELL OPTIPLEX 755 6ZLCMJ1 DESKTOP CPU 0917
1 DELL OPTIPLEX 755 7ZLCMJ1 DESKTOP CPU 0946
1 DELL OPTIPLEX 745 J6ZNLC1 DESKTOP CPU 0831
1 EIKI PROJECTOR
1 ELMO
1 EPSON PROJECTOR LAMP
1 EXTRON TRRBNCA
1 EXTRON VSC75 SCAN CONVERTER
1 FIJITSU FI- 4120C2 SCANNER EQP 0605
1 FIJITSU Fl 4340C SCANNER EQP 0601
1 FSR DV PRO DMI AUDIO SEPARATOR
1 HP INKJET 2200 SG09111064 PRINTER
1 HP COLOR LASERJET 3700N PRINTER
1 HP BUSINESS INKJET 2200 PRINTER
1 IKEGAMI PM 909 232144 B/W PICTURE MONITOR
1 IKEGAMI PM 909 232141 B/W PICTURE MONITOR
1 IKEGAMI PM 909 232140 B/W PICTURE MONITOR
1 IKEGAMI PM 909 232128 B/W PICTURE MONITOR
1 IKEGAMI PM 909 232138 B/W PICTURE MONITOR
1 IKEGAMI PM 909 232139 B/W PICTURE MONITOR
1 JVC MASTERCOMMAND 10983849 TELEVISION
1 JVC TM131SU TELEVISION TVE 0023
1 KNOX RS8X8 14198 ROUTER /SWITCHER
1 PANASONIC CF -19 TOUGHBOOK (OGBURN) -
1 PANASONIC CF -19 TOUGHBOOK CPU 0901
1 PANASONIC AG -1330 VHS
1 PANASONIC CT1030M COLOR VIDEO MONITOR
1 RARITAN MASTER CONSOLE CPU 0506
1 SHURE SCM268 MICOPHONE MIXER
1 SIGMA ELEC. SAV -210 6900012 A/V SWITCHER
1 SMITH - CORONA NA 3HH TYPEWRITER
1 SONY 5 CD CHANGER
1 SONY TRINITRON PVM -14L1 6204355 TELEVISION
1 SONY TRINITRON PVM 4N5U 6021965 TELEVISION
1 SONY TRINITRON PVM 0840 2014805 TELEVISION
1 SONY TRINITRON PVM 0840 2018327 TELEVISION
1 TOSHIBA DVD PLAYER
1 VIDEOTEK 30100094 PRODIGY CONTROL TVE 0035
1 VIEWSONIC MONITOR
1 WYSE SXO CPU 0864
18 LARGE ADAPTERS
18 SMALL ADAPTERS
2 BOXES OF CORDS
1 RACK POWER CORD