04-07-15 Agenda OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee,Florida
April 7,2015 AGENDA 7:15 P.M.
REGULAR CITY COMMISSION MEETING
A. CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
B. PRESENTATIONS AND PROCLAMATIONS
Proclamations—April 2015. (Mayor Vandergrift)
➢ National Child Abuse and Neglect Prevention Month
➢ Arbor Day—April 16,2015
C. COMMENTS FROM CITIZENS/PUBLIC
D. STAFF REPORTS AND AGENDA REVIEW
E. COMMISSIONERS ANNOUNCEMENTS
F. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE
ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS
DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL
INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM
WILL BE CONSIDERED SEPARATELY.
1. Approval of Minutes for the Regular Commission Meeting Held March 17, 2015.
(City Clerk Eikenberry)
2. New Appointment to the Citizen Advisory Council for Ocoee Fire Department.
(City Clerk Eikenberry)
Members of the Citizen Advisory Council for Ocoee Fire Department serve three-year terms. The
Resolution creating the Board allows no more than fifteen (15) members. The board currently has
seven (7) members. One application has been received to serve on the Board from Robert Carter;
therefore, staff recommends the City Commission consider appointing Robert Carter to the Citizen
Advisory Council for Ocoee Fire Department with a term ending November 1,2018.
3. Approval of Agreement with Orange County Property Appraiser for
Administration of the Non-Ad Valorem Assessments. (City Clerk Eikenberry)
This annual agreement between the City and the Orange County Property Appraiser details the terms
for the administration of the City of Ocoee non-ad valorem assessment fees and delivery to the Orange
County Tax Collector for inclusion on the tax bills mailed out to property owners in November.
Orange County began giving the option of a flat-fee based administration fee, as opposed to a
percentage, which staff determined would be less costly. Assistant City Attorney Crosby-Collier has
requested that going forward the City would like to have them consider an automatic renewal
agreement. The fees for the 2014-15 year have been paid,however the agreement needs to be signed.
4. Approval to Utilize Fausnight Stripe & Line, Inc. for Road Striping. (Public
Works Director Krug)
The Streets Division Capital Outlay budget for Fiscal Year 2014/2015 includes road striping for roads
that will not require resurfacing in the near future and the existing striping has faded significantly. The
City has researched pricing and found Fausnight Stripe & Line, Inc., provides the lowest pricing
available through the Seminole County Contract IFB-601738-13/GMG, Term Contract for Roadway
Markings and Striping. The roads to be striped are; Maguire Road from the southern City limit north
Regular City Commission
April 7,2015
to Franklin, Ingram Road, Blackwood Ave from Old winter Garden Rd. to Montgomery Ave. and stop
bars in Admirals Point. Fausnight Stripe & Line, Inc., has satisfactorily performed striping work for
the City on previous projects.
Public Works recommends awarding a purchase order to Fausnight Stripe & Line, Inc. in the amount
of $134,666.97 for the striping based on pricing from the Seminole County Contract IFB-601738-
13/GMG,Term Contract for Roadway Markings and Striping.
5. Approval of Vehicle Purchase for Fire Chief. (Public Works Director Krug)
The new City Fire Chief has opted to utilize a City provided response vehicle over a vehicle stipend.
The previous Chief had elected the stipend option,thus there is not a vehicle for the new Chief's use in
his position. The Fire Department budget incorporated four(4)Capital Outlay lease payments for the
replacement Pumper Truck, Brush Truck and new Cab/Chassis for an Ambulance. Due to a delayed
release of the new Florida Sheriff's Association Bid (FSAB), and subsequently delayed quotes from
vendors, the City will only be making two (2) lease payments on the Fire Department vehicles in this
budget year. The reduced number of lease payments provides sufficient remaining funds to outright
purchase the Fire Chief's vehicle.
Public Works was able to locate an untitled 2015 Chevy Tahoe Special Service 4WD vehicle that had
been ordered, yet not accepted, by a municipality due to budget cuts. Public Works recommends
approval to purchase the 2015 Chevy Tahoe Special Service 4WD vehicle at $32,255.50 from the
Florida Sheriffs Association annual contract based on the 2014/2015 published pricing.
6. Award of B15-04 Effluent Transfer Pumps #2 and #3 Replacement Project.
(Purchasing Agent Tolbert)
In conformance with the policies and procedures of the City of Ocoee(City), bids were solicited from
qualified contractors to perform the Effluent Transfer Pumps#2 and#3 Replacement Project(Project).
The City of Ocoee's wastewater treatment plant utilizes four reclaimed water transfer pumps to
transfer treated wastewater effluent from the wastewater treatment process to ground storage tanks for
storage and distribution as irrigation to the public. Effluent Transfer pumps#2 and #3 are the original
transfer pumps installed with the WWTP Phase 2 Upgrades and have reached their useful efficient
lifespan.
The bid was publicly advertised on March 1, 2015, and opened on March 17, 2015. A pre-bid
conference/site visit was held on March 10, 2015. The City received seven (7) bids for this project,
ranging from $65,327.00 to $95,500.00. The Utilities and Finance Departments reviewed the bids and
all were considered responsive. Staff recommends awarding the bid to L7 Construction Inc. as the
most responsive and responsible bidder, per recommendation from Charles Smith, P.E., Utilities
Director. L7 Construction is currently performing the Lift Station #10 Replacement project for the
City.
G. SECOND READING OF ORDINANCES—PUBLIC HEARINGS
7. Second Reading of Ordinance — Change in Chapter 75, False Alarm Response
Fees. (Advertised in the Orlando Sentinel on Sunday, March 22, 2015). (Police Chief Brown)
Chapter 75 of the City Code provides procedures and fines/fees for City Police and Fire Department
responses to false alarms or the activation of an alarm system due to reasons including,but not limited
to, mechanical failure, malfunction, improper maintenance, or other negligent or intentional acts.
Responding to a false alarm is a poor use of resources, resulting in unnecessary costs to the City and
presenting a risk to public safety due to the unnecessary diversion of critical public safety resources.
For this reason,staff believes the ordinance should be updated and clarified.
Currently, enforcement of alleged false alarm violations are heard by the City's Code Enforcement
Board. However,under the proposed changes, alleged violations will be heard by the City's Violations
Hearing Board. Additionally, the proposed changes include establishing a flat fine of $100.00 for
fourth and any subsequent violations occurring in a six month period.
8. Second Reading of Code of Ordinances Amendment — Road Impact Fee
Reduction. (Advertised in the Orlando Sentinel on Sunday, March 8, 2015, and West Orange Times
on Thursday, March 26, 2015). (City Planner Rumer)
The road impact fee ordinance was adopted in 1989, and then amended in its entirety in 1999 and
2005. The ordinance update in 2005 increased the impact fees by as much as 113%. The City
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April 7, 2015
Commission requested a study of the City's transportation impact fees back in 2013 which was
provided by CDM Smith consultants. This ordinance is a result of an update to the City of Ocoee Road
Impact Fee. The update retains the standard methodology that was used in previous impact fee
calculations but applies updated trip generation characteristics,trip lengths, and roadway improvement
cost and credits. The update includes new data sources such as the 9th Edition ITE Trip Generation
Report from 2012 and The Orlando Urban Area Transportation Study (OUATS) study released in
October 2014. Based on the updated calculation to Cost per Vehicle Mile of Travel, Motor Fuel Tax
Rebate, County 6 Cent Gas Tax credits, and trip lengths; this ordinance decreases most impact fees by
roughly 25%with a few land uses receiving less of a decrease due to the expansion of the City's limits.
This ordinance does not provide amendments to the other impact fees and capital charges. Police,Fire,
and Recreation impact fees will go back to their full rates as of April 30, 2015. Water and Sewer
Capital charges are adjusted yearly by the CCI index.
H. PUBLIC HEARINGS
9. McCormick Reserve PUD — Preliminary/Final Subdivision Plan. (Advertised in the
West Orange Times on Thursday, March 26, 2015). (Principal Planner Fabre)
The McCormick Reserve Preliminary/Final Subdivision Plan is a residential subdivision that proposes
a total of 134 single-family residential lots with a resulting density of 2.97 units per acre. The
residential streets (50' wide) are planned to be designated as public right-of-ways. The residential lots
will be approximately(105)50 feet by 120 feet and(29)60 feet by 120 feet. The PUD has a minimum
living area set at 1,500 square feet. The development is proposed to be constructed in two(2)phases.
The Preliminary/Final Subdivision Plan is consistent with the approved McCormick Reserve PUD.
Potable water and sewer services will be provided by Orange County. The City of Ocoee will provide
solid waste services,reuse water,police and fire protection.
I. REGULAR AGENDA
J. STAFF ACTION ITEMS
K. COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO
APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS
PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH
INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING
ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE
CITY CLERK, 150 N.LAKESHORE DRIVE,OCOEE,FL 34761,(407)905-3105 48 HOURS IN ADVANCE OF THE
MEETING.
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