Item #06 Award of B15-04 Effluent Transfer Pumps #2 & #3I q Wk4 t Y %/�
000(>-e
Florida
AGENDA ITEM COVER SHEET
Meeting Date: April 7, 2015
Item #
Reviewed By:
Contact Name: Joyce Tolbert Department Director:
Contact Number: 15 City Manager:
Subject: Award of B15 -04 Effluent Transfer Pumps #2 and #3 ReplacemenifProject
Background Summary:
In conformance with the policies and procedures of the City of Ocoee (City), bids were solicited from qualified
contractors to perform the Effluent Transfer Pumps #2 and #3 Replacement Project (Project). The City of Ocoee's
wastewater treatment plant utilizes four reclaimed water transfer pumps to transfer treated wastewater effluent
from the wastewater treatment process to ground storage tanks for storage and distribution as irrigation to the
public. Effluent Transfer pumps #2 and #3 are the original transfer pumps installed with the WWTP Phase 2
Upgrades and have reached their useful efficient lifespan.
Bids include all items necessary for the rehabilitation and repair including all materials, equipment, incidentals,
and services, including all labor, for the work, which is generally described as the following: Provide and install
two new fully functioning complete short set vertical turbine pumps, motor and column assemblies as described in
bid documents. The project includes the disconnection of power and the removal of one existing short set vertical
turbine pump and the removal of two 10" check valves, two 12X10 reducers and two 12" flexible couplers. It
includes the installation two new 10" check valves, two new 12X10 reducers and two new 12" flexible couplers on
the discharge of the pumps and connecting to existing reclaimed water pipes. Additionally, the project includes the
fabrication /modification of two concrete bases to match existing adjacent reclaimed transfer pumps.
The bid was publicly advertised on March 1, 2015, and opened on March 17, 2015. A pre -bid conference /site visit
was held on March 10, 2015. The City received seven (7) bids for this project, ranging from $65,327.00 to
$95,500.00. The bids are available in the Finance Department for review. The Utilities and Finance Departments
reviewed the bids and all were considered responsive. Staff recommends awarding the bid to L7 Construction Inc.
as the most responsive and responsible bidder, per the attached recommendation from Charles Smith, P.E.,
Utilities Director. L7 Construction is currently performing the Lift Station #10 Replacement project for the City.
The table below is a listing of the bids received:
Bidder
Total Bid
1.
L7 Construction Inc.
$65,327.00
2.
SGS Contracting Services Inc.
$66,016.00
3.
Osprey Constructors LLC
$81,700.00
4.
TLC Diversified Inc.
$89,889.00
5.
Layne Christensen Company
$90,214.00
6.
A.C. Schultes of Florida Inc.
$90,900.00
7.
Garrey Companies Inc.
$95,500.00
Issue:
Should the City Commission award the Effluent Transfer Pumps #2 and #3 Project to L7 Construction Inc., as
recommended by the Utilities Director?
Recommendations:
Staff recommends that the City Commission award Bid #13 15 -04 Effluent Transfer Pumps #2 and #3 Project to L7
Construction Inc. in the amount of $65,327.00 and authorize the Mayor, City Clerk, and Staff to execute the
required contract documents once the required insurance is received. Staff also recommends that the City
Manager be authorized to approve change orders to this contract up to the limit of his purchasing authority for
each change order, and up to the budgeted amount for this project for all change orders.
Attachments:
1. Bid Tabulation
2. Award Recommendation from Utilities Director
3. L7 Construction Bid
4. Invitation to Bid #1315 -04
5. Addendum #1
6. Addendum #2
Financial Impact:
$55,000 was budgeted in the 2014 -2015 Wastewater Treatment Plant R &R fund to perform this work. There are
sufficient funds available in the Wastewater Treatment Plant R &R budget to cover the remaining $10,327.
Type of Item: (please mark with an 'Y)
Public Hearing
For Clerk's Dept Use:
Ordinance First Reading
Consent Agenda
Ordinance Second Reading
Public Hearing
Resolution
Regular Agenda
X Commission Approval
Discussion & Direction
Original Document/Contract Attached for Execution by City Clerk
X Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
N/A
Reviewed by Finance Dept.
N/A
Reviewed by ( )
N/A
2
BID TABULATION FOR:
BID #B15 -
EFFLU REPLACEMENT PR JEC7 and #3
03117115 2:00 P•M•
Bids are listed In alphabetical or
ono ....
•License check, submitted forms &references verified on Y
Mayor Commissioners
S. Scott Vandergrift John Grogan, District 1
Rosemary Wilsen, District 2
City Manager Rusty Johnson, District 3
14 4f Robert Frank Joel F. Keller, District 4
oCoe(
florida MEMORANDUM
TO: Joyce Tolbert, Purchasing Agent
Charles Smith Utilities Director
Thru.
FROM: Thomas King, Utilities Facilities Manager
DATE: March 20, 2015
RE: L7 Construction Recommendation to Award Reclaimed Transfer Pump
Replacement Project
Utilities is recommending the awarding of Reclaimed Transfer Pump Replacement Project
to L7 Construction in the amount of $65,327.00 based on the following discussion:
On March 17, 2015 City Purchasing Department staff performed Bid Opening B15 -04
Effluent Transfer Pumps #2 and #3 Replacement Project. The three lowest bidders and
their bid prices are listed below.
1. L7 Construction
4380 St. Johns Parkway, Suite 140
Sanford FL 32771
Bid Price: $65,327.00
2. SGS Contracting Services, Inc.
14207 NW SIR 45
High Springs, FL 32643
Bid Price: $66,016.00
3. Osprey Constructors, LLC
414 SW 140'" Terrace Ste. 200
Newberry, FL 32669
Bid Price: $81,700.00
L7 Construction, who is currently performing the Lift Station # 10 replacement project, is
the lowest bidder with a cost of $65,327.00. They have provided five recent local
municipal job references of similar work that Utilities staff contacted and verified
acceptable performance. $55,000.00 was budgeted in the 2014 -2015 Wastewater
Treatment Plant R &R fund to perform this work. While the lowest bid is $10,327.00 over the
budgeted amount, there are sufficient funds available in the Wastewater Treatment Plant
R &R budget to cover the short fall.
City of Ocoee • 150 North Lakeshore Drive - Ocoee, Florida 34761
phone: (407) 905 -3100 • fax: (407) 905 -3167 • www.ocoee.org
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EXHIBIT C
KNOW ALL MEN BY THESE PRESENTS, that we, the undersigned, L7 Construction, Inc.
_, as Principal, and FCCI Insurance Company
as Surety, are hereby held and firmly bound unto the City of Ocoee,
Florida, as Owner, in the penal sum of (5 percent of the Contract Bid) $ ra •
r �
(written amount in dollars and cents)
for the payment of which, well and truly to be made, we hereby jointly and severally bind
ourselves, successors and assigns.
Signed, this 17th day of March , 20 The Condition of the
above obligation is such that whereas the Principal has submitted to the City of Ocoee, Florida a
certain Bid, attached hereto and hereby made a pant hereof to enter into a contract in writing, for
the B15 -04 EFFLUENT TRANSFER PUMPS #2 & #3 REPLACEMENT PROJECT
(Project).
NOW THEREFORE
Bidder and Surety, jointly and severally, bind themselves, their heirs, executors,
administrators, successors and assigns to pay to Owner upon default of Bidder any
damages, costs, or expenses, including attorney's fees, incurred by Owner that are
proximately caused by such default. In no event shall Bidder's and Surety's obligation
hereunder exceed the penal sum set forth on the face of this Bond.
2. Default of Bidder shall occur upon the failure of Bidder to deliver within the time
required by the Bidding Documents (or any extension thereof agreed to in writing by
Owner) the executed Agreement required by the Bidding Documents and any
performance and payment bonds required by the Bidding Documents and Contract
Documents.
3. This obligation shall be null and void if:
3.1 Owner accepts Bidder's bid and Bidder delivers within the time required by the
Bidding Documents (or any extension thereof agreed to in writing by Owner) the
executed Agreement required by the Bidding Documents and any performance
and payment bonds required by the Bidding Documents and Contract Documents,
or
B15-04 Effluent Transfer Pumps 42 & #3 Replacement Project 28
3.2 All bids are rejected by Owner, or
3.3 Owner fails to issue a Notice of Intent to Award to Bidder within ninety (90) days
from the time and date fixed for the opening of Bids (or any extension thereof
agreed to in writing by Bidder and, if applicable, consented to by Surety when
required by paragraph 5 hereof).
4. Payment under this Bond will be due and payable upon default by Bidder and within 30
calendar days after receipt by Bidder and Surety of written notice of default from Owner,
which notice will be given with reasonable promptness, identifying this Bond and the
Project and including a statement of the amount due.
Surety waives notice of and any and all defenses based on or arising out of any time
extension to issue notice of award agreed to in writing by Owner and Bidder, provided
that the total time for issuing notice of award including extensions shall not in the
aggregate exceed 120 days from Bid Due Date without Surety's written consent.
6. No suit or action shall be commenced under this bond prior to 30 calendar days after the
notice of default required in paragraph 4 above is received by Bidder and Surety and in
no case later than one year after Bid Due Date.
7. Any suit or action under this Bond shall be commenced only in a court of competent
jurisdiction located in the state in which the Project is located.
8. Notices required hereunder shall be in writing and sent to Bidder and Surety at their
respective addresses shown on the face of this Bond. Such notices may be sent by
personal delivery, commercial courier or by United States Registered or Certified Mail,
return receipt requested, postage pre -paid, and shall be deemed to be effective upon
receipt by the party concerned.
9. Surety shall cause to be attached to this Bond, a current and effective Power of Attorney
evidencing the authority of the officer, agent or representative who executed this Bond on
behalf of Surety to execute, seal and deliver such Bond and bind the Surety thereby.
10. This Bond is intended to conform to all applicable statutory requirements. Any
applicable requirement of any applicable statute that has been omitted from this Bond
shall be deemed to be included herein as if set forth at length. If any provision of this
Bond conflicts with any applicable provision of any applicable statute, then the provision
of said statute shall govern and the remainder of this Bond that is not in conflict therewith
shall continue in full force and effect.
11. The term "bid" as used herein includes a bid, offer, or proposal as applicable.
B 15 -04 Effluent Transfer Pumps #2 & 93 Replacement Project 29
IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands and seals,
and such of them as are corporations have caused their corporate seals to be hereto affixed and
these presents to be signed by their proper officers, the day and year first set forth above.
BIDDER: Strike out (X) non - applicable signature blocks and complete applicable block.
All signatures must have their names printed or type below their signature.
If Bidder is SOLE PROPRIETORSHIP, complete this signature block.
(1)
(Indivi 's Signature)
(Wits s
(2)
(Individual's Signature)
doing business as
(Witness)
(SEAL)
(Bus' ss Address)
(Telephone No. ) (Florida License No.
B 15 -04 Effluent Transfer Pumps #2 & #3 Replacement Project 30
If Bidder is PARTNERSHIP, complete this signature block.
(Pa -ship Name)
(Witn
(2)
(General Partner's Signature)
(Witness)
(SEAL)
(General Partner's Name)
(B . ess Address)
(Tele hone No.) (Florida License No.)
B 15 -04 Effluent Transfer Pumps #2 & #3 Replacement Project 31
If Bidder is CO11PORATION, complete this signature block.
U Construction, Inc.
(Corporation Name)
(Witness
1 G
Florida
O i t ._
(
(State of Incorporation)
?j (Witness)
By: V R.�ty Ll--f -it- --
(Name of Person Authorized to Sign - See Note 1)
(SEAL)
itle)
l
�Alff A
(Authorized S nature)
Brett Lefever
(Corporation President)
4380 St. Johns Parkway
Sanford, FL 32771
(Business Address)
(321) 972 -9325 C 6C-1 6 1.16 56
(Telephone No.) (Florida License No.)
1315 -04 Effluent Transfer Pumps #2 & #3 Replacement Project 32
SURETY
: (If agency is not a Corporation)
FCCI Insurance Compan
(Surety Business Name) I (1)
6300 University Parkway
Saraso FL 34240 -8424
(Princi l Place of Busine s-
By:
urety g it's Signature - See Note 2)
Jennifer L. McCarta
(Surety Agent's Name)
Attorney in Fact & Florida
Lice Resident Agent
(Surety Agent's Title)
Guignard Company
(Business Name of Local Agent for Surety)
1904 Boothe Circle
Longwood, FL 32750
(Business Address)
(4070 834 -0022
(Telephone No.
031715 Ocoee
(Bond No.
Neal M. Ungar, Corporate Secretary
(Corporate Secretary Name)
(Corporate Seal)
NOTES:
(1) Complete and attach "Corporate Authority to Execute Documents" if executed by any corporate
employee other than president or vice - president.
(2) Complete and attach a certified copy of "Power -of- Attorney" prepared by Surety appointing
individual "Attorney -in- Fact" for execution of Bid Bond on behalf of Surety and corresponding
notarized "Attorney -in- Fact ".
(3) Above addresses are to be used for giving required notice.
(4) Any singular reference to Bidder, Surety, Owner or other party shall be considered plural where
applicable.
(5) Surety companies executing bonds must appear on the Treasury Department's most current list
(Circular 570 as amended) and be authorized to transact business in the state where the project is
located.
(6) Bid security is required only when the Bidder has less than three years of corporate existence.
(Witness)
Attest: (If Agency is a Corporation)
(Corporate Secre •y Signature)
B15 -04 Effluent Transfer Pumps #2 & #3 Replacement Project 33
ATTORNEY -IN -FACT AFFIDAVIT
STATE OR COMMONWEALTH OF Florida )
COUNTY OR CITY OF Longwood )
Before me, a Notary Public, personally came Jennifer L. McCarta known to me, and
known to be the Attorney -in -Fact of FCCI Insurance Compann�L , a Florida
Corporation, which (Surety Company) (State)
executed the attached bond as surety, who deposed and said that his signature and the corporate seal
of said
FCCI Insurance Company were affixed by order and authority of said Company's Board of
Directors, (Surety Company)
and that the execution of the attached bond is the free act and deed of FCCI Insurance Com pany
(Surety Company)
Given under my hand and seal this 17th
2o, :�*Explras otary Public State of Florida
pril L Lively
y Commission EE 866388
02/17/2017
V.
My Commission Expires 2/17/17
END OF SECTION
B 15 -04 Effluent Transfer Pumps #2 & #3 Replacement Project
day of March , 2015.
10-018798
IN,�URANCE
FCC IGROUP
More than , a policy. A promise.
GENERAL POWER OF ATTORNEY
Know all men by these presents: That the FCCI Insurance Company, a Corporation organized and existing under
the Jaws of the State of Florida (the "Corporation") does make, constitute and appoint:
Bryce R Guignard; Jack W Guignard; Margie L Morris
April L Lively; Jennifer L McCarta; Allyson L Foss
Each, its true and lawful Attorney - -Fact, to make, execute, seal and deliver, for and on its behalf as surety, and
as its act and deed in all bonds and undertakings provided that no bond or undertaking or contract of suretyship executed
under this authority, shall exceed the sum of (not to exceed $5,000,000):
This Power of Attorney is made and executed by authority of a Resolution adopted by the Board of Directors. That
resolution also authorized any further action by the officers of the Company necessary to effect such transaction.
The signatures below and the seal of the Corporation may be affixed by facsimile, and any such facsimile
signatures or facsimile seal shall be binding upon the Corporation when so affixed and in the future with regard to any
bond, undertaking or contract of surety to which It is attached.
In witness whereof, the FCCI Insurance Company has caused these presen (s to be signed by its duly authorized
Se t
officers and its corporate Seal to be hereunto affixed, this 22 day of ember 2011
Attest:
Crai hn n, President Z Thom oval Esq., SVP, Ge l ounsel,
qr4bo SEAL.
FCCI 'rnsur6hce Company Gov s mpnt Affairs and Corporate Secretary
FCCI Insurance Company
State of Florida
County of Sarasota
Before me this day personally appeared Craig Johnson, who is personally known to me and who executed the
foregoing document for the purposes expressed therein.
ARLENE CUEMAN
My commission expires: 9/25/2016 Notary PuWc, State Fiora
MY Cw"• E)*" Sept 25, 2016
No. EE 21M2 Notary Public
State of Florida
County of Sarasota
Before me this day personally appeared Thomas A. Koval, Esq,, who is personally known to me and who
executed the foregoing document for the purposes expressed therein.
ARLENE CUEMAN
M Notary PW*, State d RoMa
y commission expires: 9/25/2016 MY COMM EVk*s Sept 25, 2016
No. EE 213092 Notary Public
CERTIFICATE
1, the undersigned Secretary of FCCI Insurance Company, a Florida Corporation, DO HEREBY CERTIFY that the
foregoing Power of Attorney remains in full force and has not been revoked; and furthermore that the February 24, 201
Resolution of the Board of Directors, referenced in said Power of Attorney, is now in force.
Dated this day of March 2015
Thom - Koval, Esq. SVP�Gec_Qral Counsel,
Go*ptnent Affairs and Corporate Secretary
14ONA-3692•NA-04, 1/14
Do cuCara t:045 6 ccn s baickg 3 c i! 0;,
20. LIST OF SUBCONTRACTORS:
SUBCONTRACTOR and/or TEMPORARY WORKER AGENCY
NAME /ADDRESS /FEDERAL LD. NO. /CONTACT PERSON /PHONE #:
(Attach additional sheets if necessary)
The Bidder certifies that the Bidder has investigated each subcontractor /temporary
worker agency listed and has received and has in the Bidder's files evidence that each
subcontractor /temporary worker agency maintains a fully- equipped organization capable,
technically and financially, of performing the pertinent work and that the
subcontractor /temporary agency has done similar work in a satisfactory manner. It is
further acknowledged by the contractor that any CHANGE or OMISSIONS in the
subcontractors listed above shall require the City's approval before any work shall
commence by the additional subcontractor on this project.
21. LIST OF EQUIPMENT:
Bidder shall provide a detailed list of all equipment being used by the Bidder on City
property.
Please list year, make & model of all equipment that will be used on City of Ocoee
properties, including whether owned or leased. If leased please provide name of lessor.
t: J► IuL >C /.'!'JL�L'7�i1I]�L��3i>�
! _� . - 1
(Attach additional sheets if necessary)
22. REFERENCES/EXPERIENCE OF RESPONDENT WITH SIMILAR WORK:
The Bidder shall complete the following blanks regarding experience with similar type of
work. Bidder must demonstrate ability to perform services of similar complexity, nature,
and size of this project within past five years.
For each listed project, provide: (a) client's name; (b) contract date; (c) amount of
contract; (d) whether Bidder was the prime contractor or a subcontractor; and (e) contact
information (name of contact, address, telephone number, and e -mail address).
B 15 -04 Effluent Transfer Pumps #2 & #3 Project 19
Do you have any similar work in progress at this time? Yes / No
Length of time in business
Bank or other financial references:
616 -4 -7' . W If- -- MV 1 - iU.0 10 8&Z Z9
1°t-ruri �wnd °f-._4 ®n!► -
N d
(Attach additional sheets if necessary)
23. S>[JP/1[ MMY OF LITIGATION:
Provide a summary of any litigation, claim(s), bid or contract dispute(s) filed by or
against the Bidder in the past five (5) years which is related to the services that the Bidder
provides in the regular course of business. The summary shall state the nature of the
litigation, claim, or contact dispute, a brief description of the case, the outcome or
projected outcome, and the monetary amounts involved, if none, then please say so.
to
(Attach additional sheets if necessary)
24. ACKNOWLEDGEMENT OF ADDENDA:
Bidder acknowledges receipt of the following addenda:
No. Dated
No. 7. Dated 3 P
No. Dated
F
i
B 15- 04'Effluent Transfer Pumps #2 & #3 Project 20
REFERENCES:
1. City of Cocoa - Completed May 2013 $610,000
Ben Hayner - bhayner @cocoafl.org
321- 433 -8725
CDM - Michael Scullion 407 - 660 -2552
2. City of Ocala - Completed April 2014 $775,000
Ed Earnest - eearnest@ocalafl.org
352 -351 -6688
3. City of Port Orange - Completed Jan 2014 $725,000
Kenny Ho - kho @port- orange.org
386- 506 -5754
4. Brevard County - Completed Feb 2015 $913,000
Craig Helpling - craig.helpling(@brevar
321 -633 -2089
5, The Villages - Completed Aug 2014 $53,700
Trey Arnett - tarnett @arnettenvironmental.com
352- 753 -4747
MATERIAL SUPPLIERS:
1. Hudson Pump -Robert Maxwell 863 -559 -3421 rmaxwell @tencarva.com
2. McDade Waterworks - Wesley Bunn 863- 740 -1144
SUBCONTRACTORS:
1. NONE
EXHIBIT E
BID MB15 -04 COMPANY INFORMATION /SIGNATURE SHEET
FAILURE TO COMPLY WITH THESE BID INSTRUCTIONS WILL RESULT IN DISQUALIFICATION
OF YOUR BID. PLEASE SIGN BELOW ATTESTING THAT YOU HAVE READ AND UNDERSTAND
ALL BID INSTRUCTIONS AND THAT THE PRICES REFLECTED ON THE "SCOPE OF WORK/BID
FORM" ARE ACCURATE AND WITHOUT COLLUSION. THE PERSON SIGNING THIS BID SHOULD
HAVE THE LEGAL AUTHORITY TO BIND THE COMPANY INTO A LEGAL CONTRACT.
COMPANY NAME
I - in
�kffHORIZED SIGNATUI E manual)
NAME /TITLE (PLEASE PRINT)
2,2.6 4Pw � L AdAti& aO
STREET ADDRESS
j t E tl l q
City STATE ZIP
211 - °) q
TELEPHONE (INCLUDE AREA CODE)
7,3z - 1 9t
FAX (INCLUDE AREA CODE)
E -MAIL ADDRESS
IF REMITTANCE ADDRESS IS DIFFERENT
FROM PURCHASE ORDER ADDRESS,
PLEASE INDICATE BELOW:
FEDERAL ID # A r 62.1o4(, I
Individual Corporation Partnership Other (Spec
Sworn to and subscribed before me this 1 df day of ' k- - ,206.
Personally Known t/ or
Produced Identification
Notary Public - State of floyiUo
(Type of Identification) pp 11
County of �.,t1n I I'10
�natme N t ary Public
IENEE DENNETT
ARY-PI9W RIDA
X *d, t��u��� a 1618F
misslo I blic
�•
BONDED THRU 1-8WNOTARYt
B 15 -04 Effluent Transfer Pumps #2 & 93 Replacement Project 37
DBPR - LEFEVER, BRETT MICHAEL; Doing Business As: L7 CONST... Page 1 of 2
5:07 :02 PM 311912015
Licensee Details
Licensee Information
Name:
Main Address:
County:
License Mailing:
License Location:
License Information
License Type:
Rank:
License Number:
Status:
Licensure Date:
Expires:
LEFEVER, BRETT MICHAEL (Primary Name)
L7 CONSTRUCTION INC (DBA Name)
2295 SPRINGS LANDING BLVD
LONGWOOD Florida 32779 -3723
SEMINOLE
Certified General Contractor
Cert General
CGC1514056
Current,Active
08/10/2007
08/31/2016
Special Qualifications Qualification Effective
Construction 08/10/2007
Business
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Detail by FEI/EIN Number Page 1 of 2
Detail by FEUEIN Number
Florida Profit Corporation
L7 CONSTRUCTION, INC.
Filing Information
Document Number P07000059933
FEI /EIN Number 260210469
Date Filed 05/18/2007
Effective Date 05/18/2007
State FL
Status ACTIVE
Principal Address
2295 SPRINGS LANDING BLVD.
LONGWOOD, FL 32779
Mailing Address
2295 SPRINGS LANDING BLVD.
LONGWOOD, FL 32779
Registered Agent Name & Address
LEFEVER, BRETT M
2295 SPRINGS LANDING BLVD,
LONGWOOD, FL 32779
Officer /Director Detail
Name & Address
Title P
LEFEVER, BRETT M
2295 SPRINGS LANDING BLVD.
LONGWOOD, FL 32779
Title SEC
LEFEVER, TRACI R
2295 SPRINGS LANDING BLVD.
LONGWOOD, FL 32779
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Page 2 of 2
C_opyri C' and Privacy Policies
State of Florida, Department of State
http://search.sunbiz. org/ Inquiry/ CoiporationSearch /SearchResultDetail ?inq... 3/19/2015
Maw
S. Scott Vandergrift
City Manager
Robert Frank
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florida
CITY OF OCOEE
Commissioners
John Grogan, District 1
Rosemary Wilsen, District 2
Rusty Johnson, District 3
Joel F. Keller, District 4
INVITATION TO BID #1315 -04
EFFLUENT TRANSFER
PUMPS #2 & #3 REPLACEMENT
PROJECT
City of Ocoee • 150 N Lakeshore Drive • Ocoee, Florida 34761
phone: (407) 905 -3100 • fax: (407) 905 -3194• www.ocoee.org
BID DOCUMENTS
Section Page
Legal Advertisement 3
Invitation to Bid 4-7
General Terms & Conditions 8-20
List of Subcontractors *, p. 19
Equipment Listing *, p. 19
References /Experience *, p. 19
Summary of Litigation*, p. 20
Acknowledgement ofAddenda *, p.20
SCOPE OF WORK, BID FORM, ATTACHMENTS
Section Page
Exhibit A — Scope of Work 26
Exhibit B — Bid Form * 27
Exhibit C — Bid Bond Form * 28 -34
Exhibit D — Payment Application Form 35 -36
Exhibit E — Company Information /Signature Sheet* 37
Exhibit F— Proposed Contract for Construction 38 -44
Exhibit G— Attachments (posted as separate file on Demand Star) 45
*Submit document with Bid
End Table of Contents
B 15 -04 Effluent Transfer Pumps #2 & #3 Project 2
Invitation to Bid, Legal Advertisement
The City of Ocoee, Florida, (the "City ") is soliciting sealed bids for the following project: Bid
#B15 -04 Effluent Transfer Pumps #2 & #3 Replacement Project. Bids will be received at the
office of Joyce Tolbert, CPPB Purchasing Agent, Finance Department/Purchasing, Second Floor,
150 North Lakeshore Drive, Ocoee, Florida 34761 until 2:00 pm, local time, on March 17,
2015. Bids received after that time will not be accepted under any circumstances. Sealed Bids
that have been timely received will be publicly opened and read aloud at that time. A Non -
Mandatory Pre -Bid Conference and Site Visit will be held on March 10, 2015, at 9:00 a.m.,
local time, at the Wastewater Treatment Plant, 1800 A. D. Mims Road, Ocoee, FL 34761.
Attendance at the pre -bid conference and site visit is highly encouraged. Prospective bidders
may secure a copy of the documents required for submitting a bid through Onvia/Demandstar by
accessing the City's website at http: / /www.ocoee.org under Finance Department/Purchasing.
Partial sets of the documents required for submitting a bid will not be issued. By using
Onvia/Demandstar, prospective bidders will be provided with all addendums and changes to the
project requirements. Membership with Onvia/Demandstar is not required to submit a bid; fees
may apply for non - members. Persons other than prospective bidders may inspect the documents
required for submitting a bid at the Ocoee City Hall City Clerk's Office, 150 N. Lakeshore
Drive, Ocoee, FL 34761. Persons inspecting the documents at the City Clerk's office that
request copies will be required to pay a fee as prescribed by statute. Beth Eikenberry, City Clerk,
March 1, 2015.
B 15 -04 Effluent Transfer Pumps #2 & #3 Project 3
CITY OF OCOEE
INVITATION TO BID #1315 -04
EFFLUENT TRANSFER PUMPS #2 & #3 REPLACEMENT PROJECT
INTENT:
Sealed bids for Bid #13 15 -04 will be received by the City of Ocoee, hereinafter called "City" or
"Owner," by any person, firm, corporation or agency submitting a bid for the work proposed,
hereinafter called "Bidder" or "Respondent ".
The proposed Contract will be for the labor, supervision, materials, equipment, supplies and
incidentals for the B 15 -04 Effluent Transfer Pumps #2 & #3 Replacement Project, as listed under
the "Scope of Work/Bid Form" section of this Invitation to Bid.
BIDDING INSTRUCTIONS:
A. Each Bidder shall furnish the information required on the bid form supplied and each
accompanying sheet thereof on which an entry is made. Bids submitted on any other format
shall be disqualified. Please check your prices before submission of bid, as no changes will
be allowed after bid opening. Bids must be typewritten or handwritten using ink. Do not use
pencil. No erasures are permitted. Mistakes may be crossed out and the correction typed
adjacent and must be initialed and dated by the person signing the bid. Bid documents must
be signed by a legally responsible representative, officer, or employee and should be properly
witnessed and attested. All bids should also include the name and business address of any
person, firm, or corporation interested in the bid, either as a principal, member of a firm, or
general partner. If the Bidder is a corporation, the bid should include the name and business
address of each officer, director, and holder of 10% or more of the stock of such corporation.
B. Any questions or concerns regarding this bid should be addressed in writing to the Finance
Department/Purchasing, City of Ocoee, FL, Attention: Joyce Tolbert, CPPB, Purchasing
Agent (407) 905 -3100, extension 1516, fax (407)905 -3194, or email preferred
itolbertri , and must be received not later than 2:00 P.M. on March 12, 2015.
Any clarifications /changes will be made by way of written addenda only, issued by the
Finance Department/Purchasing. Bidders should not contact other City staff, City
Commission, or other City consultants for information before the bid award date. Any
contact with any other member of the City Staff, City Commission, or its agents during this
time period may be grounds for disqualification.
C. This bid must be received as one (1) original and two (2) copies, of the required submittals
only, by the Finance Department not later than 2:00 P.M., local time, on March 17, 2015.
Bids received by the Finance Department after the time and date specified will not be
considered and will be returned unopened. "Postage Due" items will not be accepted. Bids
transmitted by fax or e-mail will not be accepted. Bids shall be delivered in a sealed
envelope, clearly marked with the bid number, title, and opening date and time to:
City of Ocoee, Finance Department/Purchasing
Attention: Joyce Tolbert, CPPB, Purchasing Agent
150 N. Lakeshore Drive
Ocoee, FL 34761 -2258
B15 -04 Effluent Transfer Pumps #2 & #3 Project 4
D. Bids will be publicly opened and read aloud in the Ocoee City Hall Conference Room, 150
N. Lakeshore Drive, Ocoee, Florida 34761 at 2:01 P.M., or as soon thereafter as possible, on
the above - appointed date. Bidders or their authorized agents are invited to be present. The
actual contract award will be made by the Ocoee City Commission at a later date. Please be
aware that all City Commission meetings are duly noticed public meetings and all documents
submitted to the City as a part of a bid constitutes public records under Florida law.
E. All Bidders shall thoroughly examine and become familiar with the bid package and
carefully note the items which must be submitted with the bid, such as:
a) List of References /Experience;
b) List of Subcontractors /Temporary Worker Agencies;
c) Equipment Listing;
d) Summary of Litigation;
e) Addenda Acknowledgement;
f) Bid Security;
g) Bid Form;
h) Company Information /Signature Sheet; and
i) Any other information specifically called for in these Bid Documents.
F. Submission of a bid shall constitute an acknowledgment that the Bidder has complied
with Paragraph E. The failure or neglect of a Bidder to receive or examine a bid document
shall in no way relieve it from any obligations under its bid or the contract. No claim for
additional compensation that is based upon a lack of knowledge or understanding of any of
the Contract Documents or the scope of work will be allowed. All items quoted shall be in
compliance with the bid documents /scope of work.
F. PRE -BID CONFERENCE: A Non - Mandatory Pre -Bid Conference and Site Visit will be
held on March 10, 2015 at 9:00 a.m. (local time) at the Ocoee Wastewater Treatment Plant,
1800 A.D. Mims Road, Ocoee, FL 34761. Attendance at the pre -bid conference and site visit
is highly encouraged. All bidders will be held liable for contents as presented at the pre -bid
conference. Questions shall be submitted in accordance with the instructions contained in the
Bidding Documents.
G. Any response by the City to a request by a prospective Bidder for clarification or correction
will be made in the form of a written addendum communicated through Onvia/Demandstar
issued not later than twenty -four (24) hours before bid opening. It shall be the responsibility
of each prospective Bidder to obtain a copy of all issued Addenda. The City reserves the
right to issue Addenda concerning date and time of bid opening, at any time up to the date
and time set for bid opening. In this case, bids that have been received by the City prior to
such an addendum being issued will be returned to the Bidder unopened. In case any Bidder
fails to acknowledge receipt of any such Addendum in the space provided in the bid
documents, its bid will nevertheless be construed as though the Addendum had been
received and acknowledged. Submission of a bid will constitute acknowledgment of the
receipt of the Bid Documents and all Addenda. Only interpretations or corrections
provided by written Addenda shall be binding on the City. Bidders are cautioned that any
B 15 -04 Effluent Transfer Pumps #2 & #3 Project 5
other source by which a Bidder receives information concerning, explaining, or interpreting
the Bid Documents shall not bind the City.
H. Any of the following causes may be considered as sufficient for the disqualification of a
Bidder and the rejection of its bid:
a) Submission of more than one (1) bid for the same work by an individual, firm,
partnership or corporation under the same or different name. For purposes of this
subparagraph, firms, partnerships or corporations under common control may be
considered to be the same entity;
b) Evidence of collusion between or among Bidders;
c) Being in arrears on any of its existing contracts with the City or in litigation with the City
or having defaulted on a previous contract with the City;
d) Failing to use a revised Bid Form, if any, provided as part of an addendum;
e) Failing to provide the required Bid Security;
f) Failing to provide evidence of the bidding firm having been in business for a minimum of
five (5) years at the time of bidding, and /or failing to provide evidence of a minimum of
ten (10) installations of similar size;
g) Poor, defective, or otherwise unsatisfactory performance of work for the City or any
other party on prior projects that, in the City's judgment and sole discretion, raises doubts
as to Bidder's ability to properly perform the work; or
h) Any other cause which, in the City's judgment and sole discretion, is sufficient to justify
disqualification of Bidder or the rejection of its bid.
J. CONVICTED VENDOR LIST (PUBLIC ENTITY CRIME). A person or affiliate who
has been placed on the convicted vendor list following a conviction for a public entity crime
may not submit a bid on an award to provide any goods or services to a public entity, may
not submit a bid on an award with a public entity for the construction or repair of a public
building or public work, may not submit bids on leases of real property to a public entity,
may not be awarded or perform work as a Contractor, Supplier, Subcontractor, or Consultant
under a award with any public entity, and may not transact business with any public entity in
excess of the threshold amount provided in section 287.017 for Category Two for a period of
36 months from the date of being placed on the convicted vendor list. [See s. 287.133(2)(a),
Florida Statutes.]
K. FLORIDA PUBLIC RECORDS LAW. In accordance with Chapter 119, Florida Statutes,
and, except as may be provided by Chapter 119, Florida Statutes, and other applicable State
and Federal Laws, all Bidders should be aware that the Bid and the responses thereto are in
the public domain and are available for public inspection. Bidders are requested, however, to
identify specifically any information contained in their bids that they consider confidential
and /or proprietary and that they believe to be exempt from disclosure, citing specifically the
applicable exempting law. All bids received in response to this Invitation to Bid become the
property of the City and will not be returned. In the event of an award, all documentation
produced as part of the contract will become the exclusive property of the City.
No bid may be withdrawn for a period of ninety (90) days after the time and date
scheduled for the bid opening. A request for withdrawal or a modification of a bid may
B 15 -04 Effluent Transfer Pumps #2 & #3 Project 6
be submitted to the Purchasing Agent, in writing, at any time prior to the deadline for
submitting bids. After expiration of the deadline for receiving bids, no bid may be
withdrawn or modified.
The City reserves the right to accept or reject any or all bids, to waive formalities,
technicalities, or irregularities, to request clarification of information submitted in
any bid, or to re- advertise for new bids. The City may accept any item or group of
items of any bid, unless the Bidder qualifies its bid by specific limitations.
The City reserves the right to award the contract to the Bidder which, in the City's
sole discretion, is the most responsive and responsible Bidder. The City reserves the
right, as an aid in determining which bid is responsible, to require a bidder to
submit such additional evidence of Bidder's qualifications as the City may deem
necessary, and may consider any evidence available to the City of the financial,
technical, and other qualifications and abilities of a Bidder, including past
performance (experience) with the City and others. The City Commission shall be
the final authority in the selection of any and all bids.
(Remainder of page left blank intentionally.)
B15 -04 Effluent Transfer Pumps #2 & #3 Project 7
GENERAL TERMS & CONDITIONS:
1. BID SECURITY:
a) Each proposal must be accompanied by a Cashier's /Certified Check upon an
incorporated bank or trust company or a Bid Bond in an amount equal to five percent
(5 %) of the amount of the bid. A combination of any of the former is not acceptable.
Cash or company check will not be accepted as Bid Security. The cashier's check or
Bid Bond is submitted as a guarantee that the respondent, if awarded the Contract,
will after written notice of such award, enter into a written Contract with the City and
as a guarantee that the respondent will not withdraw its bid for a period of ninety (90)
days after the scheduled closing time for the receipt of bids, in accordance with the
accepted bid and bid documents. Please note that Cashier's /Certified Checks will be
deposited.
b) In the event of withdrawal of said bid within ninety (90) days following the opening
of bids, or respondent's failure to enter into said contract with the City or failure to
provide the City with other requirements of the contract documents or the bid
invitation after issuance of Notice of Intent to Award by the City, then such
respondent shall be liable to the City in the full amount of the check or bid bond and
the City shall be entitled to retain the full amount of the check or to demand from the
Surety the penal sum of the bid bond as liquidated damages and not a penalty.
c) Surety companies executing bonds shall be duly insured by an insurer or corporate
surety and signed by a licensed agent who holds a current Power of Attorney from the
surety company issuing the bond.
d) The cost of the required bond and required insurance coverage is to be included in the
respondent's overhead and is not eligible for reimbursement as a separate cost by the
City.
e) The checks of the three (3) most favorable respondents will be returned within three
(3) days after the City and the successful respondent have executed the contract for
work or until the 91' day after bid opening, whichever is earlier. The remaining
checks will be returned within thirty (30) days after the opening of bids. Bid Bonds
will be returned upon request following the same criteria as a check.
2. PERFORMANCE AND PAYMENT BONDS:
(Required if Project is over $200,000.00.)
a) The Successful Respondent shall furnish the City with a State of Florida 100%
Performance and a 100% Payment Bond written by a Surety Company acceptable to
the City. Surety companies executing bonds shall be duly insured by an insurer or
corporate surety and signed by a licensed agent who holds a current Power of
Attorney from the surety company issuing the bond. The attached Performance and
Payment Bond Forms shall be used.
b) The cost of the Payment and Performance Bonds shall be borne by the Successful
Respondent. The bonds shall be accompanied by duly authenticated or certified
B15 -04 Effluent Transfer Pumps #2 & #3 Project
documents, in duplicate, evidencing that the person executing the Bonds in behalf of
the Surety had the authority to do so on the date of the bonds. The date of the
certification cannot be earlier than the Agreement.
DEFAULT:
As a result of bids received under this Invitation, the award of the contract may be based,
in whole or in part, on delivery and specification factors. Accordingly, should the
Contractor not meet the delivery deadline(s) set forth in the specifications or should the
Contractor fail to perform any of the other provisions of the specifications and /or other
contract documents, the City may declare the Contractor in default and terminate the
whole or any part of the contract. Upon declaring the Contractor in default and the
contract in whole or in part, the City may procure and /or cause to be delivered the
equipment, supplies, or materials specified, or any substitutions thereof and the
Contractor shall be liable to the City for any excess costs resulting therefrom. In the
event the Contractor has been declared in default of a portion of the contract, the
Contractor shall continue the performance of the contract to the extent not terminated
under the provisions of this paragraph. Where the Contractor fails to comply with any of
the specifications, except for delivery deadline(s), the City may, in its discretion, provide
the Contractor with written notification of its intention to terminate for default unless
prescribed deficiencies are corrected within a specified period of time. Such notification
shall not constitute a waiver of any of the City's rights and remedies hereunder.
4. PATENT INDEMNITY:
Except as otherwise provided, the successful Bidder agrees to indemnify the City and its
officers, agents, and employees against liability, including costs and expenses for
infringement upon any letters patent of the United States arising out of the performance
of this Contract or out of the use or disposal by or for the account of the City or supplies
furnished or construction work performed hereunder.
PRICING:
Pricing should be provided as indicated on the Scope of Work/Bid Form attached. Please
note that alternate bids will not be accepted unless specifically called for on the Scope of
Work/Bid Form. In case of a discrepancy between the unit price and extended price, the
unit price will be presumed to be correct. Cost of preparation of a response to this bid is
solely that of the bidder and the City assumes no responsibility for such costs incurred by
the bidder.
The Bid form may not be completed in pencil. All entries on the Bid form shall be
legible. The City reserves the right, but does not assume the obligation, to ask a Bidder
to clarify an illegible entry on the Bid form. If the Bid form requires that the Bid price,
or constituent portions of the Bid price, be stated in unit prices and total price; the unit
prices and the total price for the stated number of units identified on the Bid form should
be provided by the Bidder and be correctly computed. If there is an arithmetical conflict,
B 15 -04 Effluent Transfer Pumps #2 & 43 Project 9
between the unit price stated by the Bidder on the Bid form and the total price stated by
the Bidder on the Bid form, the unit price stated by the Bidder on the Bid form shall take
precedence. The City may unilaterally correct such arithmetical conflict on the Bid form
to calculate the total price, utilizing the unit prices that have been identified by the
Bidder. The taking of such action by the City shall not constitute grounds for the Bidder
to withdraw its bid nor shall it provide a defense constituting discharge of any bid bond.
The City reserves the right, but does not assume the obligation, to waive any mistake,
omission, error, or other irregularity that may appear on the Bid form. However, the City
reserves the right to reject as non - responsive Bid forms that are incomplete or contain
information that is not required. In submitting a bid, the Bidder represents:
a) The article(s) to be furnished under this Invitation to Bid is (are) new and unused
(unless specifically so stated) and that the quality has not deteriorated so as to impair
its usefulness.
b) The prices in this bid have been arrived at independently, without consultation,
communication, or agreement for the purpose of restriction competition, as to any
matter relating to such prices with any other Bidder or with any competitor;
c) Unless otherwise required by law, the prices that have been quoted in this bid have
not been knowingly disclosed by the Bidder and will not knowingly be disclosed by
the Bidder prior to opening, directly or indirectly to any other Bidder or to any
competitor;
d) No attempt has been made or will be made by the Bidder to induce any other person
or firm to submit or not to submit a bid for the purpose of restricting competition.
Every contract, combination or conspiracy in restraint of trade or commerce in this
State is unlawful (s. 542.18, Florida Statutes, and all applicable federal regulations);
e) Bidder warrants the prices set forth herein do not exceed the prices charged by the
Bidder under any contract with the State of Florida Purchasing Division; and
f) Bidder agrees that supplies /services furnished under this quotation, if awarded, shall
be covered by the most favorable commercial warranties the Bidder gives to any
customer for such supplies /services and that rights and remedies provided herein are
in addition to and do not limit any rights offered to the City by any other provision of
the bid award.
6. DISCOUNTS:
a) Trade and time payment discounts will be considered in arriving at new prices and in
making awards, except that discounts for payments within less than 30 days will not
be considered in evaluation of bids. However, offered discounts will be taken for less
than 30 days if payment is made within discount period.
b) In connections with any discount offered, time will be computed from date of
delivery and acceptance at the destination, or from the date correct invoice is received
in the office of Finance, whichever is later. Payment is deemed to be made, for the
purpose of earning the discount, on the date of City Check.
B 15 -04 Effluent Transfer Pumps #2 & #3 Project 10
7. SAMPLES:
Samples of items, when required, must be furnished free of expense to the City and, if not
called for within fifteen days from date of bid opening, same will be disposed of in the
best interest of the City.
AWARD CRITERIA:
The contract will be recommended to be awarded to the overall lowest most responsive
and responsible Bidder according to the following criteria:
a) Compliance with scope of work, specifications, terms, and conditions
b) Bid price
c) Warranty offered
d) Required experience with similar work
e) Successful reference check
f) Approved subcontractor
9. LITERATURE:
If required by the scope of work, or the specifications, descriptive literature/brochures
shall be included with this bid in order to properly evaluate make /model offered. Bids
submitted without same may be considered non - responsive and disqualified.
10. BID PROTESTS:
All Bid Protests shall be submitted to the Purchasing Agent in the following manner:
a) A Bidder shall file a written bid protest under this Article or be barred any relief; oral
protests shall not be acknowledged.
b) A bid protest shall be limited to the following grounds: (a) issues arising from the
procurement provisions of the Project Manual, its addenda, and other bidding
documents; and /or (b) applicable federal, state, or local law. No bid protest may be
based upon questions concerning the design documents (drawings and specifications).
The Bidder shall clarify all questions concerning the design documents of the project
prior to submitting its bid.
c) The content of the bid protest shall fully state the factual and legal grounds for the
protest and the legal basis for the relief requested.
d) The bid protest shall be filed with the Purchasing Agent not later than three (3)
calendar days after the posting of the notice of intent to award or recommendation of
award by staff, whichever is earlier.
e) The Purchasing Agent, on behalf of the Owner, shall make a determination of the
merits of the protest not later than five (5) business days after receipt of the protest. If
B 15 -04 Effluent Transfer Pumps #2 & 43 Project 11
Owner denies the protest, Owner may proceed with award of the contract unless
enjoined by order of a court of competent jurisdiction.
11. PAYMENT TERMS:
Payment will be based upon monthly applications for payment properly submitted by the
Contractor to the Owner and based upon the percentage of work complete. The Owner
shall deduct ten percent (10 %) retainage until the job is fifty percent (50 %) complete.
Subsequent to the fifty percent (50 %) completion milestone, Owner shall reduce
retainage withheld on each payment application to five percent (5 %). All retainage
amounts shall be paid when the work is complete, unless otherwise stated in the contract.
Payment for all applications for payment for work properly completed shall be made not
later than the twenty -fifth (25`) business day after the date on which the properly
submitted Application for Payment is initially received by the Owner. All applications
for payment must be submitted using the form provided by the City of Ocoee and will
require the notarized signature of the Contractor.
No payment will be made for materials ordered without proper purchase order
authorization. Payment cannot be made until materials, goods, or services have been
received and accepted by the City in the quality and quantity ordered. Any contract
resulting from this solicitation is deemed effective only to the extent of appropriations
available.
The City of Ocoee, Florida has Florida Sales & Use Tax Exemption Certificate No. 85-
8013779974C-0. Pursuant to Chapter 212, Florida Statutes, the City is exempt from
federal excise, state, and local sales taxes.
12. CONTRACT:
a) The successful Bidder, hereinafter referred to as "Contractor," will be required to
enter into a contract with the City; the proposed contract is attached as an Exhibit.
Construction time will be Seventy (70) days from the Notice to Proceed for
substantial completion and Ninety (90) days from the Notice to Proceed for final
completion.
b) The City may, in its sole discretion, award any additional work, whether in the
existing area, or in any additional area, to any third party, or such work may be
performed by the City's employees. Contractor will be expected to cooperate with
any or all other Contractors who may be performing work for the City.
13. SAFETY REQUIREMENTS:
The Bidder guarantees that the services to be performed and the goods to be provided
herein, shall comply with all applicable federal, state and local laws, ordinances,
regulations, orders and decrees, including without limitation such of the following acts as
may be applicable: Federal Consumer Product Safety Act, Federal Fair Labor Standards
B 15 -04 Effluent Transfer Pumps #2 & #3 Project 12
Act, Occupational Safety and Health Act, Federal Hazardous Substances Labeling Act,
Federal Flammable Fabrics Act, and any applicable environmental regulations.
a) All contractors are required to comply with the mandates of the U.S. Department of
Labor, Occupational Safety and Health Administration (OSHA) Construction
Industry, as described in CFR Part 1926, and CFR 1910, General Industry Standards,
which are applicable in construction work.
b) The prime contractor is not only responsible for the safety aspects of his operation
and employees, but also that of all subcontractors on the job site.
c) Assure that a certified first aid person is designated, that telephone numbers of
physicians, hospital, and ambulance services are posted (copy to Human Resources
Director, City of Ocoee), and that a first aid kit is available on the job site at all times.
d) All individuals are required to wear hard hats on all construction sites.
e) Provide personal protective equipment that may be required for jobs in progress (e.g.
hard hats, safety glasses, respirators, ear protection, long pants and shirts, etc.).
f) Observe the speed limit on City property.
g) Construction areas cleaned daily excavations must be barricaded or flagged until
backfilled. In some cases, bracing, shoring, and sloping may be required.
h) Scaffolds shall have guard rails on all open sides and secured to prevent
displacement.
i) Powder - actuated stud guns or low velocity and /or similar powder actuated tools
require eye and ear protection as well as to ensure that all unauthorized personnel are
well clear.
j) Welding and cutting - a fire watch and appropriate fire extinguisher shall be provided
and combustible materials cleaned up.
k) All heavy equipment must have, where applicable, (a) back -up alarms, (b) boom
angle indicator, (c) load chart, (d) reeving, (e) fire extinguisher, and (f) condition of
hook and other items in accordance with OSHA 1926.550 and ANSI B30.5.
1) Construction material shall not be stored so as to block exits.
m) Ground fault circuit interrupters are required on all electrical circuits not part of the
permanent wiring of the building and for all external power outlets.
n) Personal fall protection must be provided at elevations exceeding ten (10) feet.
o) Per City Ordinance, any Contractor using construction dumpsters within the City of
Ocoee must obtain these services through Waste Depot, LLC, d.b.a. Waste Works.
B15 -04 Effluent Transfer Pumps #2 & #3 Project 13
14. DRUG -FREE WORKPLACE:
If applicable, provide a statement concerning the Bidder's status as a Drug -Free Work
Place or evidence of an implemented drug -free workplace program.
15. CERTIFICATION OF NON - SEGREGATED FACILITIES
The Bidder certifies that the Bidder does not and will not maintain or provide for the
Bidder's employees any segregated facilities at any of the Bidder's establishments and
that the Bidder does not permit the Bidder's employees to perform their services at any
location, under the Bidder's control, where segregated facilities are maintained. The
Bidder agrees that a breach of this certification will be a violation of the Equal
Opportunity clause in any contract resulting from acceptance of this Bid. As used in this
certification, the term "segregated facilities" means any waiting room, work areas, time
clocks, locker rooms and other storage and dressing areas, parking lots, drinking facilities
provided for employees which are segregated on the basis of race, color, religion,
national origin, habit, local custom, or otherwise. The Bidder agrees that (except where
the Bidder has obtained identical certification from proposed contractors for specific time
periods) the Bidder will obtain identical certifications from proposed subcontractors prior
to the award of such contracts exceeding $10,000 which are not exempt from the
provisions of the Equal Opportunity clause, and that the Bidder will retain such
certifications in the Bidder's files.
The non - discriminatory guidelines as promulgated in Section 202, Executive Order
11246, and as amended by Executive Order 11375 and as amended, relative to Equal
Opportunity for all persons and implementations of rules and regulations prescribed by
the U.S. Secretary of labor, are incorporated herein.
16. STATEMENT OF AFFIRMATION AND INTENT:
The Bidder declares that the only persons, or parties interested in their bid are those
named herein, that this bid is, in all respects, fair and without fraud and that it is made
without collusion with any other vendor or official of the City of Ocoee. Neither the
Affiant nor the above named entity has directly or indirectly entered into any agreement,
participated in any collusion, or otherwise taken any action in restraint of free
competitive pricing in connection with the entity's submittal for the above project. This
statement restricts the discussion of pricing data until the completion of negotiations and
execution of the Agreement for this project.
The Bidder certifies that no City Commissioner, other City Official or City employee
directly or indirectly owns assets or capital stock of the bidding entity, nor will directly or
indirectly benefit by the profits or emoluments of this proposal. (For purposes of this
paragraph, indirect ownership or benefit does not include ownership or benefit by a
spouse or minor child.)
B 15 -04 Effluent Transfer Pumps #2 & #3 Project 14
The Bidder certifies that no member of the entity's ownership or management is
presently applying for an employee position or actively seeking an elected position with
the City. In the event that a conflict of interest is identified in the provision of services,
the Bidder agrees to immediately notify the City in writing.
The Bidder further declares that a careful examination of the scope of services,
instructions, and terms and conditions of this bid has occurred, and that the bid is made
according to the provisions of the bid documents, and will meet or exceed the scope of
services, requirements, and standards contained in the Bid documents.
Bidder agrees to abide by all conditions of the negotiation process. In conducting
negotiations with the City, Bidder offers and agrees that if this negotiation is accepted,
the Bidder will convey, sell, assign, or transfer to the City all rights, title, and interest in
and to all causes of action it may now or hereafter acquire under the Anti -trust laws of the
United States and the State of Florida for price fixing relating to the particular
commodities or services purchased or acquired by the City. At the City's discretion, such
assignment shall be made and become effective at the time the City tenders final payment
to the Bidder. The bid constitutes a firm and binding offer by the Bidder to perform the
services as stated.
17. PUBLIC ENTITY CRIME STATEMENT:
All invitations to bid as defined by Section 287.012(l 1), Florida Statutes, requests for
proposals as defined by Section 287.012(16), Florida Statutes, and any contract document
described by Section 287.058, Florida Statutes, shall contain a statement informing
persons of the provisions of paragraph (2)(a) of Section 287.133, Florida Statutes, which
reads as follows:
"A person or affiliate who has been placed on the convicted vendor list following a
conviction for a public entity crime may not submit a bid on a contract to provide any
goods or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of public building or public work, may not submit
bids on leases of real property to a public entity, may not be awarded or perform work as
a contractor, supplier, subcontractor, or consultant under a contract with any public
entity, and may not transact business with any public entity in excess of the threshold
amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months
from the date of being placed on the convicted vendor list."
All Bidders who submit a Bid to the City of Ocoee are guaranteeing that they have
read the previous statement and, by signing the bid documents, are qualified to
submit a bid under Section 287.133(2)(a), Florida Statutes.
18. PERMITS/LICENSES/FEES:
a) Any permits, licenses, or fees required will be the responsibility of the contractor; no
separate payments will be made. Permit fees are waived for any required City of
Ocoee permits.
B 15 -04 Effluent Transfer Pumps #2 & #3 Project 15
b) The City requires a City of Ocoee registration if permitting is required. Please contact
the City's Building Department at (407)905 -3100 extension 1000, directly for
information concerning this requirement. The minimal fee of $5.00 for registration
cannot be waived by the City.
c) Adherence to all applicable code regulations (Federal, State, County, and City) is the
responsibility of the Contractor.
19. INSURANCE REQUIREMENTS:
The Contractor shall not commence any work in connection with an Agreement until all of the
following types of insurance have been obtained and such insurance has been approved by the
City, nor shall the Contractor allow any Subcontractor to commence work on a subcontract until
all similar insurance required of the subcontractor has been so obtained and approved. Policies
other than Workers' Compensation shall be issued only by companies authorized by subsisting
certificates of authority issued to the companies by the Department of Insurance of Florida which
maintain a Best's Rating of "A" or better and a Financial Size Category of "VII" or better
according to the A.M. Best Company. Policies for Workers' Compensation may be issued by
companies authorized as a group self - insurer by F.S. 440.57, Florida Statutes.
a) Loss Deductible Clause: The City shall be exempt from, and in no way liable for, any sums of
money which may represent a deductible in any insurance policy. The payment of such
deductible shall be the sole responsibility of the General Contractor and /or subcontractor
providing such insurance.
b) Workers' Compensation Insurance The Contractor shall obtain during the life of this
Agreement, Worker's Compensation Insurance with Employer's Liability Limits of
$500,0001$500,000 1$500,000 for all the Contractor's employees connected with the work of
this project and, in the event any work is sublet, the Contractor shall require the subcontractor
similarly to provide Workers' Compensation Insurance for all of the latter's employees unless
such employees are covered by the protection afforded by the Contractor. Such insurance
shall comply fully with the Florida Workers' Compensation Law. In case any class of
employees engaged in hazardous work under this contract for the City is not protected under
the Workers' Compensation statute, the Contractor shall provide, and cause each
subcontractor to provide adequate insurance, satisfactory to the City, for the protection of the
Contractor's employees not otherwise protected. Include Waiver of Subrogation in favor of
the City of Ocoee.
c) Contractor's Public Liability and Property Damage Insurance The Contractor shall obtain
during the life of this Agreement COMMERCIAL AUTOMOBILE COVERAGE, this policy
should name the City of Ocoee as an additional insured, and shall protect the Contractor and
the City from claims for damage for personal injury, including accidental death, as well as
claims for property damages which may arise from operations under this Agreement whether
such operations be by the Contractor or by anyone directly or indirectly employed by the
Contractor, and the amounts of such insurance shall be the minimum limits as follows:
1) Automobile Bodily Injury Liability & Property Damage Liability
• $1,000,000 Combined single limit per occurrence (each person, each accident)
• All covered automobile will be covered via symbol 1
B 15 -04 Effluent Transfer Pumps #2 & 43 Project 16
• Liability coverage will include hired & non -owned automobile liability
• Include Waiver of Subrogation in favor of The City of Ocoee
2) Comprehensive General Liability (Occurrence Form) - this policy should name the City
of Ocoee as an additional insured and should indicate that the insurance of the Contractor
is primary and non- contributory.
• $2,000,000 GENERAL AGGREGATE
• $2,000,000 PRODUCTS - COMPLETED OPERATIONS AGGREGATE
• $1,000,000 PER OCCURRENCE
• $1,000,000 PERSONAL & ADVERTISING INJURY
• Include Waiver of Subrogation in favor of the City of Ocoee
3) Subcontractor's Comprehensive General Liability Automobile Liability and Worker's
Compensation Insurance The Contractor shall require each subcontractor to procure and
maintain during the life of this subcontract, insurance of the type specified above or
insure the activities of these subcontractors in the Contractor's policy, as specified above.
4) Owner's Protective Liability Insurance n/a for this project.
5) Contractual Liability If the project is not bonded, the Contractor's insurance shall also
include contractual liability coverage to insure the fulfillment of the contract. NOTE:
PUBLIC LIABILITY INSURANCE AND AUTOMOBILE LIABILITY
INSURANCE, THE City SHALL BE NAMED AS ADDITIONAL INSURED.
• $1,000,000 PER OCCURRENCE
• $2,000,000 AGGREGATE
6) Commercial Umbrella:
■ $1,000,000 PER OCCURRENCE
■ $2,000,000 Aggregate
■ Including Employer's Liability and Contractual Liability
7) Builders Risk: n/a for this groiect
8) Certificates of Insurance Certificate of Insurance Form (see sample attached), naming
the City of Ocoee as an additional insured will be furnished by the Contractor upon
notice of award. These shall be completed by the authorized Resident Agent and
returned to the Office of the Purchasing Agent. This certificate shall be dated and show:
9) The name of the Insured contractor, the specific job by name and job number, the name
of the insurer, the number of the policy, its effective date, its termination date.
10) Statement that the Insurer shall mail notice to the Owner at least thirty (30) days prior to
any material changes in provisions or cancellation of the policy, except ten (10) days
written notice of cancellation for non - payment of premium.
B15 -04 Effluent Transfer Pumps 92 & #3 Project 17
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The certificate holder is added as a [mod fro ad far HIL '' r4sk
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OCOSt01 e,olas,VWYOFTTrAeoVeaoeNRro AalcTm ee CANCWLLLW SNOWm Trs nlwlATror.
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B15 -04 Effluent Transfer Pumps #2 & #3 Project 1
20. LIST OF SUBCONTRACTORS:
SUBCONTRACTOR and /or TEMPORARY WORKER AGENCY
NAME /ADDRESS /FEDERAL I.D. NO. /CONTACT PERSON/PHONE #:
(Attach additional sheets if necessary)
The Bidder certifies that the Bidder has investigated each subcontractor /temporary
worker agency listed and has received and has in the Bidder's files evidence that each
subcontractor /temporary worker agency maintains a fully- equipped organization capable,
technically and financially, of performing the pertinent work and that the
subcontractor /temporary agency has done similar work in a satisfactory manner. It is
further acknowledged by the contractor that any CHANGE or OMISSIONS in the
subcontractors listed above shall require the City's approval before any work shall
commence by the additional subcontractor on this project.
21. LIST OF EQUIPMENT:
Bidder shall provide a detailed list of all equipment being used by the Bidder on City
property.
Please list year, make & model of all equipment that will be used on City of Ocoee
properties, including whether owned or leased. If leased please provide name of lessor.
(Attach additional sheets if necessary)
22. REFERENCES/EXPERIENCE OF RESPONDENT WITH SIMILAR WORK:
The Bidder shall complete the following blanks regarding experience with similar type of
work. Bidder must demonstrate ability to perform services of similar complexity, nature,
and size of this project within past five years.
For each listed project, provide: (a) client's name; (b) contract date; (c) amount of
contract; (d) whether Bidder was the prime contractor or a subcontractor; and (e) contact
information (name of contact, address, telephone number, and e -mail address).
B 15 -04 Effluent Transfer Pumps #2 & #3 Project 19
Do you have any similar work in progress at this time? Yes_ No
Length of time in business
Bank or other financial references:
(Attach additional sheets if necessary)
23. SUMMARY OF LITIGATION:
Provide a summary of any litigation, claim(s), bid or contract dispute(s) filed by or
against the Bidder in the past five (5) years which is related to the services that the Bidder
provides in the regular course of business. The summary shall state the nature of the
litigation, claim, or contact dispute, a brief description of the case, the outcome or
projected outcome, and the monetary amounts involved. If none, then please say so.
(Attach additional sheets if necessary)
24. ACKNOWLEDGEMENT OF ADDENDA:
Bidder acknowledges receipt of the following addenda:
No.
Dated
No.
Dated
No.
Dated
B15 -04 Effluent Transfer Pumps #2 & #3 Project 20
EXHIBIT A
CITY OF OCOEE
BID #B15 -04
EFFLUENT TRANSFER PUMPS #2 & #3 REPLACEMENT PROJECT
SPECIFICATIONS /SCOPE OF WORK
VERTICAL TURBINE RECLAIMED WATER TRANSFER PUMPS
Part 1 - GENERAL
Attendance of the Pre -Bid Meeting is highly recommended. Field verification of
pump base and wet well dimensions and all existing and proposed pump
dimensions, pipe, column, fitting and appurtenances lengths and diameters
should be performed by prospective bidders before Bid Package submittal.
1.01 — Description
A. This specification consists of providing and installing two new fully functioning
complete short set vertical turbine pumps, motor and column assemblies as
described in the specification bellow. Additionally, It includes the disconnection of
power and the removal of one existing short set vertical turbine pump and the
removal of two 10" check valves, two 12X10 reducers and two 12" flexible
couplers. It includes the installation two new 10" check valves, two new 12X10
reducers and two new 12" flexible couplers on the discharge of the pumps and
connecting to existing reclaimed water pipes. Additionally the project includes the
fabrication /modification of two concrete bases to match existing adjacent
reclaimed transfer pumps.
1.02 - Quality Assurance
A. Pumps shall be in accordance with applicable Hydraulic Institute
Standards.
B. Motors shall be in accordance with NEMA Standards.
1.03 — Submittals by Contractor
A. Submit dimensional drawing s
flexible couplers for approval
Show linings and coatings.
of all equipment including check valves, and
including weights and materials of construction.
B 15 -04 Effluent Transfer Pumps #2 & #3 Project 21
B. Submit expected bowl performance curves for approval on which the
specified operating points are shown. Include pump head, efficiency, brake
horsepower and NPSH required at full speed. Include all pump losses in this
data. Show the impeller diameter and pump sphere size capability.
C. Submit motor data for approval including manufacturer, model or type, and
dimensional drawing. Show horsepower, service factor, full load speed,
frame size, weight, winding insulation class and treatment, rated ambient
temperature, voltage, phase, frequency, full load current and locked rotor
current. Also show the guaranteed efficiency and power factor at full, 3 /, and
Y2 loads.
D. Submit drawing and description of fabrication /modification of the two
concrete bases to match existing adjacent reclaimed transfer pumps.
Part 2 - PRODUCTS
2.01 — General
A. The pumps and motors shall be rated for continuous duty and shall be
capable of pumping the specified flow range without cavitation or excess
vibration. The pumps shall not infringe upon the motor service factor at any
point on the full speed curve.
B. Stainless steel nameplates with the name of the manufacturer, the rated
capacity, head, speed, serial number, model number and all other pertinent
data shall be attached to each pump.
C. Stainless steel nameplates with the name of the manufacturer, serial
number, model number, horsepower, speed, voltage, amperes, and all other
pertinent data shall be attached to each motor.
D. To insure uniformity with existing vertical turbine reclaimed pumps and
eliminate inconsistency in repair parts inventory, the pumping equipment
shall be a model VIT -CATM size 12FDHO 1 Stage vertical turbine pump as
manufactured by Goulds Water Technology. No equal shall be accepted.
E. Proposed new pumps shall match the City of Ocoee's wastewater treatment
plant's existing two Goulds reclaimed water transfer pumps exactly. Field
verification of existing pumps and proposed specified pumps is highly
recommended before bidding.
F. The Pump Data information bellow shows the minimum pump requirements
that are acceptable.
B 15 -04 Effluent Transfer Pumps #2 & #3 Project 22
2.02 - Pump Materials
Part:
Material:
Designation:
Discharge Head
cast iron
A48 Class 40
Motor Coupling
416SS
Seal
John Crane Mech seal
Soleplate
steel
Column Pipe
steel
A53 Gr. B
Bowl
cast iron
A48 Class 30
Impeller
316SS
316SS
Suction Bell
cast iron
A48 Class 30
Collets
316SS
A276 Type 316
Wetted Hardware
316SS
A276 Type 316
Head Shaft
416SS
Pump Shaft
416SS
Bowl Shaft
416SS
Stuff Box Bearing
bronze
Alloy 932
Lineshaft Bearing
rubber
C425 -65
Bearing Spider
bronze
Alloy 838
Bowl Bearing
bronze
Alloy 932
Lineshaft Coupling
416SS
A276 Type 316
2.03 — Additional pump information
Operating Conditions
Service
Location
Temp / sg
Fluid type
Specified flow
Total dynamic head
Pumping level
Performance At 1770 RPM
Bowl efficiency
Run out capacity
Power
NPSH required
Design thrust
Shut off head
Materials and Dimensions
Bowl
Reuse Pumps
Outdoors
(70 deg F) SP.GR 1.00
Reuse Water (Open Lineshaft)
1757.00 USGPM
49.4 ft
9 f
80.10CaD-design,81.00 Best Effncy
2300.00 USGPM
27.30 @ design, 27.60 NOL (Hp)
21.10 ft @ design
725.00 @ design (lb)
63.70 ft
Cast Iron CL30
B15 -04 Effluent Transfer Pumps #2 & #3 Project 23
Suction bell
Impeller
Impeller diameter
Bowl shaft
Suction bearing
Bowl bearings
Column
Column shaft diameter
Lineshaft bearings
Lineshaft coupling
Discharge head
Discharge flange
TPL
Sump /Pit Depth
Driver
Type
Manufacturer
Rating
Efficiency Level
Enclosure
Phase / Frequency / Volts
Speed
Cast Iron CL30
316SS
8.2500 inch
416SS, 1.9375 inch diam.
Bronze C90300 "G" Modified
Bronze C90300 "G" Modified
Carbon Steel,10" [254mm]
13.96 ft, Threaded
416SS, 1.1875 (in) diam.
Rubber EPDM
416SS
Cast Iron CL30
10 (in), 125#
0.000 ft
17.300 ft
STD
US Motors
30 Hp
PREM
TEFC
3 / 60 Hz / 230/460
1800 RPM
Other
Tnemec 141; 16 mils; Bowl Assembly - OD
Column Assembly - STD
Head Assembly - OD
2.04 - Pump Construction
(in) diam.,
A. Bowl Assembly: The pump bowls shall be close - grained cast iron, free from
blow holes, sand holes, and all other faults, and be accurately machined and
fitted. Bowl bolting shall be 316 stainless steel. Water passages shall be
lined to reduce friction losses. The impellers shall be 316SS. The impellers
shall be dynamically balanced and certificates of balance shall be furnished.
Impellers shall be securely fastened to the pump shaft by stainless steel
collets. The pump shaft shall be fully machined. It shall be supported by
zincless bronze bearings above and below each impeller.
B. Column Assembly: The line shafts shall be 416 stainless steel and shall be
turned, ground, and polished precision shafting. The butting faces shall be
machined square to the axis of the shaft with a maximum permissible axial
B 15 -04 Effluent Transfer Pumps #2 & #3 Project 24
misalignment of the thread axis with the shaft axis of 0.002" in 6 ". Maximum
runout in 10' shall not exceed .005 ". The line shaft couplings shall be
manufactured of type 416 stainless steel. The line shaft bearings shall be 70
minimum shore hardness neoprene, snap -in type, internally spiral grooved to
flush out sand and other abrasives, and mounted in bearing retainers.
Column pipe shall be threaded. Column pipe shall have a minimum diameter
of 10 ".
C. Discharge Head: The discharge head shall be cast iron with 125 lb. flat face
flanges. The discharge flange shall be 12 ".
2.05 — Motors
A. The motors shall be vertical hollow shaft, WP1, premium efficiency, 460 volt,
50 deg. C ambient, with non - reverse ratchet, space heaters. The motors
shall be manufactured by Siemens, GE or Emerson. No alternates will be
accepted. The motor shall be sized so that the service factor is not infringed
upon throughout the full speed performance curve of the pumps. All motors
shall be dynamically balanced and balance certificates shall be furnished.
75 hp and smaller motors shall have a short commercial test and 100 hp
and larger motors shall have a complete initial test. Test data and
certificates shall be furnished.
2.06 - Factory Tests
A. Each pumping unit bowl assembly, with a calibrated factory test motor,
shall be given a non - witnessed single speed factory performance test to
provide assurance that the unit meets the specifications. Tests shall be
performed in accordance with Hydraulic Institute Standards.
2.07 - Factory Painting
A. The bowl exterior and the column and discharge head interior and exterior
shall be blasted and coated with an NSF approved epoxy paint to 16 mils
DFT.
2.08 Check Valves
A. Check Valves shall be 10" W &L C.V. w /Flange Kits epoxy Coated w/ SS
Bolts. Check valves shall be rated for reclaimed water. Clow or approved
equal.
2.09 Flexible Couplers
A. Flexible coupler laying length shall be sized as to allow installation of pump
and appurtenances. Flexible Couplers Expansion joints shall be a rubber
B15 -04 Effluent Transfer Pumps #2 & #3 Project 25
spool type of a single, open wide arch design. Joint construction shall
consist of an elastomer tube and cover, reinforced with a suitable woven
fabric and steel rings support. Tube and cover elastomers shall be
selected to accommodate the process and environment conditions. Joints
shall be designed to meet the design pressures and temperature for the
system. Expansion joints ends shall be flanges drilled to 150# class
standards, and be full rubber faced and integral to the body. Split flange
backing rings of galvanized carbon steel shall be provided. Expansion
joints shall be capable of accommodating piping system and equipment
movements and vibration as needed. Control units with tie rods of stainless
steel shall be included to prevent overextension of the expansion joints
from pressure thrust loads. The number and size of the control rods shall
be sufficient for the maximum system test pressure. Expansion joints shall
be Flexicraft Industries, Ultraspool Single Expansion Joint 12" diameter or
approved equal.
2.10 Spool Pieces
A. If necessary - Spool pieces shall be ductile iron pipe with mortar lining and
flanged ends. Spool pieces shall be fabricated as to accommodate the
space between the flexible coupler and the check valve at the discharge of
the pump.
Part 3 - EXECUTION
3.01 — Installation
A. Motors - The Contractor shall check all motors for correct clearances and
alignment, and for correct lubrication in accordance with the manufacturer's
instructions. The Contractor shall check the direction of rotation of all motors
and reverse if necessary.
B. Pumps - After the pumps have been installed by the contractor, field tests
shall be conducted on each unit in the presence of the Ocoee Utilities
Facilities Manager to confirm mechanical soundness of the installation. The
Contractor shall supply all electric power, water, labor, equipment and
incidentals required to complete this test.
3.02 — Operation and Maintenance Manuals
A. Four copies of Operation and Maintenance Manuals shall be furnished prior
to start-up. These manuals shall be indexed and shall include all of the
approved and corrected submittal data, installation, operation and
maintenance requirements and factory test data on all equipment furnished
by the pump supplier.
END OF SECTION
B15 -04 Effluent Transfer Pumps #2 & #3 Project 26
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EXHIBIT C
BID BOND
KNOW ALL MEN BY THESE PRESENTS, that we, the undersigned,
as Principal, and
as Surety, are hereby held and firmly bound unto the City of Ocoee,
Florida, as Owner, in the penal sum of (5 percent of the Contract Bid) $
(written amount in dollars and cents)
for the payment of which, well and truly to be made, we hereby jointly and severally bind
ourselves, successors and assigns.
Signed, this day of , 20_. The Condition of the
above obligation is such that whereas the Principal has submitted to the City of Ocoee, Florida a
certain Bid, attached hereto and hereby made a part hereof to enter into a contract in writing, for
the B15 -04 EFFLUENT TRANSFER PUMPS #2 & #3 REPLACEMENT PROJECT
(Project).
NOW THEREFORE
Bidder and Surety, jointly and severally, bind themselves, their heirs, executors,
administrators, successors and assigns to pay to Owner upon default of Bidder any
damages, costs, or expenses, including attorney's fees, incurred by Owner that are
proximately caused by such default. In no event shall Bidder's and Surety's obligation
hereunder exceed the penal sum set forth on the face of this Bond.
2. Default of Bidder shall occur upon the failure of Bidder to deliver within the time
required by the Bidding Documents (or any extension thereof agreed to in writing by
Owner) the executed Agreement required by the Bidding Documents and any
performance and payment bonds required by the Bidding Documents and Contract
Documents.
3. This obligation shall be null and void if:
3.1 Owner accepts Bidder's bid and Bidder delivers within the time required by the
Bidding Documents (or any extension thereof agreed to in writing by Owner) the
executed Agreement required by the Bidding Documents and any performance
and payment bonds required by the Bidding Documents and Contract Documents,
or
B15 -04 Effluent Transfer Pumps #2 & #3 Replacement Project 28
3.2 All bids are rejected by Owner, or
3.3 Owner fails to issue a Notice of Intent to Award to Bidder within ninety (90) days
from the time and date fixed for the opening of Bids (or any extension thereof
agreed to in writing by Bidder and, if applicable, consented to by Surety when
required by paragraph 5 hereof).
4. Payment under this Bond will be due and payable upon default by Bidder and within 30
calendar days after receipt by Bidder and Surety of written notice of default from Owner,
which notice will be given with reasonable promptness, identifying this Bond and the
Project and including a statement of the amount due.
5. Surety waives notice of and any and all defenses based on or arising out of any time
extension to issue notice of award agreed to in writing by Owner and Bidder, provided
that the total time for issuing notice of award including extensions shall not in the
aggregate exceed 120 days from Bid Due Date without Surety's written consent.
6. No suit or action shall be commenced under this bond prior to 30 calendar days after the
notice of default required in paragraph 4 above is received by Bidder and Surety and in
no case later than one year after Bid Due Date.
7. Any suit or action under this Bond shall be commenced only in a court of competent
jurisdiction located in the state in which the Project is located.
8. Notices required hereunder shall be in writing and sent to Bidder and Surety at their
respective addresses shown on the face of this Bond. Such notices may be sent by
personal delivery, commercial courier or by United States Registered or Certified Mail,
return receipt requested, postage pre -paid, and shall be deemed to be effective upon
receipt by the party concerned.
9. Surety shall cause to be attached to this Bond, a current and effective Power of Attorney
evidencing the authority of the officer, agent or representative who executed this Bond on
behalf of Surety to execute, seal and deliver such Bond and bind the Surety thereby.
10. This Bond is intended to conform to all applicable statutory requirements. Any
applicable requirement of any applicable statute that has been omitted from this Bond
shall be deemed to be included herein as if set forth at length. If any provision of this
Bond conflicts with any applicable provision of any applicable statute, then the provision
of said statute shall govern and the remainder of this Bond that is not in conflict therewith
shall continue in full force and effect.
11. The term "bid" as used herein includes a bid, offer, or proposal as applicable.
B15 -04 Effluent Transfer Pumps #2 & #3 Replacement Project 29
IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands and seals,
and such of them as are corporations have caused their corporate seals to be hereto affixed and
these presents to be si ned by their proper officers, the day and year first set forth above.
BIDDER: Strike out (X) non - applicable signature blocks and complete applicable block.
All signatures must have their names printed or type below their signature.
If Bidder is SOLE PROPRIETORSHIP, complete this signature block.
(1)
(Individual's Signature)
(Witness)
(2)
(Individual's Signature)
(Witness)
doing business as
(SEAL)
(Business Address)
(Telephone No. ) (Florida License No.)
B 15 -04 Effluent Transfer Pumps #2 & #3 Replacement Project 30
If Bidder is PARTNERSHIP, complete this signature block.
(1)
(Partnership Name)
(Witness)
(2)
(General Partner's Signature)
(Witness)
(SEAL)
(General Partner's Name)
(Business Address)
(Telephone No. ) (Florida License No.)
B 15 -04 Effluent Transfer Pumps #2 & #3 Replacement Project 31
If Bidder is CORPORATION, complete this signature block.
(1)
(Corporation Name)
(Witness)
(2)
(State of Incorporation)
By:
(Witness)
(SEAL)
(Name of Person Authorized to Sign - See Note 1)
(Title)
(Authorized Signature)
(Corporation President)
(Business Address)
(Telephone No.) (Florida License No.)
B15 -04 Effluent Transfer Pumps #2 & #3 Replacement Project 32
SURETY
Witness: (If agency is not a Corporation)
(Surety Business Name)
(Principal Place of Business)
By:
(Surety Agent's Signature - See Note 2)
(Surety Agent's Name)
(Surety Agent's Title)
(Business Name of Local Agent for Surety)
(Business Address)
(Telephone No.) (Bond N o.)
(Witness)
(2)
(Witness)
Attest: (If Agency is a Corporation)
(Corporate Secretary Signature)
(Corporate Secretary Name)
(Corporate Seal)
NOTES:
(1) Complete and attach "Corporate Authority to Execute Documents" if executed by any corporate
employee other than president or vice - president.
(2) Complete and attach a certified copy of "Power -of- Attorney" prepared by Surety appointing
individual "Attorney -in- Fact" for execution of Bid Bond on behalf of Surety and corresponding
notarized "Attorney -in- Fact ".
(3) Above addresses are to be used for giving required notice.
(4) Any singular reference to Bidder, Surety, Owner or other party shall be considered plural where
applicable.
(5) Surety companies executing bonds must appear on the Treasury Department's most current list
(Circular 570 as amended) and be authorized to transact business in the state where the project is
located.
(6) Bid security is required only when the Bidder has less than three years of corporate existence.
B15 -04 Effluent Transfer Pumps #2 & #3 Replacement Project 33
ATTORNEY -IN -FACT AFFIDAVIT
STATE OR COMMONWEALTH OF
COUNTY OR CITY OF
Before me, a Notary Public, personally came
known to be the Attorney -in -Fact of
Corporation, which (Surety Company)
known to me, and
a
(State)
executed the attached bond as surety, who deposed and said that his signature and the corporate seal
of said
Directors,
were affixed by order and authority of said Company's Board of
(Surety Company)
and that the execution of the attached bond is the free act and deed of
Given under my hand and seal this
day of
M
(Notary Public)
My Commission Expires
END OF SECTION
(Surety Company)
B 15 -04 Effluent Transfer Pumps #2 & #3 Replacement Project 34
EXHIBIT D
APPLICATION AND CERTIFICATION FOR PAYMENT FORM
Application No. Progress Payment Final Payment P.O. No.:
Contractor: Contract Date:
Application Date:
City Project Nos.:
For Period Ending
Project Name: B15 -04 EFFLUENT TRANSFER PUMPS #2 & #3 REPLACEMENT PROJECT
Construction Start Date: End Date:
Construction Days — Total: Elapsed: Remaining:
Date Approved
by City
1.
Original Contract Amount $
2.
Sum of Approved Change Orders to Date (from Table)
$
3.
Current Contract Amount (Sum of Lines 1 and 2)
$
4.
Total of Prior Pay Applications (including retainage)
$
5.
Amount of this Pay Application (including retainage;
from Bid Item Quantity Spreadsheet)
$
6.
Total Earned to Date (Sum of Lines 4 and 5)
$
7.
Total of Payments Made by City to Date
$
8.
Retainage Held from Prior Pay Applications
$
9.
Retainage to Be Held in this Pay Application
$
10.
Total Retainage Held to Date (Sum of Lines 8 and 9)
$
11.
Total Earned to Date less Retainage (Line 6 minus Line 10)
$
12.
Total Earned less Retainage for this Pay Application
(Line 5 minus Line 9)
$
13.
Total Amount to Be Paid by City for this Application
(Line I I minus Line 7)
$
Approved Change Orders
Change
Order No.
Date Approved
by City
Date Accepted
by Contractor
Total Change in
Contract Price
Total (Write in Line 2, above)
B 15 -04 Effluent Transfer Pumps #2 & #3 Replacement Project 35
Contractor's Certification
The undersigned Contractor hereby swears under penalty of perjury that (1) all previous progress
payments received from the Owner on account of Work performed under the contract referred to
above have been applied by the undersigned to discharge in full all obligations of the
undersigned incurred in connection with Work covered by prior Applications for Payment
numbered 1 through inclusive (not applicable for first application.); and (2) all materials
and equipment incorporated in said Project or otherwise listed in or covered by this Application
for Payment are free and clear of all liens, claims, security interest and encumbrances; (3) all
Work covered by this Application for Payment is in accordance with the Contract Documents
and not defective as that term is defined in the Contract Documents.
Dated .20
(Contractor)
LIN
(Name)
(Title)
COUNTY OF
STATE OF
Before me on this day of , 20_, personally appeared
known to me, who being duly sworn, deposes and says that
(s)he is the of the Contractor above mentioned; that(s) he
executed the above Application for Payment and statement on behalf of said Contractor; and that
all of the statements contained therein are true, correct and complete.
Notary Public
My Commission Expires
Payment shown on Line 13 is recommended by City's Resident Project Representative and
authorized by the Owner:
an
al
Representative's Authorized Signature
Owner's Authorized Signature
Title
Date:
Date:
B15 -04 Effluent Transfer Pumps #2 & #3 Replacement Project 36
EXHIBIT E
BID #B15 -04 COMPANY INFORMATION /SIGNATURE SHEET
FAILURE TO COMPLY WITH THESE BID INSTRUCTIONS WILL RESULT IN DISQUALIFICATION
OF YOUR BID. PLEASE SIGN BELOW ATTESTING THAT YOU HAVE READ AND UNDERSTAND
ALL BID INSTRUCTIONS AND THAT THE PRICES REFLECTED ON THE "SCOPE OF WORK/BID
FORM" ARE ACCURATE AND WITHOUT COLLUSION. THE PERSON SIGNING THIS BID SHOULD
HAVE THE LEGAL AUTHORITY TO BIND THE COMPANY INTO A LEGAL CONTRACT.
COMPANY NAME
AUTHORIZED SIGNATURE (manual)
NAME /TITLE (PLEASE PRINT)
STREET ADDRESS
City STATE ZIP
FEDERAL ID #
TELEPHONE (INCLUDE AREA CODE)
FAX (INCLUDE AREA CODE)
E -MAIL ADDRESS
IF REMITTANCE ADDRESS IS DIFFERENT
FROM PURCHASE ORDER ADDRESS,
PLEASE INDICATE BELOW:
Individual Corporation Partnership Other (Specify)
Sworn to and subscribed before me this day of 20
Personally Known or
Produced Identification
(Type of Identification)
Notary Public - State of
County of
Signature of Notary Public
Printed, typed or stamped
Commissioned name of Notary Public
B 15 -04 Effluent Transfer Pumps #2 & #3 Replacement Project 37
EXHIBIT F
PROPOSED CONTRACT FOR CONSTRUCTION
NOTICE: Owner reserves the right to alter any contract provisions shown in this example
THIS AGREEMENT is dated as of the day of in the year
by and between the City of Ocoee, a municipal corporation, hereinafter called
hereinafter called Contractor.
Owner, and
Owner and Contractor, in consideration or the mutual covenants hereinafter set forth, agree as
follows:
ARTICLE 1. WORK
Contractor shall complete all work as specified or indicated in the Contract Documents. The
work is generally described as follows:
CITY OF OCOEE
B15 -04 OCOEE EFFLUENT TRANSFER PUMPS #2 & #3 REPLACEMENT PROJECT
Scope of Work
This specification consists of providing and installing two new fully functioning complete
short set vertical turbine pumps, motor and column assemblies as described in the bid
documents. Additionally, It includes the disconnection of power and the removal of one
existing short set vertical turbine pump and the removal of two 10" check valves, two
12X10 reducers and two 12" flexible couplers. It includes the installation two new 10"
check valves, two new 12X10 reducers and two new 12" flexible couplers on the discharge
of the pumps and connecting to existing reclaimed water pipes. Additionally the project
includes the fabrication /modification of two concrete bases to match existing adjacent
reclaimed transfer pumps.
ARTICLE 2. Architect and Engineer
The Project has been designed by the City of Ocoee; however, the Utilities Director (Engineer)
or his designee is to act as Owner's representative, assume all duties and responsibilities of the
project engineer, and have the rights and authority assigned to Engineer in the Contract
Documents in connection with completion of the work.
B 15 -04 Effluent Transfer Pumps #2 & #3 Replacement Project 38
ARTICLE 3. CONTRACT TIME
3.1 The work shall be substantially complete within Seventy (70) calendar days.
Substantially Complete shall be defined as all necessary work to restore acceptable
operation of the sand filter. The entire work shall be complete and ready for its intended
use, including final dressing and cleanup, within Ninety (90) calendar days. All time
periods begin from the effective date of the Notice to Proceed.
3.2 Placing of permanent pavement markings on all final asphaltic concrete surfaces, if
applicable shall not be accomplished before thirty (30) calendar days have elapsed after
placement of the final surfaces. The charging of Contract Time will be suspended during
the thirty (30) calendar -day period provided the work is considered to be Substantially
Complete, as provided in paragraph 3.1 above. The charging of Contract Time will
resume on the 31 st day.
3.3 Contractor recognizes that time is of the essence of this Agreement and that Owner will
suffer financial loss if the work is not completed within the times specified in above, plus
any extensions thereof allowed. Contractor acknowledges that proving the actual loss
and damages suffered by Owner if the work is not completed on time is impracticable
and not susceptible to exact calculation. Accordingly, instead of requiring any such
proof, Contractor agrees that as liquidated damages for delay (but not as a penalty)
Contractor shall pay Owner Two Hundred Dollars ($200.00) for each day that expires
beyond the date specified in paragraph 3.3 above for substantial completion Two
Hundred Fifty Dollars ($250.00) for each day that expires beyond the date specified in
paragraph 3.3 above for final completion (readiness for final payment).
3.4 In addition to the liquidated damages, there shall be additional incidental damages paid
by the Contractor to the Owner for failure to timely complete the work. These may
include, but not be limited to, delay damage settlements or awards owed by Owner to
others, inspection and engineering services, interest and bond expense, delay penalties,
fines or penalties imposed by regulatory agencies, contract damages, and professional
fees (including attorneys' fees) incurred by Owner in connection with Contractor's failure
to timely complete the work.
3.5 In addition to liquidated damages and incidental damages arising from Contractor's
failure to perform the work, Contractor may be required to repay Owner for the cost of
corrective actions undertaken by Owner to resolve construction defects. Such corrective
actions include, but are not limited to, restoration of damaged areas, clearing of reclaimed
water customer facilities to remove construction debris, repair and replacement of
damaged reclaimed water customer equipment, and emergency repairs to the reclaimed
water distribution system during the one -year warranty period.
(Remainder of page left blank intentionally).
B 15 -04 Effluent Transfer Pumps #2 & #3 Replacement Project 39
ARTICLE 4. CONTRACT PRICE
4.1 Owner shall pay Contractor for performance of the work in accordance with the Contract
Documents in current funds at the lump sum or unit prices presented in the Bid Form,
DOLLARS AND CENTS, ($ ) , which is incorporated herein and
made a part hereof by this reference.
4.2 The Contractor agrees that the Contract Price is a stipulated sum except with regard to
those items in the bid which are subject to unit prices and agrees to perform all of the
work as described in the Contract Documents, subject to additions and deductions by
Change Order, and comply with the terms therein for the Bid stated in the attached Bid
Form.
ARTICLE 5. PAYMENT PROCEDURES
Contractor shall submit applications for payment. Applications for payment will be processed by
Engineer.
5.1 Progress Payments. Owner shall make progress payments on account of the Contract
Price on the basis of Contractor's properly submitted and approved Applications for
Payment, as recommended by Engineer, not later than the Twenty -fifth (25 business
day after the date on which the properly submitted Application For Payment is initially
received by the Owner. All such progress payments will be on the basis of the progress of
the work measured by the Schedule of Values and in the case of Unit Price, work based
on the number of units completed and included in Contractor's qualifications submittals.
5.1.1 Progress payments will be made in an amount equal to the percentage indicated in
Paragraph 5.1.2, below, but, in each case, less the aggregate of payments
previously made and less such amounts as Engineer shall determine, or Owner
may withhold.
5.1.2 Progress payments shall be equal to ninety percent (90 %) of the value of work
completed, and ninety percent (90 %) of the value of materials and equipment not
incorporated into the work but delivered and suitably stored and accompanied by
documentation satisfactory to Owner with the balance of the value of the work
being retainage. However, when the work has reached the point of being fifty
percent (50 %) complete, the retainage may not exceed five percent (5 %) of the
value of the work completed.
5.2 Final Payment - Upon final completion and acceptance of the work Owner shall pay
Contractor an amount sufficient to increase total payments to 100 percent of the Contract
Price. However, not less than two percent (2 %) of the contract price shall be retained
until Record Drawings, specifications, addenda, modifications and shop drawings,
including all manufacturers instructional and parts manuals, are delivered to and accepted
by the Engineer.
B 15 -04 Effluent Transfer Pumps 42 & #3 Replacement Project 40
ARTICLE 6. INTEREST
All monies not paid when due shall bear interest at the rate of 6% simple interest per annum.
ARTICLE 7. CONTRACTOR'S REPRESENTATIONS
In order to induce Owner to enter into this Agreement, Contractor makes the following
representations:
7.1 Contractor has examined and carefully studied the Contract Documents (including the
Addenda listed in paragraph 8) and the other related data identified in the Bidding
Documents including "technical data."
7.2 Contractor has visited the site and become familiar with and is satisfied as to the general,
local and site conditions that may affect cost, progress, performance and furnishings of
the work.
7.3 Contractor is familiar with and is satisfied as to all federal, state, and local laws and
regulations that may affect cost, progress, performance, and furnishing of the work.
7.4 Contractor has carefully studied all reports of explorations and tests of subsurface
conditions at or contiguous to the site and all drawings of physical conditions in or
relating to existing surface or subsurface structures at or contiguous to the site (except
Underground Facilities) .
7.5 Contractor has obtained and carefully studied (or assumes responsibility for having done
so) all such additional supplementary examinations, investigations, explorations, tests,
studies and data concerning conditions (surface, subsurface and Underground Facilities)
at or contiguous to the site or otherwise which may affect costs, progress, performance or
furnishing of the work or which relate to any aspect of the means, methods, techniques,
sequences and procedures of construction to be employed by Contractor and safety
precautions and programs incident thereto. Contractor does not consider that any
additional examinations, investigations, explorations, tests, studies or data are necessary
for the performance and furnishing of the work at the Contract Price, within the Contract
Times and in accordance with the other terms and conditions of the Contract Documents.
7.6 Contractor is aware of the general nature of work to be performed by Owner and others at
the site that relates to the work as indicated in the Contract Documents.
7.7 Contractor has correlated the information known to Contractor, information and
observations obtained from visits to the site, reports and drawings identified in the
Contract Documents and all additional examinations, investigations, explorations, tests,
studies and data with the Contract Documents.
B 15 -04 Effluent Transfer Pumps #2 & #3 Replacement Project 41
7.8 Contractor has given Engineer written notice of all conflicts, errors, ambiguities or
discrepancies that Contractor has discovered in the Contract Documents and the written
resolution thereof by Engineer is acceptable to Contractor, and the Contract Documents
are generally sufficient to indicate and convey understanding of all terms and conditions
for performance and furnishing of the work.
7.9 Contractor shall perform work with a value of not less than fifty percent (50 %) of the
Contract Price with his own forces.
ARTICLE 8. CONTRACT DOCUMENTS
The Contract Documents, which comprise the entire agreement between Owner and Contractor
concerning the work, are attached to this Agreement, made a part hereof, and consist of the
following:
8.1 This Scope of work Agreement (Exhibit F)
8.2 Exhibits to this Scope of work Agreement (if any).
8.3 Certificates of Insurance.
8.4 Notice of Award and Notice to Proceed.
8.5 Bid Documents bearing the general title "City of Ocoee, Florida, Bid #B15 -04
EFFLUENT TRANSFER PUMPS #2 & #3 REPLACEMENT PROJECT," dated
March 1, 2015.
8.6 Exhibit G, Drawings, bearing the following general title:
Attachment #1 Reclaimed Transfer Wet Well Top View M -1
Attachment #2 Reclaimed Transfer Wet Well Side View M -2
8.7 Addenda numbers , inclusive.
8.8 Contractor's Bid.
8.9 Documentation submitted by Contractor prior to Notice of Award.
There are no Contract Documents other than those listed above in this Article 8.
B 15 -04 Effluent Transfer Pumps #2 & #3 Replacement Project 42
ARTICLE 9. MISCELLANEOUS
9.1 No assignment by a party hereto of any rights under, or interests in, the Contract
Documents will be binding on another party hereto without the written consent of the
party sought to be bound; and specifically, but without limitation, moneys that may
become due, and moneys that are due, may not be assigned without such consent (except
to the extent that the effect of this restriction may be limited by law), and unless
specifically stated to the contrary in any written consent to an assignment, no assignment
will release or discharge the assignor from any duty or responsibility under the Contract
Documents. Notwithstanding the foregoing, the Owner may assign this contract to the
State of Florida or any political subdivision, municipality, special district or authority
thereof without Contractor's consent and without recourse.
9.2 Owner and Contractor each binds himself, his partners, successors, assigns and legal
representatives to the other party hereto, his partners, successors, assigns, and legal
representatives in respect to all covenants, agreements, and obligations contained in
the Contract Documents.
9.3 Chapter 558, Florida Statutes: The parties agree that the provisions of Chapter 558,
Florida Statutes are not applicable to this Agreement.
9.4 Waiver of Jury Trial; Legal Costs. It is mutually agreed by and between the
Contractor and Owner that each of the parties do hereby waive trial by jury in any
action, proceeding or claim which may be brought by either of the parties hereto
against the other on any matters concerning or arising out of this Agreement. The
parties further agree that the sole and exclusive venue for any action to enforce this
agreement shall be in The Circuit Court of the Ninth Judicial Circuit in and for
Orange County, Florida.
9.5 Any provision or part of the Contract Documents held to be void or unenforceable
under any Law or Regulation shall be deemed stricken, and all remaining provisions
shall continue to be valid and binding upon Owner and Contractor, who agree that the
Contract Documents shall be reformed to replace such stricken provision or part
thereof with a valid and enforceable provision that comes as close as possible to
expressing the intention of the stricken provision.
(Remainder of Page Left Blank Intentionally, Signature Page Follows.)
B15 -04 Effluent Transfer Pumps #2 & #3 Replacement Project 43
IN WITNESS WHEREOF, the parties hereto have signed this Agreement. All portions of the
Contract Documents have been signed or identified by Owner and Contractor or by Engineer on
his behalf.
CONTRACTOR:
BY:
PRINT NAME:
TITLE:
WITNESSES:
NAME: NAME:
TITLE: TITLE:
OWNER: CITY OF OCOEE, FLORIDA
ATTEST: APPROVED:
BY: BY:
Beth Eikenberry, City Clerk
(SEAL)
S. Scott Vandergrift, Mayor
FOR USE AND RELIANCE ONLY BY
THE CITY OF OCOEE, FLORIDA
APPROVED AS TO FORM AND LEGALITY
this _ day of , 2015
SHUFFIELD, LOWMAN & WILSON, P.A.
BY:
Scott A. Cookson, City Attorney
APPROVED BY CITY OF OCOEE
COMMISSION AT A MEETING HELD
on . 2015 under
Agenda Item No.
END OF SECTION
B 15 -04 Effluent Transfer Pumps #2 & #3 Replacement Project 44
EXHIBIT G
ATTACHMENT COVER SHEET
Attachment #1 Reclaimed Transfer Wet Well Top View Ml
Attachment #2 Reclaimed Transfer Wet Well Side View M2
(Posted as separate file on Demand Star)
B 15 -04 Effluent Transfer Pumps #2 & #3 Replacement Project 45
Mayor
S. Scott Vandergrift
City Manager
Robert Frank
March 6, 2015
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Commissioners
John Grogan, District 1
Rosemary Wilsen, District 2
Rusty Johnson, District 3
Joel F. Keller, District 4
ADDENDUM NO: ONE (1)
CITY OF OCOEE
BID #B15 -04
EFFLUENT TRANSFER PUMPS #2 & #3 REPLACEMENT PROJECT
This addendum shall modify and become a pail of the original bid documents for Effluent Transfer Pumps #2
and #3 Replacement Project. This addendum consists of two (2) pages Bidders shall acknowledge receipt of
Addendum No. One (1) in the space provided on page 20 of the bid documents. Failure to do so may subject the
bidder to disqualification. The bid date remains the same.
Answers to questions received and /or amendments to the bid documents are as follows:
Q1. Can the time requirement for Substantial Completion and final completion be extended?
A 1. Substantial completion has been changed to 120 calendar days and Final Completion has been changed
to 140 calendar days. (Reference Section 12, and the Proposed Contract Article 3).
Q2. In describing the Driver on page 24 a TEFC Enclosure is called out but then in 2.05 A on page 25 a
WP1 enclosure is specified, please clarify.
A2. A TEFC enclosure should be used.
Q3. Is the owner providing the transfer pumps? The budget seems low.
A3. No. The estimated budget amount is $55,000.00.
Q4. There is no electrical information within the plans or specifications. Is the owner planning to provide the
electrical disconnect and hook ups of new pumps and motors?
A4. The specifications call for the disconnection of the existing pump. The City will provide the electrical
reconnection of the pump motors and flow switches.
Q5. There are no coating specifications. Is coating the pipe or anything part of this contract? If so can we
please have the items identified and the specification requirements.?
A5. The specifications section 2.07 Factory Painting address this issue.
Q6. The only new items besides the pump and motor would be Flex Couplings, DI Reducers and Check
Valves?
A6. Any and all items necessary to provide two new fully functioning complete short set vertical turbine
pumps, motors, column assemblies and concrete bases to snatch existing. All items shall be new and not
previously used materials or equipment.
Q7. We would reuse the existing 1" ARV Assembly and Pipe Support?
AT Yes.
Q8. We can take both pumps out of service at the same time?
A8. Yes.
Q9. No electrical controls or instruments required?
A9. No electrical controls or instrumentation.
QI O. Bacteriological Testing not required?
A10. No Bacteriological Testing.
Je ol ert, CPPB
Purchasing Agent
cc: Charles Smith, P.E., Utilities Director
Tom King, Utilities Facilities Manager
Addendum #1- B1S -04 Effluent Transfer Pumps #2 & #3 Replacement Project Page 2
Maw
S. Scott Vandergrift
City Manager
Robert Frank
March 12, 2015
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OCOPe
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Commissioners
John Grogan, District 1
Rosemary Wilsen, District 2
Rusty Johnson, District 3
Joel F. Keller, District 4
ADDENDUM NO: TWO (2)
CITY OF OCOEE
BID #B15-04
EFFLUENT TRANSFER PUMPS #2 & #3 REPLACEMENT PROJECT
This addendum shall modify and become a part of the original bid documents for Effluent Transfer Pumps #2
and #3 Replacement Project. This addendum consists of one (1) page Bidders shall acknowledge receipt of
Addendum No. Two (2) in the space provided on page 20 of the bid documents. Failure to do so may subject
the bidder to disqualification. The bid date remains the same.
Answers to questions received and /or amendments to the bid documents are as follows:
Change pump impeller construction materials requirement from stainless steel to bronze.
2. The new motors will be TEFC.
John Crane mechanical seals shall be used on the new pumps.
4. All pump head, motor, appurtenances and piping above the concrete pump bases shall have standard
factory coatings. The City will paint all new equipment above the concrete pump base after completion of
the project.
. 7 C-�
oyce Tolbert, CPPB
Purchasing Agent
cc: Charles Smith, P.E., Utilities Director
Tom King, Utilities Facilities Manager