05-05-15 Agenda OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee, Florida
May 5, 2015 AGENDA 7:15 P.M.
REGULAR CITY COMMISSION MEETING
A. CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
B. PRESENTATIONS AND PROCLAMATIONS
Proclamations — May 2015. (Mayor Vandergrift)
➢ Civility Month
➢ National Water Safety Month
➢ Teacher Appreciation Week — May 4 th _ 8 th
➢ Peace Officers Memorial Day — May 15 and National Police Week — May
10 —16
➢ Women's Lung Health Week — May 11th _ 17 th
C. COMMENTS FROM CITIZENS/PUBLIC
D. STAFF REPORTS AND AGENDA REVIEW
E. COMMISSIONERS ANNOUNCEMENTS
F. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE
ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS
DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL
INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM
WILL BE CONSIDERED SEPARATELY.
1. Approval of Minutes for the Regular Commission Meeting Held April 21, 2015.
(City Clerk Eikenberry)
2. Appointment to the Citizen Advisory Council for Ocoee Police Department
(CACOPD). (City Clerk Eikenberry)
Members of the Citizen Advisory Council for Ocoee Police Department serve three -year terms. The
Resolution creating the Board allows no more than fifteen (15) members. The board currently has
eight (8) members.
One application was recently submitted by Ms. V. Renee Watson; therefore staff recommends the City
Commission consider appointing Ms. V. Renee Watson to the Citizen Advisory Council for Ocoee
Police Department with a term ending January 1, 2018.
3. Award of RFQ #1501 Continuing Contracts for Geotechnical Testing Services.
(Purchasing Agent Tolbert)
The City's continuing contracts for geotechnical testing services have expired. In compliance with the
Consultants' Competitive Negotiations Act (CCNA), Florida Statutes Section 287.055 and Chapter 21
of the City's Code of Ordinances, the City solicited statements of qualifications from firms that are
interested in providing geotechnical testing services for City projects. As budgeted each fiscal year; it
is anticipated the annual expenditures for geotechnical services should be approximately $50,000 to
$75,000.
Regular City Commission
May 5, 2015
The City intends to award continuing contracts to at least three (3) firms deemed to be the most highly
qualified to perform the required services. The continuing contracts shall have an initial three (3) year
period with two automatic one -year renewable extensions, for a total of five (5) years, plus a one (1)
year optional renewal at the City's discretion. The RFQ was advertised on January 25, 2015, and was
publicly opened on February 24, 2015. There were eight (8) responses submitted. Staff recommends
that the City Commission award RFQ #1501 Continuing Contracts for Geotechnical Testing Services
to Geotechnical Environmental Consultants Inc., Professional Services Industries Inc. (PSI), and Tierra
Inc.
4. Approval of Modification of the Utility Easement at 345 Enterprise Street.
(Utilities Director Smith)
The City of Ocoee Utilities Department utilizes numerous easements which overlay private property
throughout the City for underground water and sewer mains, lift stations, and miscellaneous related
utility system infrastructure. Currently, lift station #10 and its influent gravity main are situated on
private land covered by an easement obtained from Seminole Trucking on October 15, 2002. Access to
the station is gained by traversing through gates which secure the private owner's endeavors. Both the
current owner of the property, K and S Supply, LLC, and City staff would like to establish more
optimal access to the station. Therefore, K and S Supply is granting an additional 20' by 20' area
located at the northern property line of 345 Enterprise Street, which will allow access to the station
from the City's Public Works compound. Due to the new access, a portion of the existing easement is
no longer needed.
5. Approval of Purchase of Emergency Power Generator for Lift Station #32.
(Utilities Director Smith)
The City of Ocoee utilizes "lift stations" throughout the City to collect and pump raw wastewater to
the wastewater treatment plant. These lift stations operate on commercial power to energize pumps that
automatically come on and pump wastewater at predetermined water levels in the lift station wet well.
If commercial power is not available to the lift station, the pumps will not operate and the risk of
sewage overflow becomes a possibility. Depending on the amount of population served and critical
nature of a lift station, an emergency power generator may be necessary to protect the residents and
businesses from sewage backing up during power outages.
Lift station #32 provides primary service for the North East portion of the City of Ocoee. This lift
station was placed in service in 1995 and flows have steadily increased over the last 20 years. In 2014,
this lift station pumped an average approximately 19,200 gallons per day. In recent years, commercial
power outages and lightning strikes have caused this lift station to malfunction requiring remediation.
The purchase and installation of this generator will eliminate the possibility of raw sewage backing up
and causing damage to residential and commercial properties during these power outages.
G. PUBLIC HEARINGS - None
H. REGULAR AGENDA
6. Request from the Rotary Club of Ocoee to Have the Fees Waived for Use the
Tom Ison Seniors and Veterans Center for a Texas Hold'em Fundraising Event
on May 29, 2015. (Parks and Recreation Director Hayes)
The City of Ocoee, Parks and Recreation Department, has received a Facility Use Permit application
from the Rotary Club of Ocoee requesting the use of the Tom Ison Seniors & Veterans Center for a
fundraising event to take place on Friday, May 29, 2015. The Rotary Club of Ocoee has requested to
have the rental fees associated with the use of the Tom Ison Seniors & Veterans Center be waived for
this event.
The amount for the aforementioned fees is $696.40. In addition to these fees each renter is required to
pay a Security Deposit of $250, which is refundable if there is no damage to the facility. The total costs
associated with the event will be $946.40. In the past, the City Commission has waived the user fees
for civic and community based organizations.
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Regular City Commission
May 5, 2015
7. Adoption of the Preliminary Rate Resolution for the Fiscal Year 2016 Fire
Protection Assessment. (Support Services Director Butler)
Section 2.08 of the city's Fire Protection Assessment Ordinance, adopted as Ordinance No. 2013 -010
on August 6, 2013, established the process for determining the Fire Protection Assessment in each
subsequent fiscal year. The initial action required is for the City Commission to publish its intent to
adopt an Annual Fire Protection Assessment by considering a Preliminary Rate Resolution.
A proposed Preliminary Rate Resolution has been drafted by staff. The Resolution shows the
estimated assessment rate to be the Maximum Assessment Rate established in 2013 and continued in
2014, which was $69.50 per Net Fire Protection Unit (FPU). The City Commission can set the Fire
Protection Assessment for Fiscal Year 2016 at an amount up to $69.50 per Net Fire Protection Unit
(FPU) when it considers the Annual Rate Resolution after the public hearing in August.
8. Potential Code Compliance Amnesty Program to Handle Outstanding Code
Enforcement Liens. (Assistant Director of Support Services Gaines)
At the request of the City Commission, staff was tasked with looking at different options to handle the
259 total outstanding code enforcement liens that the City currently has on the books dating back to
1998. Working with the City Attorney's office, our research included speaking with twelve different
cities, towns and counties throughout the State of Florida. Many had the same process as us where we
notify the legal homeowner, the bank, and any possible tenants of code issues. They then wait for the
owner or a representative to bring the property into compliance, then hear a lien reduction request by
way of our Code Enforcement Board, then the City Commission. Staff and the City Attorney's office
determined that Hillsborough County's Code Compliance Amnesty Program is the best option.
The benefits of Hillsborough County's Code Compliance Amnesty Program are that eligible property
owners could have their outstanding code enforcement fines reduced by 85 %, or pay 15% of the
market value of the property in violation, whichever is less. In addition, during this three -month
Amnesty Program the property title will be cleared once the balance is paid in full.
9. Discussion and Direction Relating to Ordinance Amendment of Article 1,
Chapter 153 of the City of Ocoee Code, Relating to Access Provisions to Gated
Communities. (Police Chief Brown)
I. STAFF ACTION ITEMS
J. COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO
APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS
PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH
INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING
ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE
CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE
MEETING.
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