Item #03 Replace HVAC Unit for Fire Station No. 264k, Y X g /6*
Ocoee
Florida
AGENDA ITEM COVER SHEET
Meeting Date: May 19, 2015
Item # 3
Reviewed By
Contact Name: Stephen C. Krug Department Director:
Contact Number: 6002 City Manager:
Subject: Replacement HVAC Unit for Fire Station No. 26. •
Background Summary:
The Heating, Ventilating and Air Conditioning (HVAC) system at Fire Station No. 26 on Clarke Road has
failed. Public Works had intended to request the replacement of this 18 year old HVAC unit in the
upcoming budget, however the cooling coils have failed in the existing multi -unit system. Repair parts
would cost several thousands of dollars without the guarantee of providing a stable system, making a
complete system replacement the more cost effective option. Public Works solicited pricing for a single
10 ton unit to replace the existing combination unit made up of different tonnages. Apple Air
Conditioning & Heating was the only vendor to provide pricing on the replacement. Apple proposes to
furnish and install a new single 10 ton unit at a cost of $24,472.00. This pricing is in line with industry
standards and recent HVAC replacements throughout the City. The HVAC system at Fire Station No.
39 on Maguire Road, which is identical to Station No. 26, was replaced in 2012 with a similar system.
The Fire Department budget incorporated four (4) Capital Outlay lease payments for the replacement
Pumper Truck, Brush Truck and new Cab /Chassis for an Ambulance. Due to a delayed release of the
new Florida Sheriff's Association Bid, and subsequently delayed quotes from vendors, the City will only
be making two (2) lease payments on the Fire Department vehicles in this budget year. The reduced
number of lease payments provide sufficient remaining funds for the replacement HVAC system at Fire
Station No. 26.
Public Works recommends approval to award the HVAC replacement to Apple Air for the proposed
amount of $24,472.00.
Issue:
Request the City Commission to award the Fire Station No. 26 HVAC replacement to Apple Air
Conditioning & Heating.
Recommendations:
Recommend approval to award the Fire Station No. 26 HVAC replacement to Apple Air Conditioning &
Heating, Inc., of Winter Garden, Florida, for $24,472.00 utilizing savings from the reduced number of
lease payments in the Fire Department 2014 -2015 Capital Outlay Budget.
Attachments:
Apple Air Conditioning & Heating Quote.
Financial Impact:
The HVAC replacement is adequately funded through the savings in the reduced number of lease
payments in the Fire Department's 2014 -2015 Capital Outlay Budget.
Type of Item: (please mark with an 'V)
Public Hearing
For Clerk's Dept Use:
Ordinance First Reading
Consent Agenda
Ordinance Second Reading
Public Hearing
Resolution
Regular Agenda
X Commission Approval
Discussion & Direction
Original Document/Contract Attached for Execution by City Clerk
X Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ( )
N/A
N/A
N/A
2
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Air Conditioning & Heating, Inc.
We take a slice out of your energy costs!
149 S. Woodland St
Winter Garden, Fl 34787
407 - 654 -3777
www.appleac.com
AM
Project: OCOEE FIRE STATION #2
1500 N CLARK RD
OCOEE FL34761
TERRY 407 - 509 -3603
Contractor:
Date:4/28/15
SCOPE
REMOVAL OF 1 - 7.5 TON CONDENSER, 1 - 10 TON CONDENSER, 1 - 7.5 TON AIR HANDLER AND 1 - FRESH
SYSTEM. INSTALL NEW 10 TON PACKAGE UNIT AND CONECT TO EXISTING DUCT WORK
SUPPLIED:
1 - TSC120F3 10 TON PACKAGE UNIT
1 -18 KW HEATER
1 - DIGITAL PROGRAMABLE THERMOSTAT
1 - DUCT COVER
1 - NEW LOW VOLTAGE WIRING
1 - NEW ELECTRICAL SERVICE
1 - NEW DISCONECT
1 - NEW DUCT TO FRONT ROOM
CONECT TO EXISTING DUCT WORK
CONCRETE CUTTING
ELECTRICAL
PERMIT
NOT SUPPLIED:
DUCT WORK OTHER THAN SPECIFIED
AIR BALANCE
PAINTING
PATCHING
CUTTING OTHER THAN SPECIFIED
WARRANTY:
1 YEARS PARTS
5 YEARS COMPRESSOR
1 YEAR LABOR
TERMS
100% upon completion
NOTES:
CONDITIONS OF BID:
Our bid is based on the above qualifications and the scope of work.
If any items are changed we must re- evaluate our bid.
This bid is good for 30 days after which time we reserve the right to review and modify our pricing, if
necessary.
Heating, Venting and Air Conditioning
BID PRICE: $24,472.00
SIGNATURE DATE—/—/—
We wish to thank you for the opportunity to bid and look forward to servicing your HVAC needs on this
project.
Sincerely,
Apple Air Conditioning & Heating, Inc.
Peter Lattner, Jr. President