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11-17-2014 Minutes MINUTES OF THE OCOEE PARKS AND RECREATION ADVISORY BOARD REGULAR MEETING HELD ON November 17th, 2014 CALL TO ORDER The meeting came to order at 6:03 PM in the Community Center, 125 N. Lakeshore Drive, Ocoee, FL 34761. The roll was called and a quorum was declared at that time. PRESENT: Chairman Rainer, Vice Chair Lewis, Members Barber, McKey, Singrey, Parks and Recreation Director Jeff Hayes (Director Hayes), Ex- Officio member Commissioner Rosemary Wilsen and Sr. Administrative Assistant Dottie Godek. ABSENT: Members Applegate (absent excused) and Hudson (absent excused) GUESTS: None A. Approval of Minutes Member McKey, seconded by Member Barber, moved to accept the regular meeting minutes from the September 15th, 2014 meeting. The motion passed unanimously. B. Recap of Founders Day Art Booth - Member Barber, Chair Rainer, Vice Chair Lewis and Patty McKey worked at the event. They made 122 ornaments during the day. Member Barber recommended that the board do the craft at the Tree Lighting Ceremony instead of during Founder's Day. The problem would be that more help would be needed doing the crafts. The board had a discussion of the idea and the consensus was that the board would do the booth from 4 to 6 PM and perhaps reopen after the tree lighting ceremony if they felt there was a need. Member McKey, seconded by Vice -Chair Lewis , moved to do an Arts & Crafts booth at the Tree Lighting Ceremony from 4 -6 PM with the option of going until 8:00 PM. The motion passed unanimously. C. Haunted House The West Orange Seniors reported that they used $310.00 of the Parks & Recreation Advisory Board funds for dogs and buns, and their total profit was $1,300.00 for the three nights which was put into a fund for Parks & Recreation activities. Member Singrey said that the first night was slow but the next weekend was extremely busy. Member Singrey said the West Orange Seniors cooked 500 hotdogs; dressed up in Halloween costumes and had a great time. Member McKey, seconded by Member Barber, moved that the Parks & Recreation Advisory Board give the West Orange Seniors a Certificate of Appreciation for their efforts at the Ocoee Haunted House. The motion passed unanimously. D. Light Up Ocoee Light Judging The board would like to advertise Light Up Ocoee at the Art Booth. Sr. Administrative Assistant Godek reported that the initial flyers did not have the prizes listed because the board had not determined the amounts for 2014. The board discussed changing the categories and decided upon giving prizes of gift cards of $75.00 for each category and changed the category names to: Nostalgic, Over the Top and Cute as a Button. The judging will be held on December 15'h; meet at the Jim Beech center at 6:00 PM. The awards will be presented at the Commission meeting January 6th 2015. Yard signs will be placed in the winner's yard and letters will be sent to inform the winners of the presentation date and time. Member McKey seconded by Vice -Chair Lewis made a motion to award 3 prizes of $75.00 each. The motion passed unanimously. Vice -Chair Lewis seconded by Member Barber made a motion to set the categories as Nostalgic, Over the Top and Cute as a Button. The motion passed unanimously. 1 Member McKey brought up the possibility of celebrating Family day in our parks in February. It was thought that trying to coordinate activities with such a short amount of time would be difficult. Member McKey asked to have a discussion of Celebrating Parks on the January agenda. E. SET NEXT AGENDA A. Approval of minutes of the November 17`h 2014 meeting B. Recap of Christmas Tree Lighting & Craft Booth C. Recap of "Light Up Ocoee" Event D. Spring Fling E. Update on Swimming Signs F. Discuss Celebrating Parks G. Discussion regarding the possibility of a grant for the Parks & Recreation Advisory Board. F. ADJOURNMENT The meeting was adjourned at 7 :00 pm. 1 \ Ce-rt uc 2e Chai an Rainer Sr. Administrative Asst. Dottie Godek 2