Item #07 Approval to Partner with Maguire Roberson, LLC to Construct the Roberson Road Improvements at the Intersection of Maguire and Roberson Road`` '!
OCOPP
florida
AGENDA ITEM COVER SHEET
Meeting Date: June 2, X015
Item #
r
Reviewed By
Contact Name: David A. Wheeler, P.E. Department Director:
Contact Number: 407 - 905 -3100, ext. 1504 City Manager:
Subject: Approval to Partner with Maguire Roberson, LLC to construct the Roberson Road
Improvements at the intersection of Maguire and Roberson Roads (District 3 — Commissioner
Rustv Johnson)
Background Summary:
At the April 1, 2008, City Commission Meeting, the Annexation and Development Agreement (Agreement)
between the City and Maguire Shoppes II, LLC and Maguire Roberson LLC (Developer) was approved. This
Agreement allowed for the annexation of the remainder of the Belmere Planned Development into the City and
the development of the commercial and residential tracts that have become the CVS Commercial Center, My
Kids Academy, and the Casa Mirella Apartment complex. These developments are located at the southwest
corner of Maguire Road and Roberson Road.
As part of that Agreement, the City and the Developer agreed to construct a widened section of Roberson Road
west of the intersection with Maguire Road. This project would add turn lanes at the intersection to improve
traffic, add a left turn lane into the Casa Mirella complex, taper back to the two lane section on to the west,
provide some additional stormwater collection, and extend the City's reuse system west along Roberson Road.
The City contracted with the Developer to design, permit and to ultimately construct this project. It was
anticipated at that time that the total project would cost approximately $1,300,000, with the Developer's share at
approximately 22% of that overall cost to cover the left turn lane into the Casa Mirella complex and the
extension of the reuse system.
After many design iterations to reduce the scope to keep the road improvements within the existing right -of -way
and to not have to go to costly eminent domain for condemnation of additional right -of -way, the Developer has
secured bids for the Roberson Road Improvements Project. The Developer was only able to secure two
qualified bids with many companies declining to bid because of the size of the project or scheduling issues.
The bids are from Red Fox Trucking, Inc. at $559,711.36 and WLW, Inc. at $947,665.00. WLW, Inc. is the site
contractor for the Casa Mirella Apartment Complex. City Engineering staff has reviewed the low bid and
determined that it is reasonable and responsive.
This overall development will have paid the City $674,455.54 in Road Impact Funds for My Kid's Academy and
the Casa Mirella Apartments by the time the Certificate of Occupancy has been issued for the final apartment
building later this month. The City also secured Road Impact Funds, in the amount of $346,376.43, from
Orange County as a part of the Road Transfer Agreement approved and executed by the City and the County
in June of 2012, which had been previously paid by the Developer when the property was still in the County.
Therefore the city will collect $1,020,831.97 in Road Impact Funds for this portion of the Belmere Planned
Development. The Belmere Annexation and Development Agreement discussed the funding options of Road
Impact Fee Credits or for the City to reimburse the Developer for the construction project.
This project has been in the City's 5 -Year Capital Improvements Plan since the Agreement was approved. It
was placed in the "later" years of the CIP Budget because of the timing uncertainty. The project was moved
forward in this fiscal year's budget because of the monies collected from the initial phases of the development.
City legal staff has been securing Temporary Construction Easements from the four affected property owners
along the north side of the right -of -way to reconnect their existing driveways to the new road.
The Developer is requesting project administration funds to manage the project. That additional funding would
cover bonding and insurance, upfront financing, and general administration of the project. The total project cost
is $626,876.72 and it is broken into the Developer's share of $128,866.67 and the portion that the City will need
to fund of $498,010.06. The Developer's share is a little less than 21% of the overall project.
The Agreement required the Developer to begin and complete the construction of the project prior to the
completion of all of the planned development. Because of the length of time that has past since the execution
of the Agreement and the past economic issues, the overall development and the construction of the Roberson
Road Improvements did not occur according to how all parties involved envisioned in 2008. Additionally, the
Developer possibly has a buyer for the Casa Mirella Apartment complex and would not want the conditions of
the Agreement on the completion of the Roberson Road Improvements prior to the issuance of the final
Certificate of Occupancy to delay that transaction. The Developer has agreed to construct the Roberson Road
Improvements to completion and he wants to start that work upon the issuance of the purchase order from the
City.
Issue:
Should the City partner with Maguire Roberson, LLC for the construction of the Roberson Road Improvements
at the intersection of Maguire and Roberson Road.
Recommendations:
1) Staff recommends that the City Commission authorize the partnering with Maguire Roberson, LLC for
the construction of the Roberson Road Improvements at the intersection of Maguire and Roberson Road
and award a purchase order in the amount of $498,010.06 to Maguire Roberson, LLC for the City's
portion of the overall project.
2) Staff recommends that the City Commission approve the payment of $250 each for temporary
construction easement to reconstruct the driveways for the four affected properties on the north side of
Roberson Road.
3) Staff further recommends that the City Commission only require the Developer to start construction of
the Roberson Road Improvements and not have the project completed prior to the issuance of a
Certificate of Occupancy for the final apartment building.
Attachments:
Proposal from Maguire Roberson, LLC for the construction of the Roberson Road Improvements at the
intersection of Maguire and Roberson Road dated May 14, 2015.
Financial Impact:
The City will fund the Roberson Road Improvements project from the Road Impact Fund.
Type of Item: (please mark with an 'Y')
Public Hearing
For Cleric's Dept Use:
F)
Ordinance Second Reading
Resolution
Commission Approval
Discussion & Direction
Public Hearing
Regular Agenda
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ()
N/A
N/A
N/A
3
Maguire Roberson, LLC
7940 Via Dellagio Way, Suite 200
Orlando, FL 3i8
May 14, 2015
Mr. David Wheeler
City of Ocoee, Building Division
150 N. Lakeshore Drive
Ocoee, FL 34761
RE: Roberson Road Offsite Work
Dear Mr. Wheeler;
As requested, Ur icorp National Developments, Inc. solicited four bids for the offsite work on
Roberson Rd. Two of the bidders declined to bid, Sitek and Blue Ox Excavating.
Of the other two bids received WLW was high, $917,665 excluding the administration fee for
Unicorp. Red Fox Trucking is the loxv bidder. Below is a breakdown of the overall project including
Unicorp's project administration costs:
Red Fox Bid: $559,711.36
Developer Ins 2 %: $ 11,194.23
Developer Overhead 5 %: $ 27,985.57
Project Administration 5%: $ 27,985.57
Total: $626,876.73
In addition, below is the cost breakdown for the developer's scope:
Reclaimed Water Line (per bid): $ 31,345.00
Preliminaries on Reclaimed: $ 5,246.55
Left Turn Lane (15% of road) $ 67,217.11
Preliminaries on Left Turn: $ 11,250.86
Contractor Total: $115,059.52
Developers Ins 2 %: $ 1,455.40
Developer Overhead 5 %: $ 5,752.98
Project Administration 5 %: $ 5,752.98
Developers Scope Total: $128,866.67
Attached you will find both bids. The costs for the reclaimed water line were pulled straight off the
bid, item 400.
Please contact me directiv with any questions.
Sincereh
Brett Alulliga
�
Project Manager
Unicorp National Developments, Inc.
CC File
BID TABULATION
ROBERSON ROAD IMPROVEMENTS
2/11/2015
CONTRACTOR NAME: Red Fox Trucking
DATE: 4129/2015
ITEM
I DESCRIPTION
QUANTITY I
UNIT
UNIT PRICE
AMOUNT
100
PRELIMINARIES
101
Overhead, Profit and Gen Cond (@ 15 %)
1
LS
39,000.00
39,000.00
102
Bonding & Insurance (@ 3 %)
1
LS
N/A
16,302.27
103
Construction Stakeout
1
LS
4,700.00
4,700.00
104
Maintenance of Traffic
1
LS
16,500.00
16,500.00
105
Staked Silt Fence
2,500
LF
1.50
3,750.00
Subtotal
$80,252.27
200
SITE PREPARATION/EARTHWORK
201
Clearing & Grubbing
1
LS
21,000.00
21,000.00
202
Regular Excavation /fine grading
1
LS
25,000.00
25,000.00
203
Sod
3,400
SY
2.50
8,500.00
Subtotal
$54,500.00
300
STORM DRAINAGE (ON-SITE)
301
Type P -5 Inlet
4
EA
3,800.00
15,200.00
302
Type P-6 Inlet
3
EA
3,800.00
11,400.00
303
Type P-8 Manhole, Partial
15
EA
2,300.00
34,500.00
304
Mitered End Section
2
EA
900.00
1,800.00
305
Pipe Culvert, Eliptical, 14 "x23"
54
LF
41.00
2,214.00
306
Pipe Culvert, Round, 18"
208
LF
33.00
6,864.00
Subtotal
$71,978.00
400
RECLAIMED WATER DI IBUTI N
401
12" Reclaim Pipe (PVC)
855
LF
13.00
11,115.00
402
Utility Fittings
1
LS
10,000.00
10,000.00
403
12" Gate Valve
2
EA
3,000.00
6,000.00
404
Connect to Existing Reuse Water Main
1
LS
4,230.00
4,230.00
Subtotal
$31,345.00
500
PAVING
501
2.5 " Type S -1 Asphalt
3,566
SY
14.00
49,924.00
502
1" FC -3 Asphalt
7,918
SY
11.00
87,098.00
503
10" Base Group 07
3,566
SY
16.00
57,056.00
504
12" Stabilization Type B
3,600
SY
4.50
16,200.00
505
Type F Curb
1,877
LF
12.00
22,524.00
506
Type A Curb
488
LF
12.00
5,856.00
507
6" Vertical Curb
0
LF
9.00
0.00
508
Traffic Separator Type 1
5801
LF
22.00
12,760.00
509
4" Thick Concrete Sidewalk
580
SY
27.00
15,660.00
510
Mill Existing Asphalt
654
SY
16.00
10,464.00
511
6" Thick Concrete Driveways
297
SY
34.00
10,094.22
512
Handicap Ramps
6
EA
300.00
1,800.00
513
Pavement Markings
1
LS
20,000.00
20,000.00
514
Signage Per Plan
1
LS
5,000.00
5,000.00
Subtotal
$314,436.22
C:\Users\bmulligan \Documents \Red Fox Revised 042815
BID TABULATION
ROBERSON ROAD IMPROVEMENTS
2/11/2015
CONTRACTOR NAME: Red Fox Trucking
DATE: 4/29/2015
ITEM
DESCRIPTION
QUANTITY
I UNIT
UNIT PRICE
AMOUNT
100
IFRELIMINARIES
101
Overhead, Profit and Gen Cond (@ 15 %)
1
LS
39,000.00
39,000.00
102
Bonding & Insurance (@ 3 %)
1
LS
N/A
16,302.27
103
Construction Stakeout
1
LS
4,700.00
4,700.00
104
Maintenance of Traffic
1
LS
16,500.00
16,500.00
105
Staked Silt Fence
2,500
LF
1.50
3,750.00
600
MISCELLANEOUS
601
Relocate Existing Mail Box
4
EA
100.00
400.00
602
Relocate Existing Hydrant
1
EA
2,800.00
2,800.00
603
Survey & Asbuilts
1
LS
3,999.87
3,999.87
604
Loop Assy, Type xx
By Others
EA
By Others
By Others
Subtotal
$7,199.87
TOTAL (items 200 -600)
$479,459.09
TOTAL (Items 100)
$80,252.27
GRAND TOTAL
$559,711.36
C : \Users\bmulligan \DocumentslRed Fox Revised 042815
WLW
CONSTRUCTION, INC.
COMPLETE SITE DEVELOPMENT
April 8, 2015
Unicorp National Developments Inc.
7940 Via Dellagio Way
Suite 200
Orlando, FL 32819
ATTN: Mr. Brett Mulligan
RE: ROBERSON ROAD IMPROVEMENTS
Clarifications & Exclusions
1 Bond is included in pricing
2 No permits included
3 Control Points provided by others.
4 All existing utility relocations by utility owners.
5 Proposal based on plans by McIntosh & Associates, revised 2/2/2015
6 No Barrier wall is included
7 No off duty law officer costs included.
8 Preconstruction video is included.
9 Propsal is valid for 90 days.
10 Signalization by others.
Respectfully Submitted,
Z"IM"W&
Richard G. Machnic
Estimator
i)uE Tb tA4 +'SnLS Of
Site Work
Underground Utilities
Fire Lines
Mass Excavation
Location: 24234 S.R. 46, Sorrento
Mail: P.O. Box 377 - Mount Dora, Fl, 32756 -0377
Phone; (352) 383-7305 - Fax: (352) 383-8320
BID TABULATION
ROBERSON ROAD IMPROVEMENTS
2/11/2015
CONTRACTOR NAME: WLW CONSTRUCTION, INC.
DATE: 4/8/2015
ITEM
DESCRIPTION
QUANTITY
UNIT
UNIT PRICE
AMOUNT
100
PRELIMINARIES
101
Overhead, Profit and Gen Cond (Ca) 15 %)
1
LS
141,700.00
141,700.00
102
Bonding & Insurance (@ 3 %)
1
LS
29,000.00
29,000.00
103
Construction Stakeout
1
LS
9,000.00
9,000.00
104
iMaintenance of Traffic
1
LS
18,000.00
18,000.00
105
IStaked Silt Fence
2,200
LF
2.00
4,400.00
Subtotal
$202,100.00
200
SITE PREPARATION/EARTHWORK
201
Clearing & Grubbing
1
LS
50,000.00
50,000.00
202
Regular Excavation/fine grading
1
LS
17,000.00
17,000.00
203
Sod
4,000
Sy
3.00
12,000.00
Subtotal
$79,000.00
300
STORM DRAINAGE (ON -SITE)
301
Type P -5 Inlet
2
EA
6,000.00
12,000.00
302
IType P -6 Inlet
5
EA
7,000.00
35,000.00
303
IType P -8 Manhole, Partial
5
EA
3,000.00
15,000.00
304
Mitered End Section
2
EA
1,200.00
2,400.00
305
Pipe Culvert, Eliptical, 14 "x23"
50
LF
105.00
5,250.00
306
Pipe Culvert, Round, 18"
244
LF
105.00
25,620.00
Subtotal
$95,270.00
400
IRECLAIMED WATER DISTRIBUTION
401
12" Reclaim Pipe (PVC)
850
LF
1 80.00
68,000.00
402
Utility Fittings
1
LS
7,000.00
7,000.00
403
12" Gate Valve
1
EA
6,000.00
6,000.00
404
Connect to Existing Reuse Water Main
1
LS
9,000.00
9,000.00
Subtotal
$90,000.00
500
PAVING
501
2.5 "Type S -1 Asphalt
2,550
Sy
23.25
59,287.50
502
1" FC -3 Asphalt
7,725
Sy
18.50
142,912.50
503
10" Base Group 07
2,550
Sy
31.00
79,050.00
504
12" Stabilization Type B
2,830
Sy
7.00
19,810.00
505 IType
F Curb
1,780
LF
1 21.00
37,380.00
506
Type A Curb
95
LF
21.00
1,995.00
507
6" Vertical Curb
120
LF
21.00
2,520.00
508
Traffic Separator Type 1
610
LF
50.00
30,500.00
509
4" Thick Concrete Sidewalk
600
Sy
45.00
27,000.00
510
Mill Existing Asphalt
620
Sy
12.00
7,440.00
511
6" Thick Concrete Driveways
260
Sy
55.00
14,300.00
512
Handicap Ramps
8
EA
1,500.00
12,000.00
513
Pavement Markings
1
LS
27,500.00
27,500.00
514
Signage Per Plan
1
LS
4,000.00
4,000.00
Subtotal
$465,695.00
SAEstimating Files \BIDDING \BIDS 2015 \1512 Roberson Rd Improvements\12 Bid Forms & Proposals \WLW Const - Roberson Road
Improvements Bid Tabulation 04 -08 -15
BID TABULATION
ROBERSON ROAD IMPROVEMENTS
2/11/2015
CONTRACTOR NAME: WLW CONSTRUCTION, INC.
DATE: 4/8/2015
ITEM
DESCRIPTION
QUANTITY
I UNIT
UNIT PRICE
AMOUNT
100
PRELIMINARIES
101
Overhead, Profit and Gen Cond (Ca 15 %)
1
LS
141,700.00
141,700.00
102
Bonding & Insurance (@a 3 1 /6)
1
LS
29,000.00
29,000.00
103
Construction Stakeout
1
LS
9,000.00
9,000.00
104
Maintenance of Traffic
1
LS
18,000.00
18,000.00
105
Staked Silt Fence
2,200
LF
2.00
4,400.00
600
MISCELLANEOUS
601
Relocate Existing Mail Box
3
EA
200.00
600.00
602
Relocate Existing Hydrant
1
EA
3,000.00
3,000.00
603
Survey & Asbuilts
1
LS
6,000.00
6,000.00
604
Loop Assy, Type xx
31
EA
2,000.00
6,000.00
Subtotal
$15,600.00
TOTAL (Items 200 -600)
$745,565.00
TOTAL (Items 100)
$202,100.00
GRAND TOTAL
$947,665.00
700
ALLOWANCE
Relocate Existing WC II ARV per Note Sht 5
1
LS
5,000.00
5,000.00
SAEstimating Files \BIDDING \BIDS 2015\1512 Roberson Rd Improvements \12 Bid Forms & Proposals\WLW Const - Roberson Road
Improvements Bid Tabulation 04 -08 -15
Brett Mulligan
From:
Nevin Fard <NFard @sitekusa.com>
Sent:
Wednesday, April 15, 2015 4:36 PM
To:
Brett Mulligan
Cc:
Joseph Fard
Subject:
Roberson Road
Brett Sitek will not be able to quote this over haul roadway work called Roberson Road. We greatly appreciate the invite
from Unicorp. Thank you for that.
A"40V Aar
Sitek Design Group -Civil Engineering Consultants
Sitek Corporation -Total Site Development
"Partners in your project"
11501 South Orange Avenue
Orlando, Florida 32824
Office: 407.898.9706
Fax: 407.898.9732
Cell: 321.848.5503
Nfard(&sitekusa.com
SitekUSA. com