06-02-15 AgendaOCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee, Florida
June 2, 2015
6:00 P.M. EXECUTIVE SESSION
7:15 P.M. AGENDA
REGULAR CITY COMMISSION MEETING
A. CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
B. PRESENTATIONS AND PROCLAMATIONS
C. COMMENTS FROM CITIZENS/PUBLIC
D. STAFF REPORTS AND AGENDA REVIEW
E. COMMISSIONERS ANNOUNCEMENTS
F. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE
ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS
DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL
INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM
WILL BE CONSIDERED SEPARATELY.
1. Approval of Minutes for the Regular Commission Meeting Held May 19, 2015.
(City Clerk Eikenberry)
2. Approval of Appointment to the Citizen Advisory Council for Ocoee Fire
Department. (City Clerk Eikenberry)
Members of the Citizen Advisory Council for Ocoee Fire Department serve three -year terms. The
Resolution creating the Board allows no more than fifteen (15) members. The board currently has nine
(9) members. One application was recently submitted by Mr. Richard Firstner.
3. Approval of Appointment to Board of Adjustment. (City Clerk Eikenberry)
Ordinance No. 516 on September 15, 1970, created the Board of Adjustment to hear and decide
appeals for administrative review, to hear and recommend to the City Commission variances to zoning
ordinances. This Board consists of five (5) regular members and two (2) alternate members.
Currently, the board has five (5) regular members thus leaving two (2) alternate members' positions
open. An application was recently submitted by Jacob Dorn showing an interest on being appointed to
the Board of Adjustment.
Regular City Commission
June 2, 2015
4. Approval of Appointment to the Code Enforcement Board. (City Clerk
Eikenberry)
The Code Enforcement Board was created by Ordinance No. 741 on June 16, 1981. The purpose of
this board is to review infractions of the City technical Codes, negotiate compliance and impose fines
for failure to comply. The Code Enforcement Board is to have seven (7) regular members and two (2)
alternate members, all with three year terms.
At their regular meeting on May 26, 2015, Robert Godek resigned from the Code Enforcement Board
due to newly adopted Resolution No. 2015 -006 establishing a policy on dual office holding. This
resignation leaves a regular member position, as well as an alternate member position, open on the
board. Alternate Member Carol Amey has indicated to the board chair she would like to remain an
alternate member.
An application has been received by Valerie Odom who has shown an interest in being appointed to
the Code Enforcement Board for a term ending June 2018. Ms. Odom is also being considered for
appointment to the Human Relations Diversity Board. At this time, there are no other applications on
file for this board.
5. Approval of Appointment to the Human Relations Diversity Board. (City Clerk
Eikenberry)
Members of the Human Relations Diversity Board serve three -year terms. Currently the Human
Relations Diversity Board has eleven (11) members and their resolution allows no less than seven (7)
members and no more than thirteen (13) members.
An application has been received by Valerie Odom who has shown an interest in being appointed to
the Human Relations Diversity Board for a term ending May 2018. Ms. Odom is also being
considered for appointment to the Code Enforcement Board. At this time, there are no other
applications on file for this board.
6. Approval of Spring Lake Reserve Subdivision Plat and Traffic Enforcement
Agreement. (City Engineer Wheeler)
This plat is for the Spring Lake Reserve subdivision. The Spring Lake Reserve subdivision is located
on the south side of A.D. Mims Road, west of Clarke Road, and across from the Jim Beech Recreation
Center. The subdivision contains 79 single family lots on 43.21 gross acres of land. The development
includes approximately 17.66 acres of developable land and 25.55 acres of wetlands and a portion of
Spring Lake.
The developer has planned for upgraded street lights. The subdivision is a gated community and
therefore, the total cost of the street lights is borne by the developer and ultimately the Home Owner's
Association.
The Spring Lake Reserve subdivision is a gated community. Therefore, the developer has executed the
Traffic Enforcement Agreement to allow for police jurisdiction within the subdivision.
7. Approval to Partner with Maguire Roberson, LLC to Construct the Roberson
Road Improvements at the Intersection of Maguire and Roberson Roads. (City
Engineer Wheeler)
At the April 1, 2008, City Commission Meeting, the Annexation and Development Agreement
(Agreement) between the City and Maguire Shoppes II, LLC and Maguire Roberson LLC (Developer)
was approved. These developments are located at the southwest corner of Maguire Road and Roberson
Road.
As part of that Agreement, the City and the Developer agreed to construct a widened section of
Roberson Road west of the intersection with Maguire Road. This project would add turn lanes at the
intersection to improve traffic, add a left turn lane into the Casa Mirella complex, taper back to the two
lane section on to the west, provide some additional stormwater collection, and extend the City's reuse
system west along Roberson Road. The City contracted with the Developer to design, permit and to
ultimately construct this project.
The Developer is requesting project administration funds to manage the project. That additional
funding would cover bonding and insurance, upfront financing, and general administration of the
project. The total project cost is $626,876.72 and it is broken into the Developer's share of
$128,866.67 and the portion that the City will need to fund of $498,010.06. The Developer's share is a
little less than 21% of the overall project. Additionally, the Developer possibly has a buyer for the
21Page
Regular City Commission
June 2, 2015
Casa Mirella Apartment complex and would not want the conditions of the Agreement on the
completion of the Roberson Road Improvements prior to the issuance of the final Certificate of
Occupancy to delay that transaction. The Developer has agreed to construct the Roberson Road
Improvements to completion and he wants to start that work upon the issuance of the purchase order
from the City.
8. Approval to Surplus 50 Masks, 44 Voice Amps, and 28 Air Packs with Bottles
and Upgrade the Approved Air Packs with Pack Tracker. (Fire Chief Miller)
The approved City budget includes replacing the Fire Department Scott Air Packs that are 11 years
old. The City Commission approved the purchase from Fisher Safety on January 6, 2015, and approved
the lease purchase financing on May 19, 2015. The City received a revised proposal from Fisher in the
same amount, which incorporates the trade in of the air packs and bottles that were purchased from the
same company 11 years ago. This trade in will upgrade the approved air packs with a Pack Tracker.
The Fire Department is requesting the Commission to approve declaring the surplus of 28 air packs
with bottles, 44 voice amps, and 50 masks for trade in, and upgrade the approved air packs with Pack
Tracker.
G. FIRST READING OF ORDINANCE
9. Sorenson — 1042 Ocoee - Apopka Road. (Second Reading and Public Hearing scheduled for
June 16, 2015, Regular Commission Meeting at 7:15 p.m. or soon thereafter). (City Planner
Rumer)
Approval of the Annexation of the +/- 2.23 acre parcel of land known as the "Sorenson Property" with
an Initial Zoning classification of "A -1 ". The Planning and Zoning Commission reviewed the proposed
Sorenson Property annexation and initial zoning on May 12, 2015. City Staff presented a brief
summary and overview of the requested actions. After finishing its deliberations, the Planning &
Zoning Commission, acting as the Local Planning Agency, voted unanimously to recommend approval
of the Annexation of the +/- 2.23 acre parcel of land known as the "Sorenson Property" with an Initial
Zoning classification of "A -1 ".
a) First Reading of Annexation Ordinance
b) First Reading of Rezoning Ordinance
10. First Reading of Ordinance Modifying the City's General Municipal Election
Dates to Coincide with the Presidential Preference Primary Date on March 15,
2016. (Second Reading and Public Hearing scheduled for June 16, 2015, Regular Commission
Meeting at 7:15 p.m. or soon thereafter). (City Clerk Eikenberry)
§101.75 (3) Florida Statutes provides that: Not withstanding any provision of local law or municipal
charter, the governing body of a municipality may, by ordinance, move the date of any municipal
election to a date concurrent with any statewide or countywide election. The dates for qualifying for
the election moved by the passage of such ordinance shall be specifically provided for in the
ordinance. The term of office for any elected municipal official shall commence as provided by the
relevant municipal charter or ordinance. Ocoee Charter C -45(b) states: Any person elected to the office
of Mayor or the office of City Commissioner shall be sworn into office at 7:00 p.m. on the day of the
next regularly scheduled City Commission meeting held after the results of the election are declared by
the Canvassing Board. Adoption of the attached ordinance will result in a significant savings to the
City of approximately $60,000 - $75,000.
H. SECOND READING OF ORDINANCE- PUBLIC HEARING
11. Second Reading of Ordinance for Arden Park PUD- Community Development
District. (Advertised in the West Orange Times on Thursday, May 21, 2015). (City Attorney
Cookson)
Community development districts are local units of special - purpose government created for the
purpose of delivering urban community development services within certain, established areas.
Chapter 190, Florida Statutes, sets forth the exclusive and uniform method for establishing a
31Page
Regular City Commission
June 2, 2015
community development district in Florida. Generally speaking, if a property contains less than 1000
acres and is located entirely within a municipality, a Petitioner can file a petition for establishment of a
community development district with the City's governing body.
Standard Pacific of Florida, a Florida general partnership, as Petitioner, intends to establish within the
City of Ocoee ( "City") the Arden Park Community Development District ( "District "). Petitioner
received consent from the owner of one - hundred percent (100 %) of the property to be included in the
District and, on April 3, 2015, filed a petition with the City asking that the City Commission adopt an
ordinance establishing the District.
The law requires the City to establish the District in a public hearing and the Petitioner must advertise
the public hearing four weeks in advance. City and Petitioner are complying with all public notice
11. PUBLIC HEARING
12. Arbours at Crown Point PUD — Preliminary/Final Site Plan. (Advertised in the West
Orange Times on Thursday May 7, 2015). (City Planner Rumer)
The Arbours at Crown Point Preliminary/Final Site Plan is a multi - family development that proposes a
total of 240 one, two, and three bedroom apartments. A community building, as well as a pool, BBQ
area, vehicle wash area and exercise trail are being provided. The project is dedicating 25 feet on the
north end to connect the West Orange Trail to Ocoee - Apopka Road. The development will provide
direct connection to the trail as an additional amenity.
J. REGULAR AGENDA
13. Founder's Day Program Summary. (Finance Director Horton)
Annually for the past twenty plus years, the City has held the two -day signature event honoring the
founding of the City. Over that period, the event was offered free to the public, with outside
sponsorships, contributions, and other program fees being collected to offset the costs of the annual
event. These outside contributions help to recover the majority of event costs. However, the program
is presently in a negative cash position of approximately $83,560. This amount applies to the last two
years. The majority of the overage is attributed to City labor costs charged back to the Founder's Day
program.
K. STAFF ACTION ITEMS
L. COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO
APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS
PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH
INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING
ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE
CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE
MEETING.
41Page