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06-16-15 AgendaOCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida June 16, 2015 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum B. PRESENTATIONS AND PROCLAMATIONS C. COMMENTS FROM CITIZENS/PUBLIC D. STAFF REPORTS AND AGENDA REVIEW E. COMMISSIONERS ANNOUNCEMENTS F. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes for the Regular Commission Meeting Held June 2, 2015. (City Clerk Eikenberry) 2. Approval of Reappointments to Code Enforcement Board. (City Clerk Eikenberry) The Code Enforcement Board was created by Ordinance No. 741 on June 16, 1981. The purpose of this board is to review infractions of the City technical codes negotiate compliance and impose fines for failure to comply. The Code Enforcement Board is to have seven (7) regular members and two (2) alternate members, all with three year terms. There are no applications currently on file. The three -year terms of Darrell Lowery, Keith Carrington, and Elizabeth Osborne ends June 2015. All members have indicated their willingness to serve another term, if reappointed. 3. Approval of Appointment to the Parks & Recreations Advisory Board. (City Clerk Eikenberry) Members of the Parks and Recreation Advisory Board serve two -year terms. The Ordinance provides that the Parks and Recreation Advisory Board membership shall consist of nine (9) members and whenever possible, appointments to the Board may include one member from each of the following organizations: Ocoee Little League, Ocoee Youth Soccer League (OYSL), Ocoee Bulldog Pop Warner Football, and West Orange Senior Citizens Association. Currently the board has seven (7) members. One application was recently submitted. Ocoee resident Ranei Maranan has indicated he is interested in serving on this board. 4. Award of B15 -06 Consumer Court Liftstation #62 Construction Project. (Purchasing Agent Tolbert) Due to construction conflicts, the second phase of the State Road 50 Widening project requires the relocation of portions of the City's sanitary sewer collection system. The affected infrastructures are the gravity mains and manholes on the south side of the roadway west of Bluford Avenue, and the north side of the roadway from 300° west of Maguire Road. Currently, both the north and south side gravity main systems of S.R. 50 convey the flow to the east, eventually combine, and fmally convey the flow to lift station #7. The general conveyance is counter intuitive as the flow must overcome rising topography, and the collection system has historically been subject to operational issues. The widening project provides the City with the opportunity to address operational issues and increases system capacity by first allowing much of the flow to be redirected west, this reduces flows to the remaining system. The construction of a 20 HP VFD 10' diameter liftstation including but not limited to control panel, valve vault with check and plug valves, concrete decking, retaining wall, railing, and earthwork; and two manholes (4' and 6' diameter) 24' of 12" and 49' of 15" diameter PVC, and 27' of 10" PVC Force Main. To expedite the project, the City shall procure specified pumps and electrical panel including meter boxes, disconnects, VFDs and RTU. The work also includes all restoration of roadway, pavement curbing, sidewalk and disturbed ground associated with the work. The bid was publicly advertised on May 10, 2015, and opened on June 4, 2015.. A pre -bid conference was held on May 26, 2015. The City received five (5) bids for this project, ranging from $297,629.28 to $561,617.00. 5. Approval of Replacement of Pumps for Lift Station #23 — Servicing the Whitehill/ Wedgewood Commons Subdivisions. (Utilities Director Smith) Lift stations are designed to collect sewage from developments throughout Ocoee and pump sewage back to the wastewater treatment plant. Lift Station #23 was constructed in 1992 to service the Whitehill/ Wedgewood Commons subdivisions located off South Clark Road, and north of White Road. This station, placed in service in 1992, utilizes the original pumps, 20hp Davis EMU, which have reached the end of their life cycle and are scheduled to be replaced. The City has standardized the pumps used for new and replacement installation with Flygt brand submersible sewage pumps. The City Commission approved Flygt, Xylem Inc., as a sole source vendor of the pumps and panels on May 1, 2012. As the cost of the pumps exceed the City Manager's purchasing authority, this item is requiring City Commission approval. Staff recommends the City Commission authorize the City Manager to purchase two 20hp Flygt submersible pumps at a total cost of $26,452.00 from Xylem Inc./Flygt Products. 6. Approval of Hach AS950 Refrigerated Auto Sampler Purchase. (Utilities Director Smith) The wastewater treatment plant is required to take continuous samples of raw wastewater and treatment plant effluent to comply with FDEP rules and regulations. These samples are collected and stored by refrigerated automatic samplers. Due to the importance of insuring samples are collected and stored properly, a spare sampler is needed for replacement and/or parts should the primary samplers fail. Recently, the primary samplers, purchased in January 2011, failed and had to be replaced with the spare unit, leaving the wastewater treatment plant without a backup. The wastewater plant uses the Hach Refrigerated Auto Samplers. This sampler type is standard due to their reliability, parts availability and programming ease. Replacement of the spare sampler from Hach will cost $5,801.12. The following two additional vendors supplied quotes for the replacement sampler: Paralee Company, Inc. - $6,334.32 and USA Bluebook - $8,013.40. Due to its cost, the sampler is considered a capital item; therefore, this purchase requires city commission approval. 7. Approval to Award of Utilities SCADA Network Construction Project to SourceLink Communications for a total cost of $25,581.55 and to have CenturyLink Communications do the configuration programming needed to add the SCADA network to the city's computing infrastructure at a cost not to exceed $5,760. (Support Services Director Butler) The Ocoee Utilities Department is seeking to better manage its main water and wastewater facilities by creating a supervisory control and data acquisition (SCADA) Network that will connect these facilities to each other and to the Utilities Administration Building so that staff may monitor and operate equipment at these facilities from remote locations. The SCADA Network is part of an overall plan for modernizing the city's utility systems and will connect five facilities: • Utilities Administration Building • Wastewater Treatment Plant • Forest Oaks Water Plant • South Water Plant • Maguire Booster Station Approval for Police Digital Portable Radio Purchase. (Police Chief Brown) The FY 2014/2015 budget provided up to $36,000 for the purchase of six (6) Motorola APX 7000 digital portable radios and related accessories. In order to maintain compatibility and interoperability with Motorola radios currently utilized by the Orange County radio users group, Motorola radios must be purchased. Motorola is the sole source provider for these radios and offers only the State of Florida contract pricing of $5,049.20 per radio and related accessories. These radios will also be compliant with Federal mandates. G. FIRST READING OF ORDINANCE 9. First Reading of Ordinance Relating to Establishing Requirements for Emergency Access to Gated Communities Including Existing Gated Communities. (Second Reading and Public Hearing scheduled for July 7, 2015, Regular Commission Meeting at 7:15 p.m. or soon thereafter.) (Police Chief Brown) The City of Ocoee desires to ensure the safety of the citizens and provided the most expedient and effective responses to emergencies and calls for service in gated communities. This Ordinance change is proposed to ensure that new subdivisions and those with existing emergency vehicle access system shall have those systems updated, modified, or replaced in light of changes in technology, policy, or change in equipment used by the Police Department or Fire Department for gated subdivision entry. H. SECOND READING OF ORDINANCES - PUBLIC HEARINGS 10. Second Reading of Ordinance for Sorenson — 1042 Ocoee - Apopka Road. (Advertised in West Orange Times on Thursday, June 04, 2015, and Thursday, June 11, 2015.) (City Planner Rumer) Approval of the Annexation of the +/- 2.23 acre parcel of land known as the "Sorenson Property" with an Initial Zoning classification of "A -1 ". The Planning and Zoning Commission reviewed the proposed Sorenson Property annexation and initial zoning on May 12, 2015. City Staff presented a brief summary and overview of the requested actions. After finishing its deliberations, the Planning & Zoning Commission, acting as the Local Planning Agency, voted unanimously to recommend approval of the Annexation of the +/- 2.23 acre parcel of land known as the "Sorenson Property" with an Initial Zoning classification of "A -1 ". a) Second Reading of Annexation Ordinance b) Second Reading of Rezoning Ordinance 11. Second Reading of Ordinance Modifying the City's General Municipal Election Dates to Coincide with the Presidential Preference Primary Date on March 15, 2016. (Advertised in Orlando Sentinel on Saturday, June 06, 2015) (City Clerk Eikenberry) §101.75 (3) Florida Statutes provides that: Not withstanding any provision of local law or municipal charter, the governing body of a municipality may, by ordinance, move the date of any municipal election to a date concurrent with any statewide or countywide election. The dates for qualifying for the election moved by the passage of such ordinance shall be specifically provided for in the ordinance. The term of office for any elected municipal official shall commence as provided by the relevant municipal charter or ordinance. Ocoee Charter C -45(b) states: Any person elected to the office of Mayor or the office of City Commissioner shall be sworn into office at 7:00 p.m. on the day of the next regularly scheduled City Commission meeting held after the results of the election are declared by the Canvassing Board. Adoption of the attached ordinance will result in a significant savings to the Citv of apnroximately $60.000 - $75.000. 1 I. PUBLIC HEARINGS 12. Oasis at Lake Bennet Apartments. (Advertised in West Orange Times on Thursday, June 04, 2015.) (City Planner Rumer) a) Preliminary Site Plan b) Development Agreement (not a public hearing) The Oasis at Lake Bennet Apartments project is generally located south of Maine Street east of Bluford Avenue and north of W. Colonial Drive (SR 50) adjoining Lake Bennet. The parcel numbers for this project are 20- 22 -28- 6156 -04 -000, 20- 22 -28- 6156 -03 -000 and 20- 22 -28- 0000 -00 -068. This project is proposing to construct a 302 unit multi - family, four -story apartment development on approximately 13.01 acres. The site is currently a part of the Ocoee Town Center lots 3, 4, and 6. The parcels are J. REGULAR AGENDA 13. Code Enforcement Reduction of Fine/Lien by Edgar Bean Jr. on behalf of Deusche Bank National Trust Co. Trustee regarding 115 Hopewell Drive. (Assistant Director of Support Services Gaines) This case involved a vacant property with miscellaneous trash/debris. These were conditions constituting an attractive public nuisance to the public health, safety and welfare. The property owner, Akpinar Esma Ipek, was cited on September 6, 2012, by Code Officer Robert Siegrist. The code in violation was: 115 -3 Prohibited Act Nuisance. On October 23, 2012, the Code Enforcement Board issued an order to comply by November 5, 2012, or be fined $250.00 per day. On November 27, 2012, the Code Enforcement Board imposed fine and lien for non - compliance. The violation was found in compliance on May 21, 2014. Deusche Bank, the new property owner, is requesting the fine /lien amount of $143,750.00 be reduced to facilitate a traditional sale to contract pending buyers. On May 26, 2015, the Code Enforcement Board re- opened the case. The board recommends that the $143,750.00 fine /lien be reduced to the City's cost of $1,016.00. 14. Code Enforcement Reduction of Fine/Lien for Ahr -Fl 3 LLC re: 2744 Cullens Court. (Assistant Director of Support Services Gaines) This property was cited on June 9, 2011, by Officer Ed Loeffler for miscellaneous junk, trash and debris. The code in violation was § 108 -24D, Sanitation Requirements; Care of Premises. On July 26, 2011, the Code Enforcement Board issued an order to comply by August 8, 2011, or be fined $100.00 per day per violation. On August 25, 2011, the Code Enforcement Board imposed the accruing fine and lien as of August 9, 2011, for non - compliance of § 108 -24D. The new property owner, Ahr -FI 3 LLC, purchased the property on August 24, 2012. Ahr -FI 3 LLC brought the property into compliance on November 2, 2012. The property is being maintained. There is a fine /lien in the amount of $45,300.00 associated with the property. The lien was foreclosed, and there were City abatement costs from 2011 and 2012, but these were satisfied at closing. The City did file the lien in an order dated November 7, 2012, but this was against Mr. Andre Leirias who no longer owned the home at this time, although it did show his name via the Orange County Property Appraiser's website. The City Attorney's office is recommending that City staff seek approval from the City Commission to reduce and release this lien to $0.00 due to the fact the fact that the original owner, Mr. Andre Leirias, did not own the property at the time the City filed the lien. 15. Approval for Additional Funding for Health Insurance Fund. (HR Director Williford and Finance Director Horton) In November of 2007, the City of Ocoee began a self - insurance plan for health care coverage to its employees and dependents. In April of 2008, the City opened its own health care clinic to contain medical costs and provide efficient medical services to the City's employees and their families. 16. Second Appraisal Report on Property Available for Purchase Adjacent to City - Owned Property on Kissimmee Avenue. (Support Services Director Butler) Staff was asked to compile information regarding property located on South Kissimmee Avenue north and south of West Floral Street. This block of property is located adjacent to and immediately to the south of property the city recently purchased from Crittenden Langley at the intersection of South Kissimmee Avenue and West McKey Street. The property consists of four parcels, all currently owned by Certi -Fine Fruit Co., Inc. Staff hired Property Valuation & Consulting, Inc. (Winter Garden, FL) to provide a fee appraisal of the subject property. For the purposes of the appraisal, the two contiguous industrial properties were treated as a single unit. The appraised market value for the entire property with an effective date of February 2015 was $247,000. This information was subsequently provided to the City Commission, which asked staff to do additional investigative work given the significant gap between the seller's offer and the city's appraisal. Following consultation with the City Attorney, staff sought the services of a second appraiser in order to ensure that a well- supported valuation might be developed. This second appraisal was performed by DeRango, Best & Associates (Orlando, FL) and produced a May 2015 value estimate of $5 17,700. The difference between the two appraisals is more than 2:1 and can be traced to variations in the comparable sales used and the selection of average value for the February appraisal and highest value for the May appraisal. It may be reasonable to conclude the latter appraisal provides an upper bound on valuation and the actual market value falls between the figures provided by the two appraisals. 17. Discussion of an Unsolicited Offer from West Orange Montessori Charter to Purchase 9 Acres of City -Owned Property on Fuller's Cross Road near Ocoee - Apopka Road for $650,000. (Support Services Director Butler) The City acquired 18 acres of land (Parcel No. 06- 22 -28- 0000 -00 -056) as part of the Coke property. The parcel is bordered by Fuller's Cross Road on the south and Ocoee - Apopka Road on the west. To the north is SR 429 and to the east is the Ocoee Glad Tidings Assembly of God Church. The city owns additional land to the west and north of the site on the opposite side of the bounding roadways. West Orange Montessori Charter, d.b.a. Montessori of Winter Garden Charter School, has submitted an unsolicited offer to purchase approximately 9 acres of the property for $650,000; i.e., the eastern half of the parcel. This offer represents an average price of about $72,225 per acre. The city would retain the western half bordering on Ocoee - Apopka Road. The offer is contingent upon a 180 -day due - diligence period and satisfaction of buyer's requirements. K. STAFF ACTION ITEMS L. COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING.