Item #07 Designation of Voting Delegate - Florida League of Cities, Inc. Annual Conference 4
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florida
AGENDA ITEM COVER SHEET
Meeting Date: June 16, 2015
Item #
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Reviewed By: AA
Contact Name: Beth Eikenberry Department Director: C- -- ��,"
Contact Number: Ext#1022 City Manager: Vj/t i4re �
Subject: Designation of Voting Delegate— Florida League of Cities, Inc: Annual Conference.
Background Summary:
The Florida League of Cities (FLC) is holding their 89th Annual Conference at the World Center Marriott,
Orlando, Florida, on August 13-15, 2015. The FLC is requesting that any proposed resolutions are received
before July 8, 2015, and that the City of Ocoee's Voting Delegate is designated and received by August 7,
2015.
Issue:
Designation of a Voting Delegate for the 89th Annual FLC conference. One official from each municipality will
make decisions that determine the direction of the League.
Recommendations
Staff recommends the City Commission designation a Voting Delegate for the 89th Annual FLC Conference.
Attachments:
Florida League of Cities, Inc. Letter
Procedure for Submitting Resolutions;
Voting Delegate Designation Form
Important Dates
Financial Impact:
None
Type of Item: (please mark with an x')
Public Hearing For Clerk's Dent Use
Ordinance First Reading Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
Commission Approval
Discussion& Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. N/A
Reviewed by 0 N/A
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301 South Bronough Street• Suite 300• P.O.Box 1757 •Tallahassee,FL 32302-1757 •(850)222-9684 • Fax(850)222-3806•www.floridaleagueofcities.com
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TO: Municipal Key Official
FROM: Michael Sittig, Executive Director
DATE: May 20, 2015
SUBJECT: 89th Annual FLC Conference—Florida Cities: A Public Conversation
VOTING DELEGATE INFORMATION
August 13-15, 2015 — World Center Marriott, Orlando
As you know, the Florida League of Cities' Annual Conference will be held at the World
Center Marriott, Orlando, Florida on August 13-15. This year the theme for this year's
conference is Florida Cities: A Public Conversation, which will provide valuable
educational opportunities to help Florida's municipal officials serve their citizenry more
effectively.
It is important that each municipality designate one official to be the voting delegate.
Election of League leadership and adoption of resolutions are undertaken during the
business meeting. Voting delegates will also adopt the FLC 2016 Legislative Action
Agenda because the 2016 Legislative Session will begin early next year. One official
from each municipality will make decisions that determine the direction of the League.
In accordance with the League's by-laws, each municipality's vote is determined by
population, and the League will use the Estimates of Population from the University of
Florida for 2014.
Conference registration materials will be sent to each municipality in the month of June.
Materials will also be posted on-line. Call us if you need additional copies.
If you have any questions on voting delegates, please call Gail Dennard at the League
(850) 701-3619 or (800) 616-1513, extension 3619. Voting delegate forms must be
received by the League no later than August 7, 2015.
Attachments: Form Designating Voting Delegate
President Matthew D.Surrency,Mayor,Hawthorne
First Vice President Susan Haynie,Mayor,Boca Raton • Second Vice President Vacancy
Executive Director Michael Sittig • General Counsel Harry Morrison.Jr.
89th Annual Conference
Florida League of Cities, Inc.
August 13-15, 2015
Orlando, Florida
It is important that each member municipality sending delegates to the Annual
Conference of the Florida League of Cities, designate one of their officials to cast their
votes at the Annual Business Session. League By-Laws requires that each municipality
select one person to serve as the municipalities voting delegate. Municipalities do not
need to adopt a resolution to designate a voting delegate.
Please fill out this form and return it to the League office so that your voting delegate
may be properly identified.
Designation of Voting Delegate
Name of Voting Delegate:
Title:
Municipality of:
AUTHORIZED BY:
Name
Title
Return this form to:
Gail Dennard
Florida League of Cities, Inc.
Post Office Box 1757
Tallahassee, FL 32302-1757
Fax to Gail Dennard at (850) 222-3806 or email gdennard(alcities.com
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AINIMINIMIZEM
. A Important Information
MEMORANDUM
Submitting Resolutions for consideration by the FLC Resolutions Committee
The League's Resolutions Committee will be meeting in conjunction with
the FLC Annual Conference, August 13-15, 2015. Any municipality
interested in submitting resolutions for consideration must submit them to
the League no later than Wednesday, July 8, 2015, to guarantee that they
will be included in the packet of proposed resolutions to the Resolutions
Committee. Resolutions are limited to federal, constitutional or
commemorative issues that are of statewide concern. Attached are the
procedures your municipality should follow for proposing resolutions to the
League membership.
If you have questions regarding resolutions, please contact Allison Payne at
apayne @flcities.com or 850-701-3602 at the League office.
FLC Legislative Policy Committee Process
With the Florida Legislature convening the 2016 Legislative Session in
January instead of March 2016, the policy committee meetings will
commence this June instead of September. This accelerated timeline means
the proposed priorities adopted by each policy committee will then be
submitted to the Legislative Committee and then ultimately the FLC
membership for consideration and adoption at the FLC Annual Conference
in August instead of the FLC Legislative Conference in November. These
priorities then become the League's Legislative Action Agenda.
If you have questions regarding the legislative policy process, please contact
Holly McPhail at hmcphail@flcities.com or 850-701-3604 at the League
office.
301 South Bronough Street•Suite 300•P.O.Box 1757•Tallahassee,FL 32302-1757•(850)222-9684•Fax(850)222-3806•www.flcities.com
Procedures for Submitting Resolutions
Florida League of Cities' 89th Annual Conference
World Center Marriott, Orlando, Florida
August 13 — 15, 2015
In order to fairly systematize the method for presenting resolutions to the League
membership, the following procedures have been instituted:
(1) Proposed resolutions must be submitted in writing, to be received in the
League office by July 8, 2015, to guarantee that they will be included in the
packet of proposed resolutions that will be submitted to the Resolutions
Committee.
(2) Proposed resolutions will be rewritten for proper form, duplicated by the
League office and distributed to members of the Resolutions Committee.
(Whenever possible, multiple resolutions on a similar issue will be rewritten to
encompass the essential subject matter in a single resolution with a listing of
original proposers.)
(3) Proposed resolutions may be submitted directly to the Resolutions Committee
at the conference; however, a favorable two-thirds vote of the committee will
be necessary to consider such resolutions.
(4) Proposed resolutions may be submitted directly to the business session of the
conference without prior committee approval by a vote of two-thirds of the
members present. In addition, a favorable weighted vote of a majority of
members present will be required for adoption.
(5) Proposed resolutions relating to state legislation will be referred to the
appropriate standing policy committee. Such proposals will not be considered
by the Resolutions Committee at the conference; however, all state legislative
issues will be considered by the standing policy committees and the
Legislative Committee, prior to the membership. At that time, a state
Legislative Action Agenda will be adopted.
(6) Proposed resolutions must address either federal issues, state constitutional
issues, matters directly relating to the conference, matters recognizing
statewide or national events or service by League officers. All other proposed
resolutions will be referred for adoption to either the Florida League of Cities
Board of Directors or FLC President.
Municipalities unable to formally adopt a resolution before the deadline may submit a
letter to the League office indicating their city is considering the adoption of a
resolution, outlining the subject thereof in as much detail as possible, and this letter
will be forwarded to the Resolutions Committee for consideration in anticipation of
receipt of the formal resolution.
Important Dates
May 2015
Notice to Local and Regional League Presidents and Municipal Associations
regarding the Resolutions and Legislative Committees
June 2015
Appointment of Resolutions Committee Members
June 25 —Legislative Post-Session Review (2015 Session)
June 26—Policy Committee Meetings (2016 Session)
July 2015
July 8 — Deadline for Submitting Resolutions to the League office
July 17 —Policy Committee Meetings (2016 Session)
August 2015
August 13 —Policy Committee Meetings including the finalization of
proposed committee statements (FLC Annual Conference)
August 14 —Resolutions Committee Meeting
August 14 —Legislative Committee Meeting (2016 Session)
August 15 —Pick Up Voting Delegate Credentials Followed by Annual
Business Session