Item #09 Set Workshop and Hearing Dates for FY 2015/2016 Budget ProcessContact Name:
Contact Number:
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AGENDA ITEM COVER SHEET
Meeting Date: July 21, 2015
Item # 9
Wanda Horton
1520
Reviewed By:
Department Director:
City Manager:
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Subject: Set Workshop and Hearing Dates for FY 2015/2016 Budget Process
Background Summary:
Workshops are held during August for staff and the commission to discuss the proposed budget for the
upcoming fiscal year. Public hearings are required by the TRIM Act in September serving as a mechanism to
notify the citizens of the proposed budget and allow the opportunity for their comments.
Issue:
The TRIM act has specific time frames for scheduling and holding the required hearings. The hearing dates
cannot conflict with Orange County (9/3 and 9/17) or Orange County School Board (9/15) hearing dates.
Recommendations
Staff recommends the commission select two of the following dates for the August workshops:
August 12,19,31
This year potential dates for the budget hearings are restrictive due to the timing of the holiday and vacation
schedules. Staff recommends the city commission approve the following dates for the hearings:
September 9th and 21st
Workshops and hearings will begin at 6:00 p.m.
Attachments:
A calendar of city events for August and September 2015 is attached.
Financial Impact:
Results of the meetings will establish the operating budget for fiscal year 2015/2016
Type of Item: (please mark with an 'Y)
Public Hearing
Ordinance First Reading
Ordinance Second Reading
Resolution
Commission Approval
Discussion & Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
For Clerk's Dept Use
Consent Agenda
Public Hearing
_ Regular Agenda
Reviewed by City Attorney N/A
Reviewed by Finance Dept. N/A
Reviewed by () N/A
Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr 5a
A O August 2015 September 2015
3 4 S
1 1 2
2 3 4 5 6 7 8 6 7 8 9 10 11 12
9 10 11 12 13 14 1S 13 14 15 16 17 18 19
16 17 18 19 20 21 22 20 21 22 23 24 25 26
23 24 25 26 27 28 29 27 28 29 30
30 31
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Jul 26
27
28
29
30
31
Aug 1
M
N
n
2
3
4
5
6
7
8
2:00pm 3:00pm
10:00am 1:00pm GERB
7:00pm 9:00pm HRDB
Tolbert, Joyce (City
Quarterly Meeting
(Commission
N
Hall Room 105 (Com
(Commission Chamb
Chambers)
0
7:15pm 10:15pm
1:00pm 4:00pm Police
Commission Meetin
and Fire Retirement
9
10
11
12
13
14
15
8:30am 2:00pm
7:00pm 9:00pm
Crossing Guard
Community Grant
Training ( Commissio
Review Board
rn
7:00pm 8:30pm
Planning and Zoning
16
17
18
19
20
21
22
7:15pm 10:15pm
7:30am 4:30pm Notice
N
Commission
of Violation
I
Meeting
Hearings for Red -Lig
r4
7:00pm 9:00pm
Violations Hearing B
23
24
25
26
27
28
29
2:00pm 2:30pm
N
Tolbert, Joyce (City
Hall Room 105 (Com
7:00pm 9:00pm Code
Enforcement Board
30
31
Sep 1
2
3
4
5
a+
0
M
City Hall Room 105 (Commission Chambers) 1 1/1`t1eV1J Gl/ r-1-
Su Mo iu We Th it Sa Su Mo Tu We Th it Sa
September 2015 September 2015 October 2015
1 2 3 4 5 1' 2 3
6 7 a 9 10 11 12 4 5 6 7 8 9 10
13 14 15 16 17 18 19 11 12 13 14 15 16 17
20 21 22 23 24 25 26 18 19 20 21 22 23 24
27 28 29 30 25 26 27 28 29 30 31
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Aug 30
31
Sep 1
2
3
4
5
7:15pm 10:15pm
7:00pm 9:00pm HRDB
u7
CL
Commission
(Commission
v,
Meeting
Chambers)
0
m
m
Q
6
7
8
9
10
11
12
7:00pm 8:30pm
4:30pm 6:00pm Set- up
Planning and Zoning
Room for Budget
N
Commission
Hearing - City Hall R
(Commission
6:00pm 8:00pm Budget
CL
to
Chambers)
Hearing - City Hall
Room 105 (Commiss
13
14
15
16
17
18
19
7:15pm 10:15pm
7:30am 4:30pm Notice
rn
Commission
of Violation
Meeting
Hearings for Red -Lig
7:00pm 9:00pm
HViolations
Hearing
Board
20
21
22
23
24
25
26
4:30pm 6:00pm Set -up
7:00pm 9:00pm Code
Lo
room for Budget
Enforcement Board
N
Hearing - City Hall R
Meeting
not
6:00pm 8:00pm Budget
0
Hearing - City Hall
Room 105 (Commiss
27
28
29
30
Oct 1
2
3
M
tj
0
n
N
Q
d
City Hall Room 105 (Commission Chambers) 1 7/14/2015 2:18 PM