Item #01 Approval of Minutes for the Regular Commission Meeting Held July 21, 2015
MINUTES
JULY 21, 2015 at 7:15 P.M.
REGULAR CITY COMMISSION MEETING
A.CALL TO ORDER
Mayor Vandergrift
called the regular session to order at 7:15 p.m. in the Commission
Commissioner Keller
Chambers of City Hall. gave the invocation, followed bythe Pledge of
City Attorney Cookson. City Clerk Eikenberry
Allegiance to the Flag, led by called roll and
declared a quorum present.
Roll Call:
Commissioner Grogan, Commissioner Wilsen, Mayor Vandergrift, Commissioner
Johnson, and Commissioner Keller.
B.PRESENTATIONS AND PROCLAMATIONS
Chief’s Special Award
Police Chief Brown
presented the Chief’s Special Award to Al Butler, Marjorie Dillingham,
Kiel Gajadhar, Byron Phillips, John Haas, Officer John Park and Ella Wisecup for their role in
the new Records Management System, which was implemented July 1st when the City switched
dispatch over to Winter Garden.
C.COMMENTS FROM CITIZENS/PUBLIC
Victoria Laney
, resident, thanked the Mayor for his years of service.
D.STAFF REPORTS AND AGENDA REVIEW
City Manager Frank
announced that for Item #6 there is an updated letter of interest from
Charter Schools Development Group, and for Item #11 there is a memorandum from the City
Attorney to the Mayor and City Commission along with a flow chart in reference to the Special
Election.
E.COMMISSIONERS ANNOUNCEMENTS
Commissioner Keller –
None
Commissioner Johnson –
1) announced the Ocoee Family Aquatic Facility is open for the 2015
season. Information on the pool hours and admission costs can be found on the City's webpage
www.ocoee.org or by calling the Parks and Recreation Department at 407-905-3180. 2) The
Parks and Recreation Department’s Before and After School Program registration dates have
been set for the 2014/2015 school year:
•Current Summer Campers/City Employees can begin registering Monday, July 20th
•Open Enrollment for City Residents is Monday, July 27th
•Open Enrollment begins for Non-Residents begins Monday, August 3rd
For more information contact the Parks and Recreation Department at 407-905-3180.
Commissioner Wilsen
– 1) announced on Friday, July 24, 2015, the City of Ocoee Parks and
Recreation Department will be hosting Parks and Recreation Day Pool Party from 11:30 am to
3:30 pm at the Family Aquatic Center located at 1820 A.D. Mims Rd., Ocoee, FL 34761. There
will be a DJ with various games where the winners will receive prizes. Entry fee is $1.50 for
adults, $1.00 for kids and seniors and cooler fees will apply. For more information call the Jim
Beech Recreation Center at 407-905-3180. 2) announced the Utilities Department has a program
called Aquahawk, and this past weekend her family benefited from it since they had a water leak
Regular City Commission
July 21, 2015
that was detected before it could have cost them a lot to repair. She highly recommends that
residents sign up for this free program since it is a valuable service.
Commissioner Grogan
– 1) announced the Ocoee Police Department is proud to announce that
starting on Monday, July 27th through July 31st, the agency will host its annual Teen Police
Academy. The times will be 10:00 a.m. to 1:00 p.m., Location: High Point Church located at 476
Ocoee Commerce Parkway. This program is FREE and covers numerous law enforcement
topics, and it is open to teenagers from thirteen to eighteen years of age with no felony
convictions. Individuals interested in the program must complete a registration form, which can
be downloaded from the City of Ocoee’s website at www.Ocoee.org. If you have any questions,
please contact Officer Patera Scott-Marsh at (407) 554-7204 or Patera.Scott@ocoee.org. 2) said
it has been brought to their attention that there is a coyote in the city and some residents have
reported missing cats. Residents can go to www.myfwc.gov to get information on coyotes. It is
recommended that small pets be kept inside the home.
F.CONSENT AGENDA
Commissioner Keller, seconded by Commissioner Wilsen, moved to approve the
Consent Agenda Items #1 through #4. Motion carried 5-0.
Approval of Minutes for the Regular Commission Meeting Held July 7, 2015. (City
1.
Clerk Eikenberry)
Approved on Consent. Motion carried 5-0.
Approval of Easement for Duke Energy Florida, Inc. (Duke Energy) for Consumer
2.
Court Lift Station #62. (Utilities Director Smith)
At the City Commission meeting held on June 16, 2015, the Consumer Court Lift Station #62 Construction
Project was approved and funded by the City. The construction of this lift station is necessary to address
operational issues and to increase system capacity of the current sanitary sewer collection system on the south
side of the roadway west of Bluford Avenue, and the north side of the roadway west of Maguire Road. The
sanitary systems servicing those areas currently flow to the east, combine, and convey the flow to Lift Station
#7. The construction of Lift Station #62 will redirect the flow west, reducing the flows to the remaining system.
Duke Energy is now requesting an easement from the City for the new transformer to power Lift Station #62.
The installation of this transformer will create a reliable loop system with those transformers of neighboring
properties. This document provides for a ten (10) foot wide easement area lying five (5) feet on each side of the
transformer, in a mutually agreeable location.
Approved on Consent. Motion carried 5-0.
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Regular City Commission
July 21, 2015
Approval of Damaged Supervisory Control and Data Acquisition (SCADA) Computer
3.
Upgrade to VT SCADA. (Utilities Director Smith)
The City of Ocoee’s Utilities department operates 2 drinking water treatment plants, 2 reclaimed water pumping
facilities, 63 wastewater lift stations, and 1 wastewater treatment plant. These facilities incorporate a Supervisory
Control and Data Acquisition feature that allows unmanned automated operation of the facilities as well as collection
and storage of information and emergency alarm condition “call outs” to stand-by personnel. To increase efficiency
and provide for a more cost effective operation of these facilities, the City is moving to a more centralized platform
for all Utilities related SCADA systems (VT SCADA) for each facility utilizing a web-based system. The City’s
water treatment plant SCADA computers, reclaimed water system SCADA computers, and lift station SCADA
computers to be located at the wastewater treatment plant by mid-August 2015.
The evening of July 5th, 2015, the wastewater treatment plant experienced lightning damage to the City’s plant’s
SCADA system. The SCADA computer that was running on Windows XP, including the SCADA software which is
XP based, also was damaged and is no longer supported. Additionally, Kruger, the original SCADA provider, is only
available for limited support. Staff’s efforts to revive the SCADA system have been exhausted and are requiring staff
to monitor the facility manually around the clock during periods that the SCADA system is inoperable.
Sanders Company, Incorporated, is currently doing the migration project to the new web-based VT SCADA software,
and at a later date is planned for Sanders to migrate the wastewater plant SCADA system to the centralized SCADA
system platform. Due to the lightning damage and obsolescence of the existing SCADA system at the wastewater
treatment plant, staff is recommending the moving forward of the migration of the SCADA system to this new
platform.
Approved on Consent. Motion carried 5-0.
Approval of Purchase of Replacement Folding and Inserting Machine for Bulk Mailing
4.
at a cost of $8,998. (Support Services Director Butler)
The City’s existing folding and inserting machine, which is used to reduce labor associated with bulk mailing,
has broken and parts/service are no longer available for this unit. Staff sought a replacement and found a
suitable unit. Bulk mailing is used by several departments in order to send utility bills, rezoning and public
hearing notices, and business tax bills. A folding and inserting machine takes the original printed notices, folds,
and then inserts them into envelopes. A review of available low- and medium-duty office products resulted in
the recommendation to acquire the Pitney Bowes DI380 OfficeRight Inserting System, which folds and inserts
letters into envelopes. After exploring both purchase and lease options, the cost savings provided by purchasing
the replacement machine led to a recommendation to buy rather than lease the new unit. (Total lease cost is
$9,504 over 48 months.) Because the cost exceeds $5,000, this acquisition is a capital purchase requiring City
Commission approval.
Staff recommends the City Commission authorize the purchase of the Pitney Bowes DI380 3-station unit
without Optical Mark Reader and with the standard output drop stacker as the most cost effective means of
meeting the need for a folding and inserting machine for bulk mailing. The quoted cost is based on State of
Florida contract pricing (Contract No. 600-760-00-1).
Approved on Consent. Motion carried 5-0.
G.SECOND READING OF ORDINANCES - PUBLIC HEARINGS
a. Second Reading of Ordinance Establishing Requirements for Emergency Access to
5.
Gated Communities Including Existing Gated Communities.
(Continued from the July 7, 2015,
(Police Chief Brown)
meeting. Advertised in the West Orange Times on Thursday, June 25, 2015.)
Generally, the City of Ocoee uses the provisions in the Orange County Code relating to requirements for gated
communities. Among the Orange County Code requirements is the requirement that entryway gates to gated
communities be equipped with an audio (siren) override device to allow emergency access to the subdivision by
fire/rescue, sheriff, and other emergency personnel. Staff has evaluated this process and determined that, with
regard to gated communities located in the City, a different emergency vehicle access system is required to be
compatible with the City’s system so as to allow the City’s emergency vehicles to access gated communities
during times of emergency.
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Regular City Commission
July 21, 2015
City Attorney Cookson
read the titles of the ordinance and resolution.
Mayor Vandergrift
opened the public hearing.
Jim McNicol
, 830 Patriots Point Drive, thanked the Mayor for his service and commented that
he will be missed. A PowerPoint presentation was shared by Mr. McNicol who also voiced his
opinion in having the City fund the new gates for existing gated communities.
Mayor Vandergrift
closed the public hearing.
Police Chief Brown
explained his recommendation would be to approve the ordinance “as is”
and for the commission to select the options for the resolution. A brief summary was given on
the proposed ordinance and resolution, which was drafted based on the discussion from the town
hall meetings they hosted with the gated communities. The resolution proposed several options
with regards to existing gated subdivisions and funding for the gates. It was discussed if funding
for the gates would fit into the City’s grant program.
Commissioner Grogan
said he felt it would be prudent to adopt the ordinance tonight and
during the budget sessions discuss the options for possibly funding the gates. Further discussion
City Attorney Cookson
ensued. advised that if they adopt the ordinance tonight “as is” without
the resolution, then that will only affect new communities coming on and existing communities
that are be annexed into the City. It will not affect existing communities within the City of Ocoee
until they adopt the resolution, which can be done during the budget process. Each
Commissioner was given the opportunity to share their concerns. After some discussion and
City Attorney Cookson
clarification on the resolution, advised that they do have the option to
adopt the ordinance with the resolution, striking Section 3 and 4 from the resolution.
Commissioner Johnson
inquired on the cost for each gate. It was answered that the cost is
$1285.67 per gate with installation. The quote received for 33 gates to be done was $34,840.
Commissioner Grogan
inquired if the County was moving forward with their ordinance, and if
the City would be required to follow both ordinances if they did something different. It was
answered that the City’s ordinance would supersede.
It was suggested by the City Attorney that the ordinance and resolution should be adopted
tonight, but with the removal of Section 3 and 4 of the resolution.
Commissioner Keller, seconded by Commissioner Wilsen, moved to approve
Ordinance No. 2015-012 Establishing Requirements for Emergency Access to
Gated Communities Including Existing Gated Communities as presented by staff.
Motion carried 5-0.
The ordinance as adopted on second reading carries the following title:
ORDINANCE 2015-012
AN ORDINANCE OF THE CITY OF OCOEE, FLORIDA, AMENDING Article
I, CHAPTER 153 OF THE CITY OF OCOEE CODE, RELATING TO
ESTABLISHING REQUIREMENTS FOR EMERGENCY ACCESS TO
GATED COMMUNITIES INCLUDING EXISTING GATED COMMUNITIES;
PROVIDING FOR SEVERABILITY; PROVIDING FOR CODIFICATION;
PROVIDING AN EFFECTIVE DATE.
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Regular City Commission
July 21, 2015
b. Adoption of Resolution
Establishing the technology that will be required of all communities, providing a compliance time period for
existing gated communities (within one year or at the time the community updates its system), and providing
budget options in the event the City Commission votes to provide funding assistance for existing gated
communities to come into compliance.
Commissioner Keller, seconded by Commissioner Grogan, moved to approve
Resolution No. 2015-010 Establishing an Emergency Vehicle Access System for
Gated Subdivisions with the removal of Section 3 and 4 of the resolution. Motion
carried 5-0.
The resolution as adopted carries the following title:
RESOLUTION 2015-010
A RESOLUTION OF THE CITY OF OCOEE, FLORIDA, ESTABLISHING
AN EMERGENCY VEHICLE ACCESS SYSTEM FOR GATED
SUBDIVISIONS; PROVIDING FOR SEVERABILITY; PROVIDING AN
EFFECTIVE DATE.
H.REGULAR AGENDA
Appraisal of City-owned Property at the Intersection of AD Mims Road and Clarke
6.
Road as a Result of an Unsolicited offer from Charter Schools Development Corp. to
Purchase 9.5 acres for $1.6 million. (Support Services
(
Continued from the July 7, 2015, meeting)
Director Butler)
The City acquired 12 acres of land (Parcel No. 09-22-28-0000-00-05) from the Silvestri Investment Group of
Florida, Inc. on December 29, 2006, at a cost of $3.5 million. Charter Schools Development Corp. submitted an
unsolicited offer to purchase approximately 9.5 acres of the property for $1.6 million, which represents an
average price of about $168,421 per acre. The offer is contingent upon receipt of all necessary approvals for
construction of a K-8 charter school of at least 80,000 square feet on the site. A deposit of $10,000 would be
paid upon execution of a sales agreement. The buyer would have 90 days for due diligence, primarily to
complete a detailed property inspection, during which time the buyer may cancel the transaction for any reason,
with the deposit fully refunded. A second deposit of $10,000 would be paid after the due-diligence period,
assuming that all requirements are satisfied. Both deposits will apply against the purchase price, if the
transaction is completed. Following direction from the City Commission at the May 19 meeting, and with the
potential buyer’s financial support, the City secured an appraisal of the property from Property Valuation &
Consulting, Inc. of Winter Garden. The 12-acre site was appraised as three parcels based on a change in land
use classification to mixed-use or multi-family residential for Parcel A and retaining the existing PUD
commercial zoning for Parcel B:
$580,000 – Parcel A, 2.5 acres in SW corner of property (to be retained by City)
$1,370,000 – Parcel B, 9.5 acres sought by charter school
$23,000 – Parcel C, a 15-foot strip of land reserved for future deceleration/right-turn lane
$1,973,000 – Total Value
Given the amount of the offer and the appraised value of the land not included in the proposed sale, the total
parcel value is $2,203,000, which is 63% of the purchase price and 85% of the outstanding loan amount. Final
action to accept the offer and execute a sales agreement would require a second vote following a public hearing.
Support Services Director Butler
explained that an appraisal was done on the City-owned
property at the intersection of A.D. Mims Road and Clarke Roadas directed by the City
Commission. The appraisal came in a little under $2 million, and the City at that time had an
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Regular City Commission
July 21, 2015
offer for $1.6 million for 9.5 acres of the property. Yesterday they received a revision on the
offer to $2.613 million, which is essentially the pay-off amount on the loan. Charter Schools
Development Group also revised the acreage amount and will like to purchase the 12 acres of
property versus the 9.5 acres, which was the original offer. At this point if the City Commission
is interested in pursuing, staff would need direction from them to negotiate a sales agreement that
will be brought back before them within a public hearing context.
Commissioner Keller
read a letter of support from Resident William Boyd who lives in his
district and was unable to attend the meeting.
Support Services Director Butler
further shared that they have also been approached by
someone from the church property regarding development interest. The church property is
located a little further to the east of the City-owned property. They would like to extend a road
that currently ends at the access point into the neighboring subdivision which would provide
them access onto their property. It is a 15-foot strip that the City may want to reserve for that
future access point.
Commissioner Keller
briefly shared his concerns regarding becoming a Charter School City and
taking commercial property off the tax roll. Otherwise, he felt they have a great design to handle
traffic and it seems like a good school.
Todd Lucas
, Summit Construction Management Group, said he understands the Commission’s
concerns, which can be addressed during the development of the property. Tonight they are only
looking to get approval to start the negotiation on the contract and begin the approval process. At
this time their intent is to do a PUD with their Charter School on a portion of the property and
leave the remaining property as commercial use or whatever is decided through the discussions
with the City. Brief discussion ensued regarding the 15-foot strip that would be retained as an
access point for the church as well as the savings to the City if the property is sold at the revised
offer amount.
The Mayor voiced his concern on having at least one member from the City as a representative
Nick Diamond,
on the board so that the community could have some control over it.
representative of Charter Schools Development, advised that there are City Municipal Charter
Schools run by the City, but this would not be that type of school. There is already a non-profit
board called Renaissance that this school would operate under. He further shared that currently
Mr.
within all their schools about 80% of their students come from within a three-mile radius.
Diamond
advised there currently is a board that is made up of members from all around the
State, but he could ask the question proposed by the Mayor. A brief discussion ensued.
Mayor VandergriftSupport Services
inquired if a bidding process would be done on the land.
Director Butler
explained because of the sale price, they will be required to go through a public
hearing process that would allow for the City to receive competing offers as well as public input.
The City Attorney advised the approval tonight would only be moving forward with negotiating
a contract. Also, if they do direct staff to enter into a contract, they should consider keeping the
15-foot strip, which would help control access from Clarke Road and allow for a right-turn lane,
if needed, in the future. The representatives from Charter Schools Development advised they
would not have a problem with that condition.
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Regular City Commission
July 21, 2015
Commissioner Keller, seconded by Commissioner Wilsen, moved to enter into
contract negotiations with Charter Schools Development Group regarding the
City-owned Property at the Intersection of A.D. Mims Road and Clarke Road.
Motion carried 5-0.
Commissioner Johnson
inquired what the projections would be for starting construction. It was
advised that timing is critical as they would like to be open for school next year. They would like
to start construction at least no later than January 2016.
Code Enforcement Reduction of Fine/Lien for Srmof II 2012-1 Trust, C/O: Quintairos
7.
Prieto Wood Boyer, P.A., re: 292 Sabinal Street. (Assistant Director of Support Services
Gaines)
This property was cited on February 17, 2015, by Officer Carmen Delgado for deterioration of the existing
fence. The fence in the back of the property was lying on the ground, and the windows at the back porch were
open and accessible. On March 2, 2015, the Code Enforcement Board issued an order to comply by April 3,
2015 or be fined $150.00 per day per violation. On April 6, 2015 the Code Enforcement Board imposed the
accruing fine and lien as of April 4, 2015, for non-compliance of 95-3 and 115-3. Srmof II 2012-1 Trust
purchased the property on November 10, 2014, and brought the property into compliance as of June 5, 2015.
The property is being maintained.
Matthew Krueger, Vice President at Meridian Asset Services, appeared before the Code Enforcement Board on
June 23, 2015, and requested a reduction of the fine/lien amount of $18,300.00, plus City’s cost of $704.00
totaling $19,004.00.
The Code Enforcement Board is recommending the fine/lien be reduced to $704.00, the City’s cost. The
decision by the Board to reduce the amount was based on testimony and answers from Matthew Krueger and
city staff.
Assistant Director of Support Services Gaines
gave a brief history of the case.Matthew
Krueger, Vice President at Meridian Asset Services, appeared before the Code Enforcement
Board on June 23, 2015, and requested a reduction of the fine/lien amount of $18,300.00. The
Code Enforcement Board is recommending the fine/lien be reduced to $704.00, the City’s cost.
Assistant Director of Support Services Gaines
briefly explained what the fine amount would
be if the Amnesty Program were in place.
City Attorney Cookson
clarified that they are speaking of the same owner as being responsible
for not resolving the violation since they took ownership in November 2014, but the fine and
Matthew Krueger
citation were issued in 2015. , Vice President at Meridian Asset Services,
explained that when they foreclosed on the property in November, they hired a management
company that cleaned the property up. During the time that they were getting ready to list the
property for sale, there was a violation noticed for the fence. Their management company’s
contact information was left in a window so any problems could be reported to them; however,
notices were mailed to the foreclosure attorney instead. They found out about the violations from
a lien search, which was conducted because the property is under contract. The property was
brought into compliance immediately. Brief discussion ensued.
Commissioner Johnson, seconded by Commissioner Wilsen, moved to approve
reduction of fine to $2,000 payable within 30 days or it reverts to the original lien.
Motion carried 5-0.
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Regular City Commission
July 21, 2015
Set the Proposed Tentative Millage Rate for Fiscal Year 2015/2016 Budget. (Finance
8.
Director Horton)
The TRIM act requires local governing bodies to set a proposed tentative millage rate annually during the
month of July. The property appraiser is then notified of the rate and uses it to advise taxpayers of their
proposed tax levies for the next year. The rate can be lowered during the budget hearings in September and has
historically been done so by the City.
The Commission can set the proposed millage for FY15/16 up to 8.3690 with a super majority vote by the
Commission. This millage rate would generate $15,823,019 in ad valorem revenues. A millage rate higher
than the 8.3690 would require a unanimous vote by the Commission.
Staff recommends the commission set the proposed tentative millage at 6.5000. This is a tentative rate and will
allow the commission room to adjust during review and discussion of the proposed budget. The commission
can set the proposed rate in September at or below this rate. Should the commission wish to set the proposed
tentative millage rate higher than 7.6082 it can do so, however it would require a super majority vote.
Finance Director Horton
advised the TRIM act requires municipalities to set a proposed
tentative millage rate for the upcoming year. The overall assessed value of property for the city
increased over $135 million in the past year. This is an increase in ad-valorem revenues of
$742,000 at the current millage rate of 5.6371. The rolled back rate for 2015/2016 is 5.4091.
This rate is lower than the current year rate and would generate a little less than $431,000. The
statutes provide for a maximum millage that can be levied by the governing body with a
majority
vote. This maximum millage rate for the upcoming fiscal year, 7.6082, is an increase
of the current year millage (5.6371). The Commission can set the proposed millage for FY15/16
8.3690
up to with a super majority vote by the Commission. A millage rate higher than the
8.3690 would require a unanimous vote by the Commission.
6.5000
Staff recommends the Commission set the proposed tentative millage at . This is a
tentative rate and will allow the Commission room to adjust during review and discussion of the
proposed budget. The Commission can set the proposed rate in September at a lower rate as they
have historically done in the past. Discussion ensued regarding the proposed tentative millage
rate.
Commissioner Wilsen
explained that the proposed tentative millage at 6.5000 is for advertising
purposes, and they do not want the residents to get scared and think that is what will be adopted.
The Commission can lower the rate as they have historically done in the past.
Commissioner Grogan, seconded by Commissioner Keller, moved to approve the
proposed tentative millage at a level of 6.5. Motion carried 5-0.
Set Workshop and Hearing Dates for Fiscal Year 2015/2016 Budget Process. (Finance
9.
Director Horton)
Workshops are held during August for staff and the commission to discuss the proposed budget for the
upcoming fiscal year. Public hearings are required by the TRIM Act in September serving as a mechanism to
notify the citizens of the proposed budget and allow the opportunity for their comments.
The TRIM act has specific time frames for scheduling and holding the required hearings. The hearing dates
cannot conflict with Orange County (9/3 and 9/17) or Orange County School Board (9/15) hearing dates.
Workshops and hearings will begin at 6:00 p.m.
Staff recommends the commission select two of the following dates for the August workshops:
August 12, 19, 31
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Regular City Commission
July 21, 2015
This year potential dates for the budget hearings are restrictive due to the timing of the holiday and vacation
schedules. Staff recommends the city commission approve the following dates for the hearings:
st
September 9th and 21
Finance Director Horton
advised that workshops are held during August for staff and the
commission to discuss the proposed budget for the upcoming fiscal year. Staff recommends the
commission select two of the following dates for the August workshops: August 12th, 19th, and
31st. This year potential dates for the budget hearings are restrictive due to the timing of the
holiday and vacation schedules. So staff recommends the City Commission approve the
following dates for the hearings: September 9th and 21st.
Commissioner Keller, seconded by Commissioner Wilsen, moved to set the
August Budget Workshops for August 12th and 19th and Budget Hearings for
September 9th and 21st all beginning at 6:00 p.m. Motion carried 5-0.
Ocoee Crown Point Property Sale to Mattamy Orlando, LLC. (City Attorney Cookson)
10.
On April 21, 2015, following an advertised public hearing, the City Commission approved a purchase and sale
agreement with Mattamy Orlando LLC for the purchase of the property known as Crown Point. On June 22,
2015, Stephen Cook, attorney for Mattamy Orlando LLC, sent a letter to the City Manager requesting an
extension of the First Closing deadline from no later than January 15, 2016, to June 1, 2016. An Amendment to
Agreement for Sale and Purchase was also sent to the City. In the event the City does not extend the First
Closing deadline, the purchase and sale agreement will be deemed terminated as of June 22, 2015 and Purchaser
will receive a return of the deposit.
In the event the City desires to continue under contract with Mattamy Orlando LLC and is agreeable to moving
the First Closing from an outside date of January 1, 2016, to June 1, 2016, the City would execute the
Amendment and the parties would remain under contract. The deposit would then only be refundable to
Mattamy Orlando LLC in the event the City defaulted under the contract or the City failed to approve the
amendment to the PUD which is currently under review by City Staff.
City Staff recommends that the City Commission approve the extension of the First Closing and finalize the
Amendment to Agreement for Sale and Purchase.
City Attorney Cookson
explained that in April the City approved a contract with Mattamy
Homes for the sale of Crown Point property. Mattamy Homes has been working with City staff
in submitting plans and amendments to the PUD. They have requested a short amendment to the
contract requesting an extension of the First Closing deadline from no later than January 15,
2016 to June 1, 2016. If the City desires to approve the amendment to the contract, then
Mattamy Homes will move forward and their deposits will become non-refundable unless the
City defaulted. City Staff recommends that the City Commission approve the extension of the
First Closing and finalize the Amendment to Agreement for Sale and Purchase.
Commissioner Wilsen, seconded Commissioner Grogan, moved to approve the
Amendment to Agreement for Sale and Purchase of Ocoee Crown Point Property
Sale to Mattamy Orlando, LLC. Motion carried 5-0.
Discussion of Timeline for Special Election. (City Attorney Cookson)
11.
City Attorney Cookson
mentioned a memorandum was placed on the dais that he prepared
which outlines the process for the Special Election. They are welcome to read it at their leisure.
It will be requested the Commission set the Special Election date during the August 4th Regular
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Regular City Commission
July 21, 2015
City Commission meeting so the City Clerk may run the required legal notices for the election.
The city attorney briefly went over the Special Election timeline based on the Mayor retiring on
July 31st. Brief discussion ensued regarding the cost to run the election.
I.STAFF ACTION ITEMS
J.COMMENTS FROM COMMISSIONERS
Commissioner Grogan –
announced that the Mayor’s daughter has inquired about using the
Ocoee Lakeshore Center for his Retirement Party, and he would like to discuss with the
commission on allowing her to use it free of charge.
Commissioner Wilsen, seconded by Commissioner Grogan, moved to waive the
fees for use of the Ocoee Lakeshore Center for the Mayor’s Retirement Party.
Motion carried 5-0.
Commissioner Wilsen
– 1) thanked Commissioner Grogan for the coyote information. She
shared that there has been another coyote sighting at the Middle School. It was shared that
leaving pet food at the front door is enticing wild life animals to come to your door. Please put
food indoors. 2) thanked the Mayor for all the time he has given to the community.
Commissioner Johnson
– thanked the Mayor and wished him well.
Commissioner Keller
– 1) said that he was at the Florida League of Cities Legislative
Conference and they spoke about Uber regulations. It was mentioned that once regulations are in
place Cities can either grandfather in their procedures or do whatever the State mandates. He has
a copy of Tallahassee’s current regulations so they may take a look at it. 2) wished his wife a
st
Happy 31 Wedding Anniversary. 3) thanked the Mayor for his service to the City.
Mayor Vandergrift
– said it had been fun and tough at times. He briefly shared some memories
in trying to get a college campus in the city, and shared he would still like to see a college out at
the Coke Property. Before he adjourned his last meeting, he shared that he appreciates the
Commission for all they have done.
ADJOURNMENT
Meeting adjourned at 9:13 p.m.
APPROVED:
Attest: City of Ocoee
____________________________ _____________________________
Beth Eikenberry, City Clerk Mayor
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