Item #02 Appointment of Fifth Trustee to the Police Officers' and Firefighters' Retirement Trust Fund Board of Trustees ocoee
florida
AGENDA ITEM COVER SHEET
Meeting Date: August 18, 2015
Item #
Reviewed By:
Contact Name: Melanie Sibbitt Department Director: Beth E. -n•er; t�t'li
Contact Number: Ext. 1026 City Manager: Robert Fran ��
Subject: Appointment of Fifth Trustee to the Police Officers' and Firefighter ' Retirement Trust
Fund Board of Trustees
Background Summary:
Trustees for the Pension Board serve four-year terms. Two of the trustees are appointed by the City
Commission, two are elected from the employee body, and the fifth trustee is chosen by those four trustees and
presented to the City Commission to ratify the appointment as a ministerial act. At their meeting dated August
5, 2015, the Pension Board appointed William "Bill" Wagner to complete a term as the fifth trustee to expire on
September 30, 2017. The position was formerly held by Mark Scalzo who resigned as trustee at the May 6,
2015, Pension Board meeting. The Operating Rules and Procedures of the Pension Board do not prohibit
current City employees from serving as the Fifth Trustee.
Issue:
Should the City Commission ratify the appointment of Bill Wagner as the Fifth Trustee on the Police Officers'
and Firefighters' Retirement Trust Fund Board of Trustees?
Recommendations
Trustees of the Police Officers' and Firefighters' Trust Fund respectfully request City Commission ratify the
appointment of Bill Wagner to complete the term as fifth trustee ending September 30, 2017.
Attachments:
Current Board List
Financial Impact:
None
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Type of Item: (please mark with an "x")
Public Hearing For Clerk's Dept Use
Ordinance First Reading X Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
Commission Approval
Discussion&Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
CITY OF OCOEE BOARD OF TRUSTEES POLICE OFFICERS'/FIREFIGHTERS'RETIREMENT TRUST FUND
APPOINTED:
William Maxwell Commission Appointment 407-656-0054(H)
558 Woodson Avenue 407-447-3117(W)
Ocoee,FL 34761 407-694-5905(C)
407-447-4746(F)
wemaxcom @aol.com
Term ends 9/30/18
Charlie Brown(Chairperson) Commission Appointment (407)905-3163
Police Chief cbrown(cci.ocoee.fl.us
646 Ocoee-Commerce Pkway Term Ends 9/30/17
Ocoee,Fl.34761
Bill Wagner Board Appointment (407)905-3163
646 Ocoee-Commerce Pkway (Fifth Trustee) wwagner @ci.ocoee.fl.us
Ocoee,FL 34761 (Elected by Pension Members) Term Ends 9/30/17
ELECTED:
Joe Moy Fire Dept.Elected (407)905-3100 x 2200
Fire Fighter jmoy @ci.ocoee.fl.us
563 S.Bluford Ave. Term ends 9/30/17
Ocoee,FL 34761
Bryan Pace Police Dept.Elected (407)905-3163
Police Officer bryan.pace @ci.ocoee.fl.us
646 Ocoee-Commerce Pkway Term ends 9/30/16
Ocoee,FL 34761
Attorney:
Mr.H.Lee Dehner (941)377-2200
Christiansen&Dehner (941)377-4848(Fax)
63 Sarasota Center Boulevard-Suite 107
Sarasota,FL 34240
Consultant
The Bogdahn Group (863)293-8289
4901 Vineland Road,Suite 600 (863)292-8717(Fax)
Orlando,FL 32811 mikew @bogdahnconsulting.com
Actuary:
Foster and Foster,Inc. (239)433-5500
13420 Parker Commons Boulevard,Suite 104 (239)481-0634(Fax)
Fort Myers,FL 33912 data @foster-foster.com
Custodian:
Fifth Third Bank (407)999-3027
200 E.Robinson Street (321)445-3047(Fax)
MBLE9B
Orlando,FL 32801
Plan Administrator:
Benefits USA (954)730-2068 x 203
3810 Inverrary Blvd., Suite 303 (954)730-0738(Fax)
Lauderhill,FL 33319 pete @benefits-usa.org
1.7 ELECTION PROCEDURES
The Board of Trustees shall consist of five persons, one of whom shall be a Police
Officer and one of whom shall be a Firefighter, two of whom shall be legal residents of the
municipality appointed by the City Commission and the fifth. Trustee shall be a person
selected by the other four Trustees and appointed as a ministerial act by the City
Commission.
A. Police Officers and Firefighter Trustees. The Police Officer and Firefighter
Trustees shall be elected from among the Members of the Fund in the Police and Fire
Departments. Elections shall be by a majority vote. If no candidate receives a majority
vote, a run-off election between the two top vote recipients shall be held at the earliest
practical date. Elections shall be every year, with the Firefighter seat elected in odd
numbered years and the Police Officer seat elected in even numbered years in the September
preceding the expiration of the second year of the term. Trustees shall take office on
October 1. Employees shall be permitted to nominate themselves for office. Nominations
must be received in writing by the Board Secretary on or before 4:00 P.M. on the first
Tuesday in September. Nominations shall be posted by the Secretary on all City bulletin
boards on the second Tuesday in September. The election shall be conducted by placement
of a ballot box in City Hall for three (3) consecutive days from 7:00 A.M. to 4:00 P.M.,
beginning on a date to be selected by the Board. Employees may vote by mail-in ballot, but
such ballots must be received by the Secretary by the third Monday in September. Ballots
shall be counted by the Board and the winners certified by the Board.
B. Resident Trustees. The two (2) resident Trustees shall be legal residents of
the municipality and shall both be appointed for two year terms with one seat appointed each
year by the City Commission in August or September prior to the expiration of a Trustee's
term on October 1.
C. Fifth Trustee. The fifth Trustee of the Board shall be chosen for a two (2)
year term every other year at the meeting during which the ballots are certified or the
meeting immediately next following. The fifth Trustee may or may not be a legal resident
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of Ocoee and may or may not be an employee of the City. The name of the person selected
by a majority of the other Trustees shall be certified to the City Commission which shall,
in accordance with state law, ratify the appointment of that person as a ministerial act.
1.8 SUCCESSION OF PERSONS TO VACANT POSITIONS
Vacancies on the Board of Trustees of employee members shall be filled by special
election to be conducted in the same manner as any other election. Vacancies among the
resident Trustees shall be filled by the City Commission. The person selected to fill a
vacancy shall fulfill only the remaining term of the vacant office. In the event of a vacancy
in the fifth Trustee of the Board, the Board shall appoint a successor in the same manner as
the initial selection.
•
1.9 EDUCATION REQUIREMENTS
Each Trustee is encouraged to attend a seminar or conference regarding Trustee duties
and responsibilities within the first year of his first term of office and at least once every two
years thereafter.
RULE 2
MEETINGS.
2.1 ATTENDANCE AT BOARD MEETINGS
The Board shall set its own schedule of meetings. Special meetings may be called by
the Chairperson or by a majority of Trustees. The Board shall meet at least once each
quarter.
• In recognition of the importance of the work of the Board, regular attendance at Board
meetings is expected of all Trustees. Any Trustee who fails to attend two consecutive
meetings of the Board without an excuse acceptable to the other Trustees shall be deemed
to have resigned from the Board. Employee Members of the Fund who are called into the
active service of the City at the time of a Board meeting shall automatically be deemed
excused.
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