Item #05 Approval of Change Order No. 1 with Barracuda Building Corp. for the Nay Street and Whittier Avenue Water Main Project ocoee
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AGENDA ITEM COVER SHEET
Meeting Date: September 15, 2015
Item # S
Reviewed By: c r�
Contact Name: Charles Smith Department Director: Charles S it ,
Contact Number: 407-905-3159 City Manager: Robert Frank j/7
Subject: Approval of Change Order No. 1 with Barracuda Building Corp. (BBC)for the Nay Street
&Whittier Avenue Water Main Project (District#2 — Commissioner Wilsen)
Background Summary:
On April 21, 2015, the City Commission approved the Nay Street&Whittier Avenue Water Main Project to extend
water services and redundant (looping) backup for Nay Street and Whittier Avenue. The project provides looping
from 1st Street to 2nd Street and extends south on to Nay Street for 445 feet. A future project will pick up from the
end of the Nay Street main and will extend south to Silver Star Road. This project will include a looping element
and provides services to properties on the north side of Silver Star Road.
This change order addresses a tabulation error to the contract amount:
The original bid itemization for this project was tabulated incorrectly and resulted in a project contract error in the
deficit amount of $3,927.39. The Bid was awarded to Barracuda Building Corp. in the amount of $99,847.97;
however, the actual value of all work required for the contract is $103,775.36.
This change order also addresses additional pay items needed for the completion of the project:
As the Nay Street and Whittier Avenue Water Main Project is within Orange County's right-of-way, the project
must meet the County's requirements. Subsequent to the City's project design and permitting, the County
required the addition of a fire hydrant, and more extensive asphaltic surface work and milling. Additionally, the
Utilities Department purchased surplus water main pipe from the contractor to use on a future project. These
change order items caused a project increase in the amount of$39,594.87, and extended the contract completion
date an additional fourteen (14) calendar days.
The project experienced an increase in the amount of $43,522.26. However, overall, the project amount only
increased by $25,632.97.This accounts for the net decrease in actual contract quantities used in the amount of
$17,889.30. The attached corrected Bid Tabulation shows the contract amount discrepancies totaling $3,927.39.
The attached Final (Close Out) Payment Summary of Values delineates the line items that were overrun or
underrun, and it also includes the Change Order items in the amount of$39,594.87.
Issue:
Should the City of Ocoee approve Change Order No. 1 with Barracuda Building Corp. to include the fire hydrant
assembly, purchase of surplus water main pipe, and asphaltic surface course, including milling?
Recommendations
The Utilities Department recommends that the City Commission approve Change Order No. 1 with Barracuda
Building Corp. in the amount of $25,632.97, and extend the project completion date by fourteen (14) calendar
days, and authorize the Mayor and City Clerk to execute the change order.
Attachments:
Change Order No. 1 between the City of Ocoee and Barracuda Building Corp.
Financial Impact:
This change order will result in an increase of the project's construction contract by $25,632.97. Funds are
available for this change order in the Annual Major Water Line Replacement & Upgrade Program funding
resources for Fiscal Year 2015 (account#401-533-10-6302).
Type of Item: (please mark with an `x')
Public Hearing For Clerk's Dept Use:
Ordinance First Reading X Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
Commission Approval
Discussion&Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. N/A
Reviewed by () N/A
2
ocoee
florid a
CITY OF OCOEE
150 North Lakeshore Drive
Ocoee, Florida 34761
*This Change Order can be authorized by the City Commission*
NAY & WHITTIER WATER MAIN PROJECT
CHANGE ORDER NO. 1
DATE: August 26, 2015 PURCHASE ORDER: 1423
The following changes are hereby made to the CONTRACT DOCUMENTS.
Original CONTRACT PRICE $99,847.97
Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDERS $99,847.97
Net Increase (Decrease) Resulting from this CHANGE ORDER $25,632.97
The current CONTRACT PRICE including this CHANGE ORDER $125,480.94
Original CONTRACT COMPLETION DATE: [August 21, 20151
Current CONTRACT COMPLETION DATE adjusted by previous
CHANGE ORDERS [August 21, 20151
Net Increase Resulting from this CHANGE ORDER [141 days
Current CONTRACT COMPLETION DATE including this
CHANGE ORDER September 4,2015
CHANGES ORDERED:
I. REQUIRED CHANGES:
The project experienced an increase in the amount of$43,522.26; however, due to a net decrease
in contract quantities, the project contract amount only increases by $25,632.97.
1. The original bid itemization in the amount of$99,847.97 was calculated incorrectly
and approved at the April 21, 2015 City Commission Meeting; the actual bid
itemization amount should have been $103,775.36. The adjustment due to incorrect
bid tabulation: $3,927.39. See attached Change Order Corrected Bid Tabulation.
2. Final Adjusted (Close Out) Quantities lead to a net decrease in the contract of
$17,889.30. See attached Final (Close Out) Payment Summary of Values.
3. Additional Pay Items for the Completion of the Project is $39,594.87:
C1.01 Addition of a Fire Hydrant- $5,069.00
C1.02 Surplus of 140 linear feet of 6" D.I.P. Water Main from the Contractor-
$$1,764.00 ($12.60 per LF x 140)
C1.03 2"Asphaltic Surface Course including Milling $32,761.87 (447.2 SY @
$73.26 per SY)
II. JUSTIFICATION:
Final Adjusted (Close Out) Quantities are based on in-the-field measurements. Overall,the
project experienced an increase in contract price due to the necessity of a fire hydrant, surplus of
the project's unused 6"D.I.P. Water Main, and asphaltic surface course, including milling to
Orange County's standards.
C1.01 Addition of a Fire Hydrant—Required as per Engineering Standards
C1.02 Surplus of 6" D.I.P. Water Main—The plans called for 540 linear feet of 6" D.I.P.
Water Main; however, only 347 linear feet were actually used for the project. The
Utilities Department wishes to purchase 140 linear feet of the water main from the
contractor to be utilized for an upcoming project.
C1.03 2"Asphaltic Surface Course, Including Milling - The project is within Orange
County's right-of-way. Subsequent to design and permitting, Orange County
required more extensive work to mill and resurface adjacent to open cuts.
III. NARRATIVE OF NEGOTIATIONS
All change order items were negotiated for a cost within a reasonable and historical cost range.
VI.PAYMENT
The Annual Major Water Line Replacement& Upgrade Program funding resources for FY 2015
were set at $375,000 (account#401-533-10-6302). The Nay Avenue and Whittier Avenue Water
[Nay& Whittier Water Main Project], Change Order# 1
Main Project is $99,847.97. This Change Order caused for an increase to the project in the
amount of$43,522.26; however, due to actual quantities used ($17,889.30), the net increase to
the contract price is $25,632.97.
V. APPROVAL AND CHANGE AUTHORIZATION
The original project and funding allocation was established by issuance of a CITY purchase
order, subject to the terms and conditions contained in the CITY's solicitation, Project Manual,
Drawings, Specifications, and/or the CONTRACTOR's service and price proposal, which
collectively form the terms of an agreement between the CITY and the CONTRACTOR for the
performance of the Work. This proposed change to the agreement requires approval by the City
Manager under the CITY's Purchasing Rules and Regulations and is consistent with any action
by the City Commission to award the Work to the CONTRACTOR. It is expressly understood
and agreed that the approval of the Change Order shall have no effect on the original agreement
other than matters expressly provided herein.
CONTRACTOR acknowledges, by its execution and acceptance of this Change Order,that the
adjustments in contract price and time shown hereon constitute full and complete compensation
and satisfaction for all costs and modifications of performance time incurred by the
CONTRACTOR as a result of this Change Order. No other claim for increased costs of
performance or modifications of time will be granted by the CITY for the Work covered by this
Change Order. The CONTRACTOR hereby waives and releases any further claims for cost or
time against the CITY arising from or relating to the matters or Work set forth or contemplated
by this Change Order.
[Balance of this page was left blank intentionally]
[Nay & Whittier Water Main Project], Change Order# 1
RECOMMENDED BY: ACCEPTED BY:
CITY OF OCOEE, FLORIDA jcontractor name]
By: By:
Signature Signature
Date: Date:
Title: Title:
APPROVED BY:
CITY OF OCOEE, FLORIDA
By: Date:
(name), Department Director
By: Date:
Wanda Horton, Director of Finance
By: Date: /,.r
R ert . Frank, City Manager
By: Date:
John Grogan, Mayor
Attest:
Beth Eikenberry, City Clerk
FOR USE AND RELIANCE ONLY BY THE APPROVED BY THE CITY OF OCOEE
CITY OF OCOEE,APPROVED AS TO FORM COMMISSION IN A MEETING HELD ON
AND LEGALITY THIS DAY OF April 21, 2015 UNDER
,20 AGENDA ITEM NO. 7
By:
City Attorney
[Nay& Whittier Water Main Project], Change Order# 1
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