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Item #06 Approval of Holiday Decorations City Wide with Clark Sales Display, Inc ocoee florida AGENDA ITEM COVER SHEET Meeting Date: November 3, 2015 Item # � Reviewed By: Contact Name: Stephen C. Krug Department Director: Contact Number: 6002 City Manager: /Ar�- Subject: Holiday Decorations City Wide with Clark Sales Display, Inc: Background Summary: The City has maintained holiday decorations in recent years that incorporate festive banners and lighted decorations. The City owned banners are installed on light poles in locations without electrical connections with leased lighted decorations mounted on the following roads: • Clarke Road, SR 50 to north of A.D. Mims Rd. • Bluford Ave, SR 50 to Silver Star Rd. • Maguire Road, Moore Rd. to SR 50. • Silver Star Road, Ocoee-Apopka Rd. to Clarke Rd. • Wurst Road, Little Spring Hill Dr. to Phyllis St. The City has utilized the services of Clark Sales Display, Inc., (CSDI) in previous years as they have provided the lowest pricing and most responsive service. Public Works has researched pricing this year, including new vendors marketing central Florida, and again found CSDI to have the lowest pricing available through an existing contract with the City of St. Petersburg. Public Works recommends utilizing this contract to install 242 lighted decorations on light poles on the above referenced roads for a total of$42,350.00. CSDI is maintaining the same pricing as last year. Issue: Request the City Commission to approve leasing of lighted holiday decorations with Clark Sales Display, Inc. Recommendations: Recommend approval to lease 242 lighted holiday pole decorations from Clark Sales Display, Inc., at a unit price of$175.00 each for a total fee of$42,350.00, based on pricing utilizing the existing City of St. Petersburg contract IFB 7926, Blanket PO 170977. Attachments: Clark Sales Display, Inc., Proposal Financial Impact: The lease of the lighted holiday pole decorations are adequately funded in the 2015/2016 Public Works Department budget. Type of Item: (please mark with an 'x') Public Hearing For Clerk's Dept Use: Ordinance First Reading A Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda X Commission Approval Discussion& Direction Original Document/Contract Attached for Execution by City Clerk X Original Document/Contract Held by Department for Execution Reviewed by City Attorney N/A Reviewed by Finance Dept. .S `/,.,,�a._-9 , ;-y.7 N/A Reviewed by ( ) N/A 2 CLARK SALES DISPLAY, INC. POST OFFICE BOX 1007 OPOSAL TAVARES, FLORIDA 32778 SALES - LEASE - INSTALLATION 1-800-WWW.CLARKSCHRISTMAS.COM I 962-7937/352-343-5899/FAX: 352-343-0194 WWW.CLARKSCHRISTMAS.COM �' ;t P R OB NAME/LOCATION HOLIDAY DECORATIONS Stephen C. Krug P.E. �,f`►3 FOR CITY WIDE POLES OCOEE, CITY OF rrl4 1=%y4-7` S DONE IN PRIOR YEARS 301 Maguire Rd r ' t:' ,r°• OCOEE, FL 34761-2258 �� lj'�' Phone: 407-905-3170 Questions? call Lee C. Clark Quote Expires on: 11/29/2015 Quote Number: 150229 OCOEE 2015 Date 10/15/2015 Qty REF. Description Price Extend 1 1 YEAR THE LEASE, INSTALLATION, REMOVAL, AND STORAGE OF $0.00 $0.00 THE FOLLOWING HOLIDAY DECORATIONS FOR 2015. In accordance to St Petersburg IFB 7926 / Blanket PO 170977 242 POLE MOUNT LIGHT POLES TO BE DECORATED WITH A COMBINATION OF $175.00 $42,350.00 7'TO 8' HOLIDAY DISPLAYS, WHICH CAN INCLUDE, STOCKINGS, SOLDIERS, 4'-5'WREATHS, CANDLES,AND A VARIETY OF TREES. 1 INFO DECORATIONS WILL BE INSTALLED IN NOVEMBER,AND $0.00 $0.00 REMOVED TO OUR STORAGE FACILITY IN JANUARY. WE DON'T DO MID SEASON SERVICE UNLESS DANGEROUS CONDITIONS APPLY AND THEY WILL BE CORRECTED AS SOON AS POSSIBLE. WE ARE IN THE DISPLAY BUSINESS ONLY,AND DO NOT DO ANY ELECTRICAL WORK OTHER THAN PLUGGING INTO EXISTING OUTLETS. TAX TOTAL ANNUAL LEASE $42,350.00 Acceptance of Proposal-The above prices,specifications and conditions are ALL MATERIALS IS GUARANTEED TO BE AS SPECIFIED.ALL satisfactory and are herby accepted.You are authorized to do the work as specified. WORK TO BE COMPLETED IN A PROFESSIONAL MANNER Payment will be made as outlined above.it is acknowledged and agreed that by signing ACCORDING TO STANDARD PRACTICES.ANY ALTERATION this proposal a contract will thereafter exist between the parties the terms of which OR DEVIATION FROM ABOVE SPECIFICATION INVOLVING contract will be those described in this proposal EXTRA COSTS WILL BE EXECUTED ONLY UPON WRITTEN ORDERS,AND WILL BECOME AN EXTRA CHARGE OVER AND ABOVE THE ESTIMATE.ALL AGREEMENTS S •. CONTINGENT UPON STRIKES,ACCIDENTS OR DELAYS BEYOND OUR CONTROL.OWNER TO CARRY FIRE, TORNADO AND OTHER NECESSARY INSURANCE.OUR Sigaatu3e: WORKES ARE FULLY COVERED BY WORKER'S COMPENSATION INSURANCE. 71aaxe.• ?ate: Date ed,4'ceefitaace: 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 _ 13 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 W V m 00 O U) CA 1.l) )[') N La O O )r) 0 0 V '4) U) La O O O W CO N. n C) CO Lo UA C) co co Co N. n C) U) 00 N • N ` 0 N CO N CO CO CO 00 ,- N. 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