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Item #08 Approval of Change Order No. 1 with Central Florida Environmental Corp. (CFE) for the Consumer Court Lift Station #62 Project ocoee florido AGENDA ITEM COVER SHEET Meeting Date: November 17, 2015 Item # Reviewed By: f ` Contact Name: Charles Smith Department Director: Char es Sm. • �di Contact Number: 407-905-3159 City Manager: Robert F ;�7r f'r Subject: Approval of Change Order No. 1 with Central Florida Environmental Corp. (CFE) for the Consumer Court Lift Station #62 Project(District#3 — Commissioner Johnson) Background Summary: On June 16, 2015, the City Commission awarded a construction contract to Central Florida Environmental Corp. (CFE) for the construction of the Consumer Court Lift Station #62 for $297,629.28. Lift Station #62 is located at the terminus of the new State Road 50 sanitary sewer collection system. Construction projects are bid using a best estimate of the unit quantities required for the work; however, the amount and type of material usually varies from the estimate to adapt to field conditions. As with most unit pricing contracts, change orders are required to address the differences between bid quantities and in-the-field quantities. Several events caused for an increase to three (3) pay items. Change Order No. 1 includes three (3) areas of adjustment: 1 & 2) Upon excavation, it was discovered that much of the soil had a high percentage of clay; therefore, it could not be reused as backfill for the project site. Additionally, as the project limits constrict the amount of usable storage for backfill soil, excavated clean, reusable soil was stored offsite and then transported back to the construction site. These events caused an increase to two (2) pay items, Embankment (Clean Import Fill) and Unsuitable Material (Removal and Disposal). Net Increase to Pay Item No. 5— Embankment (Clean Import Fill) - $14,989.52 Net Increase to Pay Item No. 6— Unsuitable Material (Removal and Disposal) - $13,463.60 3) Subsequent to the awarding of the project, modifications were made to the original plan design as the City was unable to obtain a Temporary Construction Easement for the Griffin Center Phase I Plat, just south of the project site. The modification required additional 15" PVC gravity sewer main to be installed. Net Increase to Pay Item No. 17 — 15" PVC Gravity Sewer Main - $5,131.68 The change order amount to include these adjustments is $33,584.80. Issue: Should the City Commission approve Change Order No. 1 with CFE for the adjustments to the bid quantities in the amount of$33,584.80? Recommendations The Utilities Department recommends that the City Commission approve Change Order No. 1 with Central Florida Environmental Corp. in the amount of $33,584.80 and extend the project completion date by 11 calendar days, and authorize the Mayor and City Clerk to execute the change order. Attachments: Change Order No. 1 between the City of Ocoee and Central Florida Environmental Corp. Financial Impact: The S.R. 50 Project (City Project No. 31701) had a project adjusted budget of $355,000. The cost to complete the station is $369,278.05, based on the awarding of the construction of the station to CFE in the amount of $297,629.28, $16,735.97 for Duke Energy power service, $2,200.00 for wetlands permitting and mitigation, $6,500 for construction materials testing, $6,500.00 for electrical appurtenances needed for the station, $33,584.80 for Change Order No. 1, $1,128 for Electrical Engineer review, and approximately $5,000 for final (close out) quantities. Therefore, $14,300 will need utilized funds from the 408 Fund Balance. Funds from the 408 fund will be unspent dollars from the completed Maguire Road Reclaim Pumping Project#14212. Type of Item: (please mark with an "x") Public Hearing For Clerk's Dept Use: Ordinance First Reading X Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda Commission Approval Discussion&Direction Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney N/A Reviewed by Finance Dept. N/A Reviewed by 0 N/A 2 A ocoee florida CITY OF OCOEE 150 North Lakeshore Drive Ocoee, Florida 34761 *This Change Order can be authorized by the City Commission* CONSUMER COURT LIFT STATION#62 CHANGE ORDER NO. 1 DATE: October 29, 2015 PURCHASE ORDER: The following changes are hereby made to the CONTRACT DOCUMENTS. Original CONTRACT PRICE $297,629.28 Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDERS $0.00 Net Increase (Decrease) Resulting from this CHANGE ORDER $33,584.80 The current CONTRACT PRICE including this CHANGE ORDER $331,214.08 Original CONTRACT COMPLETION DATE: November 13, 2015 Current CONTRACT COMPLETION DATE adjusted by previous CHANGE ORDERS November 13, 2015 Net Increase Resulting from this CHANGE ORDER 11 days Current CONTRACT COMPLETION DATE including this CHANGE ORDER November 24,2015 CHANGES ORDERED: REQUIRED CHANGES 1. This change order will cause a net increase to the contract total in the amount of $33,584.80. 2. Increase in Pay Items to Complete the Project: Pay Item No. 5 Embankment (Clean Import Fill) Pay Item No. 6 Unsuitable Material (Removal and Disposal) Pay Item No. 17 15" PVC Gravity Sewer Main Items above have been summarized in the attached Summary of Values sheet. II. JUSTIFICATION Construction projects are bid using a best estimate of the unit quantities required for the work; however, the amount and type of material usually varies from the estimate to adapt to field conditions. Several factors caused for an increase to three (3) pay items. Please see Narrative of Negotiations for specific details. III. NARRATIVE OF NEGOTIATIONS Pay Item No. 5 and Pay Item No. 6: Upon excavation, it was discovered that much of the soil had a high percentage of clay; therefore, it could not be reused as backfill for the project site. This caused an increase in Pay Item No. 5 and Pay Item No. 6. As the project limits constrict the amount of usable storage for backfill soil, excavated clean, reusable soil was stored offsite and then transported back to the construction site. This event caused an increase in Pay Item No. 5. Net Increase to Pay Item No. 5 - $14,989.52 Net Increase to Pay Item No. 6 - $13,463.60 Pay Item No. 17: Modifications were made to the original plan design as the City was unable to obtain a Temporary Construction Easement for the Griffin Center Phase I Plat, just south of the project site. The modification required additional 15" PVC gravity sewer main to be installed. Net Increase to Pay Item No. 17 - $5,131.68 IV. PAYMENT The estimated cost of the completed station, based on the awarding of the construction of the station to Central Florida Environmental Corp. is $355,000. This amount is inclusive of a 10% contingency, $10,000 for Duke Energy power service, $10,000 for wetlands permitting and mitigation, and $5,000 for construction administration. The net increase from this event is $33,584.80, bringing the contract price to $331,214.08. Consumer Court Lift Station#62, Change Order#1 V. APPROVAL AND CHANGE AUTHORIZATION The original project and funding allocation was established by issuance of a CITY purchase order, subject to the terms and conditions contained in the CITY's solicitation, Project Manual, Drawings, Specifications, and/or the CONTRACTOR's service and price proposal, which collectively form the terms of an agreement between the CITY and the CONTRACTOR for the performance of the Work. This proposed change to the agreement requires approval by the City Manager under the CITY's Purchasing Rules and Regulations and is consistent with any action by the City Commission to award the Work to the CONTRACTOR. It is expressly understood and agreed that the approval of the Change Order shall have no effect on the original agreement other than matters expressly provided herein. CONTRACTOR acknowledges, by its execution and acceptance of this Change Order, that the adjustments in contract price and time shown hereon constitute full and complete compensation and satisfaction for all costs and modifications of performance time incurred by the CONTRACTOR as a result of this Change Order. No other claim for increased costs of performance or modifications of time will be granted by the CITY for the Work covered by this Change Order. The CONTRACTOR hereby waives and releases any further claims for cost or time against the CITY arising from or relating to the matters or Work set forth or contemplated by this Change Order. [Balance of this page was left blank intentionally] RECOMMENDED BY: ACCEPTED BY: Consumer Court Lift Station#62, Change Order#1 CITY OF OCOEE, FLORIDA Jcontractor name] By: By: Signature Signature Date: Date: Title: Title: APPROVED BY: CITY OF OCOEE, FLORIDA By: Date: John Grogan, Mayor Attest: Beth Eikenberry, City Clerk FOR USE AND RELIANCE ONLY BY THE APPROVED BY THE CITY OF OCOEE CITY OF OCOEE, APPROVED AS TO FORM COMMISSION IN A MEETING HELD ON AND LEGALITY THIS DAY OF , 20 UNDER , 20 AGENDA ITEM NO. By: City Attorney Consumer Court Lift Station#62, Change Order#1 Partial Payment 460I Summary of Values Partial Payment No: 3 ()C_Oee florlda Payment Period: Start: 10/1/2015 End: 10/20/2015 Project Name: Consumer Court Lift Station#62 Contractor: Central Florida Environmental Pay Item No: Description Units Quantity To Date Unit Price Total Price 1 Mobilization/Demobilization and General Requirements Lump Sum 0.75 $9,900.00 2 Survey(Horizontal and Vertical Controls&As-builts) Lump Sum 57,825.00 P 0.75 $1,100.00 S825.00 3 Maintenance of Traffic Lump Sum 0.75 $550.00 4 Clearing and Grubbing,Tree Removal,Earthwork,and Grading Lump Sum $412.50 P 1 $5,500.00 $5,500.00 5 Embankment(Clean Import Fill) Cubic Yards 572.44 $45.50 6 Unsuitable Material-Removal and Disposal $26,046.02 P Cubic Yards 810 $27.76 $22,485.60 7 Roadway Pavement Removal,Including Saw Cutting Square Yards 87 $31.91 8 Roadway Pavement(Surface,Base,and Sub-base) $2,776.17 Square Yards $55.00 9 Concrete Demolition and Disposal,Including Saw Cutting Tons 7.S $370.12 10 FDOT Type"F"Curb $2,775.90 Linear Feet $15.40 11 Concrete Curb End Transition Each $55.00 12 18"Straight Curb Linear Feet $38.50 13 4"Thick Concrete Sidewalk Square Yards $27.50 14 6"Thick Handicap Ramp Each $385.00 15 8"Thick Concrete Liftstation Approach Square Yards $93.50 16 12"PVC Gravity Sewer Main Linear Feet $412.24 17 15"PVC Gravity Sewer Main Linear Feet 61.3 $417.21 18 10"SDR 18 PVC Forcemain $25,574.97 Each $507.12 19 10"452 Fitting including Restraint Each $1,174.53 20 Temporary 12"PVC Gravity Main End Cap Each 1 $753.09 21 Temporary 10"SDR 18 PVC Force Main End Cap Each $753.09 $1,015.61 22 New 4'Diameter Manhole(#1) Each 1 $9,983.22 23 New 6'Diameter Receiving Manhole $9,983.22 Each 0.65 $13,275.30 $8,628.95 24 Sanitary Sewer Liftstation Each 0.65 $154,778.69 $100,606.15 25 Retaining Wall:<4.5'Depth(Top of Footer to Top of Wall) Linear Feet $55.00 26 Retaining Wall:4.5'to<5.5' Depth(Top of Footer to Top of Wall) Linear Feet $60.50 27 Retaining Wall:5.5'to 6.5' Depth(Top of Footer to Top of Wall) Linear Feet $66.00 28 Turned-down Edge Concrete Linear Feet $44.00 29 Guard Rail Per FDOT Index No.880(Steel) Linear Feet $63.80 30 Solid Sodding(Bahia) Square Yards $3.74 31 Dewatering Lump Sum 1 $11,000.00 $11,000.00 Total To Date: $224,792.57