Item #07 Approval of Year End Budget Adjustments for FY 2015 t �
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AGENDA ITEM COVER SHEET
Meeting Date: December 01, 2015
Item # 7
Reviewed By:
Contact Name: Craig Shadrix Department Director:
Contact Number: 3111 City Manager:
Subject: Year End Budget Adjustments for FY 2015
Background Summary:
As is standard annually, the City is required to reconcile its budget at the close of each year. Expenses for two
general fund programs exceeded the budgeted amount for fiscal year 2015, collectively totaling $76,000. The
legal fund for the City's police department exceeded the budgeted amount by $1000, and the employee health
clinic exceeded its budgeted amount by $75,000. The additional expenses for police were due to several legal
research issues throughout the year, including the click to enter program and other larger issues such as red light
camera policy tracking and the overage of$1000 comes close to what was budgeted.
The employee health clinic continues to save the City dollars by offering quality fixed rate medical care at a
fraction of the cost of a fully insured plan and the rising costs of the ever-changing healthcare industry. During
the last half of calendar year 2015 the healthcare clinic began to operate at over 100% of capacity. Due to this
fact the City was routinely receiving complaints from employees that they were not able to schedule an
appointment in a timely manner. This issue resulted in employees going to private physicians, a walk in facility or
the emergency room. Because the City is self- insured, these costs were being paid for as a reimbursement in
claims. Based upon these factors, the decision was made to add additional hours as well as additional doctors to
deal with the demand placed upon the clinic. These additional costs are included in this adjustment and have
reduced our employees' need to seek healthcare services outside, saving the City money.
Issue:
Should the city commission approve the transfer of funds ($76,000)from available budgeted line items to legal
expense for fiscal year 2015 to cover the expenses related to the above?
Recommendations:
Formal action is required by the commission now that we have a final amount of the shortage and the available
funds are from three budget accounts. Staff recommends the commission approve the transfers from Legislative
($21,000), Police Salaries ($35,000), and Police Telephone ($20,000) to the general fund legal account and
Health Center account. Acceptance of this recommendation will cover the shortfall in the two accounts.
Attachments:
N/A
Financial Impact:
This action will provide funds to pay the additional costs and allow the accounts to have a positive balance for
the fiscal year.
Type of Item: (please mark with an "x")
Public Hearing For Clerk's Dept Use:
Ordinance First Reading X Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
X Commission Approval
Discussion&Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney _ N/A
Reviewed by Finance Dept. N/A
Reviewed by ( ) N/A
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