Item #09 Approval of High Service Pump #2 Replacement Forest Oaks Water Treatment Plant (WTP) ocoee
florida
AGENDA ITEM COVER SHEET
Meeting Date: January 5, 2016
Item #
Reviewed By:
Contact Name: Charles K. Smith, P.E Department Director: Charles K. S
Contact Number: 407-905-3159 City Manager: Robert Frank
Subject: High Service Pump#2 Replacement Forest Oaks Water Treatment Plant (WTP)
Background Summary:
The City of Ocoee's water treatment plants utilize High Service Pumps (HSP) to pressurize water and
pump it into the City's water distribution system. This system serves the residents' and businesses'
drinking water and fire protection.
On October 13th, 2015, during routine treatment plant checks, staff discovered that HSP #2 at the
Forest Oaks WTP was not pumping water. After troubleshooting the pump's flow and pressure
conditions, the pump was disassembled and staff found the rotating assembly completely worn out
and inoperable.
Forest Oaks HSP #2 was installed in 2005 along with other various pump and control equipment
upgrades. Up until recently, It has worked continuously without signs of wear or reduced efficiency.
Due to its age and condition, the pump needs to be replaced.
Sanders Company is the "sole source" distributor for Fairbanks Morse pumps in the Southeast region
of the US. The City has standardized Fairbanks Morse HSPs due to their reliability, and accessibility
to parts and local repair service. Sanders has provided a Scope of Supply to replace HSP #2 in the
amount of$15,941.00.
Issue:
Should the Mayor and Commission authorize the City Manager to approve purchase of a new
Fairbanks Morse pump to replace Forest Oaks HSP #2 from Sanders & Company, Inc. in the amount
of$15,941.00?
Recommendations:
Motion to authorize City Manager to approve purchase of a new Fairbanks Morse pump to replace
Forest Oaks HSP #2 from Sanders & Company, Inc. in the amount of$15,941.00.
Attachments:
1.) Quote for pump (supplied by Sanders Co.)
2.) Sole source letter from Manufacturer
Financial Impact:
Funds for the replacement of the Forest Oaks WTP HSP #2 in the amount $15,941.00 shall come
from the Repair and Replacement Fund (410-533-00-6302).
Type of Item: (please mark with an "x')
Public Hearing For Clerk's Dept. Use:
Ordinance First Reading Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
X Commission Approval
Discussion&Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. i0 N/A
Reviewed by 0 N/A
2
Mayor Commissioners
S.Scott Vandergrift John Grogan, District 1
Rosemary Wilsen, District 2
City Manager Rusty Johnson, District 3
Robert Frank Joel F. Keller, District 4
ocoee
florida
City of Ocoee • 150 North Lakeshore Drive • Ocoee, Florida 34761
Phone: (407) 905-3100• fax: (407) 905-3167 •www.ocoee.org
CI SA N DE SANDE ' Th1
COMPANY,INC.
2816 Southeast Monroe Street
Stuart, Florida 34997
772.220.2900
SCOPE OF SUPPLY
Date: October 14, 2015
Project: HSP Serial# 1336996 replacement
City of Ocoee:
In accordance with the attached Terms and Conditions, Sanders Company is
pleased to offer the following materials/services for the above referenced project.
PRICE, DELIVERY AND TERMS OF OFFERING
Prices submitted are for equipment/services specifically listed within this Scope of
Supply which constitute our complete offering.
Complete Pump Assembly
Complete pump is designed to simply replace entire pump assembly.
Options: 416SS wear ring, SS sleeve, Crain type 21 mesh seals, CL2 adder.
It does NOT include base, motor, or coupling.
Installation is included
PRICE: $ 15,941.00 See Above PLUS TAX if applicable. FOB factory with
freight allowed to jobsite, shipped via standard commercial carrier.
DELIVERY: 18-20 weeks After complete and acceptable order is received in the
Stuart offices of Sanders Company, Inc.
TERMS OF PAYMENT
Based on initial and continuing credit approval by Sanders Company, Inc., the
following payment terms apply: Net 30
• NO HOLDBACK (RETAINAGE) provision is offered or allowed
SCI form 575 Terms and Conditions, which is attached, is an integral part
of this offering.
Note payment via credit card on orders over $10,000 will incur a 3%
adder.
Thank you for the opportunity to offer this Scope of Supply.
Please contact me with any questions and/or comments regarding this offering.
Rom RGVIN6tte
Sales
Cell 321-229-7643 Stuart office 800-247-0880
Ron @Mrsewaae.com
PAGE t OF 2
tab/ SANDERS
COMPANY, INC.
2816 Southeast Monroe Street
Stuart, Florida 34997
772.220.2900
TERMS AND CONDITIONS
Sanders Company, Inc.
2816 SE Monroe St
Stuart, Fl 34997
AN ORDER WILL CONSTITUTE A CONTRACT BETWEEN THE COMPANY AND THE
BUYER WHEN ACCEPTED IN WRITING BY THE COMPANY AT ITS HOME OFFICE
IN STUART FLORIDA. A CONTRACT RESULTING FROM THE ACCEPTANCE OF AN
ORDER MAY BE CANCELED OR ALTERED BY THE BUYER ONLY IF AGREED TO
IN WRITING BY THE COMPANY AT ITS HOME OFFICE SUBJECT TO PAYMENT OF
REAONABLE CHARGES NECESSARY TO PROTECT THE COMPANY FROM LOSS.
UNTIL ACCEPTED,AS PROVIDED HEREIN,AN ORDER SHALL CONSTITUTE AN
OFFER TO PURCHASE. NEITHER THE ACCEPTANCE OF ANY DEPOSIT MADE
WITH AN ORDER NOR THE CASHING OF ANY CHECK OR OTHER INSTRUMENT
THEREFOR, NOR THE HOLDING OF SUCH DEPOSIT BY THECOMPANY SHALL BE
DEEMED AN ACCEPTANCE OF AN ORDER, BUT IF THE ORDER IS NOT
ACCEPTED, THE COMPANY WILL PROMPTLY REFUND SUCH DEPOSIT. THE
COMPANY SHALL NOT BE LIABLE FOR ANY FAILURE TO MAKE DELIVERY OR
OTHER DEFAULT BY REASON OF ANY OCCURRENCE OR CONTINGENCY
BEYOND THE REASONABLE CONTROL OF THE COMPANY OR OF ANY OF ITS
SOURCES OF SUPPLY. IN THE EVENT OF ANY SUCH OCCURRENCE OR
CONTINGENCY THE COMPANY MAY EXTEND DELIVERY SCHEDULES OR MAY,
AT ITS OPTION, CANCEL THE ORDER IN WHOLE OR IN PART WITHOUT LIABILITY
OTHER THAN TO RETURN ANY DEPOSIT OR PRE-PAYMENT. SHOULD THE
WHOLE ORDER BE CANCELED, THE BUYER WILL REIMBURSE THE COMPANY
FOR ALL TAXES, EXPENSES AND SIMILAR CHARGES BASED UPON OR
MEASURED BY THE PRODUCTION, STORAGE, SALE, TRANSPORTATION OR USE
OF THE PRODUCTS DESCRIBED HEREIN.THE COMPANY SHALL NOT BE BOUND
BY ANY TERMS, CONDITIONS, OR REPRESENTATIONS WHICH ARE NOT STATED
HEREIN. THE COMPANY SHALL NOT BE OBLIGATED TO PERFORM HEREUNDER
IF AT ANY TIME: BUYER'S CREDIT RATING BECOMES IMPAIRED. THE COMPANY
SHALL RETAIN A SECURITY INTEREST IN THE PRODUCTS/SERVICES SUPPLIED
HEREUNDER TO SECURE PERFORMACE OF BUYER'S OBLIGATIONS AND BUYER
SHALL EXECUTE ALL FINANCING STATEMENTS AND OTHER INSTRUMENTS
THAT THE COMPANY DEEMS NECESSARY TO PERFECT ITS SECURITY
INTEREST. IF THE BUYER DEFAULTS IN ANY OF ITS OBLIGATIONS HEREUNDER
OR IS UNABLE TO PAY ITS DEBTS AS THEY MATURE, THE COMPANY SHALL
HAVE THE RIGHT TO REPOSSESS THE PRODUCTS WITH OR WITHOUT RESORT
TO LEGAL PROCESS. ACCEPTANCE OF THIS SUBMISSION ACKNOWLEDGES
THAT EQUIPMENT LISTED IS IN COMPLIANCE WITH THE PLANS AND
SPECIFICATIONS OR IS ACCEPTED AS AN EQUAL TO THE PLANS AND
SPECIFICATIONS. THE FOREGOING TERMS AND CONDITIONS WILL PREVAIL
NOTWITHSTANDING ANY VARIANCE WITH THE TERMS AND CONDITIONS OF
BUYER'S ORDER FOR THE PRODUCTS.
PAGE 2 OF 2
® Fairbanks Morse
Pentair Pump Group
Jim Miller, Regional Sales Manager
3925 North 1-10 Service Road
Suite 109-Q
Metairie, LA 70002
June 10, 2015 Phone 504/889-2125
Mobile 504/454-7869
Re: Sanders Company Inc.
Sanders Company Inc. is the exclusive authorized Fairbanks Morse Pump
Co. distributor for all counties east of the Apalachicola River. Their contract
covers both new units and OEM repair parts for this region. Only companies
such as Sanders Company Inc. that are under contract with Fairbanks Morse are
authorized to sell our products, OEM parts, and services. Please contact Fairbanks
Morse Pump Co. should you have any question.
We thank you for your confidence in Fairbanks Morse Pump Co. products
and look forward to serving your requirements in the future through Sanders
Company Inc.
Sincerely,
Jaamea 4J1
James A. Miller
Regional Sales Manager
cc: Mr. David Sanders Sanders Company Stuart Florida.