01-19-2016 Agenda
OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee, Florida
JANUARY 19, 2016 AGENDA 7:15 P.M.
REGULAR CITY COMMISSION MEETING
A.CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
B.PRESENTATIONS AND PROCLAMATIONS
C.COMMENTS FROM CITIZENS/PUBLIC
D.STAFF REPORTS AND AGENDA REVIEW
E.COMMISSIONERS ANNOUNCEMENTS
F.CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON
BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY
A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT
ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY.
Approval of Minutes for the Regular Commission Meeting held January 5,
1.
2016. (City Clerk Eikenberry)
Approval to Donate Ocoee Fire Department Extrication Equipment to the
2.
Schley County Fire and Emergency Services Department. (Fire Chief Miller)
The Amkus extrication equipment, which includes a power unit, spreaders, cutters, chord reel, and
rams was purchased for the Ocoee Fire Department in 1991. It has since been replaced by newer and
upgraded Holmatro extrication equipment. The Ocoee Fire Department would like to assist a county
in need by donating our used, no longer in-use extrication equipment to them.
Approval of Worker’s Compensation Attorney Fee Plus Cost. (Human
3.
Resources Director Williford)
As discussed at the October 6, 2015, Executive Session, an employee in the Police Department has a
worker’s compensation claim against the City. The City has agreed to pay the employee’s attorney fee
plus cost.
Approval of Oak Trail Reserve Planned Unit Development (PUD) –
4.
Nonsubstantial Amendment to the Land Use Plan (LUP). (Principal Planner
Fabre)
Oak Trail Reserve PUD is located on the northeast quadrant of the intersection of Clarke Road and
Clarcona-Ocoee Road. The subject property is approximately 38.62 acres in size, which is currently
undeveloped and partially covered with trees mostly on the south side and along the eastern boundary
of the property of which 1.89 acres are designated as wetlands. The Oak Trail PUD/Land Use Plan
was originally approved for a maximum total of 140 dwelling units. The applicant has modified the
plans to incorporate a more compact Traditional Neighborhood Design (TND) by utilizing rear-
loaded (93) and front-loaded (30) residential homes. The project as designed will be similar to Spring
Lake Reserve PUD. As a result, the overall density has been reduced to a total of 123 dwelling units.
Regular City Commission
January 19, 2016
Approval to Provide an Initial Financial Donation of $2,500 for Ocoee World
5.
Fest, which would be Organized and Managed by a Not-For-Profit
Organization. (Support Services Director Butler)
The City’s Human Relations Diversity Board (HRDB) formed a subcommittee in 2014 to develop an
International Cultural Exposition (ICE) to be held at Bill Breeze Park on May 13 - 14, 2016. The
HRDB made an appeal to the City Commission for additional funding during the FY 2015 budget
workshop, which resulted in a $12,000 donation to initiate planning for the event. The City
Commission also approved the use of the Lakeshore Center, Bill Breeze Park, and Lakeshore Drive
without assessing the required fees. To date, approximately $8,000 of the event budget has been
expended, with the majority funding a contract with BeatCreative Marketing, Inc., to develop a
marketing program that includes fundraising materials and a website.
During the December 15, 2015, City Commission meeting, Subcommittee Chair Maxwell made a
presentation regarding the event, now called the Ocoee World Fest, which included a proposed budget
of $125,000 in revenues and $118,000 in expenditures. The proposed budget included a provision for
about $57,000 of the required revenue to come from event income sources, such as parking fees,
alcoholic beverage sales, vendor space fees, VIP ticket sales, and merchandise sales. Following
discussions between city departments and meetings with the city manager and attorney, two possible
mechanisms were identified to conduct the event. The Subcommittee endorsed one of these choices
and recommended that the HRDB do the same. Both groups endorsed the choice to form a not-for-
profit organization that will plan and manage the event with in-kind and direct financial support from
the City and other parties. The city attorney offered the pro bono services of his firm to help establish
a not-for-profit State of Florida corporation. This corporation could later apply for designation by the
IRS as a 501(c)3 organization, which will aid fundraising efforts by making donations tax deductible.
The HRDB also recommended the City Commission allocate $2,500 in current HRDB funding as a
donation to the newly-formed, not-for-profit organization.
Approval of Code Enforcement Agreements with Towns of Oakland and
6.
Windermere with 3% Adjustment to Cover the City of Ocoee’s Costs.
(Assistant Director of Support Services Gaines)
The City of Ocoee is willing to continue to provide part-time Code Enforcement services to the
Towns of Oakland and Windermere with a 3% increase to cover the City of Ocoee’s increased costs.
The City of Ocoee will continue to make available to the Towns of Oakland and Windermere one (1)
of the City of Ocoee’s Code Enforcement Officers to provide code enforcement services within the
Town of Oakland for approximately eight (8) hours a week and the Town of Windermere for
approximately eight (8) hours a week. It is anticipated that the Code Enforcement Officer will
perform the services over two (2) 4-hour segments on non-consecutive days in each town; however,
the schedule may change depending upon circumstances. If the Town of Oakland or Windermere
would like to use more than the weekly eight (8) hours per week, the town will pay an overtime rate
of $45.49/hour. This is dependent upon the workload of the Code Enforcement Officer.
Approval of Surplus of City Sanitation Trucks 1002 and 1003. (Public Works
7.
Director Krug)
The approved City budget includes replacing Sanitation Division Units 1002 and 1003, both 2013
model year International Work Star trucks with E-Z Pack bodies purchased in the 2011-12 fiscal year.
The proposal for the replacement automated, side-arm trucks incorporates the trade-in of Units 1002
and 1003, requiring Commission action to declare said trucks surplus in order to secure financing for
the replacements. The proposal for the new 2016 Mack trucks with LaBrie bodies is based on a
guaranteed $51,750.00 trade-in value on each unit. Public Works solicited trade-in pricing from
several vendors and received only two (2) written offers for the surplus trucks. The offer from
Nextran is approximately double the second vendor’s offer and more than double the recent auction
sales. Units 1002 and 1003 will serve as the City’s relief sanitation trucks until delivery of the new
units.
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Regular City Commission
January 19, 2016
Approval of Budget Adjustment for Funding of the City of Ocoee Downtown
8.
Master Plan. (Assistant City Manager Shadrix)
The City Commission’s strategic planning efforts of 2015 resulted in a commitment to begin the
revitalization effort that should eventually result in creation of a downtown area that includes the area
historically referred to as “Downtown.” The City has remained committed to studying,
understanding, and executing the many steps necessary to move forward in optimizing opportunity for
quality downtown redevelopment.
The financing for the project implementation for these projects will involve funds from utilities and
stormwater for their respective components of street infrastructure, and it is anticipated that the
remainder of costs will be made up in two ways: An initial credit draw from one of the City’s
financial institutions for completion of early projects, which would then be absorbed into a bond issue
that could be executed for financing long term projects. During the 2015-16 budget adoption process,
the City Commission used funds previously allocated for the Downtown Master Plan to balance the
budget. The Downtown Master Plan Project can be funded from the amount budgeted ($685,710) for
debt service payments on the $14,000,000 planned bond issue.
G.PUBLIC HEARING - None
H.REGULAR AGENDA
Approval of Adoption of the State Road 429 Master Plan. (Assistant City
9.
Manager Shadrix)
The State Road 429 Master Plan represents an important economic development component of the
City’s efforts to revitalize and grow efficiently. The plan provides market perspective as well as
identifying key guidelines that should be considered for the City to manage future growth. As the
Wekiva Parkway is built connecting SR 429 to I-4 in Seminole County, the interchanges will be
positioned to attract additional growth. Economic development opportunities in the SR 429 Corridor
will be spurred by the area’s accessibility and connection to the surrounding region. The SR 429
Land Use and Economic Development Study have been broken down into five subareas:
- West Road Interchange
- Plant/Franklin Interchange
- State Road 50 Interchange
- Downtown Winter Garden
- Downtown Ocoee
I.STAFF ACTION ITEMS
J.COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO
APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS
PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH
INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING
ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE
CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE
MEETING.
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