ITEM #08 Windsor Landings Reuse System Update
AGENDA ITEM COVER SHEET
Meeting Date: October 17, 2006
Item # S
Reviewed By:
Contact Name: David Wheeler Department Director:
Contact Number: 407-905-3100, ext. 1505 City Manager:
Subject: Windsor Landings Subdivision Reuse Water System Extension - UPDATE
Background Summary:
This project was proposed to include extending 2000 feet of 10" reuse main along Maguire Road to serve
the Windsor Landings Subdivision and provide a future connection to Orange County. This project supplied
reuse water to the Windsor Landings subdivision as well as provided stub outs for future connections at
Thornebrooke Drive and the undeveloped tract southwest corner of Maguire Road and Roberson Road. The
City applied with South Florida Water Management District (SFWMD) Alternative Water Supply Funding
Program and was awarded a grant to help fund this project. During the plan approval for Meadow Ridge
Subdivision the developer agreed to install and pay for approximately 600 feet of reuse pipe adjacent to the
property along Maguire Road. This then only left 1380 linear feet of reuse pipe for the city to install and fund
along Maguire Road. Orange County expressed no interest in using this reuse main as a future connection
so the 12" design was scaled back to 8".
South Florida Water Management District (SFWMD) Alternative Water Supply Funding Program had
awarded the City $50,000.00 to help fund this project based on a total length of 2000 linear feet of 12" reuse
pipe with an estimated construction cost of $280,000.00. Upon completing the project consisting of 1380
linear feet of 8" reuse pipe at a total construction cost of $113,687.50 SJWMD has changed the funding
amount to $34,500.00 due to the reduction in pipe size and length as well as project cost.
Issue:
Accepting the modified grant from SFWMD.
Recommendations
The Engineering and Public Utilities Department requests that the City commission authorize the Mayor and
City Clerk to execute SFWMD's amendment No. 01 to agreement No. DG061195
Attachments:
SFWMD Alternative Water Supply Funding Contract # DG061195, Amendment No. 01
Financial Impact:
The reuse main project was constructed for a total price of $113,687.50 which was well under the original
estimated cost of $280,000.00. SFWMD reduced the amount of the grant from $50,000.00 to $34,500.00
due to the actual cost of the project being significantly less than estimated.
Type of Item:
o Public Hearing
o Ordinance First Reading
o Ordinance First Reading
o Resolution
i:8J Commission Approval
Original DocumenUContract Attached for Execution by City Clerk
Original DocumenUContract Held by Department for Execution
For Clerk's DeDf Use:
o Consent Agenda
o Public Hearing
o Regular Agenda
D
D
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by (Public Utilities)
~~t:t
D N/A
D N/A
D N/A
ORiGiNAL
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
AMENDMENT
3600000660- AO 1
AMENDMENT NO. 01
TO AGREEMENT NO. 3600000660 (DG061195)
BETWEEN THE
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
AND
CITY OF OCOEE
This AMENDMENT NO. 01, entered into on to
that AGREEMENT dated December 15,2005, between "the Parties," the South Florida Water
Management District (DISTRICT), and City of Ocoee (RECIPIENT).
WITNESSETH THAT:
WHEREAS, the AGREEMENT may be amended with the prior written approval of the
Parties; and
WHEREAS, the Parties wish to amend the AGREEMENT in order to decrease the
funding, amend the Statement of Work, revise the Schedule of Deliverables of the
AGREEMENT and amend the AGREEMENT Number;
NOW THEREFORE, the DISTRICT and the RECIPIENT, in consideration of the
mutual benefits flowing from each to the other, do hereby agree as follows:
1. Regardless of the actual date of execution, this AMENDMENT NO. 01 shall be
effective as of September 28, 2006.
2. The monetary consideration for the AGREEMENT is hereby decreased by an amount
not-to-exceed Fifteen Thousand Five Hundred Dollars and No Cents ($15,500.00) for a total
revised AGREEMENT amount not-to-exceed Thirty-four Thousand Five Hundred Dollars and
No Cents ($34,500.00).
3. The Statement of Work, attached as Exhibit "A" to the AGREEMENT, is hereby
amended in accordance with Exhibit. "AI ", attached hereto and made a part of this
AMENDMENT NO. 01.
Page 1 of 2, Amendment No. 01 to Agreement No. 3600000660 (DG061195)
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
AMENDMENT
4. The Schedule of Deliverables is hereby revised in accordance with Exhibit "B 1 ",
attached hereto and made a part of this AMENDMENT NO. 01.
5. The AGREEMENT number is hereby amended to 3600000660 (from DG061195) to
correspond with the DISTRICT's new database. All future correspondence (notices, invoices,
etc.) shall reference the new AGREEMENT number.
6. All other terms and conditions ofthe AGREEMENT remain unchanged.
IN WITNESS WHEREOF, the Parties or their duly authorized representatives hereby
execute this AMENDMENT NO. 01 on the date first written above.
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
By:
Frank Hayden, Procurement Director
SFWMD PROCUREMENT APPROVED
By: 4-tA/~('~ (j/fL,tl{,d[J.-/
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DATE: 91:< f/D6
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CITY OF OCOEE
By:
Title:
Page 2 of2, Amendment No, 01 to Agreement No, 3600000660 (DG061195)
EXHIBIT "A1"
STATEMENT OF WORK
City of Ocoee
Reuse Main Extension to Windsor Landings Subdivision
Brief Proiect Description: To extend the City's reuse water main to serve
Windsor Landings subdivision which was constructed with a reuse system but
which is temporarily master metered to the potable system.
The City of Ocoee enacted an ordinance in 1994 that requires all developments
install reuse mains with a master meter between the potable and reuse until such
time reuse becomes available in that area. This project will supply the Windsor
Landings subdivision with reuse water by providing 1,380 linear feet of 8 inch
reuse main which will reduce groundwater withdrawal from the Floridian aquifer
and assist Orange County with meeting their consumptive use requirements.
Page 1 of 1, Exhibit "AI" to Agreement No. 3600000660-AOI (DG061195)
EXHIBIT "Bl"
SCHEDULE OF DELIVERABLES
Total payment by the District to City of Ocoee shall not exceed the amount of $34,500.00. Payment shall be
made following receipt and acceptance by the District of project deliverables in accordance with the schedule
set forth below. The Recipient hereby agrees to provide the District all deliverables, data and information
described in the Statement of Work.
Reporting requirements are also part of this exhibit. The Recipient shall provide regular project update/status
reports by February 1, 2006; April 1, 2006 and June 1, 2006. Reports will provide detail on progress of the
project and outline any potential issues affecting project completion or overall schedule. Status reports may be
submitted in any form agreed to by the District project manager and the Recipient, and could include emails,
memos, and letters.
Invoices for completed deliverables shall be submitted to the District for payment by September 30, 2006.
Status Report N/A February 1,2006 N/A
2 Status Report N/A April I, 2006 N/A
3 Status Report N/A June 1,2006 N/A
Construction of 1,380 linear feet of 8-
4 inch reuse main September 30, 2006 N/A $34,500.00
5 Annual Status Report N/A September 30, 2006 N/A
TOTAL SFWMD PAYMENT $34,500.00
Page 1 of 1, Exhibit "B 1" to Agreement No. 3600000660-AO 1 (DG061195)