04-19-2016 Minutes MINUTES
April 19, 2016 at 7:15 P.M.
REGULAR CITY COMMISSION MEETING
A. CALL TO ORDER- 7:16 PM
Mayor Johnson called the regular session to order at 7:16 p.m. in the Commission Chambers of
City Hall. The invocation was led by Reverend Hartbarger followed by the Pledge of
Allegiance to the Flag, led by Commissioner Keller. City Clerk Eikenberry called roll and
declared a quorum present.
Roll Call: Commissioner Grogan, Commissioner Wilsen, Mayor Johnson, Commissioner
Firstner, Commissioner Keller.
B. PRESENTATIONS AND PROCLAMATIONS - 7:18 PM
Proclamation — Arbor Day — April 29, 2016. (Mayor Johnson), read by Commissioner
Grogan
Presentations by Deputy Chief McCosker and the Citizens Advisory Council for Ocoee
Police Department (CACOPD): Deputy Chief McCosker and CACOPD Vice-Chair Laney
gave a brief summary of each award recipient and why they were chosen.
➢ Officer of the Year Award: Officer Fabiola Parke
➢ CIT Officer of the Year Award: Officer Jose Massanet
➢ Civilian of the Year Award: Ella Wisecup
➢ Volunteer of the Year Award: Michael Sparks
➢ Chaplains to the City Commission
Presentation by the Florida Department of Transportation (FDOT) Regarding the Status
of the State Road 50 Widening Project with Discussion Entailing an Access Issue.
(This item has been moved to the May 17th, 2016, City Commission Meeting)
C. COMMENTS FROM CITIZENS/PUBLIC - 7:36 PM
Pete McNeil, 306 La-Z Acres, Westminster, South Carolina, addressed the Varsity Lacrosse
team at Ocoee High School. He introduced Coach Keatzel and Coach Lawrence to speak more
in depth about Lacrosse in our community.
Tim Lawrence, District 3, teaches and coaches at Ocoee High School. He explained to the
Board that currently there is not a junior varsity team for Lacrosse at the high school, which
places players with little experience into the varsity league. He expressed they have a proposal
for a youth league for the City. Mayor Johnson advised him to speak with Director Jeff Hayes
and Mark Johnson with the Parks and Recreation Department.
R.P. Monacky, 1820 Prairie Lake Boulevard, inquired about the lot sizes for the homes in
ky q
Crown Pointe Cove, Item 10 on the agenda. City Planner Rumer answered the development
has 40 lots being built by Pulte, which are 42 ft. wide by 115 to 120 ft.
Paul Roy, 14222 Dessert Haven Street, Windermere, President of the Rotary Club of Ocoee,
requested a waiver of fees for the use of the Tom Ison Center for the Rotary Club's 10th Annual
Texas Hold'em Poker Tournament fundraiser, which will be held on May 13th, 2016. Mayor
Johnson inquired whether they have met with the Parks and Recreation Department to see if it is
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Regular City Commission
April 19,2016
available on that day. Mr. Roy indicated all paperwork has been filled out and it is available.
Commissioner Wilsen asked whether it is just the room or other fees. Mr. Roy answered all
fees associated with the event, which include the service, but not sale of alcohol. He mentioned
the donation proceeds will go to education in Ocoee. City Manager Frank indicated that
typically the security deposit is waived also.
Motion: Moved by Commissioner Wilsen, seconded by Commissioner Keller.
Waive all fees associated with the use of the Tom !son Center to the Rotary Club
of Ocoee for their 10th Annual Texas Hold'em Poker Tournament to be held on
May 13, 2016. Motion carried unanimously.
D. STAFF REPORTS AND AGENDA REVIEW - 7:44 PM
City Manager Frank announced City Clerk Eikenberry is retiring next month and this meeting
is her last. He mentioned he has worked with her for a little over 17 years. He expressed she
will be missed, and he appreciates her professionalism, work ethic and sense of humor and
wished her the very best in her retirement.
Assistant City Manager Shadrix discussed the downtown redevelopment planning and
development creative workshops, which will be held on Wednesday, April 27th from 9:00 am to
9:00 pm and Thursday, April 28th from 9:00 am to 5:00 pm. A formal presentation is scheduled
Wednesday night from 7:00 pm to 8:00 pm. This is a great opportunity to continue the forward
momentum of this project. He advised the Board of a proposed full-scale update with the
internal project management team just before the next City Commission Meeting on May 3rd,
2016, at 6:00 pm.
Lieutenant James Kelley, 563 South Bluford Avenue, President of the Ocoee Fire Union,
introduced Cindy Whitaker with BASE Camp Children's Cancer Foundation to speak about this
year's golf tournament, which will be held December 13, 2016. The Ocoee Fire Department has
raised $4,500 to donate to BASE Camp. Cindy Whitaker spoke about the foundation and the
support it provides to the children and families who are facing the challenges of living with
cancer.
E. COMMISSIONERS ANNOUNCEMENTS - 7:54 PM
Commissioner Keller—None
Commissioner Firstner — Thanked everyone who attended the Best Fest and indicated it was a
very enjoyable event and looks forward to attending a lot more events like this in the future. He
further thanked everyone for attending the Big Orange Game this past weekend.
Commissioner Wilsen — Asked City Manager Frank to confirm if the 12th Annual Golf
Tournament is being sponsored by the City and is in the budget. City Manager Frank indicated
that if the City sponsored it last year, then it is in the budget. Commissioner Wilsen announced
the golf tournament is being held at Forest Lakes Golf Course on May 21, 2016 hosted by the
Lions Club.
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Regular City Commission
April 19, 2016
Commissioner Grogan — Indicated Best Fest was a great turnout and by far better than any
others he has been to in the past. He explained that the City host the Orange Games, which are
for challenged children. He advised it was a little smaller outcome this year and would like to
see the advertising start sooner next year in hopes of it growing. He shared he attended the
Wounded Officers Initiative Banquet last weekend, which had a great turnout with over 300
participants. He explained the organization helps officers who are in need that have been in
accidents and/or incidents, family assistance and/or assistance with medical needs.
— Announced Ocoee High School is having golf tournament at Forest Lakes
g g a g
Golf Course on May 28th, 2016, at 12:30 pm. On Saturday, April 23rd,2016, 10:00 am to 1:00
pm the Fire Department is teaming up with the Red Cross to go door-to-door to install smoke
lil
alarms in the Pioneer Key 1 and 2 mobile home parks. Residents should call 407-905-3140 to
reserve a free smoke alarm.
F. CONSENT AGENDA- 8:00 PM
Motion: Moved by Commissioner Keller, Seconded by Commissioner Grogan.
Approve Consent Agenda Items 1-12 as presented by staff. Motion passed
unanimously.
1. Approval of Minutes for the Special Session and the Regular Commission Meeting held
April 5, 2016. (City Clerk Eikenberry)
Approved on Consent. Motion carried 5-0.
2. Approval for Submission of FEMA Grant Opportunity, Bullex Fire Extinguisher
Training Prop. (Fire Chief Miller)
Bullex Attack Fire Extinguisher prop,for training the public and fire personnel. This training prop can be used
to train the general public on how and when to use fire extinguishers properly. This program will be used in
large and small commercial companies, healthcare facilities, and daycare occupancies just to name a few. We
will also use it for the Citizens Academy each year. We have had several business owners and managers ask if
we could provide fire extinguisher training for them over the years. We believe this is a great way to lower
risk of injuries and fatalities due to fire along with educating the public on how to react in a fire situation.
Approved on Consent. Motion carried 5-0.
3. Approval to Purchase Turf Sprayer for Parks and Recreation Department. (Parks and
Recreation Director Hayes)
The Parks and Recreation Department has researched pricing for a turf sprayer for use on the various athletic
fields located within the park system. The Department has found a contract with the State of Florida
Department of Management Services Agriculture and Lawn Equipment that is in effect through June of 2017.
The equipment under this contract is priced above the amount anticipated in the budget ($26,200) and will
require a budget transfer for the increase. Parks and Recreation is requesting approval to purchase the turf
sprayer at a cost of$28,921.94 from the State of Florida Department of Management Services Agriculture and
Lawn Equipment contract and to transfer$2,721.94 from the amount that had been allocated for the purchase
of a turf roller within the same account.
Approved on Consent. Motion carried 5-0.
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Regular City Commission
April 19,2016
4. Approval to Purchase an Additional Battery Storage Unit for the City Hall Server
Room and a Whole-Room Battery Backup for the Disaster Recovery Site at the Ocoee
Police Department from Creative Power Solutions at a Total Cost of $7,964.40.
(Support Services Director Butler)
The City Commission approved the purchase of an Xtreme Power Conversion TX90-10K whole-room battery
backup unit for the City Hall Server Room at its August 4, 2015, meeting following a competitive selection
process conducted by the Support Services Department. At the same time, a four-input switch was acquired
and installed as part of this authorized purchase. The intent of this switch is to allow additional battery backup
units to be attached as a means of increasing the period of time that the operation could run on battery power
alone. The Department now proposes to purchase a battery storage unit that will connect to the existing
battery backup unit,essentially doubling the battery storage capacity of the assembly at City Hall.
Staff has also been developing a disaster recovery server facility at the Ocoee Police Headquarters Building for
the purpose of providing a fail-over capability for key City production software such as the e-mail,accounting,
and document management systems. This site also provides data backup storage. Given the need to provide
power to this facility during the period of time between loss of commercial power and the start-up of the
building's generator,staff proposes to purchase a second TX90-10K battery backup unit for installation at this
location. Power distribution equipment will also be required to connect the backup unit to the server and data
storage equipment.
Approved on Consent. Motion carried 5-0.
5. Approval of Amending Resolution 2012-010, Exhibit "A" City of Ocoee Cemetery Rules
and Regulations. (City Clerk Eikenberry)
Section 3 of Chapter 61 of the Code of Ordinances authorizes the City Commission to amend the City Of
Ocoee Cemetery Rules and Regulations by Resolution from time to time,as deemed necessary.
Recommended Amendments:
• Section 3-1 to allow for special exceptions to be requested for two urn vaults in one existing grave space.
• Section 6-8 is corrected to allow that granite ledgers are permitted to cover more than 25%of the grave
space.
• Section 6-9 clarifies that decorative landscape materials and edging are not permitted on any grave space.
Approved on Consent. Motion carried 5-0.
6. Approval of Resolution and Agreement for Intent to Annex for Utility Service(s).
(Utilities Director Smith)
The City's current requirements for residential properties, within the City's JPA utility service areas that are
not a part of the City and currently not eligible for annexation,requesting Ocoee Utility service(s)is to execute
an Intent to Annex Agreement. Each request is a lengthy process, which concludes with a City Commission
action. The Utilities Department would like to streamline this process and provide utility service(s) in a
timelier manner by developing a general policy that, if met, would allow for staff approval. The guidelines as
established by the resolution are outlined below.
Eligibility: An applicant must be within the City's JPA and not currently in the City,but not currently capable
of being annexed.Utility service(s)can be reasonably provided based on accessibility of utility lines/facilities,
must have completed and executed the "AGREEMENT," and must have paid all City costs including but not
limited to:
• Applicable Capital fees
• Meter fees
• Installation fees and/or costs estimated by the City beyond normal installation not covered by meter fees
• Account Deposits
• Administrative Fee
• Annexation Fees
Approved on Consent. Motion carried 5-0.
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Regular City Commission
April 19, 2016
7. Approval of Project Funding Increase B16-02 South Water Treatment Plant Raw
Water Re-Pipe Project. (Utilities Director Smith)
On November 17,2015,City Commission awarded a construction contract to SanPik, Inc.,for the construction
of the South Water Treatment Plant Raw Water Re-Pipe Project in the amount of$205,858.73.
Change Order #1 is based on the following: the original total project budget was based on the construction
awarded amount of $205,858.73 and did not provide for any contingencies. During the construction,
deficiencies were discovered in existing piping,adjacent to the new piping,which extended beyond the project
limits and required repair. In addition,it had been planned for staff to provide the electrical/data connection to
the project's flow meter, but due to temporary, limited electrical staffing, the contractor was directed to
complete the work.
Change Order #2 is based on the following: the Maguire Road Reclaimed Water Booster Station Ground
Storage Tank Construction Project included the automation-controls and piping needed to accommodate back
filling the Maguire Road Pump Station's and the Ocoee Wastewater Treatment Facility's storage tanks with
reclaimed water from any of the City's three reclaimed water sources, Consery II, the Orange County
Northwest Wastewater Treatment Facility, and Ocoee's Wastewater Treatment Facility. The remaining work
on this project is necessary piping(with appurtenances) at the Ocoee Wastewater Treatment Facility to allow
the onsite reclaimed water tank to be backfilled. The scope of the additional work is very similar to the nearly
completed work for the South Water Plant Raw Water Re-Pipe Project; therefore, staff is recommending the
addition of this work by way of Change Order#2 in the amount of$36,000.00.
Approved on Consent. Motion carried 5-0.
8. Approval of the Second Amendment to the Development Agreement of Westyn Bay
Commercial Planned Unit Development (PUD). (Principal Planner Fabre)
On October 7, 2014, the City Commission reviewed and approved the Westyn Bay Commercial PUD and
corresponding Land Use Plan for subject property. On September 15, 2015,the Preliminary/Final Subdivision
Plan for Westyn Bay Commercial PUD was approved by the City Commissioners as presented. Subsequently,
the Applicant has requested amending certain Conditions of Approval (COAs)relating to the responsibilities
for the Property Owners Association, Streets (internal roadways), and Commercial lot sizes. All requested
changes are for clarification related to the existing Westyn Bay Commercial PUD.
Approved on Consent. Motion carried 5-0.
9. Approval of Westyn Bay Commercial Planned Unit Development Plat. (City Engineer
Wheeler)
The Westyn Bay Commercial PUD project is located at the southwest corner of Ocoee-Apopka Road and
Ocoee Crown Point Parkway. This 20.85 acre parcel comprises the last large tract development of the overall
Westyn Bay property and is a mixed-use commercial and residential development. The four lot commercial
portion of the project encompasses approximately 6.60 acres of land and is located along the frontage of
Ocoee-Apopka Road. Also included as part of the plat is a 4.37 acre stormwater tract for a master stormwater
pond for the overall development and a 9.88 acre undeveloped residential tract. Ocoee Partners I, LLC is
developing the commercial portion without public or private roads and using access driveways and cross
access easements that will be maintained by the Property Owners Association. The street lights within these
easements will be included as part of each lot development and owned and maintained by each lot owner.
Approved on Consent. Motion carried 5-0.
10. Approval of Crown Pointe Cove Plat and Traffic Enforcement Agreement. (City
Engineer Wheeler)
(a) This plat is for the Crown Pointe Cove residential subdivision. The Crown Pointe Cove subdivision is
located on the south side of Ocoee Crown Pointe Parkway west of Ocoee-Apopka Road and across from the
entrance to the Westyn Bay subdivision. The subdivision contains 44 single family residential lots on
approximately 9.88 acres of land. The Crown Pointe Cove residential subdivision is located on the
undeveloped residential tract of the Westyn Bay Commercial PUD property.
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April 19,2016
(b) Pulte Group North Florida is developing the subdivision as a gated community. Therefore, there is no
need for an upgraded street light agreement, as the developer and HOA will be responsible for 100% of the
installation, monthly operating costs, any maintenance, and all future replacements for the street lights. Pulte
Group North Florida has executed the City's Traffic Enforcement Agreement to allow for enforcement within
the gated community.
a) Crown Pointe Cove Plat
b)Traffic Enforcement Agreement
Items a and b approved on Consent. Motion carried 5-0.
11. Approval of Arden Park Phase 2A Plat and Traffic Enforcement Agreement. (City
Engineer Wheeler)
(a) This plat is for Phase 2A of the Arden Park subdivision. The Arden Park subdivision is located on the
north side of Clarcona-Ocoee Road between Clarke and Ingram Roads. The overall subdivision contains
approximately 767 single family residential lots on approximately 313.94 acres of land. The Arden Park
subdivision contains approximately 52.61 acres of wetlands and completely surrounds Lake Sims. The Phase
2A portion of the development comprises 124 of those lots on approximately 47.39 acres of land. The Phase
2A area includes land being dedicated to the City for improvements to Hobson Road north of Clarcona-Ocoee
Road.
(b) CalAtlantic Homes is developing the subdivision as a gated community. Therefore,there is no need for an
upgraded street light agreement, as the developer and HOA will be responsible for 100% of the installation,
monthly operating costs, any maintenance, and all future replacements for the street lights. CalAtlantic has
executed the City's Traffic Enforcement Agreement to allow for enforcement within the gated community.
a) Arden Park Phase 2A Plat
b)Traffic Enforcement Agreement
Items a and b approved on Consent. Motion carried 5-0.
12. Approval of Arden Park Phase 2B Plat and Traffic Enforcement Agreement. (City
Engineer Wheeler)
(a) This plat is for Phase 2B of the Arden Park subdivision. The Arden Park subdivision is located on the
north side of Clarcona-Ocoee Road between Clarke and Ingram Roads. The overall subdivision contains
approximately 767 single family residential lots on approximately 313.94 acres of land. The Arden Park
subdivision contains approximately 52.61 acres of wetlands and completely surrounds Lake Sims. The Phase
2B portion of the development comprises 81 of those lots on approximately 38.06 acres of land.
(b) CalAtlantic Homes is developing the subdivision as a gated community. Therefore,there is no need for an
upgraded street light agreement, as the developer and HOA will be responsible for 100% of the installation,
monthly operating costs, any maintenance, and all future replacements for the street lights. CalAtlantic has
executed the City's Traffic Enforcement Agreement to allow for enforcement within the gated community.
a) Arden Park Phase 2B Plat
b)Traffic Enforcement Agreement
Items a and b approved on Consent. Motion carried 5-0.
G. PUBLIC HEARING - 8:00 PM
13. Oak Trail Reserve Planned Unit Development (PUD). (Advertised in the West Orange
Times on Thursday, April 7, 2016.) (Principal Planner Fabre)
Oak Trail Reserve PUD is located on the northeast quadrant of the intersection of Clarke Road and Clarcona-Ocoee
Road. The subject property is approximately 38.62 acres in size of which approximately three acres are designated
as wetlands. The subject property is currently undeveloped and is partially covered with trees mostly on the south
side and along the eastern boundary of the property. The remainder of the site is open field. The Future Land Use
designation is"Low Density Residential,"which allows up to four(4)dwelling units per acre.
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April 19,2016
(a) The Oak Trail Reserve PUD/Land Use Plan (LUP) was approved for a total of 123 SFR (single-family
residential) lots with lots standards of(41)42.5 feet by 110 feet and(82) 52.5 feet by 120 feet. Subsequently, the
developer has proposed to slightly modify the plans to better address the Florida Building Code separation
requirements. As a result, residential lots will be reconfigured to be (25) 40 feet by 110 feet and(101) 50 feet by
120 feet. The resulting subdivision will produce three(3)additional residential lots,resulting in a total of 126 SFR.
Based on the recommendation of the DRC, Staff respectfully recommends that the City Commission approve the
Non-Substantial Amendment to the Land Use Plan for Oak Trail Reserve PUD.
(b) The Oak Trail Reserve Preliminary/Final Subdivision Plan is a residential subdivision that proposes a total of
126 single-family residential lots with a resulting density of 3.43 units per acre. The subdivision is proposed to be
gated with the residential streets owned and maintained by the homeowners association. The residential lots will be
(25)40 feet by 110 feet and(101)50 feet by 120 feet. The single-family residential homes will range from 2,200 sf
to 4,950 sf of living space.The development is proposed to be constructed in two(2)phases.
There is one (1) waiver from the Land Development Code that is currently requested. The waiver is supported by
staff since it aids in the hydrology of Trout Lake. The Preliminary/Final Subdivision Plan is consistent with the
Amended PUD/Land Use Plan for Oak Trail Reserve PUD. Finally, potable water and sewer services will be
provided by Orange County. The City of Ocoee will provide solid waste services, reuse water (when available),
police and fire protection.
Commissioner Keller said before we start this item, he needs to disclose that his is involved
with this so he will abstain from voting. He will fill out a conflict form and give it to the City
Clerk.
Principal Planner Fabre explained the Amendment to the Land Use Plan and the
Preliminary/Final Subdivision Plan.
a) Non-Substantial Amendment to the Land Use Plan (LUP) (Not a public hearing)
8:09 PM Motion: Moved by Commissioner Firstner, Seconded by Commissioner
Grogan. Motion carried 4-0 with Commissioner Keller abstaining.
b) Preliminary/Final Subdivision Plan (PSP/FSP)
Principal Planner Fabre highlighted items of the staff report and waiver as submitted. He
noted that the Development Review Committee approved subject to one last staff comment
that the developer is handling. He advised the applicant was present for questions.
Commissioner Wilsen confirmed the square footage of the homes.
Commissioner Grogan asked why we do not have potable water there to which Mr. Fabre
explained it is not our jurisdiction for water and sewer it is Orange County.
Mayor Johnson opened the Public Hearing. There being no one wishing to speak, the
Public Hearing was closed.
8:10 PM Motion: Moved by Commissioner Wilsen, Seconded by Commissioner
Grogan, approve the Preliminary/Final Subdivision Plan as presented by staff.
Motion carried 4-0 with Commissioner Keller abstaining.
14. Ocoee West Road Charter School at Arbours at Crown Point Planned Unit
Development (PUD) Preliminary/Final Site Plan. (Advertised in the West Orange
Times on Thursday,April 7, 2016.) (City Planner Rumer) Vii: i 1 PM
The subject property is 10.49 acres in size and located on the north side of West Road and west of SR 429 adjacent
to the West Orange Trail on the east with a 73 foot power line easement located along the eastern property line. The
proposed Ocoee West Road Charter School is located on Parcel 2 of the Arbours at Crown Point PUD. The Arbours
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April 19,2016
at Crown Point PUD is a mixed use commercial PUD with two (2) lots. Lot 1 is the Arbours at Crown Point
Apartments. The Ocoee West Road Charter School received PUD rezoning approval on March 15, 2016. The
proposed Ocoee West Road Charter School consists of a two story, 68,000± sq. ft. K-8th grade charter school. The
campus will consist of a single school building with associated Tot Lot, basketball court, and a sports field. The
recreation fields will not be lighted. Stormwater retention will be located on the west side of the property. Access
to the site will be provided via the right in/out located on West Road and a second access on Fountains West Blvd.
The subject site does not contain environmental areas such as wetlands or 100 year flood plain. Also, the site does
not contain any of the Wekiva Study Area environmental indicators such as "A" soils, karst features or sensitive
habitat.
City Planner Rumer explained the Preliminary/Final Site Plan
8:14 PM Motion: Moved by Commissioner Keller, Seconded by Commissioner
Grogan. Approve Ocoee West Road Charter School at Arbours at Crown Point
Planned Unit Development (PUD) Preliminary/Final Site Plan as presented by
staff. Motion passed unanimously.
H. FIRST READING OF ORDINANCE—None 1
I. SECOND READING OF ORDINANCE—PUBLIC HEARING l
15. Second Reading and Proposed Amendment to Chapter 1-14, Lien Search Fees, in the
Code of Ordinance of the City of Ocoee. (Advertised in the West Orange Times on
Thursday,April 7,2016.) (Support Services Director Butler) ; .
The Ocoee City Commission originally enacted Ordinance 2010-004 to establish a new Article III of Chapter 1 of
the City of Ocoee Code of Ordinances, which was codified as a new Section 1-14, Lien Search Fees. This section
authorized the City Clerk to charge fees to cover the costs of searching city records to identify the many possible
types of debt that may be owed to the City. The ordinance established a $25.00 fee for such a research request or
$75.00 for an expedited search. This section of the City Code was subsequently modified by Ordinance 2014-009 to
authorize an additional fee of$10.00 for searches related to multiple units at a single location. It now needs to be
revised again to recognize the process changes of the Conduits online search process under an agreement between
the City and Net Assets, Inc., provider of the Conduits service. Staff has researched the fees charged by other
municipalities within the state, particularly those using the Conduits service. That research suggests that the value
of the service increases when a move is made to quick, online lien search mechanisms. These municipalities
recognize such value in the price of the service rather than view it solely as a cost-recovery mechanism. The first
reading of the proposed ordinance was held at the April 5, 2016, City Commission meeting. The agreement with
Net Assets,Inc.,to use the Conduits service was also authorized at that meeting.
(a) Staff recommends the City Commission adopt the attached Ordinance, following a second reading and public
hearing, in order to modify the existing Administrative Service Fees language in Article III of Chapter 1, Section 1-
14. The proposed Ordinance authorizes the City to provide online record searches through a third-party and moves
the amount of the administrative fee imposed for this service to a resolution.
(b) If the City Commission adopts the proposed Ordinance, staff recommends the City Commission adopt the
proposed resolution setting the amount of the record research administrative fee and the requirements for providing
access to online searches.
Support Services Director Butler explained the purpose of this item is to change the way we
are processing lien searches which will increase the service to our lien customers and cut out a
large percentage of the employee time involved in researching the lien.
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a) Ordinance Amending Chapter 1-14, Lien Search Fees 8:15 PM
Mayor Johnson opened the Public Hearing. There being no one wishing to speak, the Public
Hearing was closed.
City Attorney Cookson read the title of the ordinance.
Motion: Moved by Commissioner Keller, Seconded by Commissioner Firstner.
Adopt on second reading Ordinance 2016-006 amending Chapter 1-14, Lien
Search Fees as presented by staff. Motion passed unanimously.
b) Proposed Resolution Setting the Fees for Record Searches 8:16 PM
City Attorney Cookson read the title of the resolution.
Motion: Moved by Commissioner Wilsen, Seconded by Commissioner Keller.
Adopt Resolution No. 2016-006 amending Chapter 1-14, Lien Search Fees as
presented by staff. Motion passed unanimously.
J. REGULAR AGENDA - None
K. STAFF ACTION ITEMS - None
L. COMMENTS FROM COMMISSIONERS - 8:17 PM
Commissioner Firstner had no comments.
Commissioner Keller — thanked City Clerk Eikenberry for her years of service and said he
enjoyed working with her. 2) said that Best Fest was a wonderful event; kudos to all involved.
Commissioner Wilsen brought up how to appoint member to the Charter Review Board,
discussion ensued.
8:28 PM Motion: Moved by Commissioner Wilsen. Residents may apply, and
commissioners can review the applications and make one appointment from their
district. The Mayor will make his choice and pick the two alternates. Motion died
for lack of second.
8:30 PM Motion: Moved by Commissioner Grogan, Seconded by Commissioner
Firstner. All names, no matter how they are collected, will go in front of
commission to be voted on and the top five highest voted will be appointed.
Motion carried 4-1 with Commissioner Wilsen opposed.
8:32 PM Motion: Moved by Commissioner Wilsen, Seconded by Commissioner
Keller. Have all names submitted by July 29, 2016 to collect applications. Motion
passed unanimously.
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Regular City Commission
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Discussion ensued regarding a facilitator. They agreed that doing the RFP may be too costly and
time consuming for what is needed. Mayor Johnson said he would like to recommend Paul
Rosenthal.
City Manager Frank stated that he will see if there are other people in the area that would be
interested in doing it. Commission requested three names. City Manager Frank said they should
be able to find a third person to be considered.
8:40 PM Motion: Moved by Commissioner Wilsen, Seconded by Commissioner
Keller. Have staff obtain quotes for three facilitators in lieu of doing the RFP, so
that the commission can vote on it. Motion passed unanimously.
8:42 PM Motion: Commissioner Grogan, Seconded by Commissioner Wilsen. Staff
will bring names to the commission at the May 17th meeting and commission will
vote on them on that night. Motion passed unanimously.
Mayor Johnson — 1) said the Best Fest was a great turn out and the West Orange Chamber of
Commerce is already talking about letting us do it here in future years. 2) Wish City Clerk Beth
Eikenberry well in her retirement. City Clerk Eikenberry thanked the Commission for the
great opportunity and said she enjoyed working for the city and living in the city for the past 12
years.
ADJOURNMENT 8:47 PM
APPROVED:
Attest: City of Ocoee
4ITh 6
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ILA LEE
-Reth-gilieirHerry, City Clerk Ad-,rt, usty Johns i n, ayor
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interest under Section 112.3143, Florida Statutes.
Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending
on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before
completing and filing the form.
INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES
A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which
would inure to his or her special private gain or loss. Each elected or appointed local officer also MUST ABSTAIN from knowingly voting on
a measure which would inure to the special gain or loss of a principal (other than a government agency) by whom he or she is retained
(including the parent,subsidiary,or sibling organization of a principal by which he or she is retained);to the special private gain or loss of a
relative;or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies(CRAs)under
Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one-acre, one-vote basis are not prohibited
from voting in that capacity.
For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father-in-law,
mother-in-law, son-in-law, and daughter-in-law.A"business associate" means any person or entity engaged in or carrying on a business
enterprise with the officer as a partner,joint venturer, coowner of property, or corporate shareholder(where the shares of the corporation
are not listed on any national or regional stock exchange).
f t • • • t K R '• # f # R R t f
ELECTED OFFICERS:
In addition to abstaining from voting in the situations described above,you must disclose the conflict:
PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are
abstaining from voting; and
WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the
minutes of the meeting,who should incorporate the form in the minutes.
f f ♦ k • f 4 4 Z f 4 • R • 4 }
APPOINTED OFFICERS:
Although you must abstain from voting in the situations described above, you are not prohibited by Section 112.3143 from otherwise
participating in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision,
whether orally or in writing and whether made by you or at your direction.
IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE
TAKEN:
• You must complete and file this form(before making any attempt to influence the decision)with the person responsible for recording the
minutes of the meeting,who will incorporate the form in the minutes. (Continued on page 2)
CE FORM 8B-EFF.11/2013 PAGE 1
Adopted by reference in Rule 34-7.010(1)(f),F.A.C.
APPOINTED OFFICERS (continued)
• A copy of the form must be provided immediately to the other members of the agency.
• The form must be read publicly at the next meeting after the form is filed.
IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING:
• You must disclose orally the nature of your conflict in the measure before participating.
• You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the
meeting,who must incorporate the form in the minutes.A copy of the form must be provided immediately to the other members of the
agency,and the form must be read publicly at the next meeting after the form is filed.
DISCL SURE OF LOCAL OFFICER'S INTEREST
I, J-¢.' r k / , • , hereby disclose that on /7 ►' l 1 / / ,20 l V L
(a)A measure came or will come before my agency which(check one or more)
inured to my special private gain or loss;
inured to the special gain or loss of my business associate, p •
j inured to the special gain or loss of my relative, L A K•'i- C- ,-ti r d Y A u I Co k r.S v )
inured to the special gain or loss of ,by
whom I am retained;or
inured to the special gain or loss of ,which
is the parent subsidiary,or sibling organization or subsidiary of a principal which has retained me.
(b)The measure before my agency and the nature of my conflicting interest in the measure is as follows:
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iV'
I[J2 v e lO ' :'ee
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If disclosure of specific information would violate confidentiality or privilege pursuant to law or rules governing attorneys, a public officer,
who is also an attorney,may comply with the disclosure requirements of this section by disclosing the nature of the interest in such a way
as to provide the public with notice of the conflict.
Zd ,r
Date Filed Signature
NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE
CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT,
REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A
CIVIL PENALTY NOT TO EXCEED$10,000.
CE FORM 8B-EFF.11/2013 PAGE 2
Adopted by reference in Rule 34-7.010(1)(f),F.A.C.