06-21-16 Agenda OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee,Florida
June 21,2016 AGENDA 7:15 P.M.
REGULAR CITY COMMISSION MEETING
A. CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
B. PRESENTATIONS AND PROCLAMATIONS
Presentation—Residential Solid Waste Program Update(Public Works Director Krug)
C. COMMENTS FROM CITIZENS/PUBLIC
D. STAFF REPORTS AND AGENDA REVIEW
E. COMMISSIONERS ANNOUNCEMENTS
F. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO
SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL
INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY.
1. Approval of Minutes for the Regular Commission Meeting held June 7, 2016.
(Acting City Clerk Sibbitt)
2. Approval of Appointment of Alternate Member and Reappointment of Existing
Member to the Board of Adjustment(3-year terms). (Acting City Clerk Sibbitt)
Ordinance No. 516 on September 15, 1970, created the Board of Adjustment to hear and decide
appeals for administrative review, to hear and recommend to the City Commission variances to
zoning ordinances. This Board consists of five(5)regular members and two(2)alternate members.
The three-year term of Catherine Carpenter ended May 2016. She has indicated her willingness to
serve another term, if reappointed. Additionally, the board has five (5)regular members and one(1)
alternate member position open. An application was recently submitted by Robert Henderson
showing an interest on being appointed to the Board of Adjustment.
3. Approval to Close on the Ocoee Crown Point Property Elementary School Site
and Approve the Fourth Amendment to Interlocal Agreement between the City
of Ocoee and School Board of Orange County and Approve the Third
Amendment to Agreement for Sale and Purchase between the City of Ocoee
and Mattamy Orlando, LLC. (City Attorney Cookson)
On June 13,2000,the City of Ocoee and the School Board of Orange County(School Board)entered
into an interlocal agreement for the acquisition of a 115 acre parcel of land located in West Orange
County. This property is now known as Crown Point. Pursuant to the interlocal agreement, the
School Board was to be given a 60 acre site for a high school,a 15 acre site for an elementary school,
and a 40 acre site for a transportation and work force education facility. As the City prepares to move
forward with the closing on the Crown Point property with developer, Mattamy Orlando, LLC, the
City will also prepare to simultaneously convey to the School Board the elementary school site. Staff
requests approval from the City Commission for authority to close on the school site. Furthermore,as
the site design and engineering for the elementary school site is not yet complete, the School Board
has requested the City approve a Fourth Amendment to the Interlocal Agreement ensuring post-
closing flexibility and future cooperation by and between the School Board and the City in
establishing access points to the elementary school site from Ocoee Crown Point Parkway. The Third
Amendment to Agreement for Sale and Purchase between the City of Ocoee and Mattamy Orlando is
necessary to allocate vested school capacity units between the Phase 1 and Phase 2 closing.
Regular City Commission
June 21, 2016
4. Approval of the Second Amendment to the Development Agreement for
Arbours at Crown Point Planned Unit Development (PUD). (City Planner
Rumer)
On March 15, 2016, the City Commission reviewed and approved the Second Amendment to the
Arbours at Crown Point PUD and corresponding Land Use Plan for the subject property. On April
19, 2016, the Preliminary/Final Site Plan for Ocoee West Road Charter School at Arbours at Crown
Point PUD was approved by the City Commissioners, as presented. Subsequently, the approval
provided for amending certain Conditions of Approval (COAs)relating to the responsibilities for the
Ocoee West Road Charter School.
5. Approval of the Final Subdivision Plan for Ocoee Crown Point Planned Unit
Development(PUD) Phase 2A. (City Planner Rumer)
The Ocoee Crown Point PUD (Planned Unit Development) was originally approved by the City
Commission on June 19,2004, and an amended PUD and Preliminary Subdivision plan to provide for
the sale of property to Mattamy Homes was approved on September 15,2015.
The Ocoee Crown Point Phase 2A Final Subdivision Plan(FSP)is consistent with the Comprehensive
Plan,the Land Development Code(LDC),and the requirements of the Ocoee Crown Point PUD.
The Ocoee Crown Point PUD Phase 2A FSP is a residential subdivision that proposes a total of 150
single-family residential lots with a resulting net density of 2.58 units per acre. The rear setbacks are
20 feet, side setbacks are five (5) minimum, and all corner lots in the development lots will be
required to maintain a 10 feet setback from the side streets. The Ocoee Crown Point PUD Phase 2A
does not contain wetlands or floodplain. The wetland area limits and buffers shown are all located in
separate tracts owned by the City. Potable water and sewer services will be provided by Orange
County. The City of Ocoee will provide solid waste services, reuse water,police and fire protection.
Finally, the Applicant has requested no Waivers from the Land Development Code for this project
phase. On June 14, 2016, the Planning& Zoning Commission voted 7-1 to recommend approval of
the Final Subdivision Plan for Ocoee Crown Point PUD Phase 2A,subject to resolving any remaining
staff comments.
6. Two-Year Warranty Surety and Maintenance, Materials, and Workmanship
Escrow Agreement with Park Place at Maguire, LLC for Park Place at
Maguire. (Development Engineer Womack)
Park Place at Maguire, LLC is a Multi-Family Apartment Complex with 242 dwelling units and
25,000 square feet of retail/commercial uses within the commercial lots. This project is located on
Maguire Road and Tomyn Boulevard. The developer has completed construction of the infrastructure
improvements and has requested a Certificate of Completion. The infrastructure improvements
include the water, sanitary sewer, and reuse utilities,the streets and stormwater collection system,and
the perimeter wall. All identified punchlist repairs have been completed and the developer is ready to
start the two-year warranty period.
As a requirement of the Land Development Code, the developer is required to furnish the City a
surety to cover any possible damages discovered during the next two years, should the developer not
choose to make those repairs. Park Place at Maguire, LLC has provided the City with a check in the
amount of 10% of the constructed improvements. The attached Maintenance, Materials, and
Workmanship Escrow Agreement(Form 8 from the Land Development Code)acts as the executable
document between the developer and the City in the event that the surety is monetary. The surety will
be returned to the developer upon completion of the two-year warranty period and the repair of any
damages caused over that two year period.
2IPage
Regular City Commission
June 21,2016
7. Two-Year Warranty Surety and Maintenance, Materials, and Workmanship
Escrow Agreement with Pulte Home Corporation for Crown Pointe Cove.
(Development Engineer Womack)
Crown Pointe Cove is a 44 lot single family residential subdivision located on Ocoee Crown Point
Parkway. The developer has completed construction of the infrastructure improvements and has
requested a Certificate of Completion. The infrastructure improvements include the reuse utilities,
the streets and stormwater collection system, and the perimeter wall. All identified punchlist repairs
have been completed and the developer is ready to start the two-year warranty period.
As a requirement of the Land Development Code, the developer is required to furnish the City a
surety to cover any possible damages discovered during the next two years, should the developer not
choose to make those repairs. The Pulte Home Corporation has provided the City with a Letter of
Credit in the amount of 10%of the constructed improvements. The attached Maintenance, Materials,
and Workmanship Escrow Agreement (Form 8 from the Land Development Code) acts as the
executable document between the developer and the City in the event that the surety is monetary. The
surety will be returned to the developer upon completion of the two-year warranty period and the
repair of any damages caused over that two year period.
8. Approval for the Authorization to Piggyback from the Agreement between
Charlotte County and Public Resources Management Group, Inc., Contract No.
2016000052 for Water, Sewer, Reclaimed Water and Miscellaneous Fees-Rate
Study. (Chief Accountant Briggs)
Public Resources Management Group (PRMG) has historically provided utility rate study and fee
support to the City. The City will need additional support as we move through the capital project
planning, funding and construction of the Western Loop Wastewater Transmission system and
downtown infrastructure related projects. Charlotte County competitively solicited and awarded these
type services that resulted in contracting with PRMG. Piggybacking this award and contract will
allow the City to employ PRMG through September 2020 on an as-needed basis with no financial
commitment beyond work agreed to with individual task authorizations.
9. Approval of the Edward Byrne Memorial Justice Assistance Grant (JAG) FY
2016. (Police Chief Brown)
The U.S. Department of Justice (DOJ), Office of Justice Programs' (OJP), Bureau of Justice
Assistance (BJA) was seeking applications for funding under the Edward Byrne Memorial Justice
Assistance Grant(JAG) Program. This program furthers the Department's mission by assisting state,
local,and tribal efforts to prevent or reduce crime and violence.
The amount of$11,342 was made available for the City of Ocoee Police Department through the
Edward Byrne Memorial Justice Assistance Grant(JAG). Staff recommends this money be applied to
the purchase of a one time, Permanent GIS Advanced License and a Canon 44" Color Plotter with 3
years of plotter maintenance.
The police department has recently obtained a Crime View extension that operates within GIS. The
department's Crime Analyst uses this program on a daily basis to perform many simple and complex
analyses of the City's crime and/or crime trends,as well as other complex administrative analysis.
A GIS Advanced License will allow significant capabilities that are vital for the position of crime
analyst such as;advanced data analysis and modeling,feature creation and manipulation, field editing
and more. The Canon Color Plotter will maximize the use of the GIS license, and the ability of the
analyst. The necessary details in maps created cannot be seen when printed in small format;
therefore, it is necessary to print on a large format plotter for the detailed maps to be useable. It will
further provide the ability to develop comprehensive analytical tools for officer/ officer safety and
administrative use.
3 ( Page
Regular City Commission
June 21,2016
10. Approval to Amend Resolution 2015-14, which forms the Enabling Legislation
and Bylaws of the Human Relations Diversity Board. (Support Services
Director Butler)
The Ocoee City Commission established the Human Relations Diversity Board (HRDB) by
legislative resolution with subsequent amendments, the last being Resolution 2015-014. The
legislation provides for a sequential progression of a Chairman-Elect to Chairman, and then to Past-
Chairman positions, with each post held for one year. Only the Chairman-Elect position is selected
by the members through a majority voting process. Recently, the Board voted to request a change in
the term of office for its internally elected officers from one year to two years. This change is
motivated by a desire to better provide continuity of operations and a longer orientation period for the
Chairman-Elect.
Although the Bylaws already say there is no limit to the number of terms an officer may serve,
clarification is clearly needed to explicitly state this provision means that all officers, as a group, can
serve an additional year in office. It is proposed that the City Commission modify Article 3, Section
2 of the current Bylaws by adding a provision that specifically allows the members to vote to retain
the current slate of officers rather than elect a new Chairman-Elect, which forces changes in the
Chairman and Past-Chairman positions. This modification will allow the Board to vary the length of
service for an additional year while preserving the other elements of the election process:
2. Elected HRDB officers Officers shall each serve for a term of one(1)year or until their successors
are elected. Officers shall not be limited in the number of terms they serve. At each election,the
members may vote to retain the current slate of officers in their present positions rather than allow
the progression of officers to occur. Vacancies which occur among the officers of the HRDB
during the term of service may be filled by the HRDB at its next regular meeting, provided that
there is at least one week's notice of the election prior to the meeting; however, no election of a
substitute person.
G. PUBLIC HEARING - None
H. REGULAR AGENDA
11. City Center West Orange. (City Planner Rumer)
The City Center West Orange project is generally located south of Maine Street, east of Bluford
Avenue and north of West Colonial Drive (SR 50)adjoining Lake Bennet. On July 6, 2010,the City
Commission adopted the"CRA Target Areas Special Development Plan." The subject site is located
within what is considered "Target Area 2." Target Area 2 was further divided into two general sub
areas ("Sub-Area 1" and"Sub-Area 2"). Sub-Area 1, which is located along the frontage of Bluford
Avenue and SR 50, provides for a more conventional suburban design while Sub-Area 2 is intended
to be a more urban environment. The proposed site construction is generally located in Sub-Area 2.
On April 21, 2015, the City Commission reviewed and approved the Preliminary Site/Subdivision
Plan. The City Center West Orange Final Site Plan (FSP) for Phases 1 - 3 will be developed as a
mixed-use commercial, hotel, and multi-family development. Phase 1 will consist of a multi-story(8
stories) building complex (Building C-J) containing 54,250 square feet of Retail, 75,000 square feet
of Restaurant, 106 Dwelling Units (Condos) and a Hotel containing 122 rooms. This multi-story
complex building will have all the requisite infrastructure and amenities (tennis court, swimming
pool, volleyball sand court, pavilions, and clubhouse) including an internal parking facility.
Stormwater abatement, dedication of right-of-way for the extension and construction of Maine Street
and access roadways will also be done as part of Phase 1. Phase 2 and 3 will consist of one (1)
additional(8 stories)building complex(Building A-B)with an internal parking facility. The building
complex (Building A-B) will contain 20,820 square feet of Retail, 22,040 square feet of Restaurant,
and 166 Dwelling Units (Condos). On March 8, 2016, the Planning & Zoning Commission voted
unanimously to recommend approval of the Final Site Plan for City Center West Orange, subject to
resolving any remaining staff comments.
a) Final Site Plan
b) Development Agreement
4IPage
Regular City Commission
June 21, 2016
I. STAFF ACTION ITEMS
J. COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO
APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS
PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH
INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING
ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE
CITY CLERK, 150 N.LAKESHORE DRIVE,OCOEE,FL 34761,(407)905-3105 48 HOURS IN ADVANCE OF THE
MEETING.
5IPage