Item #12 Approval of Bluford Phase I Stormwater Improvement Project Median Landscaping with ValleyCrest 4W,OPP
ocoee
florida
AGENDA ITEM COVER SHEET
Meeting Date: July 19, 2016
Item # )�
Reviewed By:
Contact Name: Stephen C. Krug Department Director:
Contact Number: 6002 City Manager:
•
Subject: Bluford Phase I Stormwater Improvement Project Median Landscaping with
ValleyCrest. Commissioners Wilsen District 2 and Firstner District 3.
Background Summary:
As part of the first phase of the Bluford Avenue Stormwater Improvements, the landscaping of the new
median north of Orlando Avenue was delayed in order to assure the plantings align with the character of
the current master planning activities. Public Works solicited pricing from the City's landscape
contractor, ValleyCrest, as they will be responsible for maintaining the median following installation of
the Sylvester Palms and Asiatic Jasmine ground cover. The price quote is in line with surrounding tree
farm pricing for signature trees and ground cover plants. The cost of the improvements is adequately
funded in the project budget.
Public Works recommends issuing a purchase order to ValleyCrest to install the median landscape
improvements for the Bluford Avenue Stormwater project.
Issue:
Request the City Commission approve issuing a purchase order to ValleyCrest to install the median
landscape improvements for the Bluford Avenue Stormwater project.
Recommendations:
Recommend the City Commission approve issuing a purchase order to ValleyCrest Landscape
Services, Inc., for the Bluford Avenue Phase I Stormwater Improvements Project median landscaping in
the amount of $14,602.15. Also recommend the City Manager be authorized to approve change orders
to this work up to the limit of his purchasing authority for each change order, and up to the budgeted
amount for this project for all change orders.
Attachments:
ValleyCrest Proposal.
Financial Impact:
The cost of the work is adequately funded in the Bluford Avenue Phase I Stormwater Improvements
Project.
Type of Item: (please mark with an 'x')
Public Hearing For Clerk's Dept Use:
Ordinance First Reading Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
X Commission Approval
Discussion& Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. N/A
Review ed by ( ) N/A
2
0 ValleyCrest June 08,2016
Landscape Maintenance
Pagelof2
Proposal for Extra Work at
City of Ocoee
Property Name City of Ocoee Contact Steve Krug
Property Address 150 N Lakeshore Dr To Ocoee City of
Ocoee, FL 34761 Billing Address Attn:Accounts Payable 150 N Lakeshore
Dr
Ocoee, FL 34761-2258
Project Name Bluford Dr-Median Island
Project Description Install Plant Material per Steve Krug in Median Island(Sylvester Palm Option)
Scope of Work
QTY UoM/Size Material/Description
3.00 EACH Sylvester Palm 8'CT-EA Installed
3.00 EACH Drainage Pit for Sylvester Palm-EA(Over Excavation,
Gravel,Fabric,Backfill)
640.00 EACH Jasminum Asiaticum -Jasmine Varieties 1 gal.Ground
Cover(Installed 15"O.C.)
5.00 EACH Palm Batten Staking Kits-Installed
12.00 CUBIC YARD Dyed Brown Hardwood Mulch CY-Installed
12.00 CUBIC YARD Soil Amendment-CY(Tilled into Existing Soil)
1.00 LUMP SUM Equipment Fee
For internal use only
Sp# 6248137
JOB# 460402899
Service Line 130 Total Price $14,602.15
THIS IS NOT AN INVOICE
This proposal is valid for 60 days unless otherwise approved by ValleyCrest Landscape Maintenance,Inc.
ValleyCrest Landscape Maintenance,Inc.1 4777 Old Writer Garden Road,Orlando,FL 32811 ph.(407)292-9600 fax(407)291-4966 I www.valleycrest.com
June 08,2016
Page 2 of 2
TERMS & CONDITIONS
1. The Contractor shall recognize and perform in accordance with controls,is controlled by,or is under common control with
written terms,written specifications and drawings only,contained Contractor or in connection with assignment to an affiliate or
or referred to herein.All materials shall conform to bid pursuant to a merger,sale of all or substantially all of its assets or
specifications. equity securities,consolidation,change of control or corporate
reorganization.
2. Work Force:Contractor shall designate a qualified representative
with experience in landscape maintenance/construction upgrades. 13. Disclaimer:This proposal was estimated and priced based
The workforce shall be competent and qualified,and shall be upon a site visit and visual inspection from ground level using
legally authorized to work in the U.S. ordinary means,at or about the time this proposal was
prepared. The price quoted in this proposal for the work
3. License and Permits:Contractor shall maintain a Landscape described,is the result of that ground level visual inspection
Contractor's license,if required by State or local law,and will and therefore our company will not be liable for any additional
comply with all other license and permit requirements of the City, costs or damages for additional work not described herein,or
State and Federal Governments,as well as all other requirements liable for any incidents/accidents resulting from conditions,that
of law, were not ascertainable by said ground level visual inspection
by ordinary means at the time said inspection was performed.
4. Taxes:Contractor agrees to pay all applicable taxes,including We cannot be held responsible for unknown or otherwise
sales tax where applicable on material supplied. hidden defects. Any corrective work proposed herein cannot
guarantee exact results.Professional engineering,
5. Insurance:Contractor agrees to provide General Liability architectural,and/or landscape design services("Design
Insurance,Automotive Liability Insurance,Worker's Compensation Services')are not included in this Agreement and shall not be
Insurance,and any other insurance required by law or Client/ provided by the Contractor. Any design defects in the Contract
Owner,as specified in writing prior to commencement of work. If Documents are the sole responsibility of the Owner. If the
not specified,Contractor will furnish insurance with$1,000,000 Client/Owner must engage a licensed engineer,architect
limit of liability. and/or landscape design professional,any costs concerning
these Design Services are to be paid by the Client/Owner
6. Liability:Contractor shall indemnify the Client/Owner and its directly to the designer involved.
agents and employees from and against any liabilities that arise
out of Contractor's work to the extent such liabilities are
adjudicated to have been caused by Contractor's negligence or Acceptance of this Contract
willful misconduct.Contractor shall not be liable for any damage Contractor is authorized to perform the work stated on the face of this
that occurs from Acts of God are defined as those caused by Contract. Payment will be 100%due at time of billing.If payment has
windstorm,hail,fire,flood,earthquake,hurricane and freezing,etc. not been received by ValleyCrest Landscape Maintenance within
Under these circumstances,Contractor shall have the right to fifteen(15)days after billing,ValleyCrest Landscape Maintenance shall
renegotiate the terms and prices of this agreement within sixty be entitled to all costs of collection,including reasonable attorneys'
(60)days.Any illegal trespass,claims and/or damages resulting fees and it shall be relieved of any obligation to continue performance
from work requested that is not on property owned by under this or any other Contract with Client/Owner.Interest at a per
Client/Owner or not under Client/Owner management and control annum rate of 1%per month,or the highest rate permitted by law,will
shall be the sole responsibility of the Client/Owner. be charged on unpaid balance 45 days after billing.
7. Subcontractors:Contractor reserves the right to hire qualified NOTICE:FAILURE TO MAKE PAYMENT WHEN DUE FOR
subcontractors to perform specialized functions or work requiring COMPLETED WORK ON CONSTRUCTION JOBS,MAY RESULT IN
specialized equipment. A MECHANIC'S LIEN ON THE TITLE TO YOUR PROPERTY.
8. Additional Services:Any additional work not shown in the above
specifications involving extra costs will be executed only upon Customer
signed written orders,and will become an extra charge over and
above the estimate.
Public Works
9. Access to Jobsite:Client/Owner shall provide all utilities to Signature Title
perform the work.Client/Owner shall furnish access to all parts of
jobsite where Contractor is to perform work as required by the
Contract or other functions related thereto,during normal business Steve Krug June 08,2016
hours and other reasonable periods of time.Contractor will
Printed Name Date
perform the work as reasonably practical after the owner makes
the site available for performance of the work.
10. Invoicing:Client/Owner shall make payment to Contractor within
fifteen(15)days upon receipt of invoice. In the event the
schedule for the completion of the work shall require more than
thirty(30)days,a progress bill will be presented by month end ValleyCrest Landscape Maintenance,Inc.
and shall be paid within fifteen(15)days upon receipt of invoice.
11. Termination:This Work Order may be terminated by the VCM Account Manager Exterior
Client/Owner with or without cause,upon seven(7)work days
advance written notice. Client/Owner will be required to pay for all Signature Title
materials purchased and work completed to the date of
termination and reasonable charges incurred in demobilizing. Thomas Enright June 08,2016
12. Assignment:The Owner/Client and the Contractor respectively, Printed Name Date
bind themselves,their partners,successors,assignees and legal
representative to the other party with respect to all covenants of
this Agreement. Neither the Owner/Client nor the Contractor shall Job#: 460402899 Proposed Price:$14,602.15
assign or transfer any interest in this Agreement without the
written consent of the other provided,however,that consent shall
not be required to assign this Agreement to any company which
SO# 6248137