7-19-16 Agenda OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee,Florida
July 19,2016 AGENDA 7:15 P.M.
REGULAR CITY COMMISSION MEETING
A. CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
B. PRESENTATIONS AND PROCLAMATIONS
Legislative Update—Robert Stuart of Gray Robinson
C. COMMENTS FROM CITIZENS/PUBLIC
D. STAFF REPORTS AND AGENDA REVIEW
E. COMMISSIONERS ANNOUNCEMENTS
F. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON
BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY
A MEMBER OF THE COMMISSION,IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT
ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY.
1. Approval of Minutes for the Regular Commission Meeting held June 21, 2016.
(Acting City Clerk Sibbitt)
2. Approval of Lease Agreement for 15 South Kissimmee Avenue. (Assistant City
Manager Shadrix)
At the June 21, 2016, meeting of the Ocoee City Commission, a group of soccer experts from the
Zico Soccer Academy LLC presented a plan to establish a premier soccer academy in the City of
Ocoee. Zico Soccer Academy LLC is a company established by Brazilian soccer legend Arthur
Antunes Coimbra (aka Zico) dedicated to teaching soccer from beginning to elite levels. This plan
would initially result in a series of camps during the summer, but is expected to intensify over time.
Zico Soccer Academy LLC proposed two items associated with the soccer academy and future plans
of establishing an educational institution with an elite soccer academy:
Item (a): Zico Soccer Academy LLC proposed to lease the two small city-owned office buildings
located at 15 S. Kissimmee Avenue for two (2)to three (3)years. The City Commission entertained
some discussion about the state of these buildings; and the proposal before you is for the renter to
make the necessary improvements to the two buildings sufficient for them to establish an office
presence in the City, which would house the academy support and outreach staff. The Charter
requires a fair market rental amount for lease of real property owned by the City. Due to the
condition of the buildings, it is proposed that the total amount of dollars expended by Zico Soccer
Academy LLC to improve the property be deducted from the fair market rental amount.
Item (b): Zico Soccer Academy LLC be granted use of the soccer fields located at the City's Jim
Beech Center for use of a camp. The cost of rental of the fields for the times proposed for use is a
total of$5,700. Zico Soccer Academy LLC has indicated willingness to help in improving the turf
management of the fields and has proposed that funds expended in any such improvements be applied
against the rental cost of$5,700.
Regular City Commission
July 19,2016
3. Approval of Additional Expenses for Founders' Day. (Assistant City Manager
Shadrix)
The 2016 Ocoee Founders' Day Festival is scheduled for the weekend of November 4 and 5,and with
its approach comes expenses expected to be covered by sponsorships, beverage revenues, and other
sources leading up to the festival. In the interest of maintaining the existing high level of service
associated with the festival, it is necessary for the City to allocate initial funding to the following
three items:
1. Binder agreement initial installment of$37,500 for services of Pat Benatar; and,
2. Entertainment production services of Len Walls for$3,000;and,
3. Digital media and marketing services of Beat Creative for$12,000.
All three of these initial costs are critical to the viability of the festival and will require initial
allocation from existing City funds in anticipation that revenues will come close to reimbursement.
Staff is requesting that the City Commission allocate funding in the amount of$52,500 to front these
expenses, and approve any and all transfers necessary to replenish these funds from realized revenues.
4. Approval to Set the Proposed Tentative Millage Rate for Fiscal Year 2016/2017
Budget. (City Manager Frank)
The TRIM ACT requires local governing bodies to set a proposed Tentative Millage Rate annually
during the month of July. The property appraiser is then notified of the rate and uses it to advise
taxpayers of their proposed tax levies for the next year. The rate can be lowered during the budget
hearings in September and has historically been done so by the City.
The Commission can set the proposed millage for FY 2016/2017 up to 8.3766 with a super majority
vote by the Commission. This millage rate would generate $16,917,834 in ad valorem revenues. A
millage rate higher than the 8.3766 would require a unanimous vote by the Commission.
Staff recommends the Commission set the proposed tentative millage at 6.500 mils. This is a
tentative rate and will allow the Commission room to adjust during review and discussion of the
proposed budget. The Commission can set the proposed rate in September at or below this rate.
Should the Commission wish to set the proposed tentative millage rate higher than 7.6151, it can do
so;however, it would require a super majority vote
5. Approval to Set Workshop and Hearing Dates for Fiscal Year 2016/2017
Budget Process. (Finance Director Horton)
Workshops are held during August for staff and the commission to discuss the proposed budget for
the upcoming fiscal year. Public hearings are required by the TRIM ACT in September serving as a
mechanism to notify the citizens of the proposed budget and allow the opportunity for their
comments. The TRIM ACT has specific time frames for scheduling and holding the required
hearings, which cannot conflict with Orange County(9/8 and 9/22)and Orange County School Board
(9/13). Staff recommends the City Commission approve August 15th and August 30th for the budget
workshops and September 12th and 21st for the budget hearings beginning at 6:00 pm.
6. Approval to Purchase an AeroClave Decontamination Unit. (Fire Chief Miller)
The Ocoee Fire Department is seeking permission to purchase a complete AeroClave Room
Decontamination System, Model #3110. The purchase of this system was included in the current
fiscal year's budget under acct. #6400, Capital Expense. This decontamination system will serve
multiple functions. The new Rescue Unit purchased earlier this year was equipped with a connection
mounted in the patient care compartment that will allow this decontamination unit to be attached. By
attaching the system to this connection, the patient compartment will be able to be quickly and
efficiently decontaminated. This system is also a portable unit so it can be used inside the living
quarters in the fire department to decontaminate these areas. The system can be used in the
decontamination of bunker gear, as well as decontamination of other infected vehicles such as fire
engines, command vehicles, and police vehicles. During the recent mass-casualty event in Orlando,
agencies that owned this system were able to bring their system to the scene and help decontaminate
the vehicles involved during this event.
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Regular City Commission
July 19,2016
7. Approval for the Fire Department to Purchase New Cascade System, Air
Compressor and Fill Station. (Fire Chief Miller)
The Ocoee Fire Department currently owns a Mako air compressor, fill station, and cascade system,
which was purchased more than 15 years ago. This equipment has reached the end of its lifecycle,
and repairs and new editions and standards have made these pieces of equipment obsolete. The
Ocoee Fire Department is seeking approval of the commission to move forward in the acquisition of
the new Mako air system to replace our current Mako air systems in an effort to decrease maintenance
and repair costs and to upgrade to the current national standards, which will provide additional
firefighter safety.
8. Two-Year Warranty Surety and Maintenance, Materials, and Workmanship
Agreement with Letter of Credit with Ocoee I, LLC for Westyn Bay
Commercial. (Development Engineer Womack)
Westyn Bay Commercial is a four (4) lot commercial subdivision located on Ocoee-Apopka Road
(County Road 437) and Ocoee Crown Point Parkway. The developer has completed construction of
the infrastructure improvements and has requested a Certificate of Completion. The infrastructure
improvements include the water, sanitary sewer, reuse utilities, streets and stormwater collection
system, and the rear perimeter wall. All identified punchlist repairs have been completed and the
developer is ready to start the two-year warranty period.
As a requirement of the Land Development Code, the developer is required to furnish the City a
Surety, which can be in the form of a Letter of Credit or Cash to cover any possible damages
discovered during the next two years should the developer choose not to make those repairs. Ocoee
Partners I, LLC has provided the City with a Letter of Credit in the amount of$25,360.64, which
amounts to 10% of the constructed improvements. The attached Maintenance, Materials, and
Workmanship Agreement with Letter of Credit acts as the executable document between the
developer and the City. The Surety will be returned to the developer upon completion of the two-year
warranty period and the repair of any damages caused over that two year period.
9. Approval of Awarding Bid #B16-05 Asphalt Paving Projects for Fiscal Year
2016. (Purchasing Agent Tolbert)
The City of Ocoee solicited bids from qualified contractors to furnish labor, supervision, materials,
equipment, supplies and incidentals for the asphalt paving projects for fiscal year 2016 for roads
within the Ocoee Hills and Brentwood Subdivisions; Leslie Ann Lane (from Sal Street to Nicole
Blvd.); and Lady Avenue (from Ursula Street to Nicole Blvd.). The construction consists of milling
and resurfacing using SP-9.5 Asphaltic Concrete. All work for this contract shall conform to the
applicable technical specifications of Florida Department of Transportation (FDOT) "Standard
Specifications for Road and Bridge Construction" 2016 Edition, and "Roadway and Traffic Design
Standards" Latest Edition including any amendments thereto.
The bid was publicly advertised on June 5, 2016, and opened on July 5, 2016. There were a total of
four(4)bids received ranging from$205,819.00 to$334,523.35. All bids are available in the Finance
Department for review. The Public Works and Finance Department reviewed all bids received and all
were considered responsive. Staff recommends awarding the bid to The Middlesex Corporation for
$205,819.00 as the most responsive and responsible bidder, per the recommendation from Steve
Krug,Public Works Director.
10. Approval of Street Lighting Additions on Ingram Road and Rewis Street.
(Public Works Director Krug)
The Public Works Capital Improvements for the current budget year include additional street lighting
on Ingram Road north of the Clarcona-Ocoee Road intersection and on Rewis Street between West
and Spring Avenues. Duke Energy has provided cost proposals, which are within budget. Public
Works recommends executing the Lighting Service Contracts for these two locations.
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Regular City Commission
July 19,2016
11. Approval of Wood Railing on Adair Street with All-Rite Fence Services.
(Public Works Director Krug)
Public Works received complaints of inadequate pedestrian access to Adair Street from the Foxfire
neighborhood streets of Noelwood, Kindling and Picwood Courts. A four (4) foot tall chain-link
fence had been installed years ago connecting existing private fences to create a barrier for vehicles,
but also restricting pedestrian access. In order to provide an aesthetically-pleasing barrier to vehicles
yet allow pedestrian access, Public Works determined a two-foot tall wood-rail barrier would provide
the best solution to the residents' concerns. Public Works contacted several local fencing companies
for pricing on this work with only All-Rite Fence Services, Inc., providing the requested estimate.
Public Works verified the cost effectiveness of the proposal by investigating the cost of materials and
time required to self-perform the work to determine contracting this specialty work was a more
prudent method to accomplish the task. Public Works recommends issuing a purchase order to All-
Rite Fence Services, Inc. for the installation of wood fence railing along Adair Street per their
estimate. The cost of the improvements is adequately funded in the Streets Division Contractual
Services account line.
12. Approval of Bluford Phase I Stormwater Improvement Project Median
Landscaping with ValleyCrest. (Public Works Director Krug)
As part of the first phase of the Bluford Avenue Stormwater Improvements, the landscaping of the
new median north of Orlando Avenue was delayed in order to assure the plantings align with the
character of the current master planning activities. Public Works solicited pricing from the City's
landscape contractor, ValleyCrest, as they will be responsible for maintaining the median following
installation of the Sylvester Palms and Asiatic Jasmine ground cover. The price quote is in line with
surrounding tree farm pricing for signature trees and groundcover plants. The cost of the
improvements is adequately funded in the project budget. Public Works recommends issuing a
purchase order to ValleyCrest to install the median landscape improvements for the Bluford Avenue
Stormwater project.
13. Approval of Industrial Waste Services and Disposal Agreement with Waste
Management for Vista Landfill. (Public Works Director Krug)
The City has historically utilized Waste Management's Vista Landfill in Apopka for the disposal of
yard waste, construction debris and street sweeper debris - categorized as Class III materials by the
State of Florida. Vista Landfill is the closest Class III landfill to the City as the County only accepts
Class I garbage at the Porter Transfer Station. The City has been operating from a 2006 service
agreement for the Vista Landfill that did not have an end date, leading Public Works to request an
updated agreement from Waste Management with a defined term of service. The Solid Waste and
Stormwater Utilities utilize the Vista Landfill as budgeted for approximately $240,000 and $45,000
respectively. Public Works recommends executing the updated agreement with Waste Management
for the continued use of the Vista Landfill. Public Works is also requesting $39,370.78 in unused
Solid Waste vehicle purchase funds be reallocated to the sanitary landfill account line.
14. Approval of Street Lighting Additions on Johio Shores Road. (Public Works
Director Krug)
The Public Works Capital Improvements for the current budget year include additional street lighting
on Johio Shores Road north of the Silver Star Road intersection. Duke Energy has provided cost
proposals, which are within budget. Public Works recommends executing the Lighting Service
Contracts for these two locations.
G. PUBLIC HEARING—None
H. FIRST/SECOND READING OF ORDINANCE—None
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Regular City Commission
July 19, 2016
I. REGULAR AGENDA
15. City Center West Orange. (Continued from the June 21, 2016 meeting.) (City Planner
Rumer
The City Center West Orange project is generally located south of Maine Street, east of Bluford
Avenue and north of West Colonial Drive (SR 50)adjoining Lake Bennet. On July 6,2010, the City
Commission adopted the"CRA Target Areas Special Development Plan." The subject site is located
within what is considered "Target Area 2." Target Area 2 was further divided into two general sub
areas ("Sub-Area 1" and"Sub-Area 2"). Sub-Area 1, which is located along the frontage of Bluford
Avenue and SR 50, provides for a more conventional suburban design while Sub-Area 2 is intended
to be a more urban environment. The proposed site construction is generally located in Sub-Area 2.
On April 21, 2015, the City Commission reviewed and approved the Preliminary Site/Subdivision
Plan. The City Center West Orange Final Site Plan (FSP) for Phases 1 - 3 will be developed as a
mixed-use commercial, hotel, and multi-family development. Phase 1 will consist of a multi-story(8
stories) building complex (Building C-J) containing 54,250 square feet of Retail, 75,000 square feet
of Restaurant, 106 Dwelling Units (Condos) and a Hotel containing 122 rooms. This multi-story
complex building will have all the requisite infrastructure and amenities (tennis court, swimming
pool, volleyball sand court, pavilions, and clubhouse) including an internal parking facility.
Stormwater abatement, dedication of right-of-way for the extension and construction of Maine Street
and access roadways will also be done as part of Phase 1. Phase 2 and 3 will consist of one (1)
additional(8 stories)building complex(Building A-B)with an internal parking facility. The building
complex (Building A-B) will contain 20,820 square feet of Retail, 22,040 square feet of Restaurant,
and 166 Dwelling Units (Condos). On March 8, 2016, the Planning & Zoning Commission voted
unanimously to recommend approval of the Final Site Plan for City Center West Orange, subject to
resolving any remaining staff comments.
a) Final Site Plan for Phases 1-3
b) Development Agreement
J. STAFF ACTION ITEMS
K. COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO
APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS
PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH
INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING
ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE
CITY CLERK, 150 N. LAKESHORE DRIVE,OCOEE, FL 34761,(407)905-3105 48 HOURS IN ADVANCE OF THE
MEETING.
5II' age