Item #05 Approval to Purchase Two In-Car High Definition Video Systems from the State Equitably Shared Funds for up to $12,000 ocOe?
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AGENDA ITEM COVER SHEET
Meeting Date: September 20, 2016
Item # S
Reviewed By:
Contact Name: Lt. Bill Wagner Department Director: Chief C. .rl-s„ -.wn
Contact Number: X3319 City Manager: Rob Frank ri / /-
Subject: Purchase of in-car video systems: Request for up to $12,000 from the Sta e Equitably Shared
Funds (Forfeiture Funds).
Background Summary:
The Ocoee Police Department places a high priority on the detection and apprehension of impaired drivers. The
dangers of impaired driving are well documented with 899 deaths in Florida related to impairment in 2014 alone.
In-car video is a resource that greatly enhances the prosecution of DUI offenders as it details not only driving
behaviors but also the officer interaction as well as the field sobriety exercises. The States Attorney Office tasks
the Ocoee Police Department for In-car video on each DUI case.
The Ocoee Police Department requests to spend up to $12,000 from its State Forfeiture account that has a
current balance of $ 73,236.55 for the purchase of (2) in-car high definition video cameras to be installed in
traffic enforcement vehicles.
Issue:
Should the Honorable Mayor and Board of City Commissioners approve the Ocoee Police Department's request
for up to $12,000 from the State Equitably Shared Funds (Forfeiture Funds) for(2) in- car cameras?
Recommendations:
It is recommended that the Honorable Mayor and Board of City Commissioners approve the Ocoee Police
Department's request for up to $12,000 from the State Equitably Shared Funds (Forfeiture Funds) for (2) in-car
cameras.
Attachments:
N/A
Financial Impact:
The use of up to $12,000 of State Equitably Shared Funds (Forfeiture Funds currently $73,234.55) for purchase
of(2) in-car cameras.
Type of Item: (please mark with an"x")
Public Hearing For Clerk's Dept Use:
Ordinance First Reading X Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
Commission Approval
Discussion&Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. A N/A
Reviewed by 0 N/A
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D I G I T A L I N • C A R V I D E O
415 Century Parkway,Allen,TX 75013
(972)423-9777 Fax: (972)423-9778
National Toll-Free 1-800-605-MPEG (6734)
www.watchguardvideo.com Quote #: QUO-35207-Z9F6 Rev #: 0
Customer Quote Information
Ocoee Police Department Quote Valid From: 8/19/2016 To: 9/19/2016
Attn: Bill Wagner Quote Presented By: Chris Hudson
Presenter Contact: CHudson @WatchGuardVideo.com
Telephone Nuntier Fax Number
407-905-3160 (407)905-3164
Email Address " Est.Ship Date Ship Via Payment Terms
30 days UPS Ground Net 30
# Part Number Description Unit Price Qty Ext Price
1 4RE-STD-GPS-RV2 4RE,HD DVR,Gen 2,200GB HDD $4,795.00 2 $9,590.00
2 SVC-4RE-RMT-410 4RE Remote System Setup,Configuration,Testing and Admin Training $750.00 1 $750.00
3 Freight Shipping and Handling Charges $50.00 1 $50.00
4 WAR-4RE-CAR-1ST Warranty,4RE,In-Car, 1st Year(Months 1-12) Included 2 Included,
5 CAM-4RE-ZSL-UWD Front Camera,4RE,HD Zero Sightline(ZSL) Included 2 Included
Comments:
Subtotal $10,390.00
Shipping $0.00
Taxes
Total $10,390.001
1 of 1
I
Crimson Technology Products
1631 Rock Springs Road,Ste 353 Quote
Apopka,FL 32712
(407)494-4435
CRIMSON
finance@crimsontechnologyproducts.com
http://crimsontechnologyproducts.com TECHNOLOGY PRODUCTS
ADDRESS SHIP TO
Ocoee Police Department Ocoee Police Department
646 Ocoee Commerce Parkway 646 Ocoee Commerce Parkway
Ocoee,FL 34761 Ocoee,FL 34761
Lt.Bill Wagner
QUOTE# DATE EXPIRATION DATE
3434 08/17/2016 11/17/2016
SALES REP FEDERAL ID#
SMC 45-3991430
ACTIVITY QTY RATE AMOUNT
Kustom Signals Products:Video Products:G3 Vision:G3 Vision Anywhere Value Pkg 2 4,675.00 9,350.00
G3 Vision w/64GB SSD,Anywhere Monitor Controller OR Mirror Monitor/Controller,
Back Seat Camera,ICM,Simul-Rec,Crash Record Activation,GPS,2.4Ghz Wireless
audio,all cables and mounting brackets.
Kustom Signals:Video Shipping 2 74.00 148.00
Video Shipping and Handling via UPS
Kustom Signals Products:Video Products:DEMM Products:EDV Lite 1 0.00 0.00
Eyewitness Data Vault Lite Software designed for Kustom Signals Video products that
utilize manual file transfer. Allows file ingestion,search play,burn and export as well
as a comprehensive Admin package that controls which features are accessible to
each user. SELF INSTALLED BY AGENCY
Options
AVAILABLE OPTIONS:Not included in above pricing
Kustom Signals Products:Video Products:G3 Vision:G3 Vision Wireless Pkg 0 276.00 0.00
CRS 3417 G3 Vision Wireless Package
Kustom Signals Products:Video Products:G3 Vision:G3 Vision Desktop Receiver 0 174.00 0.00
CRS 3412 G3 Vision Desktop Drive Receiver
Message
Please issue PO to Crimson Technology Products
Kustom Signals Products:Kustom Signals Message
Kustom may charge a Restocking fee on all cancelled or returned orders that are non-
defective. If so,this will be passed on to end user.
Notes
Rack Server systems with Data Vault Software,raid array with redundant storage and
other storage options available.
TOTAL
$9,498.00
Accepted By Accepted Date
OCOEE POLICE DEPARTMENT
INTER OFFICE MEMORANDUM
TO: Chief Charles Brown, via Chain of Command
FROM: Officer Brian Harris
DATE: August 13, 2016
SUBJECT: Request for In-Car Video System
Chief Charles Brown,
I would like to request the Department purchase an in-car video system for the assigned traffic
"ghost" cars. After comparing several different systems I would like to recommend the 4RE
system by Watch Guard. Below are some comparisons of the key features you should consider
when selecting a system.
Price
The prices I was able to locate during my research are only estimations and not actual quotes.
Based on the information I located the 4RE system is similar to the other systems and neither the
most expensive or cheapest system.
Camera/Resolution
The current systems (Kustom Signals G3) installed in vehicle 376 (traffic Chevrolet Silverado) and
the K-9 vehicles is only capable of 480 (640 x 480 pixels) resolution. This would be the equivalent
to old cable television compared to high definition; this is also the equivalent to the Sanyo SCP-
5300, flip phone, from 2002. The G3 system suffers tremendously during night time operation.
The video is grainy and does not properly adjust from unlit nighttime scenes to lit scenes (street
lights, headlights, etc...).
The 4RE system records in 720P (1280 x 720 pixels)which is the equivalent to high definition
video and by not using full high definition, 1920 x 1080 pixels, saves tremendously on storage
space with little effect on video quality.
The 4RE system also utilizes High Dynamic Range (HDR)which overlaps an under exposed and
over exposed image to create a more balance image in darkness. This helps reduce the
problems experience with the G3 system with headlight blow outs.
The higher definition and HDR capability would have been helpful on October 31, 2015, when I
conducted a traffic stop as part of a multijurisdictional DUI saturation patrol
(OCPD15OFF026729). Upon stopping the driver and passenger of the vehicle switched seats.
Although I could see this clearly the G3 system could not. The video only showed the vehicle
"jiggle" up and down. Because the system either records to dark or blows out the light it was not
able to even show shadows of the occupants switching seats.
Storage
The 4RE, MK3 HD, and G3 systems all compare similarly when it comes to storage. They each
utilize a solid state hard drive (SSD)which range in sizes up to 512GB. The 4RE however has
one key feature in this area that any officer would value over everything else. The 4RE system
records both to the SSD and to a removable USB thumb drive. This would allow an officer who
makes an arrest, such as a DUI, to remove the thumb drive and play back the video inside the
DUI testing center where the arrest report is often completed. This would allow the officer to
utilize the video during the report writing. Whereas with the current G3 system the officer
would have to complete the arrest report from memory and provide the video later. This could
unintentionally create a defense attorneys best weapon.
The 4RE also uses a smaller digital video recorder(DVR) then the G3. The G3 DVR had to be
mounted in the trunk for the K-9 cars and under the backseat in vehicle 376 due to size. The
4RE's DVR can be mounted in the center console of the "ghost" Chargers. The USB thumb drive
is located at the front of the DVR and be easy to reach is installed in the center console. The SSD
is located behind the thumb drive and is located into the DVR by key to still offer secure storage of
the SSD even if mounted inside the vehicle.
Audio
All systems compared equally in audio.
Pre-Log
Each of the systems offers pre-logging where the video goes back a set amount of time when a
recording starts. The 4RE system however, depending on SSD size, can virtual pre-log an entire
shift in a feature they call "Record-After-the-Fact" as seen on page 11 of the attached brochure.
Overall Operation/Design
The current G3 system utilizes a rear view mirror unit for playback of audio/video and to control
the unit. This removes the factory rear view mirror, which in the ghost cars, would remove the
Bluetooth hands free ability of the vehicles. It also makes it difficult for watch playback since the
screen is approximately 2.5 inches and near impossible to understand the audio on playback as
the speaker is mounted on the back of the mirror.
The 4RE system utilizes a controller equipped with a 4.3 inch screen for playback. The controller
can be mounted anywhere within the vehicle. The 4RE system is also capable of being integrated
with the in-car computer which would provide a much bigger screen and better audio for
playbacks.
The G3 system's -- :ra is ••• ted to the windshield which could potentially obstruct the drivers
view. The 4- - syste - e- with 1 of 3 cameras. The recommend camera would be the Zero
Sight-Lin= amera w,. is .esigned to be a ' -. o the windshield behind the rearview mirror to
redu - ision obs • c ion - the driver
Offic- : ian Hare •: 977)•
_Approv-. Disapproved �/ Acknowledged ,,_ Initial 8l/.0, Date
Approved Disapproved Acknowledged nitial cl4lIODate
Approved Disapproved Acknowledged Initial Date
Approved Disapproved Acknowledged Initial Date
Approved Disapproved Acknowledged Initial Date
Approved Disapproved Acknowledged Initial Date
Make Watch Guard Panasonic Stalker Kustom Signals
Model 4RE MK3 HD CopTrax G3 Vision Extreme
Cost $ 4,783.00 $ 5,815.99 $ 4,495.00 UNK
Resolution 720P 1080P _ 720P 480
Zoom 27x 360x UNK 120x
Field of View 68 degrees 65 degrees 90 degrees UNK
Dynamic
Yes Yes UNK No
Tone
Interior
Yes Yes UNK Yes
Camera` _
Interior 420P 720P UNK UNK
Resolution -
Field of View 90 degrees 93 degrees UNK 90 degrees
STORAGE
Size 200GB/ 16GB 512GB MDC 500GB
Media SSD+ USB SSD _ MDC SSD
USB 2nd SSD
Back Up None None
(Included) (Optional)
AUDIO
Wireless Yes Yes Yes Yes
Frequency Not Listed 2.4 GHz Not Listed 2.4 GHz
Inteior Mic Yes Yes UNK Yes
OPERATION
1 Pre-Log Yes Yes Up to 2 Min Up to 3 Min
1 MDC ,
Integration Yes Yes UNK UNK
Wireless
Upload Yes Yes UNK UNK