Item #06 Approval of Transferring $36,571.61 from the Retirement Contribution Account to the Vehicle Replacement Account for the Purchase of One Administration Vehicle v
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AGENDA ITEM COVER SHEET
Meeting Date: September 20, 2016
Item #
Reviewed By:
Contact Name: Stephen McCosker Department Director: C. Bro
Contact Number: 407-905-3160 ext. 3055 City Manager: R. Frank
Subject: Approval of Transferring $36,571.61 from the Retirement Contribution Account to the
Vehicle Replacement Account for the Purchase of One Administration Vehicle.
Background Summary:
The Police Department is replacing one administration vehicle due to one vehicle being totaled and other
forfeiture vehicles no longer being worthy of repair. Currently there are sufficient funds in the Retirement
Contributions Account (001-521-00-2200), due to reduced expenditures from position vacancies and employees
in the DROP.
Public works was able to locate a Ford Explorer, administration SUV. Alan Jay Fleet Sales, which is on the
National Joint Powers Alliance (NJPA) Bid 2017-102811, has the vehicle in stock. The City has purchased
vehicles utilizing the NJPA contract as they provide competitive bid pricing which meet our vehicle purchasing
procedure.
Issue:
Should the Honorable Mayor and Board of City Commissioners authorize the Police Department to transfer
$36,571.61 from the Retirement Contribution Account (001-521-00-2200) to the Vehicle Replacement Account
(001-521-00-6401) and allow for the purchase from Alan Jay Fleet Sales off of the NLPA contract, Bid 2017-
102811?
Recommendations
Recommend that the Honorable Mayor and Board of City Commissioners authorize the Police Department to
transfer$36,571.61 for the purchase of one administration vehicle.
Attachments:
NJPA Bid 2017-102811, Vehicle specs and pricing.
Financial Impact:
The vehicle is adequately funded through savings realized in the 2015-2016 Retirement Contributions Account
(001-521-00-2200).
Type of Item: (please mark with an "x")
Public Hearing For Clerk's Dept Use:
Ordinance First Reading X Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
X Commission Approval
Discussion& Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. N/A
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- - - -FLET SALES 4 I '',TPA
Call Us first,for all of your Fleet Automotive,&Light Truck needs. National Joint Powers Alliances
PHONE(800)AI ANJAY(151-6529) DIRECT 863 402-4234 WWW.ALANJAY.COM Quote: 7679-3
"Corporate 2003 U.S.27 South MOBILE 863-991-4693 Mailing P.O.BOX 9200 -
:Office Sebring,FL 33870 FAX 863-402-4221 Address Sebring,FL 33871-9200
QUICK QUOTE SHEET
PAGE 1 of 1
REQUESTING AGENCY: OCOEE,CITY OF
ORIGINAL QUOTE DATE: 9/6/2016 REVISED QUOTE DATE: 9/8/2016
CONTACT PERSON: BILL SIMMONS QUOTED BY Scott Wilson
PHONE NUMBER: 407-427-8127 —
FAX NUMBER: — EMAIL BSIMMONSIBCI.000EE.FL.US
I NATIONAL JOINT POWERS ALLIANCE BID#2017-102811 WWW.NATIONALAUTOFLEETGROUP.COM I
MODEL: K7D MSRP: $39,545.00
2017 EXPLORER FWD XLT
CUSTOMER ID: 0
SUV NJPA PRICE: $36,090.66
All vehicles will be ordered white w/darkest interior unless Clearly stated otherwise on purchase order
FACTORY OPTIONS DESCRIPTION
01 WB EXTERIOR COLOR SHADOW BLACK WITH EBONY LEATHER INTERIOR $0.00
998 44J 3.5L TI-VCT V6 WITH 6-SPEED AUTOMATIC TRANSMISSION $0.00
202A EQUIPMENT GROUP 202A $0.00
65T XLT TECH FEATURE INCLUDES: BLIND SPOT MONITORING&VOICE ACTIVATED NAVIGATION. $0.00
FACTORY OPTIONS $0.00
CONTRACT OPTIONS DESCRIPTION
OTPC ONE TIME PRICE CONCESSION -$800.00
TAG NEW CITY TAG(INCLUDES TEMP TAG AND 2-WAY OVER NIGHT SHIPPING FOR SIGNATURES $220.95
W-VERTEX-UNI WHELEN FOUR CORNER LED KIT INSTALLED ON UNI-BODY CONSTRUCTION VEHICLE $687.00
RED/BLUE CUSTOMER REQUESTS VERTEX LIGHT HEADS TO BE SPLIT RED/BLUE $0.00
3KR 3RD KEY AND REMOTE $373.00
EWD EXTENDED WARRANTY DECLINED _ $0.00
CONTRACT OPTIONS TOTAL $480.95
NON-IDENTIFIED CONTRACT OPTIONS DESCRIPTION
(NJPA ALLOWS FOR INCLUSION OF ALL AVAILABLE OPTIONS)
NON-IDENTIFIED CONTRACT OPTIONS TOTAL $0.00
TOTAL COST $36,571.61
TRADE IN
$000
TOTAL COST LESS TRADE IN(S): QTY 1 = $36,571.61
Comments:
VEHICLE QUOTED BY Scott Wilson FLEET SALES MANAGER scott.wilsongalanjay.com
"I Want to be Your Fleet Provider"
I appreciate the opportunity to submit this quotation.Please review if carefully. If there are any errors of changes,please feel free to contact me at any time. 1 am always happy to be of
NJPA-OCOEE,CITY OF-K7D_7679-3.xlsm