09-20-2016 Agenda OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee,Florida
SEPTEMBER 20, 2016
6:00 P.M. COMMUNITY REDEVELOPMENT AGENCY BOARD MEETING
7:15 P.M. AGENDA
REGULAR CITY COMMISSION MEETING
A. CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
B. PRESENTATIONS AND PROCLAMATIONS
Proclamation—International Walk to School Day, October 5,2016. (Mayor Johnson)
C. COMMENTS FROM CITIZENS/PUBLIC
D. STAFF REPORTS AND AGENDA REVIEW
E. COMMISSIONERS ANNOUNCEMENTS
F. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON
BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY
A MEMBER OF THE COMMISSION,IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT
ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY.
1. Approval of Minutes for the Regular Commission Meeting held September 6,
2016. (City Clerk Sibbitt)
2. Approval of City Center West Orange School Concurrency Mitigation
Agreement between WSCC Development, LLC, Orange County Public Schools
and City of Ocoee. (City Planner Rumer)
As per Section 16.6 (f) of the Amended Interlocal Agreement for Public School Facility Planning
Implementation of Concurrency ("ILA"), the City shall enter into a mitigation agreement with the
School Board and the Applicant of the proposed development when the students generated fails to
meet the adopted level of service. The applicant submitted a School Concurrency Determination
Application and Development Analysis to the Orange County School Board in connection with a
proposal to obtain approval for a Preliminary and Final Subdivision Plan in order to develop 480
Residential Units on the City Center West Orange property. The analysis indicated the proposed
development would generate 27.36 students at Ocoee Middle School. The capacity available at Ocoee
Middle School could accommodate zero(0)students resulting in a need to mitigate 27.4 students.
Regular City Commission
September 20,2016
3. Approval of Declaration of Surplus Property. (Purchasing Agent Tolbert)
Staff has successfully used Gideon Auctioneers for previous surplus sales. Staff requests the approval
of the City Commission to contract George Gideon Auctioneers, Inc.,Zellwood,Florida for the public
sale of the City's surplus property. Due to the market, Gideon is now performing online auctions
only; however, Gideon will continue to act as the dealer in transferring all titles and collecting sales
tax, collecting payments, taking auction pictures and listing each item, which includes answering
questions and showing the items to the public. This action will present the City with the opportunity
of a larger coverage area with more convenience to the public, and will alleviate the overtime costs
and auctioneer fees incur in conducting the auction in-house. The surplus items will be delivered to
the Gideon property located at 2753 N. Hwy. 441, Zellwood, FL 32798. The public viewing of items
at the auction site is during business hours from 9:00 a.m.to 4:00 p.m., 3:30 p.m. for vehicles. A link
to the City's surplus auctions on Gideon's auction site will be placed on the City's website.
4. Approval to Award Bid #B16-04 License Plate Reader System. (Purchasing
Agent Tolbert)
The City of Ocoee, Florida solicited bids from qualified contractors to furnish and deliver a License
Plate Reader(LPR) System for use by the Ocoee Police Department. The LPR System is mounted in
speed measurement trailers. The LPR system consists of two (2) complete trailers that house a
message board containing the speed of oncoming traffic as well as the essential equipment necessary
for this function. Each trailer is battery operated with solar assistance for charging. Cameras for the
LPR System are capable of capturing at least one lane of traffic. There are at least two cameras per
trailer to capture both directions of travel. The trailers are able to communicate using Plate Smart
ARES ALPR-Based Video Analytics software to a computer server located at the police department
for ninety day storage of LPR activity.The price includes a one-year warranty and on-site training.
The bid was publicly advertised on July 31, 2016, and opened on August 23,2016. There was a total
of six(6)bids received ranging from $55,815.36 to $87,988.00. All bids are available in the Finance
Department for review. The Police and Finance Departments reviewed all bids received and all were
considered responsive. Staff recommends awarding the bid to Supertel Network, Inc., dba Sentry
View Systems, Inc., for $55,815.36 as the most responsive and responsible bidder, per
recommendation from Police Chief Brown.
5. Approval to Purchase Two In-Car High Definition Video Systems from the
State Equitably Shared Funds for up to $12,000. (Police Chief Brown)
The Ocoee Police Department places a high priority on the detection and apprehension of impaired
drivers. The dangers of impaired driving are well documented with 899 deaths in Florida related to
impairment in 2014 alone. In-car video is a resource that greatly enhances the prosecution of DUI
offenders as it details not only driving behaviors, but also the officer interaction as well as the field
sobriety exercises. The State Attorney Office tasks the Ocoee Police Department for in-car video on
each DUI case. The Ocoee Police Department requests to spend up to $12,000 from its State
Forfeiture account that has a current balance of $73,236.55 for the purchase of (2) in-car high
definition video cameras to be installed in traffic enforcement vehicles.
6. Approval of Transferring $36,571.61 from the Retirement Contribution
Account to the Vehicle Replacement Account for the Purchase of One
Administration Vehicle. (Police Chief Brown)
The Police Department is replacing one administration vehicle due to one vehicle being totaled and
other forfeiture vehicles no longer being worthy of repair. Currently there are sufficient funds in the
Retirement Contributions Account due to reduced expenditures from position vacancies and
employees in the DROP. Public Works was able to locate a Ford Explorer, administration SUV.
Alan Jay Fleet Sales, which is on the National Joint Powers Alliance (NJPA) Bid 2017-102811, has
the vehicle in stock. The City has purchased vehicles utilizing the NJPA contract as they provide
competitive bid pricing,which meet our vehicle purchasing procedure.
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Regular City Commission
September 20,2016
7. Approval of Change Order #4 to Bluford Avenue Stormwater and Utility
Improvements Project. (Utilities Director Smith)
As part of the original Bluford Avenue Stormwater and Utility Improvements Project and approved
Columbus Street forcemain work covered under Change Order #1, Change Order #4 is comprised
primarily of water and wastewater utility additions including required water service connections,
unforeseen utility conditions along the Bluford corridor,and repair of aged water utility infrastructure
along Bluford Avenue. In addition, this change order covers unforeseen underground conditions at
the new forcemain connection to the existing forcemain on Maguire Road. An existing multi-level
Century Link duct bank created substantial conflicts at the connection point. In summary, the
increase in cost for water and wastewater items is $27,186.13 and $32,798.50, respectively. Dewitt
and City Representatives utilized the current bid item quantity costs to estimate the change order
costs. In review of the original contract pay items, several items including Items 4.01,4.04,4.18 and
4.20 had contract deductions, which are shown in Change Order #4. The cost savings due to the
deductions in water items is $32,614.00. The net increase to the original contact amount is
$27,370.63.
G. PUBLIC HEARING - None
H. SECOND READING OF ORDINANCE—Public Hearing
8. Second Reading of Ordinance for Oak Trail Reserve Planned Unit
Development (PUD) - Substantial Amendment to the Approved PUD Land Use
Plan (LUP), Project # RZ-16-07-04. (Advertised in the West Orange Times on Thursday,
September 8, 2016.) (City Planner Rumer)
Oak Trail Reserve PUD (Planned Unit Development) is located on the northeast quadrant of the
intersection of Clarke Road and Clarcona-Ocoee Road. The subject property is approximately 38.62
acres in size of which approximately three (3) acres is designated wetlands. The subject property is
currently undeveloped and is partially covered with trees, mostly on the south side and along the
eastern boundary of the property. The remainder of the site is an open field. The Future Land Use
designation is "Low Density Residential" which allows up to four (4) dwelling units per acre. On
April 19, 2016, the City Commission reviewed and approved a non-substantial amendment to the
PUD/Land Use Plan for Oak Trail Reserve PUD.
The Oak Trail Reserve PUD Land Use Plan, as approved by the City Commission on April 19,2016,
provides for a 126 lot, gated subdivision, with the residential streets owned and maintained by the
homeowner's association. The residential lot sizes are as follows: 101 units — 50 foot by 120 foot,
and 25 units—40 foot by 110 foot(rear loaded lots). The project, as approved,provides 11.19 acres
of open space. The Amendment proposes an increase of lots to 134 lots, distributed as follows: 35
units-50 foot by 120 foot, 83 units—40 foot by 120 foot,and 16 units—40 foot by 110 foot(all front
loaded lots).The substantially amended project provides 12.22 acres of open space.
9. Second Reading of Ordinance for The Park at 429 Planned Unit Development
(PUD) (FKA East Crown Point PUD) - Annexation and Initial Zoning to
PUD/LUP, Project No(s): AX-04-16-58/RZ-16-04-03. (Advertised in the West Orange
Times on Thursday, September 8th, 2016 and Thursday, September 15th, 2016.) (City Planner
Rumer)
The subject property is located on the north side of Palm Drive, on the west side of SR 429, and on
the east side of East Crown Point Road. The property is vacant/undeveloped. The subject property is
+/-45.54 acres,adjacent to SR 429 to the east and East Crown Point Road to the west. The applicants
propose to develop the 45.85 acres as a light industrial/flex office PUD consisting of five (5)
buildings totaling a maximum of 645,600 sq. ft. This provides for a maximum floor area ratio of
0.037. The permitted uses will be limited to those uses permitted within the I-1 (Light Manufacturing
and Warehousing) except automotive sales (new and used), boat sales and service, mobile home and
travel trailer sales,monument sales,motor vehicle wholesale,lumber yard.
a) Second Reading of Annexation Ordinance
b) Second Reading of Rezoning Ordinance
3 iPage
Regular City Commission
September 20, 2016
I. REGULAR AGENDA
10. Community Grant Program — July 2016 Cycle. (Community Relations
Manager Wright)
The Community Grant Review Board (CGRB) met on August 10, 2016, to discuss the nine (9)
applications received for the Community Grant Program. The Community Grant Program provides
financial grants of up to $500 to non-profit organizations and civic groups located within the city
limits or outside the city limits, but benefit residents of Ocoee. The grant cycle is open twice yearly
(January and July) to acknowledge excellence and further the contributions these local organizations
bring to the Ocoee community. There is $6,000 allotted for this cycle of the Community Grant
Program. The Community Grant Review Board recommended funding eight(8)organizations in the
total amount of$4,000. The Society of St. Vincent de Paul Church was not recommended to receive
a grant. The church group proposed using the grant money to pay utility bills for people in need. The
CGRB stated that subsidizing bills is not the best way to use the City's grant funds.
J. STAFF ACTION ITEMS
K. COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY
DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO
ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND
EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO
PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N.
LAKESHORE DRIVE,OCOEE,FL 34761,(407)905-3105 48 HOURS IN ADVANCE OF THE MEETING.
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